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1 EXHIBIT C

COORDINATED INTEGRATED MONITORING PROGRAM (CIMP)

IMPLEMENTATION SCOPE OF SERVICES

Task 1 Project Management, Communications and Meetings
The Consultant will provide project management services to ensure the project is delivered on schedule and within budget. The Consultant shall:

1.1.
Provide a detailed schedule to complete all the tasks of this Scope of Services to be approved by the Beach Cities Watershed Management Group (WMG). This schedule may be updated as necessary and as approved by Beach Cities WMG. Due dates will be determined based upon regulatory compliance deadlines. 

1.2.
Perform project management duties including coordinating with CIMP Coordination Consultant, coordination calls, and providing an explanation of the work completed, work to be done, and work that was not completed according to the Scope of Services and why.

1.3.
Prepare for and attend meetings of the Beach Cities WMG. Consultant shall attend meetings quarterly, unless otherwise instructed by the City of Manhattan Beach.

1.4.
Attend, participate, or support the Beach Cities WMG in meetings with other watershed management program groups, Los Angeles Regional Water Quality Control Board (Regional Board) staff, City Councils, County staff, stakeholders, and/or other consultants as necessary to deliver the project. Consultant shall attend at least four meetings, unless otherwise instructed by the City of Manhattan Beach.

1.5.
The Consultant will be responsible for obtaining any necessary permits including encroachment permits from the Los Angeles County Flood Control District (LACFCD), or the applicable agency, for access to and monitoring within LACFCD or agency-owned storm drains, channels, catch basins and similar properties (FACILITIES). The Consultant shall provide notice in advance of entry to LACFCD’s or applicable agency’s FACILITIES in accordance with LACFCD or applicable agency’s notification policy.

1.6.
Provide a memorandum detailing sampling team activation procedures with decision criteria, rain gauge or website information, field reports forms, identified staff supporting sampling, and contact information to the Beach Cities WMG for review. The Consultant will notify the City Contact by telephone and the CIMP Coordination Consultant by email 48 hours prior to the arrival of a qualifying storm.

1.7.
Prepare a memorandum with options of the type of monitoring equipment to be installed or used at each TMDL receiving water site and stormwater outfall site. The memorandum shall include pros and cons of the options, timeline, and costs associated with acquiring permits, installation, and operation and maintenance. The memorandum shall also discuss the method to be used for sampling to assess sediment borne loading of DDT and PCBs through stormwater outfall monitoring.

1.8.
Prior to the first monitoring event Consultant shall submit information indicating that the selected testing laboratory is ELAP certified and will be capable of performing the water quality analysis meeting the approved/modified laboratory detection and reporting limits and QA/QC requirements described in the Approved Beach Cities CIMP, and the Santa 2 Monica Bay Beaches Bacteria TMDL Coordinated Shoreline Monitoring Program (SMBBB TMDL CSMP).

1.9.
Prior to the first monitoring event Consultant shall prepare and submit an exceedance notification and action plan describing the procedures and time frame the Consultant will follow in notifying the Beach Cities agencies of water quality exceedances as well as follow up actions to be taken. For example, dry-weather receiving water exceedances of the REC-1 standards under the SMBBB TMDL require resampling on subsequent days until the fecal indicator bacteria results are no longer above the REC-1 standards.

1.10.
Develop a memorandum that prioritizes source investigation of outfalls with significant discharge based on the Beach Cities WMG’s determination of outfalls with significant discharge. The memorandum will include the Consultant’s recommendation on the procedures and schedule for source investigation.

1.11.
As directed by the City staff, prepare a letter requesting the Regional Board’s approval for modifying the Approved Beach Cities CIMP, such as removing constituents, modifying sampling methods, reducing monitoring frequencies, or relocating monitoring sites.

Task 2 Health and Safety Plan, Traffic Control Plan and Encroachment Permits The proposed work shall be performed by the Consultant and its sub-contractor(s) in accordance with the requirements of California Occupational Health & Safety (Cal-OSHA). Although accessibility was considered when selecting the monitoring locations, it is the responsibility of selected Consultant to take all appropriate measures with respect to health and safety considerations and access conditions including, if necessary to protect health and safety, relocation of monitoring locations. The Consultant shall provide the City Contact with three (3) copies of a Site Health and Safety Plan (SHSP) prior to the start of any fieldwork in the beginning of each fiscal year. The SHSP shall address site-specific safety concerns at all monitoring sites including, but not limited to, permit required confined-space entry safety requirements, potential for vandalism, sites’ accessibility, lane closures, storm drain laterals, etc. The SHSP will also address procedures and practices for:

•
Acceptable entry conditions;
•
Testing, monitoring, communications and lighting equipment; •
Barriers and shields;
•
Ladders; and
•
Retrieval of devices.

The Consultant is responsible for preparing and submitting traffic control plans to the agency with jurisdiction over each monitoring site within the public rights-of-way. Consultant is also responsible for obtaining a no-fee encroachment permit and purchasing a business license, if required, as a condition of the encroachment permit.

Task 3 Receiving Water Monitoring
Receiving water monitoring is intended to assess water quality relative to water quality objectives, impacts to beneficial uses, and trends in pollutant concentrations. The objectives of the receiving water monitoring include the following from Attachment E, Part II.E.1 of the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit Order No. R4-2012-0175 (Permit):
3 

•
determine whether the receiving water limitations are being achieved; •
assess trends in pollutant concentrations over time, or during specified conditions; and •
determine whether the designated beneficial uses are fully supported as determined by water chemistry, as well as aquatic toxicity and bioassessment monitoring.

The shoreline monitoring sites will be used specifically to assess attainment of REC-1 beneficial uses, while the nearshore monitoring locations will be used to assess all other beneficial uses of Santa Monica Bay as described in the Los Angeles Regional Water Quality Control Board Basin Plan.

3.1
Santa Monica Bay Near-Shore Receiving Water Monitoring.

Two (2) new near-shore monitoring locations in the Santa Monica Bay (approximately 1,000 feet from the shoreline at the 30-foot depth contour) are to be sampled from a boat placed in line with the 28th Street storm drain in Manhattan Beach and with the Herondo storm drain at the Hermosa Beach/Redondo Beach city line. A fact sheet for each monitoring location is provided in Appendix C of the Approved Beach Cities CIMP. These receiving water monitoring locations will be sampled and analyzed for the Permit-required suite of analytical parameters (listed in Table 6 of the Approved Beach Cities CIMP) designed to assess the impacts from the storm drain discharges on water quality in marine receiving waters.

Receiving water monitoring site RW-BCEG-1 will be located in the nearshore zone in line with outfall OF-BCEG-1 in the jurisdiction of the City of Manhattan Beach, while RW-BCEG-2 will be located in the nearshore zone in line with the major storm drain outfall at Herondo Street and SMB 6-1 shoreline monitoring location at the boundary line between the jurisdictions of Hermosa Beach and Redondo Beach. Samples will be collected at the point of initial dilution of a stormwater plume from the relevant outfall which will be dependent on the intensity of a qualifying storm event and of the current velocity and wave mixing action. Samples will be collected via boat in accordance with the City of Los Angeles Environmental Monitoring Division (EMD) standard operating procedures. Per Los Angeles County ordinance, no hard bottom boats can be in operation within 300 yards (900 feet) of the beach due to safety concerns. Therefore, the sampling will be conducted 1,000 feet away from the shoreline (approximately the 30 foot bathometric contour), and will be conducted using manual grab sampling methods. Table 3 of the Approved Beach Cities CIMP identifies the receiving water monitoring locations by latitude and longitude and Figure 6 of the Approved Beach Cities CIMP presents the site locations.

Wet-weather monitoring will be conducted three times per year for all parameters listed in Table 6 of the Approved Beach Cities CIMP except for aquatic toxicity, which will be performed twice per year consistent with Part VI.C.1.a of Attachment E of the Permit. However, Consultant shall provide for up to three (3) aquatic toxicity samples per year in the receiving water in case a resample is needed to verify a failed toxicity test. The Permit Appendix E, Table E-2 parameters will be monitored during the first significant rain event of the storm year. For pollutants identified in Table E-2 of the Monitoring and Reporting Program (MRP) that are not detected at the Method Detection Limit (MDL) or the result is below the lowest applicable water quality objective, additional monitoring will not be conducted. For pollutants detected above the lowest applicable 4 water quality objective, future monitoring will be conducted at the frequency specified in the MRP (i.e., the monitoring frequency will become 3 wet weather events per year).

Wet-weather monitoring will target the first significant rain event of the storm year following the criteria outlined in Part VI.C.b.iii of Attachment E of the Permit, and at least two additional wet- weather events within the same wet-weather season. Although wet-weather is defined as a storm event of greater than or equal to 0.1 inches of precipitation, as measured from at least 50 percent of the Los Angeles County controlled rain gauges within the watershed, mobilization for wet- weather monitoring will be triggered by forecasts of at least 0.25 inches of rainfall at a 70% probability at least 24 hours prior to the event start time per Part VI.C.b.iii of Attachment E of the Permit. Sampling events shall be separated by a minimum of 3 days of dry conditions per VI.C.b.iii of Attachment E of the Permit. Consultant shall document the predicted rainfall amount that triggered mobilization for the event. Wet-weather receiving water monitoring will be performed contemporaneously with stormwater outfall monitoring to be reflective of potential impacts from MS4 discharges. Parameters to be collected and sampling frequencies to address the receiving water monitoring requirements of the MRP are summarized in Table 6 of the Approved Beach Cities CIMP.

Dry-weather Santa Monica Bay Near-shore Receiving Water Monitoring for Santa Monica Bay is not in the Approved Beach Cities CIMP except for the weekly fecal indicator bacteria monitoring described below.

3.2
Santa Monica Bay Bacteria TMDL Shoreline Monitoring.

Monitoring will be conducted at seven (7) coordinated shoreline monitoring locations for fecal indicator bacteria (FIB) consistent with the SMBBB TMDL. Samples will be collected at ankle- depth, in the wave wash zone, at the same frequency and at the same locations as specified in the approved SMBBB TMDL CSMP consistent with the SMBBB TMDL. These locations are listed along with latitude and longitude coordinates in Table 5 of the Approved Beach Cities CIMP as:
•
SMB 5-1 40th Street in Manhattan Beach
•
SMB 5-3 Manhattan Beach Pier point zero (in alignment with storm drain outlet) •
SMB 5-5 Hermosa Beach Pier
•
SMB 6-2 Redondo Beach Pier
•
SMB 6-3 Sapphire Street in Redondo Beach point zero (in alignment with storm drain outlet)
•
SMB 6-5 Avenue I in Redondo Beach point zero (in alignment with storm drain outlet)
•
SMB 6-6 Malaga Cove in Torrance

Weekly monitoring is conducted on Monday mornings with additional accelerated monitoring conducted on subsequent days when triggered in response to exceedances of the single-sample objectives on dry-weather days as described in the SMBBB TMDL CSMP. Additional information regarding these monitoring locations is found in the SMBBB TMDL CSMP.

A field data sheet specified in the SMBBB TMDL CSMP is also to be completed which includes observation of field conditions and outfall flow conditions for applicable zero point sites.

5 Michelson Laboratories has been performing this sampling and analysis for the past ten years-- Consultant is free to engage the services of Michelson Laboratories [562-928-0553, Steve Roesch] for both the sample collection and analysis or to provide these scope elements using alternate field personnel and/or laboratory services.

Task 4 Stormwater Outfall Monitoring
Four (4) Santa Monica Bay and three (3) Dominguez Channel stormwater outfall based monitoring locations have been chosen for the Beach Cities WMG. These monitoring locations were chosen in order to provide a representative outfall monitoring location from each city area discharging to each watershed. One stormwater outfall monitoring site located at the Torrance Carson Lateral (OF-BCEG-7) will be monitored during each of three required wet-weather events on an annual basis, while the remaining six (6) stormwater outfall monitoring sites will be monitored on an alternating annual basis. The stormwater outfall monitoring program is discussed in Section 4 of the Beach Cities CIMP. Monitoring locations are described in Table 8 of the CIMP and a fact sheet for each monitoring location is provided in Appendix C of the CIMP. Figure 8 of the CIMP is a map of the stormwater outfall monitoring locations.

As discussed in Section 4.3 of the CIMP, stormwater outfall water quality samples will be manually collected and composited at 20-minute increments over a three-hour period during a storm event, however an automated sampler programmed to collect flow-weighted composite samples may replace manual collection based on a determination of cost effectiveness and improved safety. Analytes with short holding times, such as bacteria, cyanide, oxygen demand, or oil and grease, along with field parameters, will always be collected as grab samples, typically late in the storm event, although not necessarily as the last sample collected. Stormwater outfall monitoring sites will be monitored for three storm events per year, in coordination with receiving water monitoring, for all required constituents except aquatic toxicity. The requirements for monitored constituents at each outfall are described in Attachment E to the Permit Part VIII.B.1.c. and summarized in Table 17 of the CIMP. Additional screening parameters will be analyzed at an outfall monitoring location if an exceedance of a parameter’s lowest applicable water quality objective is found at the paired downstream receiving water monitoring location. Monitoring for these additional parameters will continue until the paired receiving water monitoring results demonstrate the samples are below applicable criteria, or when the monitoring data analysis sufficiently shows that the outfall discharge is not contributing to the receiving water exceedance.

Field measurements will include flow, pH, dissolved oxygen, temperature and specific conductivity.

4.1
In the first year of monitoring, three stormwater outfall monitoring sites in Group 1, two within Santa Monica Bay and one in Dominguez Channel watershed, will be monitored for the required wet-weather events. During the following year the remaining three stormwater outfall monitoring sites in Group 2 will be monitored. Each group of monitoring sites will be monitored in alternating years. Table 9 of the CIMP presents a rotation schedule for the six stormwater outfall monitoring sites, however due to delay in review and approval of the CIMP, the first year of monitoring will be storm year 2015-16, so the rotation schedule shall be shifted accordingly.

4.2
Outfall monitoring site OF-BCEG-7 (Torrance Carson Lateral) will be monitored during each of the three (3) required wet-weather events on an annual basis.

4.3
Aquatic toxicity will be monitored when triggered by observed receiving water toxicity— 6 specific guidance for determining when to conduct follow-up outfall toxicity monitoring is provided in the Memorandum from Samuel Unger, Executive Officer, Los Angeles Regional Water Quality Control Board – August 7, 2015. Consultant shall provide for up to two (2) stormwater outfall monitoring locations will require toxicity monitoring each year. Aquatic toxicity analysis shall be conducted by an accredited laboratory with up-to-date accreditation for the analytical test.

Task 5 Non-Stormwater Outfall Monitoring
Non-stormwater outfall monitoring sites will be determined at the conclusion of outfall screening conducted by the Beach Cities WMG and source identification investigations of significant non- stormwater discharges following the process outlined in the flow chart in Figure 16 of the CIMP.

The Beach Cities WMG individual agencies are conducting screening of Santa Monica Bay outfalls and direct outfalls on the Dominguez Channel as described in Section 5.2 of the Approved Beach Cities CIMP. The Beach Cities WMG will rely on results of screening by down stream agencies to identify potential significant indirect non-stormwater discharges to Dominguez Channel.

Outfalls with significant non-stormwater discharge will be prioritized for source identification as discussed in Section 5.4 of the Approved Beach Cities CIMP. Source identification will be conducted in accordance with Section 5.5 of the Approved Beach Cities CIMP.

Significant non-stormwater outfall monitoring sites will be sampled by collection of grab samples for two events per year in coordination with downstream receiving water dry-weather monitoring.

Sampling will occur during days when precipitation is <0.1 inch and not less than 3 days following a rain day (those days with ≥0.1 inches of rain). Non-stormwater outfalls with significant flow will be monitored for all required constituents, per receiving water bodies, as outlined in Part IX.G.1.a-e of Attachment E of the Permit, except toxicity. A summary of the constituents to be monitored by watershed is listed in Table 19 of the CIMP. Toxicity monitoring is only required when triggered by recent receiving water toxicity monitoring where a TIE on the observed receiving water toxicity test was inconclusive—specific guidance for determining when to conduct follow-up outfall toxicity monitoring is provided in the Memorandum from Samuel Unger, Executive Officer, Los Angeles Regional Water Quality Control Board – August 7, 2015.

5.1.1
Conduct source investigation of outfalls with significant discharge as discussed in Section 5.5 of Approved Beach Cities CIMP in accordance with the procedures and schedule approved by the Beach Cities WMG. The Consultant shall submit a memorandum identifying the source(s) of the discharge and recommendations for the next step.

5.1.2
The first phase of the source investigation shall be completed for 25% of the outfalls with significant discharge as soon as possible following notice to proceed and shall include the outfall associated with Observation Site O-7. The memorandum shall be submitted to Beach Cities WMG within 30 calendar days after completion of the source investigation. Consultant shall provide for up to two (2) outfalls including the outfall at O-7.

5.1.3
The second phase of the source investigation shall be completed for 25% of the outfalls with significant discharge no later than December 28, 2016, and the 7 memorandum shall be submitted to Beach Cities WMG within 30 calendar days after completion of the source investigation. Consultant shall provide for up to two (2) outfalls will require source identification by December 28, 2016.

5.1.4
The third and last phase of the source investigation shall be completed for the remaining 50% of the outfalls with significant discharge no later than December 28, 2017, and the memorandum shall be submitted to Beach Cities WMG within 30 calendar days after completion of the source investigation. Consultant shall provide for up to four (4) outfalls will require source identification by December 28, 2017.

5.1.5
Collect and analyze monitoring data at those non-stormwater outfall sites determined by Beach Cities WMG to require monitoring. The monitoring parameters and procedures shall follow the Approved Beach Cities CIMP. The Consultant shall submit a post-event memorandum within 30 calendar days after each non-stormwater outfall monitoring event. Consultant shall provide for up to three (3) significant non-stormwater monitoring sites will need to be monitored consistent with Attachment E of the Permit, Part IX.G.

5.2
Conduct toxicity monitoring for non-stormwater outfalls when triggered by external receiving water monitoring data at the downstream Dominguez Channel or Torrance Lateral receiving water monitoring locations. Consultant shall provide for up to two (2) non-stormwater outfall monitoring locations will require toxicity monitoring.

5.3
Incorporate the inventory of MS4 Outfalls with non-stormwater discharges into the GIS database of MS4 storm drains, channels and outfalls that was prepared as part of the CIMP.

Annually update prior to June 30 th the inventory of MS4 Outfalls with non-stormwater discharges with characterization data as described in Section 5.3 of the Approved Beach Cities CIMP and in Attachment E Part IX.D of the Permit. The Consultant will be provided completed field data sheets from initial outfall screening events along with photographs of outfall condition at the time of screenings to be incorporated into the GIS database. The Consultant will also be provided an electronic copy of the GIS data files of MS4 storm drains, channels and outfalls that was prepared as part of the CIMP as discussed in Section

3.2 of the CIMP.

Task 6 Data Assessment and Reporting

6.1
Monitoring records must be provided to the City Contact within 14 days of a sampling event. Records of monitoring information will include:
•
Chain of custody record sheet showing date/time samples were delivered to the laboratory
•
Field sampling sheet with date, time of sampling or measurements, exact location in GPS coordinates, weather conditions, and rainfall amount for relevant storm event •
Individual(s) performing the field sampling or measurements •
Results of laboratory analyses including QA/QC data
•
A narrative describing samples that did not meet QA/QC requirements and remediation actions
•
Data sheets showing toxicity test results, if applicable 8 6.2
SMBBB TMDL Shoreline Monitoring Weekly and Monthly Data Submittal Shoreline monitoring data shall be sent to the Regional Board following each sample event.

Currently the procedure is that City of Redondo Beach staff receives the raw data from Michelson Laboratory and saves it in an Excel spreadsheet. The data is then imported into a Microsoft Access database. From the Access database, a summary report is generated and sent out weekly (including to the Regional Board). Responsibility for this reporting is to be assumed by the Consultant--City of Redondo Beach will provide the existing Access database to facilitate this transition.

Monthly data reports shall also be submitted to the Regional Board as well as other recipients via email by the last day of the month for data collected during the previous month. The monthly report will include all the weekly data reported with additional information on the monitoring (i.e., time of collection, person who sampled).

6.3
Semi-annual data submission
The Consultant shall prepare Semi-Annual Data Reports as described in the Approved Beach Cities CIMP that meet the requirements of the MRP (Attachment E of the Permit).

Provide data in both Stormwater Monitoring Coalition (SMC) and California Environmental Data Exchange Network (CEDEN) formats. The transmitted data will be in the most recent update of the Southern California Municipal Stormwater Monitoring Coalition's (SMC) Standardized Data Transfer Formats (SDTFs) and sent electronically to the Regional Board at [email protected] with the subject line “LA County MS4 Permit – Beach Cities WMG Monitoring Data”. The SMC SDTFs can be found at the Southern California Coastal Water Research Project (SCCWRP) web page http://www.sccwrp.org/data/DataSubmission.aspx If exceedances are present, the monitoring data shall highlight exceedances of the following: Applicable WQBELs, RWLs, Action Levels, Municipal Action Levels (MALs), and/or Aquatic toxicity thresholds for all test results, with corresponding sampling dates per receiving water monitoring station. All sample results that exceeded one or more applicable thresholds shall be readily identified. The Consultant shall:

6.3.1
Submit the Semi-Annual Data Report for the CIMP Implementation period from July 1 to December 31 no later than April 15 of each year.

6.3.2
Submit the Semi-Annual Data Report for the CIMP Implementation period from January 1 to June 30 no later than October 15 of each year.

6.4
External Data Assessment
The Consultant will be responsible for assembling and assessing the suitability of externally generated data and for incorporating the data described below along with internally generated data into the annual Integrated Monitoring Compliance Report (IMCR).

6.4.1
SMBBB TMDL monitoring for FIB is conducted by Los Angeles County Department of Health Services on Mondays at four (4) shoreline monitoring locations within the Beach Cities WMG: SMB 5-2, SMB 5-4, SMB 6-1 and SMB 9 6-4. City of Los Angeles Environmental Monitoring Divisions conducts shoreline monitoring for FIB consistent with the SMBBB TMDL CSMP within the Beach Cities WMG at SMB 5-2 and SMB 6-1 on Tuesdays, Wednesdays, Thursdays and Fridays. This data is currently received by staff at City of Redondo Beach and stored in a Microsoft Access database – these data files will be provided to the Consultant and the Consultant will be added to the City of Los Angeles and LA County Department of Health Services email distribution for future receipt of the data so that Consultant can assume the data management duties from City of Redondo Beach. The Consultant will be responsible for reviewing and incorporating this external data into the annual IMCR for the Beach Cities WMG.

6.4.2
As summarized and presented in Appendix A and Appendix B of the Approved Beach Cities CIMP, an existing mass emissions station along the Dominguez Channel (S28), at the intersection of the Dominguez Channel and Artesia Boulevard in northeast Torrance, will serve as the receiving water monitoring location for the Beach Cities WMG on the Dominguez Channel. The Los Angeles County Flood Control District (LACFCD) has committed to maintaining this monitoring station, conducting flow-weighted composite receiving water monitoring and TMDL monitoring, and providing this data to the Beach Cities WMG. The Consultant will be responsible for reviewing and incorporating this external data into the annual IMCR for the Beach Cities WMG.

6.4.3
The City of Los Angeles, as lead agency for other nearby WMGs, has agreed to share their CIMP monitoring data from the Torrance Lateral, Dominguez Channel, and Dominguez Channel Estuary with the Beach Cities WMG. The Consultant will be responsible for reviewing and incorporating this external data into the annual IMCR for the Beach Cities WMG.

6.5
Annual Integrated Monitoring Compliance Report
An IMCR shall be prepared for submittal to the Regional Board as part of the Annual Report, covering the reporting year, which extends from July 1 through June 30th. Parts XVIII.A.5 and A.7 of the Permit Attachment A present the requirements of the IMCR.

6.5.1
A draft Excel spreadsheet file(s) summarizing all annual monitoring data and associated meta data consistent with the requirements of Part XVIII.A.7.a. of Attachment E of the Permit shall be provided to the Beach Cities WMG by September 1st of each year for review.

6.5.2
A draft Annual IMCR shall be prepared for review by the Beach Cities WMG by October 1st of each year. This shall include a Municipal Action Level Assessment Report consistent with Attachment G of the Permit. The MAL Assessment Report shall present the stormwater outfall monitoring data in comparison to the applicable MALs, and identify those subwatersheds with a running average of twenty (20)% or greater of exceedances of the MALs in MS4 discharges. Based on a comprehensive set of comments received from the Beach Cities WMG, Consultant shall prepare the final IMCR and supporting spreadsheet data summary by December 1 st of each year for final
review and approval by the City of Manhattan Beach City Contact.

EXHIBIT D

COORDINATED INTEGRATED MONITORING PROGRAM (CIMP)
COORDINATION SCOPE OF SERVICES FOR FISCAL YEAR 2015-161

Task 7 CIMP Coordination Activities

7.1.
Planning and preparation of Beach Cities Watershed Management Group (WMG) meeting agendas and meeting minutes for 12 monthly meetings;

7.2.
Beach Cities WMG meeting attendance;

7.3.
Preparation of a Memorandum of Understanding (MOU) for implementing the CIMP and Watershed Planning & Coordination;

7.4.
Preparation of quarterly draft invoices under the CIMP MOU;

7.5.
Preparation of a Request for Proposals (RFP) for CIMP Implementation;

7.6.
Management of CIMP implementation consultant/contractor;

7.7.
Review and preparation of comments on CIMP and EWMP consultant/contractor reports;

7.8.
Preparation of plan for Beach Cities WMG joint public outreach activities;

7.9.
Participation in CIMP and EWMP Coordinator Meetings (6 meetings assumed); and participation in Regional Board meetings, workshops and hearings related to CIMP and EWMP implementation (2 meetings assumed);

7.10.
Participation in South Bay Steering Committee meetings of the Integrated Water Resources Management Plan (IRWMP) (up to 6 meetings assumed);

7.11.
Submission of up to four (4) project concepts into the LA IRWMP database to align the Beach Cities’ EWMP projects for Prop 1 grant opportunities;

7.12.
Preparation of Watershed Joint Annual Report narrative and summary.

1 This list of scope items is specific to fiscal y ear 2015-16, in which a number of the tasks will be completed. A modified list of scope items will be pr epared in subsequent fiscal years for written approval by the Beach Cities WMG. The total cost for these se rvices shall not exceed the respective fiscal year 2016-17 and 2017-2018 costs for CIMP Coordination as es timated in Table 1 of Exhibit A of the Beach Cities CIMP Implementation MOU.

AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF MANHATTAN BEACH, THE CITY OF TORRANCE, THE CITY OF REDONDO BEACH, THE

CITY OF HERMOSA BEACH, AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT

REGARDING THE ADMINISTRATION AND COST SHARING FOR COORDINATION AND

IMPLEMENTATION OF THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP)

FOR THE BEACH CITIES WATERSHED MANAGEMENT GROUP
This First Amendment ("Amendment No. I") to that certain Memorandum of Understanding (MOU) by and between the CITY OF MANHATTAN BEACH, a California municipal corporation, the CITY OF TORRANCE, a California municipal corporation, the CITY OF REDONDO BEACH, a chartered municipal corporation, the CITY OF HERMOSA BEACH, a California municipal corporation, and THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), a body corporate and politic, collectively known as the "PARTIES" or individually as "PARTY", is hereby entered into as of July 1, 2020 ("Effective Date").

WITNESSETH
WHEREAS, on April 12, 2016 the PARTIES entered into an MOU to cooperatively fund CIMP coordination and CIMP implementation and to coordinate the payment and performance of CIMP coordination and reporting services and CIMP monitoring and reporting services; and WHEREAS, the term of the MOD was extended for two additional years by the unanimous written concurrence of all PARTIES and will expire on December 28, 2020 unless hereby amended; and
WHEREAS, the MS4 Permit became effective on December 28, 2012, and requires that the LACFCD, the County of Los Angeles, and 84 of the 88 cities (excluding Avalon, Long Beach, Palmdale, afld Lancaster) within Los Angeles County comply with the prescribed elements of the MS4 Permit until the next MS4 Permit becomes effective; and WHEREAS, next MS4 Permit, anticipated to be adopted by the Los Angeles Regional Water Quality Control Board (REGIONAL BOARD), may require that the PARTIES prepare and submit a revised CIMP for review and approval by the REGIONAL BOARD; and WHEREAS, the next MS4 Permit may require that the PARTIES continue with the existing CIMP Implementation until a revised CIMP has been approved by the REGIONAL BOARD; and WHEREAS, the PARTIES now desire to amend the MOU to add additional services to the Scope of Services, authorize increased costs, and extend the term. e->
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Os
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NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, and of the promises contained in this MOD, the PARTIES agree as follows:

Section 1. Section 5 of the MOD is hereby revised to extend the term of the MOD through December 31, 2023 with the option to further extend the term in increments of one calendar year at a time, up to two additional years, by unanimous written concurrence of all PARTIES. If the MOU term is further extended,the total annual cost to the PARTIES under this MOD for each extension year shall not exceed Fiscal Year 2022-2023 costs as estimated in Table 1 of Exhibit A, adjusted April to April by the Consumer Price Index, Urban Wage Earners and Clerical Workers' for Los Angeles County per cost of living adjustment. Upon unanimous written concurrence of all PARTIES, the term of the MOU shall be automatically extended.

Section 2. The Parties acknowledge and agree that the funds previously paid to the CITY OF MANHATTAN BEACH pursuant to Section 8.a of the MOU have resulted in a surplus (the "Account Surplus"). Commencing with the invoice of July 1, 2020, each Party shall be credited a percentage share of the Account Surplus towards payment of that invoice and all future invoices for services performed pursuant to this MOD, until the Account Surplus is eliminated. The percentage share for calculating each City Party's credit shall be that set forth in Table 2 of Exhibit A as the "% of Total CIMP Area", less a proportionate share of the 5% to be paid to LACFCD.

Section 3. EXHIBIT A to the MOU (Beach Cities Watershed Funding Contributions for CIMP Implementation and Coordination), is hereby replaced by EXHIBIT A to this Amendment No. 1.

Section 4. EXHIBIT B to the MOU (Beach Cities Watershed Management Group Responsible Agencies' Representatives), is hereby replaced by EXHIBIT B to this Amendment No. 1 Section 5. EXHIBIT C to the MOU (CIMP Implementation Scope of Services), is hereby amended to add the Scope of Services attached to this Amendment No.1 as EXHIBIT C Section 6. EXHIBIT D to the MOD (CIMP Coordination Scope of Services) is hereby replaced by EXHIBIT D to this Amendment No. 1.

Section 7. Except as specifically amended by this Amendment No. 1, all other provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES:
[SIGNATURE PAGES FOLLOW]
^

LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
c
By:'
F$>/2.MARK PESTP^]L[A, Q^ef EngfFie^r
/[Date. /Z./S^/^o
APPROVED AS TO FORM:

RODRIGO A. CASTRO-SILVA
Acting County Counsel
By:M^^;'&^<3^
Deputy <y

CITY OF MANHATTAN BEACH
By:Date: 3-^-^1
Bru/e Moe
City Manager
ATTEST:

By: ~^VLAA^/L()L <^L<ADL^( 3/2J 2 OZ |
PryLizTamura
City Clerk
APPROVED AS TO FORM:

By:

Quinn M. Barrow
City Attorney

CITYOFTORRANCE
By:^
Patrick"). Fuji'ey
Mayor
ATTEST:

By:^a^
CityCierk
Date:. 12//-7/20ZO
APPROVED AS TO FORM:

By.^%%Lj36^^'^
atrick Sullivan
City Attorney

CITY OF REDONDO BEACH
By:-^^.^1 ^
Bill Brand
Mayor
ATTEST:

By:

Eleanor Manzano
City Clerk
APPROVED AS TO FORM:

Date:-^c-^f
By:^fii^/ UJ.UM^
Michael W.Webb
City Attorney

CITY OF HERMOSA BEACH
By: /z
/ Justin Massey ^
/ Mayor /
ATTEST:

A-7/^Date: //^7/^^
7r
^^^By^^^G^^ / _
Eduardo SarmT^nto
City Clerk
APPROVED AS TO FORM:
-/ By:
^ Michael Jenkins
City Attorney .

EXHIBIT A
Beach Cities Watershed
Funding Contributions for CIMP Implementation and Coordination Table 1. CIMP Implementation and Coordination Total Costs Task
ff(a>DescripttonFY 20/21
Cost
FY 21/22
Cost
1Project Management,
Communications, Meetings$48,504$48,504
2Health and Safety Plan/Traffic Control
Plan/Permits$10,296$12,132
3Receiving Water Monitoring
4Stormwater Outfall Monitoring
5Non-Stormwater Outfall Monitoring | $36,420 | $36,420 | $66,940 6 7<b)
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Data Assessment and Reporting
CIMP Coordination
$69,378
$99,190
$69,378
$96,900C)
CIMP Implementation Subtotal
Administratwe CostN>
Contingency Factor
$45,298

1.1 $45,249

1.1 CIMP hnplementatton Total Cost
LACFCD Allocation (5%)(e)
Total Cost (t© be distributed among
remaining agencies)<fw
$473,369$472,847
FY 22/23
Cost
$48,504
$0
$80,324 | $80,324 | $110,324
$67,692 | $67,692 | $73,692
$91,462
$99,790*c)
$411,884 I $411,350 | $490,712
$53,978
t.1
$498,283 | $497,734 j $593,762
$24,914 | $24,887 ] $29,688
$564,073
Except where noted, "Task #" refers to the CIMP Implementation Consultant's scope of work.

CIMP Coordination costs based on Task 7 of the executed contract between The City of Manhattan Beach and McGowan Consulting.

Costs may increase annually by CPI, subject to written agreement by all parties to this MOU.

Administrative costs are 10% of the CIMP Implementation Subtotal LACFCD allocation is 5% of the CIMP Implementation Total Cost Total Cost to be distributed among remaining agencies includes CIMP Implementation Total Cost less LACFCD allocation
Remaining agencies include the Cities of Manhattan Beach, Redondo Beach, Hermosa Beach, and Torrance

Table 2. Distributed Total Costs'3'
Participating Agency
AreaDistributed Total Cost
Total CtMP Area% of Total CIMP AreaFY2021FY2122FY2223
City of Redondo Beach3,83125.2%$119,289 | $119,157 | $142,147 City of Manhattan Beach2,42815.9%$75,266$75,183 | $89,688 City of Hermosa Beach8325.5%$26,035 | $26,007 | $31,024 CityofTorrance8,12653.4%$252,035 | $252,500 | $301,215
LACFCD<b>N/AN/A$24,914 | $24,887$29,688
Total15,217100%$498,283 | $497,734$593,762
(a) Distributed Total Cost is based on percentage of CIMP area and includes CIMP Implementation Total Cost (including contingency and administration) less LACFCD for all agencies except LACFCD. (b)LACFCD allocation is 5% of the CIMP Implementation Total Cost (including contingency and administration).

EXHIBIT

BEACH CITIES WATERSHED MANAGEMENT GROUP
Responsible Agencies' Representatives
1City of Redondo Beach
Department of Public Works,
Engineering Division
415 Diamond Street
Redondo Beach, CA 90266
GeraldineTrivedi
E-mail: [email protected]
Phone: (310) 318-0661 x2036
Fax: (310) 374-4828
2City of Hermosa Beach
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
Doug Krauss
E-mail: [email protected]
Phone: (310) 318-0603
Fax: (310) 372-6186
3City of Manhattan Beach
Department of Public Works
1400 Highland Avenue
Manhattan Beach, CA 90266
Shawn Igoe
E-mail: [email protected]
Phone: (310) 802-5315
Fax: (310) 802-5314
4CityofTorrance
Department of Public Works
20500 Madronna Avenue
Torrance, CA 90503
John C. Dettle, P.E.

E-mail: idettle@Torr^
Phone: (310) 618-3059
Fax: (310) 781-6902
5Los Angeles County Flood Control District
Department of Public Works
Storm Water Quality Division, 11th Floor
900 South Fremont Avenue
Alhambra,CA 91803
Paul Alva
E-mail: [email protected]
Phone: (626) 458-4325

EXHIBIT C

BEACH CITIES WATERSHED MANAGEMENT GROUP

CIMP IMPLEMENTATION SCOPE OF SERVICES

Geosyntec(>
consultants
6167 Bristol Parkway Suite 390
Culver City, CA 90230
PH 310.957.6100
www.geosyntec .com
Date: March 10, 2020
To: Shawn Igoe, City of Manhattan Beach
From: Geosyntec Consultants
Subject: Beach Cities CIMP Implementation
Proposed Scope and Budget for Extended Implementation
2020-2025
This proposal was prepared for the City of Manhattan Beach by Geosyntec Consultants (Geosyntec) in support of the Beach Cities Watershed Management Group Coordinated Integrated Monitoring Program (CIMP).

The focus of this letter proposal is to present a scope of work and budget for Geosyntec to conduct CIMP Implementation for the following Reporting Years:

Year 5 (July 1 2020 - June 30 2021)
Year 6 (July 1 2021 - June 30 2022)
Year 7 (July 1 2022 - June 30 2023)
Year 8 (July 1 2023 - June 30 2024)
Year 9 (July 1 2024 - June 30 2025)
•
•
It is understood that Year 8 and Year 9 are optional at this time, to be conducted only following approval by the City of Manhattan Beach.

SCOPE OF WORK
Task 1: Project Management and Permitting
As under the existing CIMP Implementation contract, the Geosyntec Team will provide project management services so that work deliverables are provided on or ahead of schedule and within budget. Subtasks will include the following:

Monthly Meetings: The Geosyntec Team will prepare for and attend monthly meetings of the Beach Cities WMG. For monthly meetings, Geosyntec will provide presentations and/or other relevant material, as requested. For cost saving Proposal for CIMP Implementation - 2020-2025
engineers | I innovators
Beach Cities CIMP Implementation
March 10, 2020

Geosyntec
consultants
&
purposes, some meetings will be attended via telephone call, unless otherwise requested.

Other Meetings: The Geosyntec Team will attend, participate in, and/or support the Beach Cities WMG in meetings with other watershed management program groups, Regional Board staff, City Councils, County staff, stakeholders, and/or other consultants as necessary to deliver the Project.

Pennitting and Traffic Control: The Geosyntec Team will obtain the necessary permits for access to the various sampling locations. Based on the CIMP, it is anticipated that one encroachment/access Permit from the Los Angeles County Flood Control District (LACFCD) will be required for monitoring at various outfalls. As with previous years, permitting and access requirements are expected to be minimal. Geosyntec will coordinate with respective cities to confirm that appropriate protocol is adhered to when sampling at locations within that city.

Health and Safety Planning: The Site Health and Safety Plan (SHSP), which is already in place and being implemented under current CIMP monitoring efforts, will continue to be implemented under this proposed scope as a "living" document, to be updated as often as is necessary to provide the most helpful and accurate information for field personnel. The Geosyntec Project Manager, who is also the Geosyntec Los Angeles Health and Safety Coordinator, will confirm that field personnel communicate any and health and safety related issues directly to him so that the SHSP can be amended promptly.

Additional Project Management: The Geosyntec Team will perform project management duties, including regular communication with the City on the state of the scope, schedule, and budget; coordination of the Project Team, WMG, and Watershed Coordination Consultant; and organization of Team coordination calls.

For cost control purposes, the Geosyntec project manager will track earned value relative to budget spent on a weekly basis throughout the Project duration to confinn that the Project stays on schedule and budget and that deviations are identified, communicated, and mitigated early.

Task 1 Deliverables
Material for up to twelve Beach Cities WMG meetings per year, as requested. • Material for up to two additional meetings per year, as requested.

An updated HASP, as requested.

Proposal for CIMP Implementation - 2020-2025
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March 10, 2020
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0 TASK 2: REVISED CIMP PER NEW MS4 PERMIT
With the anticipated release of a new MS4 Permit in Fall 2020, CIMP modifications will be necessary to incorporate changes set forth in the new Permit. It is assumed that GIMP revisions will begin in Year 1 (2020-2021), the revised CIMP will be finalized and submitted to the Regional Board in Year 2 (2021-2022), and the revised CIMP will begin to be implemented in Year 3(2022-2023).

CIMP revisions may include the following:

Removing/adding pollutants required to be monitored;
Modifying analysis methods to meet new reporting limits (RLs); Updating sample figures;
Altering monitoring frequencies; and
Revising reporting requirements.

Costs for revising the CIMP are only present for Years 5 (2020-2021) and 6 (2021-2022), since it is assumed the CIMP will be finalized prior to the end of Year 6. As a result of the CIMP revisions, the implementation approach for Tasks 3 - 6 (herein) will be altered starting in Year 7 and continuing through Year 9. Details of these changes are set forth in the task descriptions below.

Task 2 Deliverables
Draft and Draft Final CIMP, revised based on Beach Cities WMG comments.

One Final CIMP, revised based on Regional Board comments.

TASK 3: RECEIVING WATER MONITOMNG
Geosyntec will continue to conduct Receiving Water Monitoring per the approved Beach Cities GIMP. For Year 5 (2020-2021) and Year 6 (2021-2022), this means sampling in accordance with the currently established means and methods in the CIMP, including:

Near-shore receiving water monitoring at sites RW-BCEG-01 and RW-BCEG- 02; and
Santa Monica Bay Bacteria TMDL Shoreline Monitoring. This will include weekly monitoring for fecal indicator bacteria (FIB) consistent with the SMBBB TMDL, conducted at seven (7) coordinated shoreline monitoring locations.

Sampling will continue to be conducted on Monday mornings. Additional accelerated monitoring will be conducted on subsequent days when trigged in Proposal for CIMP Implementation - 2020-2025
Beach Cities CIMP Implementation
March 10, 2020

Geosyntec
consultants
0 response to exceedance of the single-sample bacteria objectives, as described in the SMBBB TMDL Coordinated Shoreline Monitoring Plan (CSMP). Bacterial parameters analyzed will include Total Coliform, Fecal Coliform, and Enterococcus.

Beginning in Year 7 (2022-2023), the following changes are anticipated to impact receiving water monitoring:
• Reporting Levels (RLs) for all sampled parameters will be significantly reduced, resulting in an increased laboratory fee;
• The "core monitoring constituents" required to be sampled will be required for the first three events of the year, rather than just the first. This will result in a significantly higher laboratory fee; and
• Toxicity sampling will require the use of three different test species for the first year. Following this, the most sensitive species can be used. This too will result in a higher laboratory fee.

Although there is the possibility that the number of SMBBB monitoring locations is reduced based on the proposed changes to the SMBBB TMDL, this change has not been accounted for at this time.

Task 3 Deliverables
No Task 3 deliverables, as reporting is handled under Task 6.

TASK 4: STORMWATER OUTFALL MONITORING
Geosyntec will continue to conduct Stormwater Outfall Monitoring per the approved Beach Cities CIMP. As with receiving water monitoring. Year 5 (2020-2021) and Year 6 (2021-2022) will be sampled in accordance with the currently established means and methods in the CIMP. This will include:

Sampling at outfalls OF-BCEG-1, OF-BCEG-2, OF-BCEG-6, and OF-BCEG-7 in Year 5; and
• Sampling at outfalls OF-BCEG-4a, OF-BCEG-5, and OF-BCEG-7 in Year 6.

Beginning in Year 7 (2022-2023), the following changes are anticipated to impact outfall monitoring:

Proposal for CIMP Implementation - 2020-2025
Beach Cities CIMP Implementation
March 10, 2020

Geosyntec
consultants
c-
•
Reporting Levels (RLs) for all sampled parameters will be significantly reduced, resulting in an increased laboratory fee; and
The increase to required receiving water sampling constituents will likely result in a larger number of required outfall sampling constituents. This will result in a significantly higher laboratory fee;
Task 4 Deliverables
No Task 4 deliverables, as reporting is handled under Task 6.

TASK 5: NON-STORMWATER OUTFALL MONITORING
Non-stormwater outfall monitoring will continue to be implemented per the Beach Cities CIMP during Year 5 and Year 6. This sampling will include two sample events per year at the two outfalls currently monitored.

Beginning in Year 7, the following changes are anticipated to be made to the Non- Stormwater Outfall Monitoring Program:
•
•
A re-screening of all Beach City-Owned outfalls will be conducted by the Geosyntec Team, in order to evaluate where significant non-stormwater discharges are occurring. This screening is assumed to be necessary in the Dominguez Channel Watershed only, since all known major outfalls in the 8MB Watershed are diverted or otherwise do not discharge.

Sampling will increase to four times per year, in accordance with the new Permit.

As with stormwater outfall sampling, laboratory analyses coupled with the number of constituents required to be sampled are expected to increase.

Task 5 Deliverables
•A technical memorandum summarizing screening results.

Post-event sampling memoranda (two per year) summarizing the results of the non-stormwater monitoring.

Annual updates of the MS4 Outfall GIS database.

TASK 6: DATA ASSESSMENT AND REPORTING
Geosyntec will continue with all necessary data assessment and reporting to help the Beach Cities comply with the MS4 Permit and their CIMP. Specific items covered under this task include:

Proposal for C1MP Implementation - 2020-2025
Beach Cities CIMP Implementation
March 10, 2020

Geosyntec1
consultants
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SMBBB TMDL Shoreline Monitoring reporting, including weekly, monthly, and annual submittals;
Sample event summaries, including laboratory analyses, QA/QC results, rainfall/mnoff analyses, etc;
Semi-Annual data submission, in compliance with requirements specific in the Permit. This assessment will continue to include data from outside agencies, including City of Los Angeles and County of Los Angeles; and Annual Integrated Monitoring Compliance Report, for inclusion in the WMG's Annual Report. (Beginning in Year 7, it is assumed that this report will be required twice per year.)
Task 6 Deliverables
52 weekly SMBBB TMDL shoreline monitoring data submittals, per year. 12 monthly SMBBB TMDL shoreline monitoring data submittals, per year.

Two Semi-Amiual Data Reports, per year.

Integrated Monitoring Compliance Reports, as required, each including submittal of a draft and final version.

SCOPE ASSUMPTIONS:

General
All memoranda and reports, unless otherwise specified, include one round of review from the Beach Cities WMG, with consolidated electronic comments provided to Geosyntec to be incorporated into the final version.

Receiving Water Monitoring
•
•
•
Two (2) near-shore receiving water monitoring sites are assumed to be monitored during three (3) wet-weather events, per year.

Two (2) wet-weather aquatic toxicity samples are assumed per year at each selected near-shore receiving water monitoring location.

No toxicity identification evaluations (TIEs) are assumed at this time, based on results to-date.

Boat captain will be responsible for assessing open ocean water conditions to guard the safety of Geosyntec Team personnel prior to mobilization from the harbor.

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•SMBBB TMDL Shoreline Monitoring is assumed at seven (7) sample locations.

Labor includes site observations at sample locations as well as eight (8) storm drain outfalls. Collection includes use of a 4x4 vehicle and a trained technician based on City requirements for access and driving on City beach property. No weekend or holiday surcharges are included in the cost proposal.

A total of sixteen (16) repeat sample events are assumed for the SMBBB TMDL Shoreline Monitoring per year.

No additional permitting is assumed to be required for receiving water monitoring.

Stormwater Outfall Monitoring
•Up to four (4) outfalls are assumed to be monitored during three (3) wet-weather events, per year.

No wet-weather aquatic toxicity samples or TIE analyses are assumed at this time, based on results to-date.

Traffic control from California Barricade is assumed at two locations (OF-BCEG- 5, and OF-BCEG-6). Other traffic control is assumed to be minor (i.e., not requiring lane closure), and will be provided by the Geosyntec Team.

A LACFCD encroachment/access permit is assumed to be necessary for monitoring. The fee for this permit is assumed to be waived.

Non-Stormwater Outfall Monitoring
•Two (2) outfalls are assumed to require monitoring twice per year due significant non-stormwater discharges.

No dry-weather aquatic toxicity samples are assumed at this time.

Traffic control by California Barricade is assumed to not be required for non- stormwater outfall monitoring.

SCHEDULE
The proposed scope of work covers five full monitoring years, from July 1, 2020 through June 30, 2025. It is understood that the last two years of this proposal are optional extensions.

BUDGET
Geosyntec's cost estimate for the above-described CIMP Implementation is provided in the following table. A detailed cost breakdown is available upon request.

Proposal for C1MP Implementation - 2020-2025
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EXHIBIT D

BEACH CITIES WATERSHED MANAGEMENT GROUP
CtMP COORDINATION SCOPE OF SERVICES

MCGOWAN CONSULTING, LLC
412 Olive Avenue, #189, Huntington Beach, CA 92648
310-213-4979 [email protected]
April 1, 2020
Stephanie Katsouleas, P.E., Director of Public Works
Shawn Igoe, Utilities Division Manager
City of Manhattan Beach
3621 Bell Avenue
Manhattan Beach, CA 90266
RE: PROPOSAL FOR BEACH CITIES WMG COORDINATION SERVICES Dear Ms. Katsouleas and Mr. Igoe:

McGowan Consulting, LLC, is pleased to provide this proposal to the City of Manhattan Beach (City) to coordinate and implement watershed activities for the Beach Cities Watershed Management Group (WMG).

McGowan Consulting provides environmental consulting services focused on stormwater quality and watershed protection to municipalities in the south Santa Monica Bay. Our two senior staff members have more than 25 years of combined experience in municipal stormwater consulting. We are adept at tracking and coordinating joint activities and in synthesizing complex technical and regulatory issues into cogent analysis on which clients can rely for decision-making and policy setting. McGowan Consulting has been providing these watershed coordination services to the Beach Cities WMG for the past five years and we have an in-depth understanding of the particular needs and technical challenges faced by this group and the watershed area it manages.

The Scope and Cost of Services in this proposal have been developed to provide support to the Beach Cities WMG based on the proposed tasks and needed services discussed with and previously approved by the representatives of the Beach Cities WMG. Given that the schedule for adopting the 5th term MS4 Permit has been delayed with a revised target of Fall 2020, the representatives understand that the proposed scope of services and budgets for FY2122 and FY2223 are estimated based on our best professional judgement. CIMP Coordination Services are identified and authorized as Task 7 in the Beach Cities CIMP Memorandum of Understanding (CIMP MOU), and accordingly this Scope of Services is organized into Tasks 7.1 through 7.9.

Excluded from this Scope of Services is effort to carry out the Beach Cities CIMP Implementation scope of work, i.e.. Tasks 1 through 6 of the Beach Cities CIMP MOD, including preparation of the Integrated Monitoring Compliance Report, which is contracted separately by the City with the CIMP Implementation Consultant on behalf of the Beach Cities WMG.

Scope of Services
This Scope of Services provides for McGowan Consulting to serve as the Coordinated Integrated Monitoring Program (CIMP) Coordination Consultant forthe Beach Cities WMG for fiscal years 2020- 21(FY2021), 2021-22 (FY2122), and 2022-23 (FY2223). The scope and assumptions for Tasks 7.1 through 7.9 are outlined below.

Task 7.1 Meeting Planning, Agendas and Minutes
Plan, revise and distribute the Beach Cities WMG agendas and minutes for monthly meetings.

Arrange for guest speakers as needed. A level ofeffortoffour(4) hours per month is assumed based on previous experience.

Task 7.2 Meeting Preparation, Attendance, Coordination
Prepare materials for information, discussion and decision-making at the Beach Cities WMG meetings. Attend and coordinate the meetings, take notes during the meeting for documentation in the minutes, and follow up on action items from each meeting. A level of effort of eight (8) hours per month is assumed based on one staff person attending in-person and running the meeting with a second staff person calling in and taking notes during the meeting.

Task 7.3 WMG Coordination Activities
Project management, planning and scheduling of group activities. As directed by the Beach Cities WMG, provide support to the group in carrying out required activities, including maintaining an up- to-date schedule ofWMG implementation activities, milestones and deadlines, and other as-needed assistance. In FY2223 additional effort is provided to amend the CIMP MOU for approval by the Beach Cities WMG governing boards prior to its expiration.

Task 7.4 Support for Adaptive Management
Since a second Adaptive Management Report including re-run of the RAA and revision of the EWMP is required for submittal by June 2021, effort in this task for FY2021 is to finalize an MOU for EWMP/RAA Update, to review and comment on deliverables provided by the EWMP Consultant, and to provide supporting information as-needed. Also in FY2021, a Time Schedule Order (TSO) request is anticipated to be needed to obtain a time extension prior to the final wet weather Santa Monica Bay Beaches Bacteria TMDL deadline of July 15, 2021. The TSO request will be prepared by McGowan Consulting in coordination with the Beach Cities WMG for submittal to the Regional Board by April 15, 2021 (90 days prior to the final TMDL deadline). Effort during FY2122 will include support for responding to comments from Regional Board staff on the revised EWMP/RAA, and possible presentations to the Regional Board. This effort may also include further negotiations with Regional Board staff on the TSO. Increased allocation in FY22-23 is provided to account for new EWMP Implementation support following EWMP approval and to prepare notifications as-needed to the Regional Board for minor EWMP revisions to reflect progress on the Beach Cities WMG implementation actions.

Task 7.5 CIMP Review & Support
Provide technical and regulatory review of data and reports prepared by CIMP Implementation Consultant, including: semi-annual data reports, microbial source tracking deliverables, and periodic BEACH CITIES WATERSHED COORDINATION SERVICESPage 2
memos. During FY2021 this will also include review and comment on the revised CIMP as prepared by CIMP Implementation Consultant to conform to the requirements in the next Regional Permit. In FY2122 this may also include assistance in responding to Regional Board comments on the revised CIMP.

Task 7.6 Develop & Manage Joint Outreach
Development of joint public outreach materials utilizing contract services for graphic layout and illustration. Management of ongoing website content and hosting utilizing contracted services from the Environmental Services Center staff of the South Bay COG. In FY2021, effort is anticipated to include: the finalization of the South Bay Rainwater Harvesting Guide, development of revised webpage content and layout for the existing Environmentally Friendly Landscaping, Gardening and Pest Control webpages, and development of new South Bay Rainwater Harvesting webpage content/layout including the development of a QR code to be incorporated into existing print outreach materials. In FY2122, this effort is anticipated to include the development of short narrative pieces on rainwater harvesting to be distributed via existing digital networks. In FY2122 and FY2223, the effort is anticipated to include aligning outreach efforts to address new MS4 Permit objectives such as including the development of metrics to track Outreach Program effectiveness.

Where possible outreach efforts will leverage work done through the South Santa Monica Bay WASC.

Subcontracted work to be performed by staff of the South Bay Cities Council of Governments (COG) will include continued website hosting, preparation ofwebsite analytics for annual reporting, and updating the webpages with additional content as directed by McGowan Consulting. Subcontracted work to be performed by Christine Barnicki/Desktop Design during FY2021 will include completion of the South Bay Rainwater Harvesting Guide based on comments provided by the Beach Cities WMG. Other graphic design/layout assistance may be needed for short narrative pieces and/or a new outreach piece following adoption of the Regional MS4 Permit.

As in previous years, it is assumed that McGowan Consulting's level of effort and supporting subcontracted services for joint outreach will be offset by 50% through combined work for the Peninsula WMG.

Task 7.7 Permit/Region-wide Coordination
Participation in Los Angeles region-wide WMG Coordination and Regional Board meetings and workshops on behalf of the Beach Cities WMG. During FY2021 this task includes an allocation of time to represent the WMG and participate in Los Angeles region-wide WMG Coordination and Permit negotiation meetings. Regional Board meetings and workshops assuming two (2) Regional Board meetings or workshops plus three (3) Region-wide WMG coordination calls with effort cost- shared between Beach Cities WMG and Peninsula WMG. Additional time is also included for meeting preparation and/or preparation of brief statements of testimony but excludes preparation of formal visual presentations for Regional Board meetings. During FY2122 and FY2223 the effort will be utilized to coordinate as needed with other WMGs and permittees in implementing the new Regional Permit requirements for CIMPs and WMPs, which may include participating in meetings to negotiate revisions to the annual reporting templates.

BEACH CITIES WATERSHED COORDINATION SERVICESPages
Task 7.8 Regional Project Funding Assistance
Assistance aligning joint projects for funding opportunities as directed by the Beach Cities WMG, such as assistance with: presentations to South Bay WASC or submittal of a joint project into the SCW online project module for scoring or for technical resources funding; representation at South Bay Steering Committee meetings of the Greater Los Angeles Integrated Regional Water Management Program (IRWMP) for the final round of Prop 1 IRWM; and coordination between the Beach Cities WMG and other entities such as Industrial sites on potential joint regional projects.

Note that the allocation of effort in this task is not sufficient to prepare a full grant proposal.

Task 7.9 Watershed Annual Report
Preparation of the Beach Cities WMG Watershed Annual Report. This subtask also includes review and coment on the Integrated Monitoring Compliance Report (IMCR) prepared by the CIMP Implementation Consultant for incorporation into the Watershed Annual Report. During FY2021a level of effort is assumed consistent with previous efforts under the 2012 LA MS4 Permit. An increased effort is assumed for FY2122 and FY2223 to account for new reporting requirements and forms as required following adoption of the Regional MS4 Permit.

Cost of Services
McGowan Consulting will conduct the work effort as outlined in the above Scope of Services during the period from July 2020 through June 2023 for an amount not to exceed $295,880 as detailed in the attached Budget Table and Rate Schedule. Labor rates for FY2021 are shown in the attached Rate Schedule include automobile mileage, parking fees, and routine printing and copying; labor rates for FY2122 and FY2223 will be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated by the U.S. Department of Labor - Bureau of Labor Statistics. Other direct costs chargeable to the project may include: subcontracted graphic design, illustration, website design and hosting services; translation services; report reproduction and binding; courier services; and other direct project costs not specifically included in labor rates. An allocation for other direct costs such as for subcontracted graphic design, website updates and hosting services is included as a separate line item in the Budget Table.

McGowan Consulting will adhere to the Scope of Services and inform City staff and Beach Cities WMG representatives of changing requirements and emerging issues as part of regular communication. In order to provide a measure of flexibility to best meet the needs of the Beach Cities WMG, it is understood that reallocation of level-of-effort and cost between tasks and subtasks and if necessary between fiscal years may occur so long as the total contract amount is not exceeded.It is the nature of regulatory and monitoring-driven programs to be subject to uncertainty such as unforseen technical issues, new regulatory requirements, or regulatory enforcement action.

If it becomes necessary to provide additional consulting services to meet the needs of the Beach Cities WMG and at City of Manhattan Beach staff's direction, McGowan Consulting will submit an authorization request for a change to the Scope and Cost of Services.

BEACH CITIES WATERSHED COORDINATION SERVICESPage 4
Please do not hesitate to contact me if you have any questions or require additional information or clarification regarding this proposal. Thank you for the opportunity and privilege of continuing to provide watershed coordination services for the City of Manhattan Beach and the Beach Cities Watershed Management Group.

Sincerely,
^^.TW^—
Kathleen C. McGowan, P.E., ENVSP
Principal/Owner
McGowan Consulting, LLC
Attachments:

Budget Table
Rate Schedule
BEACH CITIES WATERSHED COORDINATION SERVICESPages
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Labor Rates
Fiscal Year 2.020-20211
Professional/StafT Rates
Principal
Sr. Scientist
Staff Scientist
$167 per hour
$138 per hour
$60 per hour
Expenses
Labor rates include: automobile mileage within greater Los Angeles and Orange County area, parking, routine printing and copying Other direct costs chargeable to the project include: graphic layout and illustration, webpage design and hosting, translation services, report reproduction and binding, courier services, blueprint services, graphics services, project-specific publications, and any other direct project costs not included in the labor rates.
1 Labor rates to be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated by the U.S. Department of Labor Bureau of Labor Statistics BEACH CITIES WATERSHED COORDINATION SERVICESPage 7