DocuSign Envelope ID: F0F76AA4-7213-43DC-8CE0-33D6D2FBFEA6 AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MANHATTAN BEACH AND HISTORY ASSOCIATES INCORPORATED This Second Amendment ("Amendment No. 2") to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation ("City") and History Associates Incorporated, a Maryland corporation ("Consultant") (collectively, the "Parties") is hereby entered into as of March 19, 2024 ("Effective Date").
RECITALS
A. On October 6, 2022, the City and Consultant entered into an Agreement for professional services for the Consultant to provide policy development, inventory and collection survey, and digitizing services ("Agreement").
B. On June 6, 2023, the Parties entered into Amendment No. 1 to the Agreement to modify the Scope of Services to include processing and cataloging, extend the term, and increase the maximum compensation.
C. The Parties now desire to amend the Agreement to modify the scope of services and fee schedule and extend the term.
NOW, THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 2 of the Agreement is hereby revised to extend the term of the Agreement through June 14, 2025, unless sooner terminated as provided in Section 12 of the Agreement.
Section 2. Exhibit A of the Agreement is hereby amended to add the Exhibit A (Scope of Services) attached to this Amendment.
Section 3. Exhibit B of the Agreement is hereby amended to add the Exhibit B (Approved Fee Schedule) attached to this Amendment.
and effect.
[SIGNATURE PAGE FOLLOWS]
2034384v3.doc City of MB Form
DocuSign Envelope ID: F0F76AA4-7213-43DC-8CE0-33D6D2FBFEA6 IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 2 on the day and year first shown above.
City: Consultant:
City of Manhattan Beach, History Associates Incorporated, a California municipal corporation a Maryland corporation - DocuSigned by:
By: By: Batt. Maser
-8B2E1534
Name: Bruce Moe Name: Beth Maser 3/7/2024
Title: City Manager Title: President and CEO HAI
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
- DocuSigned by:
By: Steve S Charelian, Finance Director
Name? Steve S. Charelian/12/2024
Title: Finance Director
APPROVED AS TO CONTENT:
- DocuSigned by:
By: Mark Legman, Parks and Recreation Director
Name: Mark Leyman 378/2024
Title: Parks and Recreation Director
2034384v3.doc City of MB Form
DocuSign Envelope ID: F0F76AA4-7213-43DC-8CE0-33D6D2FBFEA6
EXHIBIT A
SCOPE OF SERVICES
Phase IV: Digitization of Select Collections
Ongoing Archival Support
During Phases I and II of the City of Manhattan Beach's Historical Collection Action Plan, HAl conducted an on-site survey and inventory of the Historical Collection. During this time, the team compiled comprehensive inventories of the object collection and archival collection. The inventories provide brief descriptions of materials, measurements, and recommendations for disposition of materials. HAI also drafted a collection policy, processing manual, and cataloging manual to aid the next steps toward full control of the collections.
Phase Ill of the Action Plan included processing, cataloging, and rehousing objects and archives in the collection in order to ensure continued safety and preservation of the items and enhance accessibility.
Specific tasks in Phase IV of the Action Plan include but are not limited to:
• Transportation of bound and unbound newspapers to and from National Office Systems (NOS) headquarters in Beltsville, MD - estimated at 80 boxes • Digitization of newspapers - estimated at 275 issues or 63,000 images • Digitization of photographs - estimated at 5,000 images • Metadata capture for each issue - four fields of information • Scans delivered to City of Manhattan Beach via hard drive and/or secure FTP Ongoing archival support for the City of Manhattan Beach Historical Collection includes but is not limited to:
• Participation in Historical Collection Committee meetings • Ongoing processing and cataloging of new acquisitions • Research appointment assistance
Exhibition planning support
All tasks related to Phase IV shall be completed no later than June 14, 2025. 2034384v3.doc City of MB Form
DocuSign Envelope ID: F0F76AA4-7213-43DC-8CE0-33D6D2FBFEA6
EXHIBIT B
APPROVED FEE SCHEDULE
Cost of Services for Phase IV: Digitization
Task Quantity Unit Price Total
Secure freight 2 $6,510.73 $13,021.46
transportation of
collection
Unbound 23,000 $0.18 $4,140
newspaper
processing
Bound newspaper 40,000 $0.85 $34,000
processing
Photograph 5,000 $0.95 $4,750
processing
Metadata 6,100 $0.19 $915
collection
HAI Archivist 1 $7,280 $7,280
assistance
Subtotal $64,106.46
Cost of Services for Ongoing Archival Support
Task Quantity Unit Price Total
Senior 288 $120.00 $34,560
Archivist/Records
Manager I
(24 hours per
month for one
year)
Travel Costs 45 $24.24 $1,091
(mileage)
Subtotal $35,651
The cost of all services detailed in Exhibit A is not-to-exceed $100,000. 2034384v3.doc City of MB Form