“Note: This PowerPoint presentation is intended solely as a visual aid to an oral staff presentation of an agenda report topi c.
In the event of any differences between the presentation and the agenda report, the information in the agenda report prevails .”
Five
-
Year SaaS Agreement for
Enterprise Resource Planning,
Enterprise Permitting & Licensing,
and Auxiliary Systems
April 21, 2026
2 CITY OF
MANHATTAN BEACH
“Note: This PowerPoint presentation is intended solely as a visual aid to an oral staff presentation of an agenda report topi c.
In the event of any differences between the presentation and the agenda report, the information in the agenda report prevails .”
•
July 17, 2018, City Council Award $1,745,267
º
Enterprise Resource Planning (ERP)
-
RFP No. 1123
-
17 º
Enterprise Permitting & Licensing (EPL)
–
RFP No. 1139
-
18 •
Contract Extensions
º
Amendment No. 7 (ERP & Tyler System Management (TSM)) & Amendment No. 2 (EPL)
º
Amendment No. 8 (ERP & TSM) & Amendment No. 3 (EPL)
•
Staggered System Implementations
º
EPL
–
Phase I (Jan. 2020) & Phase II (June 2020)
º
ERP
–
Financials & Cashiering (Jan. 2021); Inventory, Payroll, Timekeeping, Utility Billing (March 2023); Web portals: Financial Transparency & Finance Citizen Self Service (2025)
▪
Enterprise Asset Management
–
on hold
BACKGROUND
APRIL 21, 2026
FIVE
-
YEAR
SAAS
AGREEMENT FOR ERP, EPL, & AUXILIARY SYSTEMS
3 CITY OF
MANHATTAN BEACH
“Note: This PowerPoint presentation is intended solely as a visual aid to an oral staff presentation of an agenda report topi c.
In the event of any differences between the presentation and the agenda report, the information in the agenda report prevails .”
•
Overall Amount $3,400,000
º
Total
5 -
Year
Agreement
Cost
$3,374,471
▪
Subscription $3,257,853
▪
$17,677 discount
▪
5% annual uplift Years 2
–
5 ▪
Four new modules added, estimated $143,982
▪
Pace training $26,247
▪
One
-
time professional services $28,618
▪
$7,453 for web services configuration fully discounted
▪
Implementation services transfer $88,000
▪
Lower hourly rate for implementation services
º
Contingency $25,529
•
SaaS Cost Offset
º
EPL Technology Fee
New 5
-
Year SaaS Services Agreement
APRIL 21, 2026
FIVE
-
YEAR
SAAS
AGREEMENT FOR ERP, EPL, & AUXILIARY SYSTEMS
4 CITY OF
MANHATTAN BEACH
“Note: This PowerPoint presentation is intended solely as a visual aid to an oral staff presentation of an agenda report topi c.
In the event of any differences between the presentation and the agenda report, the information in the agenda report prevails .”
•
Industry shifting to cloud
-
based software services
º
Latest software features and technologies
º
Certain features available only for SaaS clients
•
Removing 10 servers and related costs
º
Server maintenance, licensing, & associated staff time
•
Including Tyler System Management & cybersecurity
º
24/7 system accessibility
º
24/7 support for critical outages
•
Enhanced overall service delivery to the public
Why Migrate to SaaS
APRIL 21, 2026
FIVE
-
YEAR
SAAS
AGREEMENT FOR ERP, EPL, & AUXILIARY SYSTEMS
5 CITY OF
MANHATTAN BEACH
“Note: This PowerPoint presentation is intended solely as a visual aid to an oral staff presentation of an agenda report topi c.
In the event of any differences between the presentation and the agenda report, the information in the agenda report prevails .”
City Council to approve
Resolution No. 26
-
0025 for a five
-
year agreement with Tyler Technologies for Software
-
as
-
a
-
Service (SaaS) cloud subscription for Enterprise Resource Planning (ERP), Enterprise Permitting and Licensing (EPL), and auxiliary systems,
including a potential contingency for a not
-
to
-
exceed amount of $3,400,000 (Budgeted)
CONCLUSION
APRIL 21, 2026
FIVE
-
YEAR
SAAS
AGREEMENT FOR ERP, EPL, & AUXILIARY SYSTEMS
•
April 21, 2026