MANHATTAN BEACH CITY HALL
1400 HIGHLAND AVENUE
MANHATTAN BEACH, CA 90266
WORK PLAN
MANHATTAN BEACH CITY COUNCIL
FISCAL YEAR
2023-24
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
DEVELOP AND EXECUTE PLAN TO ADDRESS HOMELESSNESS
As a result of concerns regarding an increased presence of homeless individuals within the City and region. The City has taken a strategic and regional approach to address homelessness. By working with the City's regional partners at the County of Los Angeles, South Bay Cities Council of Governments (SBCCOG) and Harbor Interfaith Services (HIS) the City has begun to direct individuals experiencing homelessness to outreach and housing resources in the South Bay region. In October 2017, Manhattan Beach applied for and received a grant from Los Angeles County to create a plan to prevent and address homelessness. A plan was developed and presented to City Council on April 17, 2018 and approved on August 21, 2018.
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE GRANTS
PRIORITY LEVEL A
DEPTS. INVOLVED PD, PR
STATUS:
COMPLETED ACTION ITEMS:
• Appointed, formed and dissolved homelessness task force once grant funding goal was achieved. • Received a Measure H grant award from Los Angeles County in the amount of $330,665 with the cities of Hermosa and Redondo Beach to provide homeless outreach and case management. • Approved a Measure H grant funding contract award with the County of Los Angeles. • Issued a Request for Proposals for a homeless services provider to serve the Beach Cities. • Requested and received an additional Mental Health Clinician from the County Department of Mental Health to serve the beach cities.
• Approved a subcontract with Harbor Interfaith Services to provide homeless coordination, training, and case management services.
• Approved a Memorandum of Understanding with Cities of Hermosa Beach and Redondo Beach. • Held a virtual community meeting on homelessnes on December 8, 2020, to educate the community on the beach cities homelessness efforts. showcase the partnership between the beach cities. • Provided training to staff and community members on homelessness response. • Provided report to the City Council regarding homeless court services and future funding options for homeless services.
• Approved Amendment No. 2 and appropriated funds to an agreement with Los Angeles County for an additional $14,519 of grant funds for homeless services provided by Measure H.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
• Applied for two Measure H grant funds with the South Bay Cities Council of Governments for outreach services and a regional homeless court model.
• Explored the use of homeless court services with the City of Redondo Beach and the Los Angeles County District Attorney.
• Approved an agreement with Harbor Interfaith Services for dedicated homeless case management and housing navigation services to Manhattan Beach in the amount of $66,390. • Approved an agreement with Emotional Health Association (doing business as SHARE! Self Help and Recovery Exchange) for housing placement services (reserving two beds for interim housing) in the amount of $19,320.
• Received a $216,000 grant from South Bay Cities Council of Governments (SBCCOG) to continue offering case management and coordination services to homeless individuals in the cities of Redondo Beach, Hermosa Beach, El Segundo and Manhattan Beach. • Presented a draft agreement with the City of Redondo Beach for prosecution and homeless court services.
• Requested permission from the Los Angeles County District Attorney to prosecute state misdemeanor cases and potentially contract with the City of Redondo Beach for prosecution and homeless court services.
• Approved an amendment to the agreement with Harbor Interfaith Services to provide an additional year of dedicated homeless case management and housing navigation services to Manhattan Beach.
• Approved an amendment to the agreement with Emotional Health Association (doing business as SHARE! Self Help and Recovery Exchange) for additional housing placement services (reserving three additional beds for a maximum of five beds for interim housing) in the amount of $38,200.
ACTIONS PENDING:
• Ongoing – Work with community and staff to implement goals of the homelessness plan. • Homeless Outreach - Continue to conduct street outreach to the beach cities homeless populations and place homeless individuals into temporary and stable housing arrangements. • Renew agreements with Harbor Interfaith Services to extend the regional case management contract and housing placement contract beyond December 2023.
NEXT CITY COUNCIL ACTION:
Provide a quarterly update on the City’s homeless initiatives at the November 21, 2023, City Council meeting.
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
CITY COUNCIL GOVERNANCE POLICY &
MANUAL
On August 6, 2019, City Council directed staff to
develop a policy to guide City Council
communications with City staff and the public in order
to maintain efficient and effective work flow. The
policy will address communication between
Councilmembers and staff with the intent to: 1) affirm
that governing shall be by will of the collective
Council, 2) establish guidelines to ensure orderly,
consistent and open City government, and 3) provide
a framework for processing requests from the City Council through the City Manager.
TARGET DUE DATE QUARTER 1 2024
FUNDING SOURCE N/A
PRIORITY LEVEL B
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• Gathered and researched a variety of City Council Communication Policies from a variety of cities. • Developed draft policy.
ACTIONS PENDING:
• Finalize draft policy.
• Present to City Council for initial discussion.
• Implement approved policies throughout the organization.
NEXT CITY COUNCIL ACTION:
Present report to City Council and receive direction on draft policy document.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
ENHANCE CITY WEBSITE & EMAIL COMMUNICATIONS
As part of the City’s commitment to transparency and providing exemplary communication to the community it serves, the City’s website will undergo a redesign, incorporating the City’s branding, enhancing email communications, and creating a more user-friendly experience for site visitors.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL B
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• Completed branding in email signatures, Microsoft templates, and City Council Meeting graphics. • Registered “manhattanbeach.gov” domain name with U.S. General Services Administration. • Implemented various tools to assist City staff in the website improvement process (Canva, Granicus Developer Toolkit).
• Completed initial technical planning for steps and expertise required to migrate from .info to .gov. • Established a website improvement team working with each department to review the department website organization and content to make citizen-centric improvements (ease of use, intuitiveness, reduced clicks, update the branding to align with new guidelines, etc.) • Conducted a strategic review with the City’s website provider, Granicus, to benefit from their expertise to improve the website presentment and overall user experience. • Migrated from “citymb.info” URL to “manhattanbeach.gov” URL and updated the email system, website, branding, and templates accordingly.
• Completed incorporation of City logo on City website. • Established the Website Refresh Ad Hoc Subcommittee and appointed Councilmembers to solicit feedback and understand City Council priorities with a website redesign. • Migrated eNotification subsicibers to GovDelivery email delivery solutions and trained staff. • Signed off on wireframe proposal with Granicus.
ACTIONS PENDING:
• Work with the Website Refresh Ad Hoc Subcommittee and Granicus to redesign and modernize the website to enhance the design and functionality, while incorporating in the City brand guidelines.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
HOMELESS COURT DIVERSION PROGRAM
In 2019, the Los Angeles County Board of Supervisors
provided funding to the South Bay Cities Council of
Governments to administer “Innovation Funds” for
homeless services in the South Bay. The City of Redondo Beach was awarded an innovation grant to provide a
Homeless Court as a pilot program titled, “Enhanced
Homelessness Response Pilot Program.” The Homeless
Court Program provided by Redondo Beach and
Hermosa Beach offers an informal diversion program
and services such as mental health counseling,
substance abuse treatment and housing placement. This effort is coordinated in cooperation with the Public Defender, Alternate Public Defender, Sheriff’s Department, Community Partners, City of Redondo Beach, South West District Administrator, Torrance Criminal Operations Manager, and Superior Court Judge Gilbertson. Since 2021, the City of Manhattan Beach has attempted to establish a homeless court program and explored models that included utilizing procutorial authority provided by the City of Redondo Beach and the Los Angeles County District Attorney. In March 2023, Council directed staff to add a Work Plan item to continue looking into the City establishing their own homeless court diversion program.
TARGET DUE DATE QUARTER 1 2024
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL B
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• In 2021, pprovided a report to the City Council regarding homeless court services and future funding options for homeless services.
• Applied for two Measure H grant funds with the South Bay Cities Council of Governments for outreach services and a regional homeless court model. Funding was not granted for the effort as prosecutorial authority was not granted by the LA County District Attorney at the time. • Explored the use of homeless court services with the City of Redondo Beach and the Los Angeles County District Attorney.
• Presented a draft agreement with the City of Redondo Beach for prosecution and homeless court services.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
• Requested permission from the Los Angeles County District Attorney to prosecute state misdemeanor cases and potentially contract with the City of Redondo Beach for prosecution and homeless court services.
• Provided a report in June 2023 summarizing the City’s efforts on State Misdemeanor Prosecution and Homeless Court Services. Following discussion, City Council requested that staff explore reinforcing the City’s prosecution services.
• Provided prosecutorial service proposals and directed staff to engage with the City’s existing legal consultant, Richards, Watson and Gershon and add more robust prosecution services and explore amending the City’s public nuisance regulations.
ACTIONS PENDING:
• Meet with the City Attorney’s Office and specifically the new City Prosecutor provided by Richards, Watson and Gershon to assess program options and fiscal impacts associated with establishment of the program.
• Explore amending the City’s public nuisance regulations. • Provide a report to the City Council on staff’s efforts to establish the program.
NEXT CITY COUNCIL ACTION:
Consideration of approving Amendment No. 5 to the certain agreement with Richards, Watson & Gershon (RWG) adding prosecution services to the current scope of services.report at the November 7,, 2023.
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
TASK FORCE & COMMITTEES POLICY DEVELOPMENT/GUIDELINES
From time to time, the City Council establishes task forces, ad hoc committees or advisory committees that address temporary issues that may benefit from residents or community stakeholder input. Currently, these temporary groups do not have guidelines or policies that govern these groups.
Therefore, in March 2023, the City Council added a Work Plan item requesting staff begin to develop policies or guidelines that provide regulations for these bodies.
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL B
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• Solicited input from other cities on similar policies or procedures governing committees or task forces.
• Created draft policy for internal review by various Departments.
ACTIONS PENDING:
• Presented a policy to the City Council for consideration and approval.
NEXT CITY COUNCIL ACTION:
To be determined.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
STEVE CHARELIAN, Finance Director, [email protected]
REVENUE ENHANCEMENT S
The City adopts a structurally balanced (operating revenue exceeds operating expenditures) budget annually. However, increased costs for operations, ongoing transfers to the Stormwater Fund, and support for infrastructure projects have put a strain on the General Fund budget. If there are no actions taken to enhance revenues, service levels may be impacted or the City may have to defer capital projects to balance future budgets.
TARGET DUE DATE QUARTER 4 2024
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL A
DEPTS. INVOLVED MS
STATUS:
COMPLETED ACTION ITEMS:
• Received unanimous Finance Subcommittee approval to recommend and consider revenue enhancement measures to the City Council at the April 20, 2023, meeting. • Received City Council authorization at the May 16, 2023, meeting to proceed with obtaining an updated Stormwater Fee engineer’s report and survey for a proposed storm drain fee increase. • Reviewed results of the engineer’s report and survey at the September 5, 2023, City Council meeting and adopted Resolution 23-0118 to: 1) Approve the engineer’s report, 2) Initiate a Proposition 218 process, 3) Set the Public Hearing date to November 7, 2023, and 4) Authorize the mailing of the protest notices.
ACTIONS PENDING:
• Conduct a Public Hearing at the November 7, 2023, meeting to determine whether a majority protest exists.
• Discuss a potential sales tax increase for the November 2024 Ballot.
NEXT CITY COUNCIL ACTION:
On November 7, 2023, a Public Hearing will be held to determine whether a majority protest exists. If there is a majority protest, then the proposed fee increase fails. If no majority protest exists, then City Council can decide to continue with the Proposition 218 process with the mailing of the ballots.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
UPDATE CITY DONATION POLICY
City Council discussed the donation programs
at the January 11, 2022 Joint Council/
Commission meeting. Based upon City Council
direction, staff placed the donation policy, park
amenity catalog and bench program on hold,
and will return to Council with options for the
Military Wall, alternative locations for the paver
donation program and non-profit park
donation programs.
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE N/A
PRIORITY LEVEL B
DEPTS. INVOLVED PW
COMMISSION PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• Engaged stakeholders in discussion of current donation policies. • Developed donation program options.
• Presented donation program options at City Council Joint meeting on January 11, 2022. • Park amenity catalog and Tree and Bench Donation Program placed on hold.
ACTIONS PENDING:
• Develop options for a “Fallen Heroes” Monument.
• Explore legacy and non-profit donation program options.
NEXT CITY COUNCIL ACTION:
Return to the City Council with outline of non-profit donation program options and consideration of a “Fallen Heroes” Monument, including cost estimates and selection criteria.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
PUBLIC ART PROGRAM & FUTURE OPPORTUNITIES
(FORMERLY COMMUNITY ARTS GRANT PROGRAM)
At the Joint Council/Commission meeting on January 9, 2023, City Council directed staff to update the Arts Grant program to better reflect community needs by replacing the grant component with direct Requests for Proposals (RFPs). Staff worked with the Cultural Arts Commission (CAC) to develop procedures for soliciting utility box artwork, murals, sculpture garden pieces, and developing new art initiatives.
STATUS:
COMPLETED ACTION ITEMS:
• Created a new work plan based on City Council feedback.. • Developed basic parameters, locations, funding recommendations, and timelines for artwork RFPs for utility boxes, murals, sculpture garden, Velzy plaque, and new artwork in the City. • Reviewed a preliminary list of ideas of public art projects to pursue. • Solicited applications for Utility Boxes, awarded artwork, and routed contracts. • Solicited applications for Murals, awarded artwork.
• Presented City Council with 4 options for Sculpture Garden program.
ACTIONS PENDING:
• Oversee contractor to install approved artwork on Utility Boxes. • Route contracts for murals and oversee artists installing artwork, returning with alternatives for three remaining locations (MBAC, Manhattan Heights, Fire Station 1). • Compile a list of 15 sculptures to purchase or commission in lieu of Sculpture Garden. • Provide options for Council direction on new art initiatives: Art Nights, Downtown performances, Chalk Art Festival, surfboards on Parade, Art Vending Machine, Young at Art and Art Therapy for older adults, and community mural.
NEXT CITY COUNCIL ACTION:
City Council to review and finalize sculptures available for purchase or commission and approve locations. City Council to review and finalize artists for two unassigned locations.
PLANNING IN PROGRESS COMPLETE
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE PUBLIC ART TF
PRIORITY LEVEL B
DEPTS. INVOLVED PW, CD, MS
COMMISSION(S) CULTURAL ARTS
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
ASSESSMENT OF HISTORICAL ARTIFACTS AND STRUCTURAL
REVIEW OF HISTORICAL BEACH COTTAGE
City Council directed staff to conduct an assessment of the City’s historical artifacts and prepare a report regarding options for preservation, including new or updated facilities, on May 14, 2018.
At the Joint Council/Commission meeting on January 4, 2021, City Council directed staff to evaluate the use of surplus library funds to digitize historical documents. After completion of the City of Manhattan Beach Collections Assessment in 2022, the beginning phases of an Action Plan to improve the care and management of the collection were implemented using funding from LA County Library.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE PUBLIC ARTS TF, SURPLUS LIBRARY FUNDS
PRIORITY LEVEL A
DEPTS. INVOLVED IT, PW, CD,
COMMISSION(S)
STATUS:
COMPLETED ACTION ITEMS:
• Removed documents from Red House and relevant artifacts from Park facilities and placed them in trailer and other appropriate facilities.
• History Associates, Inc. (HAI) completed a Collections Assessment with detailed recommendations for improving the care, management, and access to the City’s historical collection. • Completed Phases I and 2 of the Action Plan (Policy Development and Inventory/Survey) and presented new Collection Policy to City Council.
ACTIONS PENDING:
• Implementation of Phase 3 of the Action Plan (Process, Catalog, and Rehouse Collections) • Develop conceptual design for multi-functional facility for community and City Council consideration.
NEXT CITY COUNCIL ACTION:
Return to City Council for approval of an agreement to move forward with Phase 4 of the Action Plan (Digitizing Select Newspapers, Photographs, and Documents related to the history of Manhattan Beach).
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
SAND DUNE PARK MASTER PLAN
City Council directed staff and the Commission to explore how to improve Sand Dune Park and evaluate uses for the future, including nature areas and trails, park improvements, and a new building. City Council also appropriated $1.2 million for a new building at Sand Dune Park. The Public Works Department was the lead for the recent well-received landscaping revitalization project at Sand Dune Park. The Commission joined community members in providing input and recommendations regarding the plan. City staff and commissioners gathered additional community input about desires for a new or upgraded building and enhanced park programming.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE CIP
PRIORITY LEVEL A
DEPTS. INVOLVED IT, PW
COMMISSION(S) PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• Public Works completed a major revitalization project that included cleaning, stabilizing, and beautifying the landscape, irrigation system repair, upgrade of retaining wall and fencing, and adding decomposed granite at the bottom of the Sand Dune. • The Commission held two public outreach events: Sand Dune revitalization open house on November 12, 2022 and Sand Dune community meeting on April 30, 2023. An online survey was initiated to gather input on interest in a new facility, park amenities, and programming. • Public Works secured a design services agreement on September 5, 2023.
ACTIONS PENDING:
• Synthesize community feedback from outreach events and survey. • Develop conceptual design for park imrpovements.
NEXT CITY COUNCIL ACTION:
Review results of community outreach and proposed conceptual design.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
DOG PARKS AND COMMUNITY PARKETTES
City Council directed the Commission to (1) develop a list of parkette and dog run enhancements for consideration during the budget process; and (2) continue to explore and identify future sites.
As no new site opportunities for dog runs or parks were identified after a review, the Commission recommends expanding the existing Polliwog Park Dog Run approximately 1800 square feet.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL A
DEPTS. INVOLVED PW
COMMISSION(S) PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• In partnership with Public Works, Parks and Recreation staff developed a list of specific upgrades to improve the safety and functionality of the dog runs at Live Oak Park and Polliwog Park. • Additional upgrades have been identified for the City’s two parkettes. Recommended improvements include new fencing, enhanced tree trimming, updated signage, and repair or replacement of worn play equipment and drinking fountains.
• Polliwog Park dog run expansion plan discussed with and supported by MBUSD ACTIONS PENDING:
• Secured design services for dog run expansion on September 5, 2023. • Relocate School District and Parks and Recreation storage areas in order to move the west fence approximately ten feet into the Begg Pool parking lot.
NEXT CITY COUNCIL ACTION:
Approval of Dog Run expansion.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
EXPLORE REPURPOSING PAY N PLAY
City Council directed the Commission to
actively explore options to repurpose the
land and/or building for higher-value
recreation activities and broader community
appeal. The 35-year agreement with the
operator expired on December 31, 2021, and
the City took over the property in October
2022, closing the facility until upgrades can
be completed. This item is currently on hold,
pending further Council direction.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE DEFERRED PARK MAINTENANCE FUNDS
PRIORITY LEVEL A
DEPTS. INVOLVED PW, CD
COMMISSION(S) PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• Repairs and improvements identified, including window replacements, roof repairs, new locking system, railings and lighting.
• Cost estimates gathered for identified improvements as well as demolition. .ACTIONS PENDING:
• Evaluate pros and cons of continued programming vs. demolition and repurposing NEXT CITY COUNCIL ACTION:
Review options for moving forward and provide direction.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
EXPLORE AQUATICS FACILITY
The City Council directed staff and the
commission to conduct a statistically valid
survey to determine if there is a significant
demand for pool recreation programming
and to what extent residents are willing to
bear costs relating to it.
TARGET DUE DATE QUARTER 1 2024
FUNDING SOURCE TBD
PRIORITY LEVEL A
DEPTS. INVOLVED PW, CD,
COMMISSION(S) PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• A statistically valid survey was conducted by TrueNorth Research in October 2022 surveying a total of 574 adult residents with a margin error of 4.1% at a 95% confidence interval. The majority of survey respondents indicated they were either very interested or somewhat interested in a new Aquatics Center in Manhattan Beach, including 74% of households with youth. 81% of households favored prioritizing a new 35-meter pool and 73% favored a shallow teaching/therapy pool. Although interest in a new Aquatics Center was found to be widespread, the interest did not translate into widespread support for various strategies for funding a new facility. • City Council awarded a contract for architectural and aquatics preliminary design services for the Begg Pool Facility on August 1, 2023.
.ACTIONS PENDING:
• The modernization study is underway and includes site analysis, community engagement, needs assessment, conceptual design, recommendations, and cost estimates.
NEXT CITY COUNCIL ACTION:
City Council will consider study deliverables and provide direction.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
LIBRARY COMMISSION PROGRAMS
The Library Commission serves in an advisory capacity to the City Council regarding library services provided by the Los Angeles County Library System. The Commission acts as a liaison between the City and public/private community groups supportive of library services. The programs approved by the City Council for 2023 include:
1. Learning at the Library 6. Spring/Summer Discover Program
2. Manhattan Beach Poetry Event 7. Photo Op Day
3. Library Appreciation Events 8. Entertainment Series
4. Library Commission Book Giveaway 9. Library Awareness Program
5. StoryWalk
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE GENERAL FUND, SPONSORSHIPS, SURPLUS LIBRARY FUNDS
PRIORITY LEVEL B
DEPTS. INVOLVED
COMMISSION(S) LIBRARY
STATUS:
1. Learning at the Library - Learning at the Library is intended to be a tri-annual event featuring authors and speakers. Belinda Tang was the first author scheduled on January 21. Other planned programs include cooking/nutrition expert Peggy Curry in October and author Lara Love Hardin in November.
2. Manhattan Beach Poetry Event - This intergenerational event brings together Mira Costa students and the Older Adult Poetry Circle. It features poetry recitations and readings. The first event of the year was held at Mira Costa High School on February 8, 2023.
3. Library Appreciation Events - Library appreciation events are a grab-and-go lunch event, and a brunch event provided annually to honor the 20 library staff members and thank them for their work.
MBUSD librarians are recognized separately at their schools.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected] The 2023 lunch event was held May 9 and the brunch event is planned to occur on November 14.
Certificates of Appreciation were given to school librarians during school visits by the commission on May 15 and 22.
4. Library Commission Book Giveaway - The Library Commission Book Giveaway is an ongoing program held in conjunction with Light Gate and other local events. Book donations are gathered in cooperation with the Friends of the Library and the community. Books are then organized and offered to guests free of charge. The book giveaway program has been a popular feature at many local events.
5. StoryWalk - StoryWalk places pages of a book in weather-proof cases along a path that encourages children to read. Children read the book by going to each case along the path. The books will be changed once a quarter and selected in consultation with the Manhattan Beach Library. The first book, The Ocean in Your Bathtub, is by local author Seth Fishman. The funding for the StoryWalk stands was raised as an Eagle Scout project. Public Works installed the stands on a trail beginning near Manhattan Beach Boulevard and ending at the Manhattan Beach Botanical Garden.
A StoryWalk ribbon cutting was held August 11, 2023.
6. Photo Op Event - Started in 2022, the Library Photo Op Day provides free professional photos of residents taken at the Light Gate Sculpture with the library as the backdrop. The purpose is to focus attention on the library and serve as a reminder of all the library offers. The portraits are made available on a website. The second Annual Library Photo Op Day took place Saturday, June 3, 2023.
7. Entertainment Series - The purpose of the Library Entertainment Series is to highlight the library as a cultural center and fortify its presence within the community. Started in 2022, the series features live performances on the outdoor stage. On September 24, 2022, an Elvis tribute act was the first performer. A second concert was held on April 29, 2023 with 80s tribute band Identity Theft.
8. Library Awareness Program - Development of a plan to raise awareness of the Manhattan Beach Library and the services offered. Working with the Library marketing team, the City’s PIO and other libraries, the Library Commission will develop a social media outreach campaign, an ambassador program to welcome guests during events, and a “Speakers Bureau” to promote the library’s services. The sub-committee is working with the library to determine how they can best facilitate awareness.
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected] BRUCE’S BEACH ART PROJECT
Following the City’s creations of the Bruce’s Beach Task Force and History Advisory Board the City has sought to commission an original, site-specific sculptural artwork to honor the history and legacy of the Bruce’s Beach neighborhood. The Council has indicated the artwork should evoke a sense of peace, healing, and community, and offer an educational opportunity for visitors to learn about the history of this area. The racial reckoning of 2020 provided the City of Manhattan Beach with specific opportunities to remember and confront the past and tackle the difficult but necessary steps forward. The history of Bruce’s Beach provides a focus and space for this renewed work to take place surrounding the newly placed plaque.
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE PUBLIC ART TF
PRIORITY LEVEL A
DEPTS. INVOLVED MS
COMMISSION(S) PARKS AND RECREATION, CULTURAL ARTS
STATUS:
COMPLETED ACTION ITEMS:
• Drafted a Request for Proposals (RFP) utilizing the Art in Public Places Committee (APPC), comprised of four members of the former Bruce’s Beach Task Force, two Cultural Arts Commissioners, and two City Councilmembers, for the Bruce’s Beach Public Art project. • Authorized expenditures, by City Council action on March 16, 2021, at a not-to-exceed $350,000 amount from the Public Arts Trust Fund for artwork commemorating the history of Bruce’s Beach. • Received approval of the RFP by the Cultural Arts Commission on January 30, 2023 and City Council on February 21, 2023.
• Published and promoted the RFP to receive proposals from artists interested in the project. • Received and reviewed submissions in response to the RFP; APPC and CAC reviewed all submissions and narrowed them to 5 most viable candidates.
.ACTIONS PENDING:
• Utilizing the Art in Public Places Committee (APPC), create additional opportunities for public feedback and engagement on the artwork and fine tune proposals. • Finalize design of the selected artwork and enter into an agreement with artist.
NEXT CITY COUNCIL ACTION:
Present the five semi-finalists to City Council for artwork selection.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
MARK LEYMAN, Parks and Recreation Director, [email protected]
JUNETEENTH EVENT(S)
Juneteenth commemorates June 19, 1865, the date on which enslaved people in Galveston, Texas, finally received news that they had been set free by the Emancipation Proclamation two years earlier, and that the Civil War had ended two months earlier. It is an official federal holiday and the oldest known commemoration of the abolition of slavery in the United States.
In past years, residents and visitors informally gathered at Bruce’s Beach Park to observe and celebrate Juneteenth. Recently, there have been a number of requests from community members to host a Juneteenth celebration at Bruce’s Beach Park.
At the April 18, 2023, meeting, Council directed staff to return to City Council for consideration of a Juneteenth celebration in 2024 with input from the Parks and Recreation Commission. Additionally, Council directed that recommendations for the celebrations should include events held at multiple facilities/parks throughout the City, without a grand event at Bruce’s Beach.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE TBD
PRIORITY LEVEL A
DEPTS. INVOLVED PW, CD,
COMMISSION(S) PARKS AND RECREATION
STATUS:
COMPLETED ACTION ITEMS:
• Held a Council discussion at the April 18, 2023, meeting, where Council provided direction that celebrations should include events held at multiple facilities/parks throughout the City, without a grand event at Bruce’s Beach.
ACTIONS PENDING:
• Solicitation of input from the community via listening sessions and a survey regarding opportunities for celebrating Juneteenth in 2024
• Development of recommendations for City Council consideration NEXT CITY COUNCIL ACTION:
Consideration of recommendations for a Juneteenth celebration in 2024.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
MODERNIZE PARKING STANDARDS
During the September 19, 2017 Sepulveda
Corridor discussion, City Council directed staff
to incorporate modern parking standards in the
dialogue of the Sepulveda Planning Initiatives
Project. The Sepulveda Planning Initiatives
Project final report was delivered to City Council
in February 2019. The review of parking
standards was bifurcated from the Sepulveda
Initiatives Project for additional review and
research by the Traffic Engineer and Planning staff.
TARGET DUE DATE QUARTER 2 2024
FUNDING SOURCE N/A
PRIORITY LEVEL C
DEPTS. INVOLVED N/A
COMMISSION(S) PLANNING, PPIC
STATUS:
COMPLETED ACTION ITEMS:
• Conducted staff meetings to evaluate existing and proposed parking code changes. • Held public workshop at Parking and Public Improvement Commission meeting on December 5, 2019 and solicited community input.
• Developed initial draft of parking code revisions and amendments based on local, regional and nationwide data.
ACTIONS PENDING:
• Present findings and recommendations at noticed public study sessions at Planning Commission and Parking and Public Improvements Commission meetings in Quarter 1, 2024. • Conduct public hearings to consider revised parking codes and standards in Quarter 2, 2024.
NEXT CITY COUNCIL ACTION:
Conduct a public hearing and consider amending the Municipal Code to update the parking standards in Quarter 2, 2024.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
HOUSING POLICY AND REGULATION UPDATES
In accordance with State law, the City will need to implement the new programs outlined in the 6th Cycle Housing Element (HE)and make adjustments to housing-related processes and ordinances to remain in compliance with State legislation (i.e. SB 9).
TARGET DUE DATE ONGOING
FUNDING SOURCE N/A
PRIORITY LEVEL A
DEPTS. INVOLVED IT, FN, MS
COMMISSION(S) PLANNING, PPIC
STATUS:
COMPLETED ACTION ITEMS:
• Adopted long-term ordinances to comply with new legislation regarding accessory dwelling units (ADU) housing standards (January 2021).
• Presented Annual Progress Reports to City Council; submitted to the Department of Housing and Community Development (HCD) and Office of Planning and Research (OPR) by April 1 deadline. • Obtained a $150,000 Local Early Action Planning (LEAP) grant to fund Housing Element Update. • Adopted the 6th cycle HE Update and submitted to HCD for certification (March/April 2022). • Adopted revisions to the HE update and resubmitted to HCD for certification (September 2022). • Obtained HCD certification (July 2024).
ACTIONS PENDING:
• Continue to monitor and act on new housing laws, case law, and updates from SCAG or HCD. • Conduct workshops and public hearings to implement Housing Element programs within the timelines outlined in the adopted Element.
• Update Zoning Code, Subdivision Code and Local Coastal Program, to comply with State laws.
Planning Commission, City Council, and California Coastal Commission review and action required. • Provide periodic status updates to City Council on the progress of implementation of Housing Element programs.
NEXT CITY COUNCIL ACTION(S):
Consider adoption of Zoning Code amendments and LCP amendments in accordance with programs outlined in the Housing Element Quarter 1 2023 – Quarter 4 2025. Additionally, consider adoption of long-term ordinance related to impacts from Senate Bill 9.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
LONG-TERM OUTDOOR DINING AND BUSINESS
USES ON PUBLIC AND PRIVATE PROPERTY
On August 24, 2021, the City Council directed staff to initiate a work plan item to study long-term outdoor dining and
business uses in the public right-of-way and on private property. During the COVID-19 pandemic recovery, the City permitted businesses to use parking spaces and street
areas in the public right-of-way during COVID-19 operating restrictions through Emergency Orders. The long-term effort to evaluate long-term businesses uses is intended to be comprehensive, including broad community engagement,
evaluation of fiscal implications, study of alternatives, environmental review, and required permitting.
TARGET DUE DATE QUARTER 3 2024
FUNDING SOURCE GENERAL
PRIORITY LEVEL B
DEPTS. INVOLVED PW, FN, MS, PD, FD
COMMISSION(S) PLANNING, PPIC
STATUS:
COMPLETED ACTION ITEMS:
• Discussed Work Plan framework at October 5, 2021 City Council meeting. • Conducted City Council discussion on formation of a broad-based Task Force for effort (June 2022) • Initiated selection of Task Force Members (August 2022) • Initiated discussions with California Coastal Commission (Februrary 2023) • Secured staff to serve as project manager (January 2023) • Initiated Task Force meetings (May 2023)
• Defined project schedule and milestones (June 2023)
ACTIONS PENDING:
• Develop the program.Conduct eenvironmental review, and permitting.
NEXT CITY COUNCIL ACTION(S):
Continue to provide direction to staff regarding program development and conduct public hearings for adoption of associated code amendments.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
ZONING CODE CLEANUP
Title 10 of the Manhattan Beach Municipal Code
(MBMC) requires regular maintenance to ensure
consistency with Buidling Code requirements and
other Titles of the Muncipal Code. Additionally, many
sections in Title 10 are either outdated and require
updating (i.e. use classifications are out of date and
do not align with modern uses), and other sections are
poorly written and/or unclear, which lead to confusion
and miscomprehension among the public and the
implementors. Planning staff will work with the Planning Commission to obtain their recommendations for necessary code amendments, which will then be presented to City Council for consideration.
TARGET DUE DATE ONGOING
FUNDING SOURCE GENERAL
PRIORITY LEVEL C
DEPTS. INVOLVED N/A
COMMISSION(S) PLANNING
STATUS:
COMPLETED ACTION ITEMS:
• Compiled a list of sections in Title 10 of the MBMC that are in need of amendments and/or updates.
ACTIONS PENDING:
• Prioritize which MBMC sections are most in need of amending and/or updating. • Develop draft amended code language.
• Conduct study sessions to consider draft code language. • Conduct public hearing(s) with the Planning Commission and obtain recommendation(s) for City Council.
• Conduct City Council public hearing(s) for adoption of code amendments.
NEXT CITY COUNCIL ACTION:
• Conduct City Council public hearing(s) for adoption of code amendments.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
NEIGHBORHOOD TRAFFIC MANAGEMENT
PLANS
The Neighborhood Traffic Management Program (NTMP) was created in 2001, updated in 2005 and is part of the General Plan Mobility Element as Policy I2.1. The NTMP provides a comprehensive process for evaluating potential traffic calming measures in a particular section of town. Its purpose is to mitigate non-local traffic intrusion and excessive speeding, and to improve alternate transportation modes. It supports both Complete Streets and Living Streets practices, and helps realize the goals and policies of the General Plan. The City has completed NTMP’s for four areas of the City, as well as conducted school area safety studies for four elementary schools, one private elementary school, and the middle school. The City has three current NTMP’s in progress which were initiated as part of major planning developments, as follows:
• Oak Avenue Neighborhood Traffic Management Study (Manhattan Village Shopping Center) • Gelson’s Neighborhood Traffic Management Study (Gelson’s Market) • Skechers Neighborhood Traffic Management Study (Skechers) All three NTMP’s have been funded by the developments through the Conditions of Approval.
TARGET DUE DATE QUARTER 3 2024
FUNDING SOURCE PRIVATE DEVELOPMENT
PRIORITY LEVEL B
DEPTS. INVOLVED PD, MS
COMMISSION(S) PPIC
STATUS:
COMPLETED ACTION ITEMS:
• Conducted before and after traffic counts toward the:
o Oak Avenue NTMP;
o Gelsons NTMP; and
o Skechers NTMP.
• Held public workshop for Oak Avenue NTMP in August 2023.
ACTIONS PENDING:
• Conduct community workshops at PPIC meetings.
• Analyze findings and recommend initial traffic calming strategies to PPIC at separate meetings. • Hold public hearings at PPIC meetings to discuss possible traffic calming strategies. • Present recommended traffic calming strategies to City Council for consideration and approval.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
NEXT CITY COUNCIL ACTION:
Consider PPIC initial recommended traffic calming strategies to City Council (Quarters 1 -3 2024).
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
HISTORIC PRESERVATION ORDINANCE CLEANUP
In 2016, the City adopted the current Historic Preservation Ordinance that requires a review process for historic resources (defined as historic landmarks, contributing resources to historic districts, and a broader set of properties potentially eligible for landmark designation), and retaining the property-owner consent for the historic landmark designation process. The ordinance requires a Certificate of Appropriateness, environmental review, and a sixty-day waiting period for proposed demolitions of all historic resources. On December 7, 2021, the City Council directed staff to take action(s) to amend the ordinance to reflect the intended policy direction was for the ordinance requirements to be voluntary . The Ordinance also required that the City prepare an Inventory of Historic Resources and deemed the Planning Commission as the quasi- judicial body for historic preservation matters.
TARGET DUE DATE QUARTER 4 2023
FUNDING SOURCE N/A
PRIORITY LEVEL B
DEPTS. INVOLVED IT, MS
COMMISSION(S) PLANNING
STATUS:
COMPLETED ACTION ITEMS:
• Adopted a corresponding urgency ordinance on January 18, 2022 to address the issue for the interim, while staff prepares a long-term oridnance amendment. • Adopted Urgency Ordinance No. 22-0004-U extending Interim Ordinance No. 22-0002-U clarifying provisions for the preservation of historic resources in the existing Historic Preservation Ordinance.
• Adopted Urgency Ordinance No. 23-0001-U extending Interim Ordinance No. 22-0004-U. • Prepared draft of amended Historic Preservation ordinance (MBMC Chapter 10.86). • Conducted public hearing(s) to consider amendments to the Historic Preservation Ordinance, in accordance with City Council direction received on December 7, 2021.Introduced an Ordinance amending zoning code text in Title 10 (Planning and Zoning), Part V (Administrative Regulations), Chapter 10.86 (Historic Preservation) of the Manhattan Beach Municipal Code to update the City’s Historic Preservation Ordinance in accordance with City Council’s previous direction and the
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Community Development Director, [email protected]
associated Department Work Plan item.
ACTIONS PENDING:
None
NEXT CITY COUNCIL ACTION:
None.
STAFF CONTACT:
ERICK LEE, Public Works Director, [email protected]
DOWNTOWN AND NORTH MANHATTAN BEACH
BEAUTIFICATION
On April 23, 2019, City Council directed staff to place “Downtown and North End Beautification” on the City
Council Work Plan to evaluate various “refresh”
opportunities, including sidewalk and landscaping
replacements. Council also suggested including widening sidewalks, which will be evaluated as part of the Long- Term Outdoor Dining and Business Uses on Public and
Private Property Work Plan.
TARGET DUE DATE ONGOING
FUNDING SOURCE GENERAL FUND, DOWNTOWN MANHATTAN BEACH BID,
NORTH MANHATTAN BEACH BID
PRIORITY LEVEL B
DEPTS. INVOLVED N/A
STATUS:
COMPLETED ACTION ITEMS:
• Applied new slurry seal and curb paint to North Manhattan Beach streets in June 2023. • Completed tree lighting enhancements in June 2023.
• Installed the Rainbow Crosswalk on Manhattan Beach Blvd. and The Strand in Spring 2022. • Applied new slurry seal and curb paint to Downtown streets in Spring 2022. • Implemented a Maintenance Inspector and Weekend Maintenance Worker Program. • Partnered with the Downtown Business and Professional Association (DBPA) to install new plant materials in Downtown in Spring 2022.
ACTIONS PENDING:
• Deployment of additional Big Belly trash cans will occur in December 2023 . • Design work for additional plantings to further enhance landscaping in business district planters is underway. Additional installations will occur in November and December 2023. • Installation of irrigation in North Manhattan Beach tree wells.
NEXT CITY COUNCIL ACTION:
Consideration of proposed changes to 5 Year CIP during the spring of 2024.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
ERICK LEE, Public Works Director, [email protected]
PARKING METER & KIOSK EXPLORATION
On March 14, 2023, City Council directed staff to place “Parking Meter and Kiosk Exploration” on the City Council Work Plan. This project involves developing a plan to update the City’s parking payment infrastructure and consider moving away from single-space meters in appropriate parking areas.
TARGET DUE DATE TBD
FUNDING SOURCE PARKING FUND
PRIORITY LEVEL C
DEPTS. INVOLVED FI, CD
STATUS:
COMPLETED ACTION ITEMS:
• Completed a Parking Operations Assessment in October 2023.
ACTIONS PENDING:
• Review of study’s recommendations for improving the operation of the City’s parking facilities and payment infrastructure.
NEXT CITY COUNCIL ACTION:
Review of staff recommendations for updating the City’s parking payment infrastructure and options for moving away from single-space meters in appropriate parking areas in early 2024.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
ERICK LEE, Public Works Director, [email protected]
PARKING LOT 3 REPLACEMENT
The existing parking structure at 12th Street and
Morningside Drive has reached the end of its useful
life. Built in 1971, the structure is now in need of
significant seismic retrofits or full replacement. By
replacing the structure, issues related to pedestrian
safety, Americans with Disabilities Act (ADA)
compliance, and vehicle maneuverability would
also be addressed. This project will investigate
alternatives and design a replacement for the
Parking Lot 3 structure.
TARGET DUE DATE QUARTER 2 2027
FUNDING SOURCE PARKING FUND
PRIORITY LEVEL A
DEPTS. INVOLVED FI, CD
STATUS:
COMPLETED ACTION ITEMS:
• Completed a Parking Lot 3 Seismic Analysis during the Fall of 2022. • Solicited a request for proposals (RFP) regarding professional services for a redevelopment feasibility study in September 2023.
ACTIONS PENDING:
• Review Feasibility Study proposals and select a consultant by November 2023. • Establish an interdepartmental project team to meet regularly with the awarded consultant to identify opportunities and constraints associated with the replacement of the parking structure. • Coordinate community outreach with the Outdoor Dining Task Force work during Fiscal Year 2024.
NEXT CITY COUNCIL ACTION:
In December 2023, award a professional services agreement focused on feasibility and outreach to be conducted during Fiscal Year 2024.
PLANNING IN PROGRESS COMPLETE