@coNTRACT APPROVAL ROUTING SLIP
Department: _______________ _ City Staff: ____________ _ Vendor /Company Information:
Contract with: -----------------------------------
Name of Signer: _______________ Email: ________________ _ Name of Signer: _______________ Email: ________________ _ Name of Signer: ______________ Email: ________________ _ Contract Details:
Dollar Amount: ----------
Contract Budgeted: __ Yes __ No Line Item Account No.: _____________ _ City Council Agenda Date: __________ Staff Report No: ____________ _ Contract Start Date: Contract End Date: ------------ ------------ Have Services Started: Yes No If Yes, Date When Services Began: __________ _ Contract Type: __ Original
Grant
Amendment Renewal __ Change Order
Other _____________ _
Bidding Process: __ RFI __ RFP __ Bids (Public) __ Renewal (Amendments Only} Contract Description/Notes: ____________________________ _ Required Documents (Documents need to be submitted with the signed agreement when required):
W9 Required __ File (Munis) Vendor No. ___ _
Insurance Required __ Yes No
Bonds Required __ Yes __ No
Included
Verification of Corporate Entity __ Yes __ No Verification of Authority to Sign __ Yes Business License Required __ Yes __ No Business License No: _________ _ Notary for Management Services Signature Authority:
Yes No __ City Manager __ City Attorney __ City Council Insurance Waiver/Modification Request: __ Yes No
__ Sole Source Agreement (Must Provide Attachment)
Sole source agreements must include a written justification. Reasons to sole source include there is only one existing source for the service/supply, the unique nature of the service/supply, the relationship of the parties, and the exigency for providing the service/supply.
Legal, Risk and Purchasing Review
Revised 10/2022
_______ Department Manager __ _ _ Department Head
___ City Clerk's Office ____ Risk Manager ____ Purchasing ____ City Council --------------
________Project Mgr
X
Public Works - Engineering
Helen Shi and Tikneshea Hicks
DKS Associates
Chris Maciejewski
[email protected]
Jeff Heald
[email protected]
N/A
0.00 ST21102 23418721-62211
N/A
N/A
June 30, 2026
April 6, 2021
Amendment No. 1 with DKS Associates extends
the date from 6/30/2023 to 6/30/2026 for the Manhattan Beach Advanced Traffic Signal Project design services.
11545
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Last Authorized Signer
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DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB 4/10/2023
4/15/2023
4/17/2023
4/18/2023
4/19/2023 4/20/2023
Approved for use 2/15/20
2034384v3.doc City of MB Form
AMENDMENT NO. 1 TO THE DESIGN SERVICES AGREEMENT BETWEEN
THE CITY OF MANHATTAN BEACH AND DKS ASSOCIATES
This First Amendment (“Amendment No. 1”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City”) and DKS Associates, a California corporation (“Consultant”) (collectively, the “Parties”) is hereby made effective as of the date of the last authorized representative signature below (“Effective Date”).
RECITALS
A. On April 6, 2021, the City and Consultant entered into an agreement for professional services for the Consultant to provide design services for the Manhattan Beach Advanced Traffic Signal System Project (“Agreement”).
B. The Parties now desire to amend the Agreement to extend the term.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 2 of the Agreement is hereby revised to extend the term of the Agreement through June 30, 2026, unless sooner terminated as provided in Section 12 of the Agreement.
Section 2. Except as specifically amended by this Amendment No. 1, all other provisions of the Agreement shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB
-2-
Approved for use 2/15/20
2034384v3.doc City of MB Form
IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 1 on the day and year of the last authorized representative signature shown below.
.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Bruce Moe
Title: City Manager
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By:
Name: Steve S. Charelian
Title: Finance Director
APPROVED AS TO CONTENT:
By:
Name: Erick Lee
Title: Public Works Director
Consultant:
DKS Associates,
a California corporation
By:
Name: Chris Maciejewski
Title: Executive Vice President/Chief
Operating Officer
By:
Name: Jeff Heald
Title: Principal/Southern California
Regional Lead
DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB 4/26/2023
4/26/2023
4/27/2023
4/28/2023
4/28/2023
4/28/2023
5/2/2023
CITY OF MANHATTAN BEACH PUBLIC WORKS
ENGINEERING DIVISION
3621 Bell Avenue, Manhattan Beach, CA 90266
WEBSITE: www.citymb.info PHONE: (310) 802-5353 FAX: (310) 802-5351 TDD: (310) 546-3501
DOCUSIGN CONTRACT SIGNOR FORM
Date: 3/21/23
Vendor: DKS Associates
Contract: Professional Design Services for the Manhattan Beach Advanced Traffic Signal System Project
Please list the representative(s) from your organization that will be signing the agreement and attach proof of signature authority by providing articles of incorporation, corporate resolution, etc. 1) Name: Chris Maciejewski
Title: Executive Vice President/Chief Operating Officer
Email: [email protected]
2) Name: Jeff Heald
Title: Principal/Southern California Regional Lead
Email: [email protected]
Please list the representative(s) from your organization that would like to receive a copy of the executed agreement:
1) Name: Renee Hurtado
Title: Principal
Email: [email protected]
2) Name: ______________________________________________________________
Title: ______________________________________________________________
Email: ______________________________________________________________ DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB DocuSign Envelope ID: 90521821-DDDC-471D-B4AC-7C7F76D072DB Approved for use 5/1/24
2817434v1.doc City of MB Form
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND DKS ASSOCIATES
This Second Amendment (“Amendment No. 2”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City”) and DKS Associates, a California corporation (“Consultant”) (collectively, the “Parties”) is hereby made effective as of the date of the last authorized representative signature below (“Effective Date”).
RECITALS
A. On April 6, 2021, the City and Consultant entered into an agreement for professional services for the Consultant to provide design services for the Manhattan Beach Advanced Traffic Signal System Project (“Original Agreement”).
B. On May 2, 2023, the City and Consultant entered int o Amendment No. 1 (“Amendment No. 1”) to extend the term from June 30, 2023, to 6/30/2026.
C. The Original Agreement as amended by Amendment No. 1 is hereinafter referred to as the “Agreement.”
D. The Parties now desire to amend the Agreement to increase the Maximum Compensation and modify the Scope of Services and Approved Fee Schedule.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated he rein, the Parties hereby agree as follows:
Section 1. Section 3.A of the Agreement is hereby amended to increase the Maximum Compensation amount by $279,615, for a new Maximum Compensation of $1,563,032.
Section 2. Exhibit A “Scope of Services” of the Agre ement is hereby supplemented by the Scope of Services attached to this Amendment.
Section 3. Exhibit B “Approved Fee Schedule” of the Agreement is hereby supplemented by the Approved Fee Schedule attached to this Amendment.
Section 4. Except as specifically amended by this Amendment No. 2, all other provisions of the Agreement shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
Docusign Envelope ID: 5A811534-CB55-45C7-B8BD-B38872003D4B Approved for use 5/1/24
2817434v1.doc City of MB Form
IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 2 on the day and year first shown above.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Talyn Mirzakhanian
Title: Acting City Manager
Date:
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
Date:
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
Date:
APPROVED AS TO FISCAL IMPACT:
By:
Name: Onyx Jones
Title: Interim Finance Director
Date:
APPROVED AS TO CONTENT:
By:
Name: Erick Lee
Title: Public Works Director
Date:
Consultant:
DKS Associates,
a California corporation
By:
Name: Chris Maciejewski
Title: Executive Vice President/COO
Date:
-2-
Docusign Envelope ID: 5A811534-CB55-45C7-B8BD-B38872003D4B 10/24/2024
11/4/2024
11/4/2024
11/4/2024
____________________ City Manager
11/7/2024
11/7/2024
Approved for use 5/1/24
2817434v1.doc City of MB Form
AMENDMENT NO. 2 – EXHIBIT A-2
SCOPE OF SERVICES
TASK 1- PROJECT MANAGEMENT
The additional budget request covers:
Additional meetings with the City of Manhattan Beach (City). Additional stakeholder meetings and outreach, including meetings with LA County and neighboring cities that share intersection jurisdiction with the City of Manhattan Beach.
Preparation and presentation to S outh Bay Cities Council of Governments (SBCCOG) Infrastructure Working Group.
Additional project coordination by the DKS project management team (PM and project control specialist) with the City of Manhattan Beach and the consultant team members for the work under Tasks 8 and 10 described in the following sections - this includes additional invoices, progress reports, and schedule updates beyond the original contract expiration date.
TASK 8 - FINAL DESIGN PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
DOCUMENT PREPARATION
The final PS&E was submitted in August 2022. For the final PS&E design task, the additional budget request covers:
Revised PS&E based on an additional round of LA County comments. Revised PS&E based on an additional round of City comments. Revised specs to address new information on testing and integration. Provided fiber mapping in Geographic Information S ystem ( GIS) for SBCCOG.
Surveying to stake the pothole locations.
Revised notes on plans due to changes in the C ity’s in -roadway warning light locations.
Revised traffic signal plans based on new LA County requirements for intersection design and construction.
Additional 2024 quality control/quality assurance QC/QA of full PS&E before stamping the Issue for Bid set to review for any changes that may have happened since the original final PS&E was developed in 2022.
Docusign Envelope ID: 5A811534-CB55-45C7-B8BD-B38872003D4B Approved for use 5/1/24
2817434v1.doc City of MB Form
TASK 10- CONSTRUCTION PHASE
The City received an additional $5M in funding for this project. The construction bid package includes add -alternates for the contractor to bid on a number of improvements that would not have been covered by the City’s original funding agreement. The additional budget request covers additional upcoming efforts for:
Bid support, including review of the contractor bids received Attendance at the pre -construction meeting to explain the design intent of the project and answer questions.
Responses to Requests for Information (RFIs)
Submittal reviews of shop drawings and materials - often two rounds of reviews are needed for each submittal.
Field reviews/meetings to support RFIs and design questions that come up during construction
Technical assistance for integrati on of the transportation fiber optic communications network and intelligent transportation system infrastructure with the City’s Information Technology (IT) network.
Documentation compilation of all applicable Operations & Maintenance (O&M) Manuals for easy access by the City and LA County staff. Start-up and commissioning support.
Development of a close-out punch list of revisions needed by the contractor. As-built drawings reflecting the final field construction.
Submittal of all electronic files associated with the construction.
A-2
Docusign Envelope ID: 5A811534-CB55-45C7-B8BD-B38872003D4B
AMENDMENT NO. 2 – EXHIBIT B-2
APPROVED FEE SCHEDULE
B-1
Docusign Envelope ID: 5A811534-CB55-45C7-B8BD-B38872003D4B
CONTRACT APPROVAL ROUTING SLIP
Revised 8/2023
Department: City Staff:
Contractor/Consultant Information:
Contract with:
Name of Signer: Email:
Name of Signer: Email:
Name of Signer: Email:
Contract Details
Contract Type: Original Amendment Renewal Change Order Grant Other
Total Contract Amount: Amendment/Change Amount:
Budgeted: Yes No Line Item Account Number:
City Council Agenda Date: Staff Report No.:
Contract Start Date: Contract End Date:
Have services started? Yes No If yes, when did services begin:
Bidding Process: RFI RFP Bids (Public) Renewal (Amendments Only) Contract Description/Notes:
Required Documents (must be included when applicable)
Is W9 on file (MUNIS)? Yes; Vendor No: No; W9 attached Insurance Required? Yes No Insurance Waiver/Modification? Yes No Bonds Required? Yes No Verification of Authority to Sign? Yes No Verification of Corporate Entity? Yes No
Business License Required? Yes No If yes, number:
Is this a Sole Source Agreement? If yes, must attach justification. Yes No Notary for Management Services Signature Authority? Yes No If yes, which signatures? City Manager City Attorney City Co uncil Department, Legal, Risk Management, and Purchasing Review (please initial):
Department Manager Department Head
City Clerk’s Office Risk Manager Purchasing
If City Council approval is required, Clerk’s Office must initial after City Attorney signature.
City Clerk’s Office
Project Manager
Public Works - Engineering Division
Pernilla Brandt/Flora Flowers
DKS Associates
Chris Maciejewski
[email protected]
Renee Hurtado (Copy)
[email protected]
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1,563,032.00
N/A
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ST21102-CIP-MeasM
N/A
N/A
April 6, 2021
June 30, 2026
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April 6, 2021
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Amendment No. 3 with DKS Associates for the Manhattan
Beach Advanced Traffic Signal System Project to extend term from 6/30/2026 to 6/30/2027. ✔
11545
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Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 4/13/2026
4/13/2026
4/20/2026
4/21/2026
4/22/2026
4/22/2026
Approved for use 5/1/24
2817434v1.doc City of MB Form
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND DKS ASSOCIATES
This Third Amendment (“Amendment No. 3”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City”) and DKS Associates, a California corporation (“Consultant”) (collectively, the “Parties”) is hereby made effective as of the date of the City Manager’s signature below (“Effective Date”).
RECITALS
A. On April 6, 2021, the City and Consultant entered into an agreement for professional services for the Consultant to provide design services for the Manhattan Beach Advanced Traffic Signal System Project (“Original Agreement”).
B. On May 2, 2023, the City and Consultant entered into Amendment No. 1 (“Amendment No. 1”) to extend the term from June 30, 2023, to June 30, 2026.
C. On November 6, 2024, the City and Consultant entered into Amendment No. 2 (“Amendment No. 2”) to increase the Maximum Compensation and modify the Scope of Services and Approved Fee Schedule.
D. The Original Agreement , as amended by Amendment No. 1 and Amendment No. 2, is hereinafter referred to as the “Agreement.”.
E. The Parties now desire to amend the Agreement to extend the term.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 2 of the Agreement is hereby revised to extend the term of the Agreement through June 30, 2027, unless sooner terminated as provided in Section 12 of the Agreement.
Section 2. Except as specifically amended by this Amendment No. 3, all other provisions of the Agreement shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Approved for use 5/1/24
2817434v1.doc City of MB Form
IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 3 on the day and year first shown above.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Talyn Mirzakhanian
Title: City Manager
Date:
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
Date:
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
Date:
APPROVED AS TO FISCAL IMPACT:
By:
Name: Libby Bretthauer
Title: Finance Director
Date:
APPROVED AS TO CONTENT:
By:
Name: Joe DeFrancesco
Title: Interim Public Works Director
Date:
Consultant:
DKS Associates,
a California corporation
By:
Name: Chris Maciejewski
Title: Executive Vice President/COO
Date:
-2-
Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 4/20/2026
4/28/2026
5/4/2026
5/4/2026
5/4/2026
5/4/2026
Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5 Docusign Envelope ID: DABE747F-230C-4B54-8291-7D3A8782CDF5