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AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND HARBOR INTERFAITH
SERVICES
This Fifth Amendment (“Amendment No. 5”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City”) and Harbor Interfaith Services , Inc. a California non -profit corporation (“Contractor”) (collectively, the “Parties”) is hereby entered into as of April 1, 2024 (“Effective Date”).
RECITALS
A. In July 2019, the Los Angeles County Homeless Initiative Unit and United Way authorized providing a grant of $330,666 (“Initial Grant”) to the cities of Manhattan Beach, Redondo Beach, and Hermosa Beach for h omeless plan implementation services, which amount was shared by each city. The cities agreed that Manhattan Beach would administer the grant funds.
B. On November 1, 2019, the City and Contractor entered into an agreement for professional services (“Original Agreement”) for the Contractor to provide homeless services (“Services”) at a cost not to exceed $324,053.
C. On February 27, 2021, the City and Contractor executed the first amendment to the Original Agreement to extend the term (“Amendment No. 1").
D. On December 21, 2021, the City and Contractor executed the second amendment to the Original Agreement to extend the term, expand the scope of services, and increas e the maximum compensation (“Amendment No. 2”).
E. On June 29, 2022 , the City and Contra ctor executed the third amendment to the Original Agreement to extend the term and modify the scope of services and approved fee schedule (“Amendment No. 3”).
F. On June 6, 2023, the City and Contra ctor executed the fourth amendment to the Original Agreement to extend the term and modify the scope of services and approved fee schedule (“Amendment No. 4”).
G. The Original Agreement, as amended by Amendment No s. 1, 2, 3 and 4 is referred to as the “Agreement.”
H. On August 10, 2021, the City, acting as the lead city on behalf of the cities of El Segundo, Hermosa Beach, and Redondo Beach, submitted a proposal to South Bay Cities Council of Governments (“SBCCOG”) to continue grant funded case management homeless outreach services to the region.
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I. The SBCCOG awarded grant fun ds in the amount of $216,000 (“Second Grant”) for an additional 18 months to be used on case management homeless outreach services.
J. On December 21, 2021, the Manhattan Beach City Council approved a Memorandum of Understanding between the SBCC OG on the one hand, and the City and the cities of El Segundo, Hermosa Beach, and Redondo Beach on the other hand, related to the grant funds (the “MOU”).
K. On June 6, 2023, the City executed Amendment No. 1 to the MOU.
L. The Parties now desire to amend the additional compensation and approved fee schedule.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Additional Compensation. Section 3A of the Agreement (Compensation) is hereby amended to read as follows:
“A. Compensation.
1. As full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the Approved Fee Schedule attached hereto as Exhibit B. In no event shall Consultant be paid more than $324,053 for such Services.
2. As full compensation for Additional Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the Approved Fee Schedule attached hereto as Exhibit G. In no event shall Consultant be paid more than $ 243,832 for such Additional Services.
3. The "Maximum Compensation" to be paid Contractor for the Services and Additional Services shall not exceed $567,885.
Section 2. The “Approved Fee Schedule for Additional Services ” attached as Exhibit F to Amendment Nos. 2 and 3 of the Agreement is hereby replaced by the “Revised Approved Fee Schedule For Additional Services” attached hereto as Exhibit G and incorporated by this reference.
Section 3. All exhibits attached hereto are hereby incorporated by this reference. Except as specifically amended by this Amendment No. 5, all other provisions of the Agreement shall remain in full force and effect.
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IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 5 on the day and year first shown above.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Bruce Moe
Title: City Manager
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By:
Name: Steve S. Charelian
Title: Finance Director
Contractor:
Harbor Interfaith Services, Inc.,
a California non-profit corporation
By:
Name: Tahia Hayslet
Title: Executive Director
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EXHIBIT E
REVISED SCOPE OF ADDITIONAL SERVICES
Task 8: Beach Cities Dedicated Case Management Services (Priority Area 2) Program Description: Manhattan Beach will serve as the lead city in this multi- jurisdictional program to provide consistent case management, closer linkage between outreach activity and city stakeholders, decrease burden of homeless calls to police, and increase housing placements for cities of El Segundo, Manhattan Beach, Hermosa Beach, and Redondo Beach. This SOW will provide funding for two full-time case managers to provide this coverage.
Potential risks and mitigation plans: Labor supply competition. Mitigation: Consider creating a regional Labor Pool Funds to benchmark starting salaries with LAHSA’s salaries.
Deliverables/Performance Targets Timeline
8.a Develop Staff Training Program and conduct staff training (service provider)
March 2022
8.b Maintain a client ratio of 1:20 (Case Manager to Clients) N/A
8.c Develop Housing Plans, including plans regarding income (e.g., Social Security income and disability income), job assistance, housing vouchers, documentation, and legal aid (e.g.,
background checks and credit checks), for all participants.
To be
reported in
Monthly
Reports
8.d Provide behavioral health referrals Ongoing
8.e Monthly Report detailing metrics and outcomes, including progress on the housing timeline (e.g., anticipated housing
dates) for all participants. Data such as demographic data and service linkages should be searchable in HMIS by SBCCOG. On a quarterly basis, the following goals shall be attained:
20 participant caseload per case manager
6 participants referred general shelter, safe parking, or other interim solution – per case manager
4 participants placed into permanent housing – per case manager
Link eligible participants to behavioral health providers and develop a behavioral health plan with the providers Develop housing plan for participants on caseload
Additionally, to better understand caseload and throughput, the parties are requiring the following information on an individual basis:
HMIS ID (if known)(or other identifier as to not reveal personal information)
Birth Date
Enroll Date
Exit Date
Length of Stay in Program
Monthly
Reporting
Quarterly Goal
Metrics over
Remaining
Contract Period
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Assessment
Housing Move-in Date
Number of Services
Number of Case Notes
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EXHIBIT GREVISED APPROVED FEE SCHEDULE FOR ADDITIONAL
SERVICES
For services satisfactorily provided associated with the South Bay Cities Council of Governments Grant for homeless case management services, City shall pay Contractor an amount not-to-exceed $243,832 with monthly fees totaling $13,000.00 in accordance with the following fee schedule.
1. For salary, taxes and benefit costs associated with the Contractor, City shall pay Contractor a monthly fee not-to-exceed $11,000., unless justified by the service level provided by the contract.
For reimbursable costs over the duration of the Agreement such as: mileage, office supplies, reproduction, technology, insurance, and postage, City shall reimburse Contractor in an amount not to exceed $34,596.00.