Tuesday, October 3, 2023
6:00 PM
City Council Chambers and Zoom
City Council Regular Meeting
Regular Meeting
EXECUTIVE TEAM
City Manager Bruce Moe
City Attorney Quinn Barrow
MISSION STATEMENT:
Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors.
City Clerk Liza Tamura
Community Development Director Talyn
Mirzakhanian
Finance Director Steve Charelian
Fire Chief Michael Lang
Human Resources Director Lisa Jenkins
Interim Information Technology Director Patrick Griffin Parks and Recreation Director Mark Leyman
Police Chief Rachel Johnson
Public Works Director Erick Lee
ELECTED OFFICIALS
Mayor Richard Montgomery
Mayor Pro Tem Joe Franklin
Councilmember Amy Howorth
Councilmember David Lesser
Councilmember Steve Napolitano
City Treasurer Tim Lilligren
October 3, 2023FinalCity Council Regular Meeting Agenda MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU!
Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier),
live streaming via the City's website, and
via Zoom (Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363).
The City continues to offer an opportunity to participate in City Council meetings via Zoom and in-person. City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, [DATE] (the day of the meeting), via:
1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to [email protected] or
3) Telephone Message Recorded at (310) 802-5030
All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting.
Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.manhattanbeach.gov, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056.
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD).
Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired.
CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, September 27, 2023, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights.
October 3, 2023FinalCity Council Regular Meeting Agenda BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED
COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS.
PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA.
A. CALL MEETING TO ORDER
B. PLEDGE TO THE FLAG
C. ROLL CALL
D. CEREMONIAL CALENDAR
1. 23-0408Presentation of Certificates of Recognition to the 2023 “Where Community Grows” Parks Photo Contest Winners.
PRESENT
Certificates of RecognitionCertificates of RecognitionAttachments:
E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to:
(a) notify the public of any changes to the agenda;
(b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda.
MOTION TO APPROVE AGENDA AND WAIVE FULL READING
F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON)
City Councilmembers and community organization representatives may inform the public about upcoming events.
October 3, 2023FinalCity Council Regular Meeting Agenda G. PUBLIC COMMENTS (3 MINUTES PER PERSON)
Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda.
The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, [DATE] (the day of the meeting), via:
1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to [email protected] or
3) Telephone Message Recorded at (310) 802-5030
All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting.
IN PERSON PUBLIC PARTICIPATION
Please complete the "Request to Address the City Council" card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk.
ZOOM PUBLIC PARTICIPATION
If you wish to speak on any item on the agenda, please register in advance by clicking the following link:
https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments.
1) Join Zoom Meeting via the internet:
Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration.
2) Join Zoom Meeting via Phone Conference (Voice Only):
Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at to activate the "raise hand" button at the time the Agenda Item is being presented for City Council consideration.
Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website.
October 3, 2023FinalCity Council Regular Meeting Agenda
UPDATES AND PRESENTATIONS
2. 23-0406Emergency Preparedness Plan (Fire Chief Lang). (Estimated Time: 5 Mins.)
RECEIVE AND FILE
3. 23-0407Fire Prevention Report (Fire Chief Lang).
(Estimated Time: 5 Mins.)
RECEIVE AND FILE
4. 23-0419Public Safety Updates (Police Chief Johnson). (Estimated Time: 5 Mins.)
RECEIVE AND FILE
H. CONSENT CALENDAR (APPROVE)
Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.
5. 23-0328City Council Minutes:
This Item Contains Minutes of the Following City Council Meeting(s):
a) City Council Adjourned Regular Meeting Minutes of September 19, 2023 b) City Council Regular Meeting Minutes of September 19, 2023 (City Clerk Tamura).
APPROVE
City Council Adjourned Regular Meeting Minutes of September 19, 2023City Council Adjourned Regular Meeting Minutes of September 19, 2023 City Council Regular Meeting Minutes of September 19, 2023City Council Regular Meeting Minutes of September 19, 2023 Attachments:
6. 23-0393Financial Reports:
a) Schedule of Demands for September 8, 2023, and September 15, 2023
b) Investment Portfolio for the Month Ending August 31, 2023 c) Month End Report for August 31, 2023 (Finance Director Charelian).
ACCEPT REPORTS AND DEMANDS
Warrant Report September 8, 2023 and September 15, 2023Warrant Report September 8, 2023 and September 15, 2023 Investment Portfolio August 2023.pdfInvestment Portfolio August 2023.pdf Financial Month End Report August 2023Financial Month End Report August 2023 Attachments:
October 3, 2023FinalCity Council Regular Meeting Agenda
7. 23-0405Declaration of Proclamations for the Following:
a) Month of October 2023, as National Community Planning Month b) Month of October 2023, as National Arts and Humanities Month c) October 8 - October 14, 2023, as Fire Prevention Week d) October 4, 2023, as Energy Efficiency Day
PROCLAIM
Proclamation - October 2023, National Community Planning MonthProclamation - October 2023, National Community Planning Month Proclamation - October 2023, National Arts and Humanities MonthProclamation - October 2023, National Arts and Humanities Month Proclamation - October 8 - 14, 2023, Fire Prevention WeekProclamation - October 8 - 14, 2023, Fire Prevention Week Proclamation - October 4, 2023, Energy Efficiency DayProclamation - October 4, 2023, Energy Efficiency Day Attachments:
8. 23-0349Consideration of Second Reading and Adoption of an Ordinance Amending Chapter 2.36 (Purchasing) of the Manhattan Beach Municipal Code to Modify the Purchasing Authority Limits (Finance Director Charelian).
ADOPT ORDINANCE NO. 23-0009
Ordinance No. 23-0009Ordinance No. 23-0009Attachments:
9. 23-0425Consideration of a Resolution Approving an Amended and Restated Compensation Plan for Full-Time Unrepresented Employees (Human Resources Director Jenkins).
ADOPT RESOLUTION NO. 23-0128
Resolution No. 23-0128Resolution No. 23-0128
Compensation Plan - Full-time Unrepresented EmployeesCompensation Plan - Full-time Unrepresented Employees Compensation Plan - Full-time Unrepresented Employees (Tracked Changed)
Compensation Plan - Full-time Unrepresented Employees (Tracked Changed)
Attachments:
10. 23-0374Consideration of a Resolution Approving Amendment No. 1 to the Professional Services Agreement with DocuLynx Operations, LLC for Professional Scanning and Digitization Services for the Community Development Department at a Cost Not-to-Exceed $134,875 (Community Development Director Mirzakhanian).
ADOPT RESOLUTION NO. 23-0129
Resolution No. 23-0129Resolution No. 23-0129
Amendment No. 1 - DocuLynx Operations, LLCAmendment No. 1 - DocuLynx Operations, LLC Agreement - DocuLynx Operations, LLC (2020)Agreement - DocuLynx Operations, LLC (2020) Attachments:
I. ITEMS REMOVED FROM THE CONSENT CALENDAR
Each speaker may speak for up to 2 minutes on each item pulled from the agenda.
J. PUBLIC HEARINGS
At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item.
October 3, 2023FinalCity Council Regular Meeting Agenda K. GENERAL BUSINESS
Each speaker may speak for up to 2 minutes on each general business item.
11. 23-0414Consideration of a Resolution Appropriating Funds and Awarding a Construction Agreement to Asplundh Construction, LLC in the Amount of $131,625 for Work Within the Right-of-Way in Underground Utility Assessment District 19-12 (District 12) and Private Utility Conversion Work in Underground Utility Assessment District 19-14 (District 14) (Public Works Director Lee).
(Estimated Time: 20 Mins.)
A) ADOPT RESOLUTION NO. 23-0130
B) APPROPRIATE FUNDS
Resolution 23-0130Resolution 23-0130
Agreement - Asplundh Construction, LLCAgreement - Asplundh Construction, LLC Bid ProposalBid Proposal
SpecificationsSpecifications
Budget and Expenditure ReportBudget and Expenditure Report Location MapLocation Map
PowerPoint PresentationPowerPoint Presentation
Attachments:
12. 23-0426Update on Parks and Recreation Department Projects (Parks and Recreation Director Leyman).
(Estimated Time: 45 Mins.)
RECEIVE AND FILE
PowerPoint PresentationPowerPoint PresentationAttachments:
13. 23-0424Consideration of Resolution Adding the Camellia as the Second City Flower (City Manager Moe).
(Estimated Time: 10 Mins.)
ADOPT RESOLUTION NO. 23-0131
Resolution No. 23-0131Resolution No. 23-0131
Staff Report - February 15, 2011Staff Report - February 15, 2011 Attachments:
L. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion.
14. 23-0420City Council AB 1234 Reports.
RECEIVE AND FILE
October 3, 2023FinalCity Council Regular Meeting Agenda
15. 23-0429Consider Request by Councilmember Lesser and Councilmember Howorth to Discuss the Replacement of the Exercise Equipment on Veteran’s Parkway (City Manager Moe).
DISCUSS AND PROVIDE DIRECTION
16. 23-0430Consider Request by Councilmember Howorth and Councilmember Lesser to Discuss a Potential Event And Proclamation Regarding, “Stand Up Against Hate Week - November 12-18, 2023 (City Manager Moe).
DISCUSS AND PROVIDE DIRECTION
17. 23-0431Consider Request by Mayor Montgomery and Mayor Pro Tem Franklin to Discuss Utilizing the General Fund in Lieu of Grant Funds to Resurface the Roadway going Westbound on Manhattan Beach Boulevard beginning at Sepulveda Boulevard (City Manager Moe).
DISCUSS AND PROVIDE DIRECTION
M. FUTURE AGENDA ITEMS
Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember.
N. CITY MANAGER REPORT
O. CITY ATTORNEY REPORT
P. INFORMATIONAL ITEMS
This section is for items that do not require City Council action.
18. 23-0330Agenda Forecast (City Clerk Tamura).
INFORMATION ITEM ONLY
Q. CLOSED SESSION
R. ADJOURNMENT
S. FUTURE MEETINGS
CITY COUNCIL MEETINGS
October 17, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2023 - Tuesday -- 6:00 PM - City Council Meeting
October 3, 2023FinalCity Council Regular Meeting Agenda
BOARDS, COMMISSIONS AND COMMITTEE MEETINGS
October 9, 2023 - Monday - 4:00 PM - Library Commission Meeting October 11, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting October 16, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting October 23, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting October 25, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting October 26, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting November 8, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting November 13, 2023 - Monday - 4:00 PM - Library Commission Meeting November 20, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting November 22, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting November 24, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting (Rescheduled to December 7, 2023)
November 27, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting December 7, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting (Rescheduled from November 24, 2023)
December 11, 2023 - Monday - 4:00 PM - Library Commission Meeting December 13, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting December 21, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting December 27, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting December 28, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting T. CITY OFFICES CLOSED
CITY HOLIDAYS:
October 9, 2023 – Monday – Columbus Day
November 10, 2023 – Friday – Veterans Day (Observance of November 11, 2023) November 23-24, 2023 - Thursday & Friday - Thanksgiving Holiday December 25, 2023 - Monday - Christmas Day Observed
January 1, 2024 – Monday – New Years Day Observed
January 15, 2024 – Monday – Martin Luther King Day
February 19, 2024 - Monday - Presidents Day
May 27, 2024 – Monday – Memorial Day
July 4, 2024 - Thursday - Independence Day
September 2, 2024 - Monday - Labor Day