City of Manteca
Priorities & Goals Work Plan
2022
Key
In progress
100%- Completed
56%-99% Accelerated/Near Completion
26%-55% - On Target/On Schedule
0%-25% - Behind Schedule/At Risk
Not Recommended/Funded/not necessary
Item # Project Lead Status Staff Notes
Priority 1: Stabilize City Finances
1 Tax measure exploration CMO Starting polling process
2 Continue to bring more work into the City Attorney’s Office (CAO), including, but not limited to: CAO
2.1 a. Arbitrations CAO
2.2000000000000002 b. Non-insurance complaints CAO
2.2999999999999998 c. Code Enforcement matters (quality of life and new ordinances) CAO
2.4 d. All labor negotiations & related personnel administrative matters CAO
2.5 e. Mediations CAO
2.6 f. Outside counsel as safety/expertise net, not day-to-day CAO
2.7 g. Staff all publicly noticed meetings and commissions CAO 3 Complete job analysis’ prior to positions being adopted in the budget HR all potential positions presented to HR for the FY23 budget have been analyzed 4 Labor negotiations HR Currently scheduling; have already met TSS. Meeting Fire, MPOA, MPEA soon 5 Assist in the review of all contracts and insurance requirements to mitigate risk and limit the City’s exposure HR this is an ongoing task. We are current minus review of Bear Electrical contract 6 Maintain control over the claims process to assure that claims are being settled on a consistent and fair basis and in the City’s best interest HR also an ongoing task; working closely with CAO and MPA to staytimely 7 PFIP update for sewer, water, storm and transportation ENG/FIN Contract with Dewberry going to City Council for approval in May 2022. 8 Complete FY 2020 & FY 2021 audits FIN FY 2020 is done. Working on FY 2021 9 Create savings through debt refunding FIN Dependent on FY 2021 Audit. Issued RFP for Municipal Advisor 10 Address pension & OPEB (analysis & solutions) FIN
11 Budget development (in-house and ClearGov Software Suite) FIN 12 Launch transparency website FIN Will launch after FY 2023 Budget 13 Evaluate revenue stream options FIN
14 Water & Wastewater Master Plans PW
15 Water & Wastewater Rate Studies PW
16 Design and install 1, 2, 3-TCP treatment system for Well 29 PW Next FY, a lot of CIP projects going on right now. It is in the queue 17 Upgrade automated water meter infrastructure PW
18 Complete Bar Screen Construction Project at WQCF PW
19 Continue to meet with Transit Operations contractor (National Express) to determine a competitive compensation structure for the City’s transit drivers PW Item going to CC for approval in May 20 Acquisition of 682 S. Main St. for a Homeless Navigation Center and mixed use project CMO Started HCD approval process Priority 2: Expand Homelessness Solutions & Affordable Housing Options 21 Creation of a Homelessness Strategic Plan with Council Ad Hoc Homeless Committee CMO 22 Release a request for proposals for the operation of the Navigation Center and assistance with facility design CMO 23 Seek funding for the Navigation Center construction and ongoing operations CMO 24 Continue to work with local officials, lobbyist, city council, and community partners on homelessness initiatives and opportunities CMO Requested state & federal funding 25 Implement an affordable housing strategy DS We're a week or two away from receiving the results of the fsical analysis. Once received and reviewed we'll schedule the 2x2 26 Present and consider the formation of a special district, including Tourism Business Improvement District (TBID), Community Benefit District (CBD), and Property-Based Improvement District (PBID) CMO Priority 3: Economic Development & Vitality
27 Bring forward a Community Benefit Agreement for adoption CMO 28 Completion of the permit process for cannabis CMO
29 Family Entertainment Zone development and plan CMO
30 Fiber infrastructure expansion CMO
31 Revisit Economic Strategic Plan and develop a work plan for staff CMO 32 Modify the Market on Maple event and add additional downtown events through partnerships with local businesses REC 33 Complete the General Plan Update DS Expecting a June public review of the EIR 34 Select and fund a consultant to create the Downtown Specific Plan DS In upcoming budget 35 Complete website upgrade/implement data analytics dashboard IT In final design phase - Awaiting content migration. 36 Update picnic rental and park reservation procedures and fees REC Priority 4: Invest & Update City Infrastructure & Facilities 37 Analyze and implement recommended cybersecurity measures IT Internal/External Pen Testing Complete - Recommendation Phase next. 38 Upgrade Disaster Recovery (DR) site hardware IT Need to relocate hardware to Transit Center/Set up software. 39 Implement Endpoint Detection and Response to desktops and servers IT All new devices are protected - Old Legacy devices need to be migrated to new operating systems. 40 Implement new spam and threat protection for email service IT This will commence after July 1, 2022 with budget approval. 41 Implement Data Loss Prevention (DLP) IT This will commence after July 1, 2022. 42 Immutable backup repository IT Bring back at mid-year. 43 High availability internet connections IT This will commence after July 1, 2022 with budget approval. 44 IT Server Room IT This will commence after July 1, 2022 with budget approval. 45 Backup generators IT Bring back at mid-year.
46 Upgrade wireless infrastructure to fiber ENS IT Adding 4 sites currently - Will add more sites after budget approval. 47 Upgrade City Hall campus and remote site fiber IT Currently have quotes for all applicable sites. Need to process Pos. 48 SR120/McKinley Interchange Project construction ENG Bid-Opening (4/26) and Award for Bid (5/17), Construction (Jun 22 - Dec 23) 49 WQCF capacity improvements, flow split, mixing & aeration ENG Preparing RFP to procure design. Construction including 4 CIPs to be done in FY 22=23. 50 Storm Drain Zone 36 & 39 design, environmental, permitting, project construction ENG 90% construction documents with submittal targeted for the end of April 2022. Permit application packages are being prepared for the USCOE (408), California Department of Fish and Wildlife (1601), Regional Water Board 51 Citywide Cast-In-Place-Pipe Sewer Pipes Liner project – Design ENG Currently scoping the extent of the project 52 New Diverging Diamond Interchange (DDI) projects ENG $1.5M Measure K grant - Design to start in Summer 2022 and complete it by Summer 2023 53 Airport Way/120 DDI Project Study Report (PSR) ENG RFP to send out in Summer 2022. PSR to complete by end of 2023 54 Main St./120 DDI PSR ENG RFP to send out in Summer 2022. PSR to complete by end of 2023 55 SR99/120 Improvement Project Phase IA – Partnership with Caltrans ENG Caltrans workign on ROW and PG&E relocation - Construction to start in Spring 2023 56 FCOC Capacity Analysis and recommended improvements project ENG Modeling complete; confirming consistenty with conditions observed during the atmospheric river that occurred in October 2021, and waiting for final land-use from GP update 57 Well 29 TCP ENG Preparing RFP to procure design. Construction scheduled from Spring 2023 to Summer 2024 58 Highway Safety Improvement Program (HSIP) - federally funded projects
ENG Creating RFQ for a shortline - Design Consultant and Construction Management
58.1 a. Citywide Traffic Signal ($2.4M), Traffic Signs ($2.2M) Improvements ENG Extending the expiration date for traffic sign project - Construction to start in FY 22-23
58.2 b. Fiber Optic System Installation Phase I ($250k) ENG This is a part of the construction projects (traffic signal and sign) so the schedule is the same
58.3 c. Main St & Yosemite Ave Improvement Design and Construction ($2.9M) ENG Once a shortlist is approved by the State, RFP to find design consultant will be issued in FY 22-23
58.4 d. Local Roadway Safety Plan (LRSP) for future federal funding eligibility ENG Once a shortlist is approved by the State, RFP to find design consultant will be issued in FY 22-23 59 Milo Candini Extension project ENG On-hold, contingent on progress of adjacent private development 60 New Police Department facility to adequately house a department for our size and needs while planning for future growth PD No progress. Still a topic of discussion. Currently there is lack of funding and no site identified. 61 Assure a safe and efficient workplace by addressing long-term building concerns Fire
61.1 a. Secure design for complete rebuild of Fire Station 3 Fire This will commence after July 1, 2022 with budget approval.
61.2 b. Extensive facelift/remodel of Fire Station 2 Fire This will commence after July 1, 2022 with budget approval. 62 Secure additional office space for Fire Prevention Division:
Fire
62.1 a. Rebuilding city classroom at Fire Station 1 (relocation of Fire Prevention to the existing small classroom inside fire station) Fire This will commence after July 1, 2022 with budget approval. 63 Develop a master plan and funding strategies for a new Public Works Corporation Yard PW Incorporating into the master plans and rates 64 Repair corrosion and paint exterior of existing water tanks PW Next FY 65 Continue to provide CNG for Fleet PW Ongoing, upgrades to the fuleing station are needed. Will happen soon. 66 Maximize reuse of treated municipal wastewater for beneficial uses in Manteca PW 67 Upgrade Water Quality Control Facility treatment system with implementation of glycerin dosing and improved activated sludge handling PW 68 Locate and acquire property for Manteca’s transit bus facility yard PW 69 Continue working with San Joaquin Regional Rail Commission (SJRRC) to complete design plans for the Parking Lot Expansion Project at the transit facility PW 70 Develop a memorandum of understanding that defines roles and responsibilities between City of Manteca and SJRRC for the Manteca Station Improvements and the Parking Lot Expansion Project PW 71 Complete Senior Center Kitchen Upgrade Project PW/REC 72 Replace Roof and HVAC at Senior Center PW/REC
73 Implement a Planned Fleet Replacement Program PW This will begin FY 23 and evaluate for implementation into FY 24 74 Airport Way Pavement Improvement Project (Woodward Ave. to Lovelace Rd.) ENG Award for Bid has been scheduled for May 17, 2022. Construction for pavement improvement will be done by Fall 2022.
Priority 5: Quality of Life
75 Complete the Climate Action Plan Update DS Consultant working on document 76 Implement new RMS to replace Tyler-New World PD In process. Contract with Sun Ridge going to Council on 5/3/22; Go live by 1st quarter of 2023. 77 Develop mental and physical wellness in the workplace culture of the Police Department PD Sent personnel to emotional survival class. Continuing to utilize Peer Support in daily operations. Changing policy regarding critical incident management 78 Institute a comprehensive Firefighter Wellness Program Fire Currently reviewing 79 Continue to foster staff development and citywide culture and morale CMO Priority 6: Organizational Health / Effectiveness
80 Develop organizational chart for Economic Development functions CMO Econ Manager posted on 4/18 week 81 Access to reporting and data analysis tools (Tyler Technologies Socrata) IT/PW 82 Update current park ordinances and policies REC Working with CAO 83 Begin process for a comprehensive Development Code Update DS Presented at budget process 84 Implement new permitting software DS RFP complete. Currently reviewing working options 85 Complete department succession plan DS Complete - memo in to CM office 86 Continue updating Planning Division operating procedures DS Ongoing process 87 Commission an IT Strategic Plan IT This will commence after July 1, 2022. 88 IT policy review and refinement:
IT We’ve reviewed several policies already as issues have come up and are now reviewing remaining/new policies.
88.1 a. Data Sharing/Release IT Currently reviewing.
88.2 b. Security IT Currently reviewing.
88.3 c. Destruction IT Currently reviewing.
89 Working with multiple departments on streamlining business processes IT This is ever-evolving. The biggest one for us is the on-boarding, internal transistioning, and off-boarding processes. 90 On-boarding and off-boarding IT We are currently working with HR and Finance on department duties. 91 Budgeting for hardware/software IT Requests sent to Finance with Budget. 92 Laserfiche forms (VPN, cellphone sync, computer loan, etc.) IT In progress. 93 Launch new 10.9 GIS Viewer IT Launch scheduled for after July 1, 2022. 94 Retire outdated GIS infrastructure IT Scheduled for after launch of new Viewer. 95 Streamline map requests and GIS layer updates IT Currently in progress. 96 Fill vacant positions IT In progress.
97 Support and ensure workers’ well being HR continue to offer EAP, other benefits and training as needed 98 Attract and retain top talent through enhanced recruiting tactics HR challenging, but we continue to recruit and screen for best qualified candidate 99 Assist with implementation of cultural workplace assessment HR Common Thread team up and running with sub-committees!! 100 Build critical skills and competencies HR we continue to work with department supervisors/managers to make sure this is done. We are available if any additional training is necessary and provide them with such when requested 101 Guide department and City through change of leadership HR I think we're done with this now :) 102 Open internal communication amongst City staff HR confident the formation of the work-buddy and mentorship programs through Common Threads will keep this active 103 Provide indemnification waivers to release City from outside liabilities HR This is an ongoing task. We automatically do this when requests come in 104 Coordinate, oversee and ensure all employees are properly safety trained for their position HR Done through outside trainings as well as Target Solutions 105 Guide employees through Workers Compensation process HR Risk Analyst is responsive to these requests and meets all filing deadlines 106 Maintain up to date policies and procedures in relation to COVID-19 HR Again, grossly ongoing as the pandemic/virus is ever-changing. We update as the law notifies us 107 Revising and updating City wide rules and policies HR Began this process under former Director in 2021 utilizing Sloan & Sakai. They did not really do anything beneficial and it proved a big waste of time, so we may need to start from scratch using our more than capable in-house legal team. This is a long-over due project that needs to happen soon. 108 Facility expansion to accommodate 24 FTEs (currently approved staffing):
ENG
108.1 a. 15 of the 24 positions are currently filled, recruitments for the vacancies ongoing ENG Senior Engineer (4 vacancies) salary increase approved by Council, extensiving advertising to fill Senior Engineer vacancies 109 Professional audit services RFP FIN Will do 1-year extension 110 Staff development & training FIN Prepared plan. Several have already attended. 111 Evaluate department policies & procedures with updates FIN Working on front office first. 112 Enhance customer experiences FIN
113 Build relations with other departments & public FIN 114 Fill Crime Analyst position & implement intelligence-led policing PD 100% Completed-Crime Analyst Position has been filled. Trainings scheduled. 115 Progress to a 5 beat minimum for all patrol shifts 24/7 PD Unable to meet goal due to no additional Police Officer positions added. 116 Develop future staffing strategies to meet projected community growth demands and divisional needs PW 117 Continue implementation of SB 1383 and Manteca’s Construction and Demolition Ordinance PW 118 Secure contracts for diversion and processing of organic waste streams and recycling materials PW 119 Purchase and install routing software and upgrade existing radio system to improve communication and service efficiencies PW 120 Renovate solid waste office building PW
121 General Municipal Election November 2022
CC
121.1 a. Two City Council seats and Mayor’s seat up for election CC 121.2 b. First Municipal Election with district formation CC 121.3 c. Increase elections budget to cover the costs of the 2022 General Election CC Presented at budget process 121.4 d. Actual costs of the 2020 General Election for two Council seats and a ballot measure was $160,984.94 CC 121.5 e. Staff will not have estimates from SJROV until early May. Staff requests a high estimate of $245,000.00 to be placed aside for the 2022 General Election CC Estimate $350,000 to be placed aside due to going to districts 122 Records Management CIP
CC
122.1 a. Staff is requesting for Council to keep the earmarked $100,000.00 to fully complete the Records Management CIP by 6/30/2023 CC 122.2 b. Creating efficient citywide records management CC 122.3 c. Complete final departments’ configuration CC
122.4 d. Launch Citywide public portal CC
122.5 e. Launch electronic Business License and Public Records Request forms on City website CC 122.6 f. Launch Citywide contract management electronic routing CC
1 In progress
2 100%- Completed
3 56%-99% Accelerated/Near Completion
4 26%-55% - On Target/On Schedule
5 0%-25% - Behind Schedule/At Risk
6 Not Recommended/Funded/not necessary