Attachment 2 - Contract — Manteca City Council, April 19, 2022

GENERAL SERVICE AGREEMENT
This Agreement is made and entered into this ____ day of _________, 2022, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and Bear Electrical Solutions, Inc., a California corporation ("Consultant").

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.

C. City desires to retain Consultant to render the professional services set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the Traffic Signal and Streetlight Maintenance and Repair services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated November 17, 2021, and attached hereto as Attachment 2. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the Traffic Signal and Streetlight Maintenance and Repair services is sometimes referred to herein as “the Project.”

2. Work Through City Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.

3. Time of Performance. The length of this contract shall be three (3) years. The initial year will begin July 1, 2022 and will end at the end of the fiscal year, June 30, 2025. The contract may be extended for an additional two (2) one-year terms upon budget appropriation and City approval and with the agreement of the Contractor.

4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed Five hundred Fifty Thousand DOLLARS ($550,000.00) annually. Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.

ATTACHMENT 2

5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without the City’s prior written authorization.

7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 15 days’ prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.

8. Ownership of Documents; Confidentiality.

A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.

B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City’s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City’s prior written consent.

ATTACHMENT 2

9. Bear Electrical Solutions, Inc.'s Books and Records.

A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.

B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address specified in Section 16 of this Agreement.

D. Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant's business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-ininterest.

10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City's employees, and Consultant expressly waives any claim it may have to any such rights.

11. Interest of Consultant.

A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the area covered by this Agreement, or any other source of income, interest in real property, or investment that would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further represents that, in the performance of its duties hereunder; no person having any such interest shall perform any services under this Agreement.

B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
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(2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)

12. Professional Ability of Bear Electrical Solutions, Inc.

A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.

Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

B. The primary provider of the services required by this Agreement shall be Bear Electrical Solutions, Inc. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.

13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.

15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith), arising out of Consultant’s performance of this Agreement, or Consultant’s failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct of the City, its officers, agents, employees, or volunteers.

16. Insurance Requirements.

A. Job specific insurance requirements can be found on the attached Attachment

4. Other insurance provisions can be found below:

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, it’s elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of ATTACHMENT 2
the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers. (6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.

C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self-insured retentions.

D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.

Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Aaron Jeffery
ATTACHMENT 2
If to Consultant: Bear Electrical Solutions, Inc.
1252 State Street.

P.O. Box 924
Alviso, CA. 95002-0924
Attention: Sandra Hernandez

18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in their entirety by this Agreement.

19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.

21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.

22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

23. Controlling Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.

24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five ATTACHMENT 2
mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.

27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.

28. Prohibited Interests.

A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

B. For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

30. Precedence. In case of conflict between Consultant’s Proposal/Consultant’s attachments and the City’s Agreement/City’s attachments, the City’s Agreement and City’s attachments shall take precedence over Consultant’s proposal/Consultant’s attachments. end
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TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF MANTECA: CONSULTANT:

Bear Electrical Solutions, Inc.
_________________________________ ___________________________________ Benjamin J. Cantu, (Type name of Consultant/form of organization)* Mayor
ATTEST: By: ___________________________________
(Signature)
_________________________________ Robert Asuncion, TE
Cassandra Candini-Tilton, Vice President
Director of Legislative Services

COUNTERSIGNED: By: ___________________________________
(Signature)

_________________________________ ___________________________________ Bret Harmon, (Type name and title)
Director of Finance

COUNTERSIGNED: Address:
1252 State Street
P.O. Box 924
_________________________________ Alviso, Ca. 95002
Dawn Cortesi,
Acting Director of Human Resources Telephone: (408) 449-5178 APPROVED AS TO FORM:
_________________________________
Carrie Woolley,
Deputy City Attorney
ATTACHMENT 2
ATTACHMENT 1

REQUEST FOR PROPOSAL
ATTACHMENT 2
Request for Proposals
For
City of Manteca
Traffic Signal and Streetlight Maintenance and
Repair Services
October 13, 2021
Responses Due:

November 17, 2021 @ 3:00 PM
Late submittals will not be accepted
City of Manteca
Public Works Department
Attention: Erma Patrick
2450 W. Yosemite Ave
Manteca, CA 95337
[email protected]
ATTACHMENT 2

REQUEST FOR PROPOSALS
FOR

CITY OF MANTECA

NOTICE OF REQUEST FOR PROPOSALS

1. NOTICE IS HEREBY GIVEN that the CITY OF MANTECA (hereinafter "CITY") requests proposals for the Traffic Signal and Streetlight Maintenance and Repair Services (hereinafter "Project"), and will receive proposals in the office of the Water Quality Control Facility, 2450 W Yosemite Ave, MANTECA, CA 95337, ATTN: ERMA PATRICK, PUBLIC WORKS ADMINISTRATIVE ANALYST, up to the hour of 3:00 p.m., November 17, 2021. The intent is to obtain detailed information in order to select a contractor to provide traffic signal and streetlight maintenance and repair services.

2. The specific services to be performed by the successful proposer are described in the Request for Proposals (attached). Additional copies of the Request for Proposals are available from the City of Manteca, Public Works Department, Water Quality Control Facility, 2450 W Yosemite Ave, Manteca, CA 95337. Any questions should be directed to Erma Patrick, Administrative Analyst, at (209) 456-8427 or email: [email protected].

3. Proposals shall be submitted and clearly marked as follows: "SEALED PROPOSAL FOR CITY OF MANTECA – TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES - DO NOT OPEN WITH REGULAR MAIL"

4. All responsive proposals shall be reviewed and evaluated by the CITY in order to determine which proposer best meets the CITY's needs for this Project by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services. The criteria by which the CITY shall evaluate Proposals are set forth in the Request for Proposals.

5. The CITY reserves the right to reject any and all Proposals or waive any irregularities in any Proposal, this Request for Proposals (RFP) or the proposal process.

ATTACHMENT 2

REQUEST FOR PROPOSALS
FOR

CITY OF MANTECA

TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 1 – INTRODUCTION
The City of Manteca is seeking proposals from qualified firms to provide a comprehensive proposal for Traffic Signal and Streetlight maintenance and repair.
2 – BACKGROUND AND GENERAL REQUIRMENTS
The City of Manteca is requesting the services of an electrical contracting firm to provide routine preventative maintenance and repair services for: Traffic & pedestrian signals, warning lights and streetlights. The maintenance services include comprehensive routine preventative maintenance and scheduled repairs, to be paid using a flat rate schedule and unscheduled or emergency work to repair various accident and vandalism damage, to be billed on a time and material basis using unit rates for labor, vehicles and equipment. This may include hourly charge for site work as needed for decorative string lights.

The city owns and requires maintenance for 68 traffic signal systems and approximately 5,428 streetlights and warning lights for rail road crossing and fire departments. As the City expands, additional lighting may be added and charged by units quoted by the successful proposer. Successful proposer will work with City to determine additional lights as accepted by City Council to determine HOA status or City ownership status.

The Contractor shall be required to have qualified technicians that have demonstrated experience with traffic signal, streetlight, pedestrian lighting, emergency electrical work, as well as performing Underground Service Alerts (USA’s). Contractor must possess a valid, current and in good standing Class ‘A’ and C-10 contractor’s license issued by the California State Contractors Licensing Board. A copy of said licenses shall be included in the submitted proposal. Please provide a minimum of three (3) references from other municipal, city or county governmental agencies for which the Contractor is currently providing, or has provided, the services described in this RFP.

Qualified Personnel requirements:
• Level Three technician with certification by the international Municipal Signal Association (IMSA) with at least three (3) years’ experience in traffic signal repairs; • Level Two technician with IMSA certification with at least three (3) years’ experience in traffic signal repairs.
• The Contractors staff shall be skilled and regularly engaged in traffic signal maintenance and repairs and streetlight maintenance and repairs. Please provide a listing of names, with summary, of all qualified staff members as part of the proposal.

Prevailing Wage Requirements:

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• Prevailing wages shall be paid as determined by the Department of Industrial Relations (DIR) pursuant to Labor Code sections 1771 and 1774. Per the California Labor Code, bids can only be accepted from bidders who are registered contractors registered with the DIR pursuant to Labor Code Section 1725.5.

Contract Term:
• The Traffic Signal and Streetlight Maintenance and Repair Services contract term will be for an initial three (3) years with two one (1) year extension options.

3 – SCOPE OF SERVICES TO BE PROVIDED
The scope of services set forth in this Request for Proposals represents an outline of the services which the CITY anticipates the successful proposer to perform and is presented for the primary purpose of allowing the CITY to compare proposals. The precise scope of services to be incorporated into the General Services Agreement shall be negotiated between the CITY and the successful Proposer. The CITY encourages Proposer to suggest changes to the scope of services as needed.

General Scope:

Traffic Signal Maintenance Requirements:

The Contractor shall provide a routine, comprehensive preventative maintenance program designed to minimize the incidence of outages and malfunctions, reduce complaints and extend the useful service life of the equipment.

Monthly routine Traffic Signal & Flashing Beacon visits should include:
• Recorded inspection forms that would include date, arrival time, work performed, location and technician name.
• Check timing of individual signal phases as directed by City. • Test fans and adjust as needed.
• Visually inspect relays, clocks, dials, photocells, cabinet locks, fans, switches and other appurtenances and make any routine adjustments or minor repairs if necessary. • Inspect and tighten all screws on the terminal strips in the controller cabinets. • Inspect all anchor bolts at all poles of the intersection and tighten as necessary. • Remove any unwanted vegetation from around the immediate vicinity of controller cabinets. • Remove any graffiti from cabinet and service box. Painting over graffiti is not allowed unless approved by City.
• Inspect cabinets for pests or insects and mitigate as needed. • Remove any debris from cabinet and check seals on cabinet and re-seal where necessary. • Inspect all vehicle and pedestrian signal heads including backplates, visors, and indications for proper operation alignment and broken lenses.

ATTACHMENT 2
• Inspect all vehicle detectors for functional operation. Walk intersections and check condition of all pavement loops. Verify all loops are functional and placing calls to designated phases. Check the seal of all pavement loops and reseal if required.
• Inspect/Test all pedestrian push buttons for functional operation. Replace or repair any broken and defective pedestrian push buttons. All new pedestrian push buttons shall be 2 inch diameter ADA push buttons when replacing existing non –APS push buttons. New push buttons must be Piezo driven solid-state, capable of placing a call when pushed with as little as two pounds of force and shall provide both an audible and visible confirmation on activation by a pedestrian.
• Walk intersections and inspect all pullboxes and hand holes relating to the traffic signal. Replace all missing and broken, pullbox lids and hand hold covers. • Check that all pullboxes are clear of dirt and debris. • Check related photoelectric circuitry and make routine adjustments or repairs as necessary. • Notify City of any trees or shrubs that need pruning for clearance. • Repair or replace any broken or defective audible pedestrian signals or APS units. Replacement shall be new and of the same make and model of unit being replaced. • At locations with emergency vehicle preemption equipment, visually inspect the alignment of the optical detectors, check that the phase selectors are turned on, ensure all connections are tight and secure and all indicators output normal readings for regular operations. Test each preemption approach for proper operations per the signal timing sheet. • At locations with battery back-up systems, visually inspect all battery back-up system panel indicators during normal signal operations and run time operations of the traffic signal system with battery back-up power. Check all batteries and verify charge level. Clean all battery terminals, measure battery conductance, flow charge and deep cycle charge. Verify system is fully operational. Document all readings and log into maintenance log. • At locations with CCTV camera, clean the dome of the camera, check and secure the camera mounting and tighten all connections and visually inspect for any damage. • Clean and polish solar panels and check all operations and indications. • Have technicians available 365 days per year, 24 hours a day and 7 days a week for needed service calls at no additional cost.
• The contractor shall have adequate storage facilities within 30 miles travel distance to the City of Manteca city limits with staff, material, and equipment necessary to perform all maintenance and emergency repairs.
• Extraordinary work, including call outs outside the monthly inspection will be charged either on a separate proposal or “time and material” basis.

Streetlight Maintenance Requirements:

The Contractor shall provide all tools, equipment, apparatus, facilities, labor, incidentals and material to perform all work necessary to maintain the streetlight system within the City of Manteca. The streetlights are to operate in the manner that they were originally intended, so as to guide, and facilitate the orderly movement of traffic with due regard for the safety of life, limb and property of motorist, bicyclists and pedestrians who use City streets.

ATTACHMENT 2
General Streetlight Scope of work:
• Provide written record of all service calls
• Establish, maintain and make available to the City, a computerized maintenance and inventory management system. This shall include preventative maintenance work, service work, repair history and any other pertinent information.
• Contractor shall maintain all accounting records related to this contract in accordance with generally accepted accounting principles and state law requirements for a minimum of five years.
• Contractor shall provide a monthly report, including lighting specs, to the City designee of Street lights which have been upgraded to more efficient lighting. • Contractor shall provide electronic log sheets, which notate response work done. • The contractor shall have adequate storage facilities within 30 miles travel distance to the City of Manteca city limits with staff, material, and equipment necessary to perform all maintenance and emergency repairs.
• The Contractor shall provide a single point of contact for all necessary repairs and service requests.
• Preventative maintenance shall include all necessary inspections, maintenance, minor tree trimming, lamp replacement, photocell replacement, consultation for estimates, records and supervision for the maintenance of streetlights within the City. • Repairs shall consist of correcting deficiencies except those which are the result of accidental damage, vandalism or obsolescence. Streetlight repair shall include repair to correct equipment deterioration, malfunction or failure and labeling streetlight pole numbers. It shall also include wiring, lamps, reflectors, photocells, igniters, luminaries, ballasts and associated devices. • The Contractor shall repair damage from traffic accidents. Accident damage repair work includes clean-up of debris from accident, erection of barricades or signs as needed. If necessary, the Contractor shall install and connect temporary poles and luminaires and do whatever is required to give adequate warning to the public of any dangerous conditions. • Any streetlight modifications will require a quote and approval before work begins. • Vandalism work caused by physical damage or graffiti. • Traffic management such as lane closures, signs barricades, etc. All signs and devices used shall conform to the current Manual Uniform Traffic Control Devices, as published by the State of California DOT.
• Consultation as needed at no extra cost.
• The Contractor shall promptly notify the City regarding any piece of equipment on any system due to an accident or other causes, such as damaged cable, broken parts or other difficulties when such pieces of equipment cannot be readily repaired, making it necessary to discontinue normal operation of all or part of the system.
• Maximum response time for emergency repairs and accident damage shall be one (1) hour, unless a delay exceeding one (1) hour can be justified in writing. Permanent repairs shall be completed as soon as possible and, in all cases, in less than thirty (30) days, unless extended in writing by the City representative due to unusual circumstances. • The Contractor shall deliver any salvaged equipment or materials to the location within the City’s jurisdiction designated by City representative.
• Have technicians available 365 days per year, 24 hours a day and 7 days a week for needed service calls
ATTACHMENT 2
RFP Schedule:
• Advertise RFP: October 13, 2021
• RFP Written Questions due to City: November 4, 2021
• City Responses to Questions due to proposers: November 11, 2021 • RFP Due Date: November 17, 2021
• Interviews with proposers: TBD
3 – RFP SUBMITTAL REQUIREMENTS

1. Proposal: The proposal (excluding resumes and the transmittal letter) shall not exceed a total of twenty (20) single-sided, 8.5" x 11" pages.

2. Transmittal Letter: The proposal shall be transmitted with a cover letter describing the firm's/team's interest and commitment to the proposed project. The letter shall state that the proposal shall be valid for a 90-day period and should include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the consultant selection process. The person authorized by the firm/team to negotiate a contract with the City shall sign the cover letter. Address the cover letter as follows:

City of Manteca
Public Works Department
Water Quality Control Facility
2450 W Yosemite Ave Manteca, CA 95337
Attention: Erma Patrick,
Administrative Analyst

3. Project Understanding: This section shall clearly convey the Consultant's understanding of the work.

4. Approach and Management Plan: This section shall provide firm's/team's proposed approach and management plan for providing the services. Include an organization chart showing the proposed relationships among Consultant staff, City, and City Consultant staff and any other parties that may have a significant role in the delivery of this project.

5. Qualifications and Experience: The proposal shall provide the qualifications and experience of the Consultant team that will be available for the subject Project. Emphasize the specific qualifications and experience from projects similar to this Project for the Key Team Members. Key Team Members are expected to be committed for the duration of the project. Replacement of Key Team Members will not be permitted without approval of the City.

6. Staffing Plan: The proposal shall discuss the workload, both current and anticipated, for all Key Team Members, and their capacity to perform the requested services for the Project. Discuss the firm’s/team's approach for completing the required services for this project within budget.

7. Work Plan and Schedule: This section shall include a description of how each task of the project will be conducted, identification of deliverables for each task, and a schedule. The Work Plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule ATTACHMENT 2
should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the firm’s/team's approach for completing the services for this project on schedule.

8. The City's proposed General Services Agreement (GSA) is attached to this request for proposal.

The proposer must specifically indicate in its proposal any clauses in the Agreement unacceptable to the proposer, or City shall assume that the GSA IS ACCEPTABLE TO THE PROPOSER AND WILL NOT ACCEPT ANY CHANGES AFTER SUBMITTAL OF THE PROPOSAL. The proposal must include a statement which discloses any past, ongoing, or potential conflicts of interest which the consultant may have as a result of performing the work for this project.

9. References: Provide at least three references (names and current phone numbers) from relevant work (previous three years) similar to this Project. Include a brief description of each project associated with the reference, and the role of the respective team member.

10. Submittal of Proposals: Four (4) copies of your proposal are due at the City of Manteca Water Quality Control Facility office no later than the time and date specified. Envelopes or packages containing the proposals should be clearly marked, "SEALED PROPOSAL FOR CITY OF MANTECA

TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES - DO NOT OPEN WITH REGULAR MAIL"

11. Cost Proposal: One copy of a cost proposal should be submitted as part of the proposal. 4 – SELECTION OF CONSULTANT
The overall process will be to evaluate the technical components of all the proposals, as well as cost.

The proposals will be evaluated and scored on a 100 point total basis using the following criteria:

1. Qualifications and specific experience of Project Manager and Key Team Members: 20 points.

2. Project understanding and knowledge of program and proposed work plan: 15 points.

3. Experience with similar types of projects: 25 points.

4. Satisfaction of previous clients: 20 points

5. Cost: 20 points.

The City reserves the right to make a consultant selection without an interview process. If determined to be required, two (2) of the submitting firms/teams will be invited to an interview/presentation. Only the Project Manager and Key Team Members shall attend the interview/presentation, up to a maximum of four (4) persons. The evaluation/interview panel may include representatives from the City and other agencies or consultants, but the specific composition of the panel will not be revealed prior to the interviews.

Expenses for the proposal and presentation meeting shall be borne by the Consultant.

Once the top firm/team has been determined, City staff will start contract negotiations with the firm/team. If contract negotiations are not successful, the second ranked firm/team may be asked to negotiate a contract with City.

ATTACHMENT 2
5 – INTERVIEW DATES
TBD
6 – AVAILABLE INFORMATION

1. City financial data pertaining to expenditures and overall operating costs

2. If you have any questions regarding this RFP, please contact:

Erma Patrick
Public Works Administrative Analyst
Phone (209) 456-8427
[email protected]
7 – EXHIBITS
The following items are attached to this Request for Proposal:

1. Exhibit A – City’s General Services Agreement (GSA)

2. Exhibit B – Insurance Requirements

3. Exhibit C – Price Sheet
ATTACHMENT 2

GENERAL SERVICE AGREEMENT
This Agreement is made and entered into this ____ day of _________, 20__, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and _____________, a ___________ corporation ("Consultant").

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.

C. City desires to retain Consultant to render the professional services set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the __________ services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated ______, and attached hereto as Attachment 2. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the ______ services is sometimes referred to herein as “the Project.”

3. Time of Performance. Consultant’s services will commence upon execution of this Agreement and shall be completed in accordance with the Schedule of Activities, attached hereto as Attachment 3. All work shall be completed no later than _______________. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.

4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed _______________DOLLARS ($______). Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.

ATTACHMENT 2

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.

Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.

Consultant shall not perform, nor be compensated for, Extra Work without the City’s prior written authorization.

8. Ownership of Documents; Confidentiality.

ATTACHMENT 2

9. Consultant's Books and Records.

11. Interest of Consultant.

12. Professional Ability of Consultant.

A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

B. The primary provider of the services required by this Agreement shall be ______________. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.

13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.

16. Insurance Requirements.

A. Job specific insurance requirements can be found on the attached Attachment 4.

Other insurance provisions can be found below:

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, it’s elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of ATTACHMENT 2
the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers.
(6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.

D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage. Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.

If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: _______________
ATTACHMENT 2
If to Consultant: ________________________
________________________
________________________
Attention: _______________

19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.

25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected ATTACHMENT 2
by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

28. Prohibited Interests.

A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

ATTACHMENT 2
TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF MANTECA: CONSULTANT:

_________________________________ ___________________________________ (Signature) (Type name of Consultant/form of organization)* City Manager _
ATTEST: By: ___________________________________
(Signature)
_________________________________
(Signature) ___________________________________
(Type name and title)
City Clerk
By: ___________________________________
(Signature)
COUNTERSIGNED:
___________________________________
(Type name and title)
_________________________________
(Signature)
Address: ____________________________
Finance Director
____________________________
Telephone: ____________________________
COUNTERSIGNED:
_________________________________
(Signature)
Director of Risk Management
APPROVED AS TO FORM:
_________________________________
(Signature)
City Attorney
ATTACHMENT 2
Insurance Requirements for Most Contracts
(Not for Professional Services or Construction Contracts)

INSURANCEREQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Minimum Limits of Insurance: The Contractor shall maintain limits no less than:

Commercial General Liability
• Commercial General Liability Insurance with $2,000,000 minimum limit per occurrence. • If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
• Commercial General Liability Additional Insured Endorsement naming the following as insured on 2001 or earlier issued endorsementforms:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.

AutomobileLiability
If the vehicles are brought onto city facilities, covering any auto, or of Contractor has no owned autos, hired, and non-owned autos, the Contractor shall maintain automobile liability with limits no less than:
• Automobile Liability Insurance with $1,000,000 minimum limit per accident for bodily injury and property damage.
• Automobile Liability Additional Insured Endorsement naming the following as additional insured:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.

Worker’s Compensation
As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Professional Liability (Errors andOmissions)
Insurance appropriates to the Contractor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate
Other Insurance Provisions:

The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Manteca, its officers, officials, employees, agents and volunteers are to be covered as insured’s as respect to: liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used).

2. For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers, shall be excess of the Contractor’s insurance and shall not contribute with it. 5/14
ATTACHMENT 2

3. The applicant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City of Manteca.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received an approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Manteca reserves the right to require complete, certified copes of all required insurance policies, including endorsements required by these specifications, at any time.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Manteca
Waiver of Subrogation
Contractor hereby grants to The City of Manteca a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

SPECIALRISKSOR CIRCUMSTANCES
The City of Manteca reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances. 5/14
ATTACHMENT 2

BID ITEM
NO.

DESCRIPTION

ESTIMATED
QUANTITY $/UNIT TOTAL
1 Streetlight Preventative Maintenance 5428
2 Traffic Signal Preventative Maintenance includes ped sign 62 3 Pedestrian Signal Only 4
4 In Pavement Lighting System Preventative Maintenance 1 5 Advance Railroad Warning Signal Preventative Maintenance 1 6 Flashing Beacon Preventative Maintenance 8
Totals for this section: 5504

LABOR AND EQUIPMENT RATES

LABOR CATEGORY

STRAIGHT TIME
$/HOUR

OVERTIME
$/HOUR
7 Supervisor
8 Maintenance Technician
9 Streetlight Maintainer
10 Traffic Signal Maintainer
11 Streetlight Laborer
12 Traffic Signal Laborer
13 14
15 EQUIPMENT CATEGORY STRAIGHT TIME
$/HOUR

OVERTIME
$/HOUR
16 Boom Truck
17 Hyudraulic Truck
18 Crane Truck
19 Pickup Truck
20 Equipment Rental
21 22
OTHER %
23 Material Markup Percentage
24 25
26 27
28 Company Name
Date

PREVENTATIVE MAINTENANCE RATES
As the City expands, additional lighting may be added and charged by units quoted below.

Printed Name of Bidder
Authorized Bidder Signature
ATTACHMENT 2
ATTACHMENT 2
CONSULTANT’S PROPOSAL
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 1 City of Manteca:

RFQ Response for:

Traffic Signal & Streetlight
Maintenance and Repair Services
Due: November 17, 2021 3:00PM
Submitted by: Bear Electrical Solutions, Inc –
Robert Asuncion, Vice President – 408-449-5178
[email protected]
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 2 November 17, 2021
City of Manteca, Public Works Department
Water Quality Control Facility
2450 W. Yosemite Avenue
Manteca, California 95337
Attn: Ms. Erma Patrick, Administrative Analyst
RE: RFP Response for Traffic Signal and Streetlight Maintenance and Repair Services Dear Ms. Patrick,
First and foremost, on behalf of the entire Bear Electrical team, I would like to extend our appreciation in serving the City of Manteca staff and its community for nearly seven (7) years by doing what we are passionate about which is performing traffic signal & street light maintenance services. In that same time period, we are happy to report that our team has addressed over 5,600 work orders with no negative incidents or issues. Also, we have successfully navigated a transition of City staff (during a global pandemic to say the least) as well as meet the City’s goals mentioned in the previous bid - providing a safe and comprehensive maintenance program for the City of Manteca.

We humbly recognize there are many capable maintenance companies with whom the City could work with; we are excited to have this opportunity to highlight our team’s qualifications and proposal in this current RFP process.

Aside from the submittal statements that are required for this RFP response, we would also like to spotlight our company’s ability to continue our services with the City and leverage the maintenance data we have collected in the past seven (7) years to provide the City with an actionable, maintenance program in this proposal that is different from the past.

We thank you in advance for the opportunity to submit this RFP response and hope you will consider our services in the City’s final decision. Aside from your current maintenance needs, Bear is able to provide expertise, guidance, or implementation on future needs such as SMART city initiatives, 5G Small Cell work, IoT technologies, communication upgrades (fiber and wireless), and other municipal technology advancements. As the City’s electrical infrastructure progresses in the future, Bear’s team is ready to provide the necessary advice, experience, and guidance for to the City of Manteca.

It is the strength of our field team and our company core values that has allowed our company to gain the trust of municipalities throughout California to service their maintenance needs.

Core Value No. 1 - The Right People… We only hire people that have the perfect balance of experience and expertise in our specialized industry AND that care about providing excellent customer service and building long term relationships.

Core Value No. 2 - Smart Systems… Building smart systems and processes is essential to empowering our team to deliver on their promises. We invest in technology focused on improving communication and efficiency that is completely customizable for each agency’s needs.

Core Value No. 3 - Continuous Improvement… As we build a relationship with each agency and better understand their needs, we are able to continually improve our service. We strive to make small 1 degree shifts consistently every day to improve our customer experience and effectiveness of our service.

Our proposal response is based on our interpretation and understanding of the RFP documents released on October 13, 2021 and Q&A documents dated November 8, 2021. Our cost proposal will remain valid for 90-days and can be extended mutually. We are open to discussing our proposal and/or clarifying any points in our response that may not be congruent with the City of Manteca’s expectations.

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 3 I, Robert Asuncion, have the authority to bind Bear to a contract with the City of Manteca. Bear takes no exceptions, has no difficulties, or concerns with any requirements of General Services Agreement in the RFP and finds the GSA acceptable as-is.

Thank you for the opportunity to provide this proposal. We look forward to continuing our relationship.

Robert Asuncion (VP/Corporate Officer)
Jason Hayes (Regional Project Manager)
Company HQ Location: 1341 Archer Street, PO Box 924, Alviso, CA 95002 Office Phone: (408) 449-5178
Local Regional Office Location: 1513 Sports Drive, Sacramento, CA 95834 Contact Email(s): [email protected] / [email protected] Regards,
Bear Electrical Solutions, Inc.

Robert Asuncion, TE
Vice-President
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 4 Table of Contents
Section 1 – Qualifications & Experience .................................................................................. 5 Firm Qualifications............................................................................................................................ 5 Firm Licenses and Certifications........................................................................................................ 5 Resources Dedicated for the City ...................................................................................................... 6 Project Understanding ...................................................................................................................... 7 Proposed Work Approach ................................................................................................................. 8 Key Project Staff for the City ............................................................................................................. 9 Additional Staff available for the City..............................................................................................10 Traffic Control................................................................................................................................. 13 Material Procurement.....................................................................................................................14 Extraordinary Work, Ad-Hoc Electrical – Upgrades, Modifications & Installations ...........................14 Meetings and Reports.....................................................................................................................14 Section 2 – Client References ................................................................................................. 15 Section 3 – Fee Schedule ........................................................................................................18 Section 4 – Addendum (Q&A acknowledged) .........................................................................19 Appendix – Resumes – Key Personnel ....................................................................................20 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 5 Section 1 – Qualifications & Experience
Firm Qualifications
Bear Electrical Solutions, Inc. (Bear) was created with a simple belief… that no other company in our specialized industry was delivering the level of service that customers deserved. Driven by this belief we assembled an all-star team of industry veterans and built this Company using a higher standard. We believe that putting people first and delivering on our promises are paramount for us to realize our purpose.

Bear was founded in 2013 but the key people in the Company have been servicing the traffic signal and streetlight maintenance industry for over 25 years. We have grown consistently year over year and received recognition as one of the fastest growing private companies by the Silicon Valley Business Journal in 2016 and 2019. We attribute our growth to getting the right people on our team, developing smart systems and processes, and continually striving to improve on a daily basis.

Bear Electrical currently provides maintenance services to over 70 agencies statewide. We do this by having three field offices and a staff of over 100 employees comprised of IMSA certified electricians, laborers, and office staff.

Our team’s core service includes:
• Traffic Signal & Streetlighting Preventative Maintenance Routine and Response; • 24/7/365 - Unscheduled and Emergency Response;
• Modifications, Upgrade, Repair, and New Construction; • Underground Service Alert (USA) utility line locating; • Modern, Cloud-based Reporting;
• Fiber Optic Testing, Small Cell installation, and ITS deployment; • Experienced project management with emphasis on positive customer experience and proactive communication.

Firm Licenses and Certifications
Bear carries all the necessary licenses and credentials to ensure the public that we are competent, responsible, and above all, safety experts in our craft.

Company licenses and certifications for Bear Electrical are:
• CSLB Class A (General Engineering), C-10 (Electrical), C-31 (Work Zone Traffic Control), and D-31 (Pole Maintenance and Installation)
• Department of Industrial Relations Certified & Registered (#1000002158) • IBEW, LIUNA, and IUOE Signatory Contractor
• United Contractors Association Member
• Gold Shovel Certified by Pacific Gas & Electric
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 6 Resources Dedicated for the City Bear Electrical Solutions has all the necessary resources required to provide traffic signal & streetlight maintenance services from having experienced and qualified staff, new to excellent equipment, and material stock inventory required to maintain quick, efficient service levels.

Our office and field staff are all experienced and trained with safety as the #1 priority. Typical training includes:
• International Municipal Signal Association (IMSA) Field and Bench Certifications; • National Electrical Code (NEC) State Licensure;
• Controller/Cabinet Manufacturer Specific Certifications; • Miscellaneous Safety Training (OSHA, CPR, Covid-19, Electrical Safety); • Department of Industrial Relations (DIR) Prevailing Wage Reporting; • Fiber Optic Testing and Splicing Certifications;
• Bucket Truck and Crane Operation Certifications and Licenses; • PG&E Gold Shovel Certification.

In terms of equipment, our company owns and operates our own fleet (valued at over $4M) with high-reach bucket trucks, vans, cranes, traffic control equipment, and utility trucks to be able to do our job in a safe, reliable, and professional manner.

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 7 Our regional office located at 1513 Sports Drive in
Sacramento will be the servicing warehouse where we keep inventory of traffic signal hardware, conductor & cabling, and other required material to provide responsive service Project Understanding
Based on our review of the RFP and background knowledge of the City, we understand the City is looking for a value-added traffic signal & streetlight maintenance contractor that can provide the following:
• A traffic signal maintenance service provider that can provide a full turnkey maintenance program for signalized intersection and associated ITS elements, CCTV, and communication system. • A streetlight maintenance service provider that can provide a maintenance program with the City’s existing streetlight inventory and providing a proactive night check repair program. • A maintenance service provider that can operate as an “extension of City staff” and have a team of responsible, experts of the trade - available 24/7/365 to meet City expectations relating to emergency work.
• A maintenance company that can handle routine maintenance of traffic signal & street light infrastructure as well as unscheduled maintenance items with proper work authorization process. • Perform monthly routine inspections per RFP pages 4-6 for traffic signals and streetlights. • Provide a full inventory of traffic signal assets audited and entered in the online maintenance system. • Provide as-needed, USA locating and documenting services. • Provide extra work services to include construction or modification of electrical projects for the City. • Provide a comprehensive maintenance program designed to minimize the incidence of outages and malfunctions, reduce complaints and extend the useful service life of the City’s streetlight and traffic signal infrastructure.
• Monthly maintenance invoice reports submitted within ten (10) working days from month end detailing all calls. Also, a morning call-in of any work scheduled that day.

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 8 Proposed Work Approach
We understand that a maintenance contract goes beyond a typical Client-Contractor relationship and therefore we believe in taking a holistic approach to managing our work approach. In line with our company core values of having the right people, smart systems, and continual improvement, our work plan consists of a four (4) part work approach: 1. Understand the needs of our customers, 2. Assign Proper company resources, 3. Customize and implement work order system, and 4. Continual Communication and Feedback.

We view this project as a large project with many sub-projects or sub-tasks integrated in it, and as such, we will follow this work approach consistently throughout all our activities, tasks, and projects; as we complete each task, we follow this cycle for the new tasks to be performed.

No. 1 – Understanding City of Manteca’s Needs
Based on our review of the RFP and background knowledge of the City, we understand the City is looking for a traffic signal & streetlight maintenance contractor that can provide the following:
• Experienced Traffic Signal & Streetlight Electricians – Our team of electricians are LOCAL to Manteca and has worked in the industry for multiple years. Our team has also earned Manteca specific work experience by working on various City projects in the past. Our team also has the advanced traffic signal and streetlight experience required to perform scopes of work such as fiber optic communication work, Small cell, IoT, ITS, and other emerging technologies.
• Resources and Equipment – We have two offices which can share resources and stock equipment. Our main office in San Jose has all the necessary stock material. We also have great relationships with vendors and manufacturer reps that we leverage on behalf of our clients. Since we are a company with great resources, we stock a greater amount of material to mitigate lead time issues due to the pandemic.

We also have storage facilities within the City of Manteca that allows us to store necessary equipment and material to provide responsive maintenance service. • Laboratory - Bear maintains a laboratory at our Alviso and Sacramento warehouses that can test and certify cabinets and controller assemblies for new installations as well as for custom projects. Bear Electricians leading the testing and certifying activities for the company has had third-party certifications and experience specifically in cabinet component work. One benefit to our labs is our ability to test and/or mock up a complete signalized intersection in a quick or expedient manner should the City need this service for private or custom projects.
• Meet response time and service commitments per the RFP. Bear is committed in meeting all standards set by the City. Bear can respond to emergencies within the (1) hour response time per the RFP and often times can response within one (1) hour after the City has first notified Bear for any signal controller malfunctions, signal equipment knockdowns, and any other situations that are potentially hazardous to public safety. A significant amount of our employees are local living either in Manteca or other San Joaquin County cities.

No. 2 – Assign Proper Resources
Once we have identified the needs of our customers, our next step is to assign the proper company resources. We empower each of our team members from Project Managers to Field Foreman to Field Staff to take complete ownership over the tasks for the customer. Field foreman Will Spencer will be responsible for managing and performing day-to-day work orders and communication with the City. Project Manager Brent Paulson will be discussing issues on a daily basis with the field foreman and will conduct weekly job log meetings with the field team to drive task completion and scheduling. We focus on constant communication and routine job/team meetings to drive a higher standard of service to the City.

Our most important resource ….Our Project Staff
We believe the strength of our business is based on our resources and assigning the right people for the right tasks is paramount. As our mission is to provide traffic signal maintenance services by “Driving a Higher Standard,” when it comes to personnel, we only hire people that have the perfect balance of experience and expertise.

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 9 Customer
City of Manteca
Regional PM
Jason Hayes
Maintenance Field
Super
Derek Long
Field Electrician
Zach Townsend
Field Electrician
NIck Maciejewski
Field Electrician
Ruben Quiroz
Field Electrician
Sean Hainsley
Sound & Com.

Electrician
Dave Vasquez
VP Maintenance
Div / Traffic
Engineer
Robert Asuncion
VP Operations
Brent Paulson,
PMP
Based on our review of the RFP, we believe this project needs a complete line up of electricians, in-house traffic engineer, and project administration so we can meet any task order needs provided by the City. The proposed project team is highly experienced, qualified, and customer service oriented. Not only is our team equipped to handle the current tasks called out in the RFP but the team is able to address potential future needs for the City such as Small Cell, EV Charging, fiber optic communication, and ITS/ATMS implementation should it arise.

Below is our proposed project team organization chart:

Our proposed team’s strengths and capabilities are:
• Repair and replacement of traffic signal and streetlight fixture as well as 24/7/365 emergency response capabilities;
o For traffic signal component/cabinet replacements, we own and operate a cabinet and controller test lab (in San Jose and Sacramento) for bench testing purposes. • Provide weekly reports of work;
• Work under emergency conditions and provide a turnkey, safe solution from engineering to field repair; • Self-perform communication repair or upgrades with fiber optic and/or copper interconnect; o We own and operate OTDR and fusion splicing equipment should there be any fiber optic work needed.
• Perform USA (Screening and field mark-outs) or potholing services; • Provide technical advisory consulting relating to traffic signal, streetlighting, electrical, network communications, inspection and construction best practices.

Key Project Staff for the City
The following project staff will be the main administrative and operational contacts for the City and have continuously serviced the City of Manteca for the past seven (7) years Robert Asuncion – Vice President, Maintenance Division/ Company Co-Owner/Principal Graduated from San Jose State with a Civil Engineering Degree, Robert started his professional career as a traffic intern then moving up the public ranks as an Associate Transportation Engineer with various cities in the Bay Area. Realizing his love for the subject of traffic signal and streetlight operations, he left the public sector to get more exposure and experience working in the traffic signal/streetlighting industry. Since 2004, Robert has been in the electrical maintenance and construction industry holding positions as traffic engineering consultant, construction project manager, estimator, and business ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 10 operations manager. In 2013, Robert decided to take his experiences to another level by co-founding his own maintenance business which is Bear Electrical Solutions, Inc. Robert is Licensed Traffic Engineer, IMSA Level 3 Field and Level 2 Bench, and has Contractor Class A License.

Jason Hayes – Regional Project Manager
Jason started his electrical career in the Navy. Once completing his duty, Jason continued with the electrical field by being a traffic signal field electrician particularly serving the Manteca area since the early 1990s. Jason advanced in his career by being a foreman leading other electricians, a field superintendent managing other foremen, and regional manager responsible for overall operations. With over 25 years of traffic signal and streetlight experience, particularly in the San Joaquin County areas, Jason has become a ‘veteran’ in the maintenance business in every sense of the word.

Derek Long – Maintenance Field Superintendent / Electrician Derek started his career in the construction business at a very early age working in the family construction business. At that time, he was the company foreman managing crews up to 12 people for various construction projects. Wanting to take his construction knowledge to a new level, Derek left his family business and started working in the electrical industry in early 2008 where Derek learned his true passion – electrical maintenance. He was promoted to several positions and at Bear Electrical is now a project manager for the company. Derek’s resume includes IMSA Level 3 Field Electrician certified, OSHA 30 Certified, and is certified with miscellaneous vendor-certified products. Derek currently is our field maintenance superintendent for the Sacramento regional office managing several customer agencies including City of Manteca.

Ruben Quiroz –Electrician
Ruben started his career in the electrical industry in the early 1990s. During that time, Ruben has worked in the San Joaquin regional area providing on-call traffic signal maintenance and USA services for various agencies including Manteca. His resume IMSA Level 2 Field Technician and OSHA certified. He currently leads a field team that is responsible for the maintenance and service of approximately 1,300 signals and 22,000 streetlights and various other ITS projects in the region. Ruben has been managing the city of Manteca for many years now and has invaluable knowledge about the City’s signal system.

The four key management members have all been working together for 17 years together and will continue to serve as your contact for this new contract. As a team, they have completed both typical and challenging jobs together. The team is eager to work for the City of Manteca.

Additional Staff available for the City
Bear Electrical field and office staff has the breadth and depth to cover all of the potential traffic signal and streetlight needs for the City. Aside from Robert, Jason, Derek, and Ruben (whom you have been working with for the past contract), our company team has grown tremendously providing additional capabilities, expertise, and resources unlike before. With over 60 additional managers, electricians, and laborers available for the City, Bear can address any maintenance or construction need for the City.

Below is a list of additional staff available for the City – Vice President of Operations – Brent Paulson - Brent serves at the VP of Operations for Bear. Brent has been in the electrical maintenance industry for over 16 years starting as an apprentice to currently being a regional manager for our company. Not only has Brent been a hands-on electrician, Brent is a subject matter expert who provides training and education to some of our customers. Brent will be your project manager contact. As VP of operations, Brent will ensure that the key personnel have the necessary resources and expertise to deliver on our promises with our customers. IMSA Level III Field, NECA Project Manager Certified, OSHA 30 Certified, PMP Certified, NEC #E155344-G

Field Electrician– Will Spencer - Will Spencer has over 12 years of experience in the traffic signal and streetlight industry from both the field and office management side of the business. Will is, Trafficware/Apogee-certified, ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 11 Econolite-certified and proficient with TS1, TS2, 170, 2070, adaptive controllers. IMSA Level III Field, OSHA 30 Certified
Field Electrician – Mario Deras-– Mario will be another dedicated electrician for the City. Mario has been an electrician for over 7 years working specifically on traffic signal and streetlights. He is well proficient in 2070 D4 software as well as Econolite, Trafficware, and Siemens. He will be performing traffic signal and streetlight maintenance routines and response calls. IMSA Level III Field, Certified Electrician Trainee Field Electrician – Marcus Mougeot – Marcus has been in the industry for over 16 years. Marcus has extensive experience performing maintenance and emergency response on traffic signals and streetlights as well as special projects such as video detection installation, new signal construction, and ITS deployments. Marcus is certified in Iteris, Econolite, Trafficware, Rhythm Engineering, Q-Free and Siemens Controller system. IMSA Level III Field, OSHA 30, NEC #E159970-G
Field Electrician - John Powers – John will be another dedicated electrician for the City. John has been an electrician for over 10 years with extensive experience with commercial and industrial work. He also specializes in traffic signal and streetlight work relating to small cell work. He will be performing traffic signal and streetlight maintenance routines and response calls. IMSA Level II Field, NEC #E164301-G Fiber Technician – David Vasquez – David has been performing fiber optic installation, repair, and assessment work for over (8) years full time. David is Versiv Fiber Certified Cabling Test Technician for Tier 1 and Tier 2, Loss/Length & OTDR. He is CertiFiber Pro and OptiFiber Pro Certified. He has performed work for various large commercial and industry fiber/copper installation, cut-over, and repair projects. FOA Certified, Fluke Networks, Versiv Fiber Certified
Field Electrician/Fiber Technician/Communication Specialist - Jesus Barroso – Jesus has over 6 years of electrical experience. He has extensive experience working with low and high voltage work. He has CCTV installation and communication experience as well traditional traffic signal experience. Jesus is Cisco Certified Network Associate.

IMSA Level 2, CCNA Certified.

Field Electrician - James King - James has been in the maintenance business since 2004 and has previously worked with Redwood City on several projects including maintenance in the late 2005-2012. James is proficient with TS1, TS2, 170, 2070, adaptive controllers as well as various video, wireless, and traditional detection systems.

Experienced in various system management signal coordination software and hardware. IMSA Level III Field & Bench, IMSA Fiber Optic Technician Certified, OSHA Certified, Contractor C-10 & C-31 Licensed, NEC# E136243-G Field Electrician Foreman (Construction) - Jeff Grimes – Jeff has over 25 years’ experience in the traffic signal and streetlight construction industry. He has self-performed as well as managed crews on various new builds and modifications projects involving traffic signals, streetlighting, building electrical, and industrial electrical. IMSA Level III Field, OSHA Certified, Contractor C-10
Field Laborer Foreman (Construction) – Moises Romero – Moises has over 20 years’ experience in the traffic signal and streetlight construction industry. He is an expert on concrete masonry, conduit installation and repair, as well as other laborer activities. Moises manages and supervises various laborer crews for foundation installation and repair, undergrounding, and various traffic signal and streetlighting work. OSHA Certified Field Electrician Foreman (Construction) – William Huntley – William has over 25 years’ experience in the traffic signal and streetlight construction industry. William has spent his career in both private and public sectors serving as City inspector for a northern California municipality and is now a field superintendent for our Sacramento regional office. He specializes in fiber optic construction as well as traffic signal and streetlight construction.

IMSA Level III Field, OSHA Certified, NEC #E134614-G
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 12 Ralph Murillo - Field Electrician – Ralph has been in the industry for over 20 years. Ralph has extensive experience performing maintenance and emergency response on traffic signals and streetlights as well as special projects such as video detection installation, new signal construction, ITS deployments and assessment projects such as this.

Ralph is certified in McCain Iteris, Econolite, Trafficware, Rhythm Engineering, Q-Free and Siemens Controller system. IMSA Level III Field, OSHA 30, NEC #E141087-G
Wes Sumner – Electrician & Laboratory Manager
Wes Sumner started his career traffic signal maintenance career in 1980s designing, building, and testing traffic signal controllers for traffic signal controller/systems company. As a technical expert in traffic signal cabinets and componentry, Wes is Bear Electrical’s Cabinet Laboratory manager in charge of testing and certifying cabinets and components for various cabinet manufacturers today. His resume includes General Electrician Licensed, IMSA Level 3 Field & Level 3 Bench Certified, IMSA Fiber Optic Technician Certified, OSHA 30 Certified, as well as various vendor specific certifications. Wes currently also works as an electrician for the maintenance and service of electrical and ITS infrastructure for many municipalities in the Southern California region. IMSA Level III Field, OSHA 30, NEC #E129105-G
Rene McGaugh – Foreman Electrician
Rene McGaugh has over 20 years of experience performing traffic signal maintenance and roadway electrical construction. Rene is passionate about the maintenance trade and at one-time was a partner at a competing maintenance company. His resume includes NEC Licensed and IMSA Level 3 Traffic Signal and work zone certified.

IMSA Level III Field, OSHA 30, NEC #E150376-G
No.3 – Customize & Implement Work Order System
Project communication, organization, and transparency is paramount to the success of any service project for the customer and the contractor. For this project, it is important we properly document and account for each task order assigned to Bear Electrical.

At Bear Electrical we have placed a strong focus on leveraging technology while making sure our systems are simple and easy to use by all our internal and external customers. One of those systems that we use for our company and share with our customers is our electronic work order system / CRM tool called STAR. It is highly user friendly, simple, and speaks to clients’ needs for reporting and transparency. It is customizable to fit the needs of each of our customers and we either perform the changes ourselves or allow our consultant to make those changes for us.

We will providing the City with a complimentary online portal to our system so that the City can view current and past work orders as well as potentially utilize the asset management tools should the City care to use it.

STAR system
Bear will continue to use the STAR (Service Tracking And Reporting) system with the City of Manteca. STAR system is Bear Electrical Solution’s tool that allows us to run our maintenance at a higher level. The STAR system enables real-time exchange of information from our field & office to our customers to ensure optimal accuracy and responsiveness. Key highlights of the system are:

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 13 (Screen captures of intersection work order report, dashboard analytics, and Intersection Inventory report) • Robust cloud-based system built from scratch by our company – Built on a Salesforce platform, the STAR system is always online and has the necessary information to effectively and efficiently manage your signal system. We have built the system to become a centralized place for all project data such as locations, inventory of installed assets, and work order history organized by locations. The data is live and managed by our own field electricians who use the system every day; § Work Order Management- All work orders from PMs to Response Callouts to Extraordinary work will be documented through our system and organized on a per intersection basis. The history of each intersection can be seen through our STAR system and is virtually a “live” cabinet log for the customer.
• Reporting Capabilities – Reporting and data analytics capabilities from our system is boundless. We can develop and create countless reports based on needs. Through our system we can generate automated reports that can be viewed on the portal or emailed to certain individuals. We can provide custom reports and/or develop new ones as we work with you and your account. • Training – We will provide training to the City on the use our portal and can provided as-needed training for new City personnel that come on during the project.

No. 4 – Continual Communication & Feedback
As noted throughout our work plan approach – we believe communication is fundamental to our success. The last and final step is exclusively about communications and our way to confirm that we are meeting the City’s expectations.

In the last step of our work approach, we review documentation and completion of projects from our STAR system, report and communicate with the City to get feedback, and then continually improve how we work together.

Documentation is a vital component to our maintenance program due to the nature of the work. Each level of management, including the City, will be reviewing work orders and status reports on a daily, weekly, and monthly basis ensuring quality, accuracy, and timeliness.

Per the RFP, we will be providing weekly reports via our STAR system that details:
• What work was performed and where it was performed;
• What materials were used;
• Completion date of the work;
• Technician’s name;
• Any recommendations for the further maintenance or replacement work stemming from the Contractor’s site visits.

We also like to conduct monthly meetings with the City to review work completed as well as discuss upcoming work priorities and issues. Our key focus in facilitating these meetings is to ensure we have a positive customer experience and ensure we are delivering on our promises. In preparation for these meetings, we would like to develop meaningful reports, analytics to drive improvement to the maintenance program, and most importantly to proactively communicate the status of the maintenance program.

Traffic Control
We take traffic control seriously as we are a licensed construction zone traffic control contractor (C-31) and our company owner is a licensed traffic engineer (License No. 2156). We self-perform most of our traffic control work unless the scope of work is large enough to warrant a traffic control sub-contractor such as Cal-Vet Traffic Control (License No. 894938).

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 14 Material Procurement
As a company with a statewide presence, we are able to leverage our company size to acquire the best pricing and inventory for our customers. From knockdown poles to decorative fixtures, we either keep stock or work with our vendors to minimize lead-time on certain items for our customers. We can provide materials for the City or provide consultation on vendors or manufacturers to the City.

Extraordinary Work, Ad-Hoc Electrical – Upgrades, Modifications & Installations Our Sacramento team is equipped with all the necessary construction equipment to furnish and install all streetlighting infrastructure – from conduit boring to foundation drilling – we own and operate our fleet of equipment which allows us to provide fast and reliable scheduling to our customers.

Moreover, we have many electrical construction staff with decades of experience ready to work on any special electrical projects for the City.

Meetings and Reports
Meeting and reporting are a vital component to our work plan. Our team is available to meet anytime with the City. A formal, monthly meeting is recommended where maintenance activities, operational and timing activities, pending work, estimates, work quality, collision repair and any other electrical maintenance items can be discussed. Meeting minutes can be provided to the City to document such a meeting.

Addition to the in-person meeting, our staff will be emailing monthly invoice reports and maintenance activity reports at the end of each month.

ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 15 Section 2 – Client References
Bear Electrical Solutions, Inc. currently has 61 public agencies under contract throughout California where we provide a turnkey traffic signal maintenance program or staff augmentation.

Bear Electrical is the largest maintenance provider in Northern California maintain over 4,000 signalized intersection and 160,000 streetlights.

Below is list of four (4) public agencies in the region that can attest to our service team and our company performance.

1. City of Citrus Heights –Traffic Signal and Streetlighting Maintenance– Leslie Blomquist, PE, TE (916) 727-4770.

Service contract from 2015-present (10-year contract)

2. City of Elk Grove – Traffic Signal & Streetlight Maintenance – Brad Stevenson (916) 600 – 9474 Service contract from 2017 – present.

3. City of Lincoln –Traffic Signal and Streetlighting Maintenance – Mark Swarsbrook, (916) 434-2400 Service Contract from 2016- present.

4. City of Paradise – Traffic Signal and Streetlighting Maintenance – Mike Houdek (530) 433-8288. Service contract from 2017 to present.

Current list of agencies maintained by Bear is as follows:

Contract
No.
(ACTIVE)
Agency - Contract Maintenance
Contract Type
# of
TS # of SL
# of
Flashing
Beacon
# of
Lighted
CW
# of
Radar
Speed
Signs
Duration
1 San Jose Traffic Signal &
Streetlight
On-Call /
Augmentation 920 62,000 2019-present
2 Fremont Park Department On-Call /
Augmentation 2,300 2017-present
3 Fremont Streetlight Full Turnkey
Streetlighting 16,994 2017-present
4 Fremont Traffic Signal Full Turnkey Traffic
Signal 173 2018-present
5 Los Altos Traffic Signal and
Streetlight Full Turnkey TS & SL 8 8 2 12 16 2018-present 6 Monterey Traffic Signal Full Turnkey Traffic
Signal 56 7 1 15 2019-present
7 Salinas Traffic Signal and
Streetlight Full Turnkey TS & SL 110 2019-present
8 Saratoga Traffic Signal Full Turnkey Traffic
Signal 15 7 5 2019-present
9 Los Altos Traffic Signal Full Turnkey Traffic
Signal 3 2 2018-present
10 Palo Alto Traffic Signal /
Augmentation
Full Turnkey Traffic
Signal 17 2018-present
11 Aliso Viejo Traffic Signal Full Turnkey Traffic
Signal 47 3 6 2017-present
12 Benicia Traffic Signal Full Turnkey Traffic
Signal 11 12 2018-present
13 Burlingame Traffic Signal Full Turnkey Traffic
Signal 26 2017-present
14 Capitola Traffic Signal Full Turnkey Traffic
Signal 8 2 2014-present
15 Carlsbad Traffic Signal Full Turnkey Traffic
Signal 177 2015-present
16 Ceres Traffic Signal Full Turnkey Traffic
Signal 34 2018-present
17 Cerritos Traffic Signal &
Streetlight Full Turnkey TS & SL 63 2019-present
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 16 18 Citrus Heights Streetlight Full Turnkey
Streetlighting 4,503 2015-present
19 Citrus Heights Traffic
Signal
Full Turnkey Traffic
Signal 68 2015-present
20 Contra Costa County
Traffic Signal and
Streetlight
On-Call /
Augmentation 195 6,700 2019-present
21 Covina Traffic Signal Full Turnkey Traffic
Signal 48 1 1 12 2017-present
22 Dixon Traffic Signal and
Streetlight Full Turnkey TS & SL 4 5 2018-present
23 El Dorado County Traffic
Signal
Full Turnkey Traffic
Signal 49 2017-present
24 Elk Grove Streetlight Full Turnkey
Streetlighting 16,646 2014- present
25 Elk Grove Traffic Signal Full Turnkey Traffic
Signal 144 7 10 2014-present
26 Elk Grove Unified School
District Traffic Signal
Full Turnkey Traffic
Signal 4 2019-present
27 Escalon Traffic Signal Full Turnkey Traffic
Signal 2 2019-present
28 Galt Traffic Signal Full Turnkey Traffic
Signal 5 2019-present
29 Glendora Traffic Signal Full Turnkey Traffic
Signal 51 2016-present
30 Hollister Traffic Signal Full Turnkey Traffic
Signal 20 3 2 2017-present
31 Jay Paul Company Traffic
Signal
Full Turnkey Traffic
Signal 1 2018-present
32 Lake Forest Traffic Signal Full Turnkey TS & SL 91 362 6 2017-present 33 Lathrop Streetlight Full Turnkey
Streetlighting 1,518 2014-2020
34 Lathrop Traffic Signal Full Turnkey Traffic
Signal 30 9 2014-2020
35 Lincoln Traffic Signal Full Turnkey Traffic
Signal 35 2016-present
36 Loomis Traffic Signal Full Turnkey Traffic
Signal 7 2015-present
37 Manteca Streetlight Full Turnkey
Streetlighting 4,040 2014- present
38 Manteca Traffic Signal Full Turnkey Traffic
Signal 57 2018-present
39 Mission Viejo Traffic Signal
& Streetlight Full Turnkey TS & SL 115 2019-present
40 Monrovia Streetlighting On-Call /
Augmentation 2,400 2019 - present
41 Monrovia Traffic Signal On-Call /
Augmentation 35 2019 - present
42 Oakdale Traffic Signal Full Turnkey Traffic
Signal 8 2018-present
43 Orange County Traffic
Signal & Streetlight Full Turnkey TS & SL 117 13 2019-present 44 Pacific Grove Traffic Signal Full Turnkey Traffic
Signal 2 2019-present
45 Paradise Traffic Signal Full Turnkey Traffic
Signal 15 2017-present
46 Paso Robles Traffic Signal Full Turnkey Traffic
Signal 32 2018-present
47 Patterson Traffic Signal Full Turnkey Traffic
Signal 13 2016-present
48 Placentia Traffic Signal Full Turnkey Traffic
Signal 60 2019-present
49 Sacramento Traffic Signal
& Streetlight
On-Call /
Augmentation 700 40,000 2019-present
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 17 50 San Joaquin Traffic Signal Full Turnkey Traffic
Signal 31 1 2018-present
51 San Juan Capistrano Traffic
Signal
Full Turnkey Traffic
Signal 38 1 3 2018-present
52 Seaside OMC - Traffic
Signal
Full Turnkey Traffic
Signal 2 2018-present
53 Seaside Traffic Signal Full Turnkey Traffic
Signal 21 2018-present
54 Stanton Traffic Signal Full Turnkey Traffic
Signal 14 2 2019-present
55 Tustin Streetlighting Full Turnkey
Streetlighting 3,161 2017-present
56 Tustin Traffic Signal Full Turnkey Traffic
Signal 128 2 5 2017-present
57 UC Santa Cruz Traffic
Signal
Full Turnkey Traffic
Signal 2 2019-present
58 Watsonville Traffic Signal Full Turnkey Traffic
Signal 25 2019-present
59 Mountain View Traffic
Signal
Full Turnkey Traffic
Signal 85 39 29 2020-present
60 San Mateo County Traffic Signal On-Call 2019-present 61 Newport Beach Streetlight Staff Augmentation 2019-present Totals 3,962 160,645 112 71 62
# of
TS # of SL
# of
Flashing
Beacon
# of
Lighted
CW
# of
Radar
Speed
Signs
ATTACHMENT 2
Exhibt C - Rate Sheet

BID ITEM
NO.

DESCRIPTION

LABOR AND EQUIPMENT RATES

LABOR CATEGORY

STRAIGHT TIME
$/HOUR

OVERTIME
$/HOUR
16 Boom Truck
17 Hyudraulic Truck
18 Crane Truck
19 Pickup Truck
20 Equipment Rental
21 22
OTHER %
23 Material Markup Percentage
24 25
26 27
28 Company Name
Date

PREVENTATIVE MAINTENANCE RATES
As the City expands, additional lighting may be added and charged by units quoted below.

Printed Name of Bidder
Authorized Bidder Signature
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 19 Section 4 – Addendum (Q&A acknowledged)
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 20 Appendix – Resumes – Key Personnel
ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 21 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 22 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 23 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 24 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 25 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 26 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 27 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 28 ATTACHMENT 2

CITY OF MANTECA

RFP FOR TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR SERVICES 29 END of PROPOSAL RESPONSE
ATTACHMENT 2
ATTACHMENT 3

SCHEDULE OF ACTIVITIES
Routine maintenance of Streetlight, Traffic Signals and Flashing beacons, will be done on the schedule determined by the City and Bear Electrical.

Maximum response time for emergency repairs and accident damage shall be one (1) hour, unless a delay exceeding one (1) hour can be justified in writing. Permanent repairs shall be completed as soon as possible and, in all cases, in less than thirty (30) day, unless extended in writing by the City representative due to unusal circumstances.

Technicians shall be available 365 days per year, 24 hours a day and 7 days a week for needed service calls.

ATTACHMENT 2
ATTACHMENT 4

INSURANCE DOCUMENTS
ATTACHMENT 2

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
1/25/2022
Woodruff-Sawyer & Co.
50 California Street, Floor 12
San Francisco CA 94111
Chris Kelley 415-402-6521 415-989-9923 [email protected] Hartford Casualty Insurance Company 29424 BEARELE-01 Hartford Fire Insurance Company 19682 Bear Electrical Solutions, Inc.
1252 State St, PO 924
Alviso CA 95002
Hartford Accident & Indemnity 22357 170779
B X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 X
Y Y 57UEAFN9382 2/1/2022 2/1/2023
2,000,000
A 1,000,000 X
X X
Y Y 57UEAFN9268 2/1/2022 2/1/2023
A X X
57RHAFN9350 2/1/2022 2/1/2023
8,000,000 8,000,000
C 57WEAAJ9MEN 2/1/2022 2/1/2023
X
1,000,000 1,000,000 1,000,000
RE: As per contract or agreement on file with the insured. The City of Manteca, its officials, officers, employees, agents and volunteers are additional insured, on a primary, non-contributory basis, per the attached endorsements. Waivers of Subrogation apply per the attached forms. Policies contain a 30-day notice of cancellation, 10-day notice of cancellation for non-payment of premium.

City of Manteca
1001 West Center Street
Manteca CA 95337
ATTACHMENT 2

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ATTACHMENT 2
ATTACHMENT 2
(3) Any manager, if you or the additional (3) Tenant Liability insured is a limited liability company; That is insurance purchased by you to (4) Any "executive officer" or insurance cover your liability as a tenant for manager, if you or the additional insured is "property damage" to premises rented to a corporation; you or temporarily occupied by you with
permission of the owner; (5) Any trustee, if you or the additional insured is a trust; or (4) Aircraft, Auto Or Watercraft (6) Any elected or appointed official, if you or If the loss arises out of the maintenance or the additional insured is a political use of aircraft, "autos" or watercraft to the subdivision or public entity. extent not subject to Exclusion g. of Section I - Coverage A - Bodily Injury And This duty applies separately to you and any Property Damage Liability; additional insured. (5) Property Damage To Borrowed 3. Legal Action Against Us Equipment Or Use Of Elevators No person or organization has a right under this Coverage Part: If the loss arises out of "property damage" to borrowed equipment or the use of a. To join us as a party or otherwise bring us elevators to the extent not subject to into a "suit" asking for damages from an Exclusion j. of Section I - Coverage A - insured; or Bodily Injury And Property Damage b. To sue us on this Coverage Part unless all of Liability; its terms have been fully complied with. (6) When You Are Added As An Additional A person or organization may sue us to recover Insured To Other Insurance on an agreed settlement or on a final judgment Any other insurance available to you against an insured; but we will not be liable for covering liability for damages arising out damages that are not payable under the terms of of the premises or operations, or products this Coverage Part or that are in excess of the and completed operations, for which you applicable limit of insurance. An agreed have been added as an additional insured settlement means a settlement and release of by that insurance; or liability signed by us, the insured and the (7) When You Add Others As An claimant or the claimant's legal representative. Additional Insured To This Insurance

4. Other Insurance
Any other insurance available to an If other valid and collectible insurance is additional insured. available to the insured for a loss we cover under Coverages A However, the following provisions apply to or B of this Coverage Part, our other insurance available to any person or obligations are limited as follows: organization who is an additional insured a. Primary Insurance under this coverage part.

This insurance is primary except when b. (a) Primary Insurance When Required below applies. If other insurance is also By Contract primary, we will share with all that other This insurance is primary if you have insurance by the method described in c. agreed in a written contract or written below.
agreement that this insurance be b. Excess Insurance primary. If other insurance is also This insurance is excess over any of the other primary, we will share with all that insurance, whether primary, excess, other insurance by the method contingent or on any other basis: described in c. below. (1) Your Work (b) Primary And Non-Contributory To
That is Fire, Extended Coverage, Builder's Other Insurance When Required By Risk, Installation Risk or similar coverage Contract
for "your work"; If you have agreed in a written
contract, written agreement, or permit (2) Premises Rented To You that this insurance is primary and non- That is fire, lightning or explosion contributory with the additional insurance for premises rented to you or insured's own insurance, this insurance temporarily occupied by you with is primary and we will not seek permission of the owner; contribution from that other insurance.

Page 16 of 21 ends

Policy No. 57UEAFN9382
ATTACHMENT 2
Paragraphs (a) and (b) do not apply to computation, and send us copies at such other insurance to which the additional times as we may request. insured has been added as an additional 6. Representations insured. a. When You Accept This Policy When this insurance is excess, we will have By accepting this policy, you agree: no duty under Coverages A or B to defend the insured against any "suit" if any other (1) The statements in the Declarations are accurate and complete; insurer has a duty to defend the insured against that "suit". If no other insurer defends, (2) Those statements are based upon we will undertake to do so, but we will be representations you made to us; and entitled to the insured's rights against all (3) We have issued this policy in reliance those other insurers. upon your representations. When this insurance is excess over other b. Unintentional Failure To Disclose Hazards insurance, we will pay only our share of the amount of the loss, if any, that exceeds the If unintentionally you should fail to disclose all sum of: hazards relating to the conduct of your
business that exist at the inception date of (1) The total amount that all such other this Coverage Part, we shall not deny insurance would pay for the loss in the coverage under this Coverage Part because absence of this insurance; and of such failure. (2) The total of all deductible and self-insured

7. Separation Of Insureds amounts under all that other insurance.

We will share the remaining loss, if any, with Except with respect to the Limits of Insurance, any other insurance that is not described in and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this Excess Insurance provision and was not bought specifically to apply in excess of the this insurance applies:

Limits of Insurance shown in the Declarations a. As if each Named Insured were the only of this Coverage Part. Named Insured; and
c. Method Of Sharing b. Separately to each insured against whom If all of the other insurance permits claim is made or "suit" is brought. contribution by equal shares, we will follow 8. Transfer Of Rights Of Recovery Against this method also. Under this approach each Others To Us insurer contributes equal amounts until it has a. Transfer Of Rights Of Recovery paid its applicable limit of insurance or none of the loss remains, whichever comes first. If the insured has rights to recover all or part of any payment, including Supplementary If any of the other insurance does not permit Payments, we have made under this contribution by equal shares, we will Coverage Part, those rights are transferred to contribute by limits. Under this method, each us. The insured must do nothing after loss to insurer's share is based on the ratio of its impair them. At our request, the insured will applicable limit of insurance to the total bring "suit" or transfer those rights to us and applicable limits of insurance of all insurers. help us enforce them. 5. Premium Audit b. Waiver Of Rights Of Recovery (Waiver Of a. We will compute all premiums for this Subrogation) Coverage Part in accordance with our rules and rates. If the insured has waived any rights of
recovery against any person or organization b. Premium shown in this Coverage Part as for all or part of any payment, including advance premium is a deposit premium only. Supplementary Payments, we have made At the close of each audit period we will under this Coverage Part, we also waive that compute the earned premium for that period right, provided the insured waived their rights and send notice to the first Named Insured. of recovery against such person or The due date for audit and retrospective organization in a contract, agreement or premiums is the date shown as the due date permit that was executed prior to the injury or on the bill. If the sum of the advance and damage. audit premiums paid for the policy period is
greater than the earned premium, we will 9. When We Do Not Renew return the excess to the first Named Insured. If we decide not to renew this Coverage Part, we c. The first Named Insured must keep records of will mail or deliver to the first Named Insured the information we need for premium shown in the Declarations written notice of the HG 00 01 09 16 Page 17 of 21
Policy No. 57UEAFN9382
ATTACHMENT 2

Manteca City CouncilApril 19, 2022

Manteca City Council
April 19, 2022