CONTRACT APPROVAL ROUTING SLIP
Revised 8/2023
DDepartment: CCity Staff:
Contractor/Consultant Information:
CContract wwith:
NName of Signer: EEmail:
NName of Signer: EEmail:
NName of Signer: EEmail:
Contract Details
CContract Type: Original Amendment Renewal Change Order Grant Other
TTotal Contract Amount: Amendment/Change Amount:
BBudgeted: Yes No Line Item Account Number:
CCity Council Agenda Date: Staff Report No.:
CContract Start Date: Contract End Date:
HHave services started? YYes No If yes, when did services begin:
BBidding Process: RFI RFP Bids (Public) Reenewal (Amendments Only) CContract Description/Notes:
Required Documents (must be included when applicable)
IIs W9 on file (MUNIS)? Yees; Vendor No: No; W9 attached IInsurance Required? Yes No IInsurance Waiver/Modification? Yes No BBonds Required? Yes No Verification of Authority to Sign? Yes No VVerification of Corporate Entity? Yes No
BBusiness License Required? YYes No If yes, number:
IIs this a Sole Source Agreement? If yes, must attach justification. Yes No NNotary for Management Services Signature Authority? Yes No IIf yes, which signatures? CCity Manager CCity Attorney CCity Co uncil Department, Legal, Risk Management, and Purchasing Review (please initial):
Department Manager Department Head
City Clerk’s Office Risk Manager Purchasing
If City Council approval is required, Clerk’s Office must initial after City Attorney signature.
City Clerk’s Office
MMMMMMM<b_YTRd8O^OVTb
Public Works - Engineering Division Pernilla Brandt/Flora Flowers DKS Associates
Chris Maciejewski [email protected]
Renee Hurtado (Copy) [email protected]
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$1,636,447.00 $73,415.00
✔ ST21102-CIP-MeasM
August 4, 2026 26-0463
April 6, 2021 June 30, 2027
✔ April 6, 2021
✔
Amendment No. 4 with DKS Associates for the Manhattan
Beach Advanced Traffic Signal System Project increases the Maximum Compensation to $1,636,447.00 ($73,415.00 + $1,563,032 = $1,636,447.00) for additional Services. ✔ 11545
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Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5 7/28/2026
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND DKS ASSOCIATES
This Fourth Amendment ("Amendment No. 4") to that certain Professional Services Agreement by and between the City of Manhattan Beach, a California municipal corporation ("City"), and DKS Associates, a California corporation ("Consultant"), is hereby made effective as of the date of the last aut horized representative signature below ("Effective Date").
RECITALS
A. On April 6, 2021, the City and Consultant entered into an agreement for professional services for the Consultant to provide design services for the Manhattan Beach Advanced Traffic Signal System Project (“Original Agreement”).
B. On May 2, 2023, the City and Consultant entered into Amendment No. 1 (“Amendment No. 1”) to extend the term from June 30, 2023, to June 30, 2026.
C. On November 6, 2024, the City and Consultant entered into Amendment No. 2 (“Amendment No. 2”) to increase the Maximum Compensation amount to $1,563,032 and modify the Scope of Services and Approved Fee Schedule.
D. On May 4, 2026, the City and Consultant entered into Amendment No. 3 (“Amendment No. 3”) to extend the term from June 30, 2026, to June 30, 2027.
E. The Agreement, as amended by Amendments No. 1, No. 2 and No. 3, is hereinafter referred to as the "Agreement".
F. The Parties now desire to amend the Agreement to increase the Maximum Compensation and modify the Scope of Services and Approved Fee Schedule for additional engineering support services during the construction phase.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 3.A of the Agreement is hereby amended to increase the Maximum Compensation amount by $73,415 for a new Maximum Compensation of $1,636,447.
Section 2. Exhibit A “Scope of Services” of the Agreement is hereby supplemented by the Scope of Services attached to this Amendment.
Section 3. Exhibit B “Approved Fee Schedule” of the Agreement is hereby supplemented by the Approved Fee Schedule attached to this Amendment.
Section 4. Except as specifically amended by this Amendment No. 4 , all other provisions of the Agreement shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5
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IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 4 on the day and year first shown above.
City:
City of Manhattan Beach, a California
municipal corporation
By:
Name: Talyn Mirzakhanian
Title: City Manager
Date:
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
Date:
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
Date:
APPROVED AS TO FISCAL IMPACT:
By:
Name: Libby Bretthauer
Title: Finance Director
Date:
APPROVED AS TO CONTENT:
By:
Name: Ramzi Awwad
Title: Public Works Director
Date:
Consultant:
DKS Associates, a California corporation
By: _________________
Name: Chris Maciejewski
Title: Executive Vice President
Date:
Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5 7/28/2026
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AMENDMENT NO. 4 – EXHIBIT A
SCOPE OF SERVICES
TASK 10- CONSTRUCTION PHASE
The Consultant shall provide additional engineering and construction support services during the construction phase of the Manhattan Beach Advanced Traffic Signal (MBATS) System Project. These services are in addition to those included in the original Agreement and are necessary to address permit requirements, agency coordination, and design modifications identified during construction. The additional budget request covers additional upcoming efforts for:
Task 10 – Construction Phase
Manhattan Beach Building Permit
DKS provides additional engineering and coordination services to support the City of Manhattan Beach building-permit process for fiber-optic conduit entering and exiting the Public Works Building and City Hall. The scope includes:
• Review the contractor’s building permit submittals, City plan-check comments, and additional information required to address permit corrections. • Coordinate with City staff, the City’s IT Department, the construction- management team, and Crosstown Electric to clarify permit requirements and confirm conduit routing and building-entry locations.
• Research and develop industry -standard details for exterior -wall conduit penetrations, including core drilling, conduit entry, penetration sealing, weatherproofing, and restoration requirements.
• Conduct field meetings at the Public Works Yard and City Hall to verify existing conditions, building- entry locations, interior conduit routing, equipment - room connections, and constructability.
• Review existing design plans, field information, contractor input, and City- provided examples to determine the additional engineering information required for permit approval.
• Prepare supplemental signed engineering plan sheets and details showing conduit routing and building penetrations at the Public Works Building and City Hall for inclusion in the contractor’s permit resubmittal. • Provide ongoing coordination, technical clarification, and responses to questions from the City, construction- management team, and contractor during development of the permit package.
• Support revisions and resubmittals required to advance the building- permit application and resolve comments beyond the original project design scope.
Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5
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Caltrans Encroachment Permit
DKS provides additional engineering and coordination services to support the Caltrans encroachment -permit process for MBATS improvements located within Caltrans right-of-way. The scope includes:
• Review Caltrans permit-review comments, reference documents, right-of- way maps, available as-built plans, and contractor-provided information. • Coordinate with the City, construction-management team, Crosstown Electric, and Caltrans permit staff to clarify comments, resolve technical questions, and confirm required plan revisions.
• Compare available Caltrans records with current field conditions and identify discrepancies between right -of-way maps, as -built plans, and existing electrical facilities.
• Revise ITS plans and bore-profile sheets to accurately identify and label Caltrans right-of-way limits and maintain consistency among the permit plans. • Add and clarify existing Caltrans electrical infrastructure within the project area, including conduits, pull boxes, vaults, poles, cabinets, and other affected facilities.
• Review and revise proposed conduit routing, bore limits and profiles, pull- box or vault locations and sizes, clearances, and connection details to address Caltrans requirements
• Provide technical clarification regarding proposed CCTV, communications, and electrical -system connections, including their relationship to existing Caltrans facilities and the new MBATS communications network. • Coordinate with the contractor and construction- management team regarding constructability, field conditions, proposed installation methods, and corresponding plan changes.
• Prepare revised, signed engineering plan sheets for inclusion in the Caltrans encroachment-permit resubmittal package.
• Support multiple review and resubmittal cycles by addressing subsequent Caltrans comments, revising the plans, and coordinating City signatures under time- sensitive permit deadlines.
• Provide ongoing engineering support through Caltrans acceptance of the permit plans and resolution of permit-related technical comments.
Fiber Redesign for LA Sparks Signal
DKS provides ITS design and coordination services to accommodate traffic-signal improvements designed for the LA Sparks project. The scope includes:
• Review the LA Sparks traffic-signal plans and identify impacts to the MBATS fiber-optic communication system.
• Coordinate with the City8 of EL Segundo, LA Sparks signal-design team, construction-management team, and contractor to confirm the revised signal infrastructure and fiber connection requirements.
• Evaluate conflicts between the LA Sparks signal improvements and the Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5
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proposed MBATS conduit, fiber, pull boxes, vaults, and communication equipment. • Revise the MBATS ITS plans to coordinate fiber routing, conduit connections, pull-box locations, and signal-cabinet communication connections with the LA Sparks signal design.
• Update applicable ITS plan sheets, details, quantities, and construction notes as necessary.
• Address coordination comments and provide technical support through acceptance of the revised ITS plans.
Redesign of signals at Artesia and Meadows
DKS team (Kimley Horn as sub) provides design and coordination services to accommodate traffic-signal improvements designed. The scope includes:
• Kimley-Horn prepare revised traffic signal plans and curb ramp detail sheets for the intersections of Artesia Blvd/Prospect Ave, Artesia Blvd/Meadows Ave, and Artesia Blvd/Aviation Way based on comments received from City of Manhattan Beach and City of Hermosa Beach.
• Kimley-Horn prepares 3 submittals and addresses 2 rounds of consolidated comments from the City of Manhattan Beach and City of Hermosa Beach.
Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5
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Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5 - 1 -
AMENDMENT NO. 4 – EXHIBIT B
APPROVED FEE SCHEDULE
Docusign Envelope ID: 3FC027BA-FD3F-8919-815E-34A5074CBDC5
CITY OF MANHATTAN BEACH PUBLIC WORKS
ENGINEERING DIVISION
WEBSITE: www.manhattanbeach.gov
PHONE:
FAX:
TDD:
July 27, 2026
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