2034384v3.doc City of MB Form
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MANHATTAN BEACH AND HISTORY ASSOCIATES INCORPORATED This Third Amendment (“Amendment No. 3”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City ”) and History Associates Incorporated , a Maryland cor poration (“Consultant”) (collectively, the “Parties”) is hereby entered into as of June 18, 2024 (“Effective Date”).
RECITALS
A. On October 6, 2022, the City and Consultant entered into an Agreement for professional services for the Consultant to provide policy development, inventory and collection survey, and digitizing services (“Agreement”).
B. On June 6, 2023, t he Parties entered into Amendment No. 1 to the Agreement to modify the Scope of Services to include processing and cataloging, extend the term, and increase the Maximum Compensation.
C. On March 19, 2024, t he Parties entered into Amendment No. 2 to the Agreement to modify the Scope of Services to include digitization and ongoing archival support services and extend the term for one year.
D. The Parties now desire to amend the Agreement to modify the Scope of Services, replace the Fee Schedule, and increase the Maximum Compensation.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 3.A of the Agreement is hereby revised to increase the Maximum Compensation amount by $28,000, for a new maximum compensation of $513,000.
Section 2. Exhibit A (Scope of Work) of the Agreement is hereby amended to add the Exhibit A attached to this Amendment.
Section 3. Exhibit B (Approved Fee Schedule) of the Agreement is hereby replaced by Exhibit B attached to this Amendment.
Section 4. Except as specifically amended by this Amendment No. 3, all other provisions of the Agreement (as amended by Amendment Nos. 1 and 2) shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
2034384v3.doc City of MB Form
IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 3 on the day and year first shown above.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Bruce Moe
Title: City Manager
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By:
Name: Steve S. Charelian
Title: Finance Director
APPROVED AS TO CONTENT:
By:
Name: Mark Leyman
Title: Parks and Recreation Director
Consultant:
History Associates Incorporated,
a Maryland corporation
By:
Name: Beth Maser
Title: President and CEO HAI
2034384v3.doc City of MB Form
EXHIBIT A
SCOPE OF SERVICES
Phase IV: Digitization of Select Collections
Ongoing Archival Support
During Phases I and II of the City of Manhattan Beach’s Historical Collection Action Plan, HAI conducted an on-site survey and inventory of the Historical Collection. During this time, the team compiled comprehensive inventories of the object collection and archival collection. The inventories provide brief descriptions of materials, measurements, and recommendations for disposition of materials. HAI also drafted a collection policy, processing manual, and cataloging manual to aid the next steps toward full control of the collections.
Phase III of the Action Plan included processing, cataloging, and rehousing objects and archives in the collection in order to ensure continued safety and preservation of the items and enhance accessibility.
Specific tasks in Phase IV of the Action Plan include but are not limited to:
• Transportation of bound and unbound newspapers to and from National Office Systems (NOS) headquarters in Beltsville, MD – estimated at 80 boxes • Digitization of newspapers – estimated at 275 issues or 153,750 images • Digitization of photographs – estimated at 5,000 images • Metadata capture for each issue – four fields of information • Scans delivered to City of Manhattan Beach via hard drive and/or secure FTP
Ongoing archival support for the City of Manhattan Beach Historical Collection includes but is not limited to:
• Participation in Historical Collection Committee meetings • Ongoing processing and cataloging of new acquisitions • Research appointment assistance
• Exhibition planning support
All tasks related to Phase IV shall be completed no later than June 14, 2025.
2034384v3.doc City of MB Form
EXHIBIT B
APPROVED FEE SCHEDULE
Cost of Services for Phase IV: Digitization
Task Quantity Unit Price Total
Subtotal $131,406.70
Cost of Services for Ongoing Archival Support
Task Quantity Unit Price Total
Subtotal $35,651
The cost of all services detailed in Exhibit A for Phase IV is not-to-exceed $167,100.
Secure freight
transportation of
collection
2 $6,900.73 $13,801.46
Unbound
newspaper
processing
43,750 $0.22 $9,625
Bound newspaper
processing
110,000 $0.85 $93,500
Photograph
processing
5,000 $0.95 $4,750
Metadata
collection
12,896 $0.19 $2,450.24
HAI Archivist
assistance
1 $7,280 $7,280
Senior
Archivist/Records
Manager I
(24 hours per
month for one
year)
288 $120.00 $34,560
Travel Costs
(mileage)
45 $24.24 $1,091