1 Marzena Laskowska
From: Shivam Mehta <[email protected]>
Sent: Tuesday, February 18, 2025 2:04 PM
To: Marzena Laskowska
Cc: Jay Mehta
Subject: [EXTERNAL] Bid Withdrawal - Pacific Avenue Sewer Lift Station Conversion to Gravity Line
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
Good Afternoon Marzena,
I hope this message finds you well. I am writing to inform you that we have decided to withdraw our bid for the Pacific Avenue Sewer Lift Station Conversion to Gravity Line project. After careful consideration, we have determined that it is in our best interest to step back from this opportunity at this time.
We appreciate the opportunity to participate in the bidding process and look forward to the possibility of collaborating on future projects.
Thank you for your understanding.
Best regards,
Shivam (Shiv) Mehta
5901 Fresca Dr.
La Palma, CA 90623
Phone: 714-521-2022
Cell: 714-858-9684
Fax: 714-521-2440
[email protected]
LIC. #573635
5901 Fresca Drive. La Palma, CA 90623
Phone: (714)521-2022. Fax: (714) 521-2440
Marzena Laskowska
Project Manager
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach, CA 90266
Dear Marzena Laskowska & City of Manhattan Beach,
Subject: Bid Withdrawal for Pacific Avenue Sewer Lift Station Conversion To Gravity Line Project
I hope this letter finds you well. I am writing to formally withdraw our bid submission for the Pacific Avenue Sewer Lift Station Conversion To Gravity Line public works project, which was submitted on February 12, 2025. After a thorough review of our bid documents, we have identified several clerical issues that have led to inaccuracies in the bid amounts.
Given these discrepancies, we are not confident in the accuracy of the bid amounts we submitted. We believe it is in the best interest of all parties involved to withdraw our bid at this time. We apologize for any inconvenience this may cause and appreciate your understanding in this matter.
We remain committed to maintaining a professional relationship with the City of Manhattan Beach and look forward to the opportunity to participate in future projects. Should you have any questions or require further information, please do not hesitate to contact me at 714-521-2022 or [email protected].
Thank you for your attention to this matter.
Sincerely,
Jay Mehta
President
MMC, Inc.
LIC. #573635
5901 Fresca Drive. La Palma, CA 90623
Phone: (714)521-2022. Fax: (714) 521-2440
Date: March 13, 2025
Marzena Laskowska
Project Manager
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach, CA 90266
Dear Marzena Laskowska & City of Manhattan Beach,
Subject: Bid Withdrawal for Pacific Avenue Sewer Lift Station Conversion To Gravity Line Project
I hope this letter finds you well. I am writing to formally withdraw our bid submission for the Pacific Avenue Sewer Lift Station Conversion To Gravity Line public works project, which was submitted on February 12, 2025. After a thorough review of our bid documents, we have identified a major clerical error that has led to the inaccuracy of our total bid amount.
Please see attached MMC’s Internal Cost Estimate for this project. The lump sum cost for Line-Item No. 7 was not entered correctly during the electronic bid submission process. A value of $600 K was entered instead of $2.6M. Attached is also a detailed breakdown for Line-Item No. 7 to show how we calculated the $2.6M lump sum cost.
Given this discrepancy, we believe it is in the best interest of all parties involved to withdraw our bid at this time. We apologize for any inconvenience this may cause and appreciate your understanding in this matter. In the event of a rebid for this project, MMC kindly requests the opportunity to participate as this is a very high profile project.
We remain committed to maintaining a professional relationship with the City of Manhattan Beach and look forward to the opportunity to participate in future projects.
Should you have any questions or require further information, please do not hesitate to contact me at 714-521-2022 or [email protected].
LIC. #573635
5901 Fresca Drive. La Palma, CA 90623
Phone: (714)521-2022. Fax: (714) 521-2440
Thank you for your attention to this matter.
Sincerely,
Jay Mehta
President
MMC, Inc.
Item No. Code Description Unit Estimated Quantity Unit Price Total Cost (Bid With Error) Original Estimation
1 % MOBILIZATION/DEMOBILIZATION LS 1 250,000.00$ 250,000.00$ 250,000.00$ 2 S
PERFORM POTHOLING REQUIRED FOR
UTILITY IDENTIFICATION AND SURVEY.
VERIFY ALL ELEVATIONS AND
DIMENSIONS INCLUDING MONUMENT
RESTORATION
LS 1 50,000.00$ 50,000.00$ 50,000.00$ 3 %
PREPARE STORM WATER POLLUTION
PREVENTION PLAN (SWPPP) & INSTALL
& MAINTAIN CONSTRUCTION BMPS
LS 1 50,000.00$ 50,000.00$ 50,000.00$ 4 S
PREPARE AND IMPLEMENT A TRAFFIC
CONTROL PLAN THAT IS
SIGNED/STAMPED BY A CALIFORNIALICENSED
TRAFFIC ENGINEER
LS 1 250,000.00$ 250,000.00$ 250,000.00$ 5 %
FURNISH AND INSTALL ALL LABOR,
MATERIALS, AND EQUIPMENT
REQUIRED TO SUBMIT AND IMPLEMENT
A CITY-APPROVED PHASING PLAN THAT
WILL MAINTAIN PUMP STATION
OPERATION DURING CONSTRUCTION
LS 1 150,000.00$ 150,000.00$ 150,000.00$ 6 %
EXCAVATE, SHORE, AND CONSTRUCT
70' DEEP COUNTY CONNECTION
MANHOLE #1. RESTORE PAVEMENT
SURFACE, INCLUDING PERFORMING
SURVEYS ON PRE-TUNNELING AND
POST PIPE INSTALLED ELEVATIONS.
LS 1 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 7 %
EXCAVATE, SHORE, AND CONSTRUCT
50' DEEP MANHOLE #2. RESTORE
PAVEMENT SURFACE, INCLUDING
PERFORMING SURVEYS ON PRETUNNELING
AND POST PIPE INSTALLED
ELEVATIONS.
LS 1 600,000.00$ 600,000.00$ 2,600,000.00$ 8 %
EXCAVATE, SHORE, AND CONSTRUCT
35' DEEP MANHOLE #3. RESTORE
PAVEMENT SURFACE, INCLUDING
PERFORMING SURVEYS ON PRETUNNELING
AND POST PIPE INSTALLED
ELEVATIONS.
LS 1 400,000.00$ 400,000.00$ 400,000.00$ 9 %
EXCAVATE, SHORE, AND CONSTRUCT
20' DEEP MANHOLE #4. RESTORE
PAVEMENT SURFACE, INCLUDING
PERFORMING SURVEYS ON PRETUNNELING
AND POST PIPE INSTALLED
ELEVATIONS.
LS 1 250,000.00$ 250,000.00$ 250,000.00$ 10 %
% EXCAVATE, SHORE, AND CONSTRUCT
10' DEEP MANHOLE #5. RESTORE
PAVEMENT SURFACE, INCLUDING
PERFORMING SURVEYS ON PRETUNNELING
AND POST PIPE INSTALLED
ELEVATIONS.
LS 1 75,000.00$ 75,000.00$ 75,000.00$ 11 S INSTALL 12" VCP NO-DIG PIPE
(TRENCHLESS AND OPEN CUT) LF 805 900.00$ 724,500.00$ 724,500.00$ 12 C REHABILITATE EXISTING SEWER
MANHOLE EA 1 20,000.00$ 20,000.00$ 20,000.00$ 13 % TEMPORARY RELOCATE EXISTING
SEWER LINES IN CONSTRUCTION PITS LS 1 400,000.00$ 400,000.00$ 400,000.00$ 14 % RESTORE AND REPLACE EXISTING
SEWER LINES LS 1 200,000.00$ 200,000.00$ 200,000.00$ 15 %
PROTECT IN PLACE AND TEMPORARY
STRUCTURAL SUPPORT EXISTING
UTILITIES (FORCE MAIN,
COMMUNICATION) IN CONSTRUCTION
PITS
LS 1 50,000.00$ 50,000.00$ 50,000.00$ 16 % PREPARE AND IMPLEMENT ALL
APPLICABLE SEWER BYPASS PLAN LS 1 100,000.00$ 100,000.00$ 100,000.00$ 17 %
FURNISH AND INSTALL CONTINUOUS
VIBRATION MONITORING AT ALL
CONSTRUCTION PITS AND ABOVE
TUNNELING
LS 1 200,000.00$ 200,000.00$ 200,000.00$ 18 %
DEMOLISH EXISTING LIFT STATION,
SALVAGE EXISTING EQUIPMENT TO
CITY, DEMOLISH EXISTING ROOF,
BACKFILL STRUCTURE,ABANDON AND
CAP EXISTING FORCE MAIN
LS 1 50,000.00$ 50,000.00$ 50,000.00$ 19 % SITE RESTORATION FOR LANDSCAPE LS 1 50,000.00$ 50,000.00$ 50,000.00$ 20 SITE RESTORATION FOR SIDEWALK SF 140 100.00$ 14,000.00$ 14,000.00$ 21 SITE RESTORATION FOR DRIVEWAY SF 306 100.00$ 30,600.00$ 30,600.00$ 22 SITE RESTORATION FOR CROSS
GUTTER SF 81 200.00$ 16,200.00$ 16,200.00$ 23 SITE RESTORATION FOR CURB AND
GUTTER LF 96 250.00$ 24,000.00$ 24,000.00$ 24 %
SPECIAL PROJECT SITE MAINTENANCE
AND PUBLIC CONVENIENCE AND
SAFETY
Allowance 1 20,000.00$ 20,000.00$ 20,000.00$ Total 4,974,300.00$ 6,974,300.00$
Item No. 7 Breakdown (Original Estimation)
Activity Est. Cost
Shoring Material (Liner Plate, Nuts, Bolts, and Plugs) 150,000.00$ Labor and Labor Burden 500,000.00$
Crane Rental 150,000.00$
Excavation Equipment Rental 45,000.00$
Shoring Design 10,000.00$
Grouting Equipment & Material for Liner Plates 150,000.00$ Trucking 50,000.00$
Dump Fees 20,000.00$
Settlement Monitoring 25,000.00$
Home Office Expense 90,000.00$
Backfill and Compaction 110,000.00$
Pavement Restoration 100,000.00$
Piping Material 50,000.00$
Surveying 10,000.00$
CCTV 5,000.00$
Gas Line Relocation 25,000.00$
Protect in Place Fiber Optics 25,000.00$
Profit 400,000.00$
Overhead 110,000.00$
Risk Factor 575,000.00$
Total 2,600,000.00$