1 AMENDMENT NO. 9 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE
CITY OF MANTECA AND HDR ENGINEERING, INC
This Amendment No. 9 (“Amendment”) to Agreement # A-3625 (“Agreement”) between the City of Manteca and HDR Engineering, Inc, is made and entered into this ___ day of ___________, 2023, by and between HDR Engineering, Inc, a California corporation (“Consultant”) and the City of Manteca, a municipal corporation (“City”).
RECITALS
A. On May 17th, 2016, the City of Manteca entered into an Agreement with Consultant to provide professional services for Environmental, Right-Of-Way Acquisition and Engineering for the State Route 120/McKinley Avenue Interchange Project.
B. City now desires to amend the Agreement in order to expand the term and increase the dollar of services to be undertaken by the Consultant.
C. Consultant represents that it has the necessary professional skills and experience to satisfactorily provide consulting services in a timely manner.
D. City desires to engage Consultant for the purposes of completing the scope of services identified.
NOW, THEREFORE, the parties hereby agree as follows:
1. Scope of Services. Attachment A to the Agreement is hereby amended additional scope as detailed in Attachment 1 to this Amendment, attached hereto and incorporated herein by reference, “ADDITIONAL AMENDMENT NO. 9 SCOPE OF WORK AND SCHEDULE”.
2. Paragraph 3 of the Agreement is hereby amended to read as follows:
“3. Performance Period. All such work shall be completed no later than December 31, 2024.”
3. Paragraph 4 of the Agreement is hereby amended to include as follows:
“4. Allowable Costs and Payments. Compensation for Amendment No. 9 services shall in no event exceed $208,452.74 without additional authorization from the City.”
4. Except as otherwise provided in this Amendment, the Agreement shall continue in full force and effect.
ATTACHMENT 5
2 THIS SPACE INTENTIONALLY LEFT BLANK
ATTACHMENT 5
3 TO EFFECTUATE THIS AMENDMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.
CITY OF MANTECA: CONSULTANT:
_________________________________ ___________________________________ Toni Lundgren, (Type name of Consultant/form of organization)* Interim City Manager
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services
COUNTERSIGNED: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Jared Hansen, (Type name and title)
Deputy Director of Finance
COUNTERSIGNED: Address: ____________________________
_________________________________ ____________________________ Dawn Cortesi,
Interim Director of Human Resources
Telephone: ____________________________
APPROVED AS TO FORM:
L. David Nefouse, City Attorney
By:_________________________________
Daniella Green, Assistant City Attorney
ATTACHMENT 5
4 ATTACHMENT 1
ADDITIONAL AMENDMENT NO. 9 SCOPE OF WORK AND SCHEDULE
ATTACHMENT 5
hdrinc.com
2365 Iron Point Road, Suite 300 Folsom, CA 95630-8709
(916) 817-4700
March 10, 2023
Somporn Boonsalat
Acting Deputy Director
City of Manteca
1001 W. Center Street
Manteca, CA 95337
RE: SR 120/McKinley Ave Interchange Project HDR Amendment No. 9 Dear Mr. Boonsalat,
The contract for engineering support during construction for the SR 120/McKinley Ave Interchange project has made substantial progress. The project began construction in August 2022 and has an anticipated construction duration of 13 months. The complexity of the interchange project has led to a higher number of requests from the contractor for RFI's, submittal reviews, and CCO's than was originally scoped and estimated during Amendment #8. A summary of the initially assumed RFI’s and CCO’s versus the current status is summarized in task 10.
Additionally, this scope of services includes additional items related to relocation assistance program and finalizing the lot line adjustment process of the project for two of the parcels that was not included in the original scope of services for design support during construction. The following scope items represent tasks necessary to provide finalize the lot line adjustments per the City of Manteca requirements and continue to provide relocation assistance to applicable property owners.
This amendment will also allow the HDR team to continue to provide design support during construction.
Task 8 – HDR Subconsultants
Bender Rosenthal (BRI)
Bender Rosenthal Inc's subconsultant agreement with HDR Engineering commenced on May 18, 2016 and has been amended multiple times and is currently expired. Although the right of way acquisition process for the Interchange Project was completed back in November 2021, BRI has continued to support the City through the relocation assistance program. Relocated property owners have up to 18 months from date they vacate the premises to file relocation assistance claims. In one instance, a property owner vacated the acquired parcel in March 2022.
The city has requested that BRI perform an updated Replacement Housing Valuation to determine the price differential for a mobile home that the city purchased. BRI respectfully requests a budget amendment for additional project management costs and relocation assistance program assistance with the property owner’s relocation claims and an extension of the BRI contract until December 31, 2023.
Deliverables:
Updated Replacement Housing Valuation
ATTACHMENT 5
hdrinc.com
2365 Iron Point RoadSuite 300 Folsom, CA 95630-8709
(916) 817-4700
NorthStar Engineering
NorthStar Engineering Group, Inc. appreciates the opportunity to submit this Proposal to assist with finalizing the Lot Line Adjustment Applications “22-94 Bauntello” and “22-95 Saenz” located in Manteca, CA.
1. Lot Line Adjustment Package for 22-94 Buantello
A. Obtain an updated preliminary title report for APN’s 241-410-054 and 241-410-057.
B. Provide PDF’s of the following recorded documents referenced in the Legal Description:
a. Document No. 2011-130336
b. Document No. 2017-131810
c. Deed recorded December 16, 1937, Book of Official Records, Volume 591, Page 321 d. Instrument recorded April 12, 1946, Book 981, Page 324 e. Quitclaim Deed recorded November 10, 1983, Instrument No. 83081949 C. Provide legal descriptions and plats wet stamped and signed by a Professional Land Surveyor.
D. Provide closure calculations for the legal descriptions.
E. Provide perfecting Grant Deeds in recordable form, containing the following language:
This deed is being executed and recorded in compliance with California Government Code Section 66412(d) to fulfill requirements of City of Manteca Lot Line Adjustment No. 22-94 recorded , 2023, as Document No. , San Joaquin County Records.
2. Lot Line Adjustment Package for 22-95 Saenz
A. Obtain an updated preliminary title report for APN’s 241-410-055 and 241-410-056.
B. Provide PDF’s of the following recorded documents referenced in the Legal Description:
a. Document No. 2017-131810
b. Deed recorded December 16, 1937, Book of Official Records, Volume 591, Page 321 c. Instrument recorded April 12, 1946, Book 981, Page 324 d. Quitclaim Deed recorded November 10, 1983, Instrument No. 83081949 C. Provide legal descriptions and plats wet stamped and signed by a Professional Land Surveyor.
D. Provide closure calculations for the legal descriptions.
Deliverables:
Lot Line adjustment package for 22-94 Buantello
Lot Line adjustment package for 22-95 Saenz
ATTACHMENT 5
hdrinc.com
2365 Iron Point RoadSuite 300 Folsom, CA 95630-8709
(916) 817-4700
Task 10 – HDR Construction Support Services
Design support during construction has included coordination in preparing responses to contractor questions including requests for information (RFIs), review of submittals, and preparation of drawing revisions for Contract Change Orders (CCOs). The original contract assumed up to 30 RFI's, 25 shop drawing reviews, and 15 CCO's. As of the writing of this amendment, the HDR team has responded to the following construction support requests:
Task Originally Scoped Current Numbers Estimated Numbers RFI's 30 32 30
CCO's 25 27 25
Submittals 15 21 15
Understanding the project is approximately 6 months into a 13-month anticipated construction duration, The HDR team respectfully requests an amendment to the contract to continue to provide engineering assistance during construction.
HDR's Project Manager continues to provide right of way support to the City for the Saenz/Buantello lot line adjustment coordination and the Saenz relocation assistance program support. This support is critical to the city to finalizing the relocation process.
Deliverables:
Response to RFIs - Up to 30 additional RFI's from RFI #55 on. Assume 4 hrs. per RFI Submittal and shop drawing review - (Up to 25) from submittal #125 assume 2 hrs. per review
CCO plan and specification changes (Up to 15) assume 10 hrs. per CCO Budget
Based on the tasks described in this proposal, HDR proposes a fee of $208,452.74 for this scope of work. The following table shows a breakdown of costs per task.
Task Amount
Task 8 - HDR Subconsultants Bender Rosenthal (BRI) $13,000.00 Northstar Engineering $7,080.00
Total Subconsultants $20,080.00
Task 10 – HDR Construction Assistance $188,372.74
Amendment 9 Amendment Total $208,452.74
After you have had a chance to review this letter, please contact me at (916) 640-4310 or via email at [email protected] with questions you may have. It continues to be our pleasure serving the City of Manteca.
ATTACHMENT 5
hdrinc.com
2365 Iron Point RoadSuite 300 Folsom, CA 95630-8709
(916) 817-4700
Sincerely,
Glenn Armstrong, PE
HDR Engineering, Inc.
Project Manager
ATTACHMENT 5
SR120/MCKINLEY - AMENDMENT NO. 9
Task 8 - HDR Subconsultants Additional Support
Task 10 - HDR Construction Assistance
HDR
Name Classification Direct Labor Rate Task 8 Task 10 Total Hours Mike Higgins PIC $ 112.92 8 8
Glenn Armstrong Project Manager $ 81.14 256 256
John Maniscalco Structures Depart Lead $ 121.56 12 12
Chengwen Liu Bridge Engineer III $ 89.04 200 200
Praveen Chilakapati Civil Engineer III $ 87.43 256 256
Joyce Cheng Civil Engineer III $ 66.40 33 33
Denny Zhu Civil Engineer II $ 45.82 33 33
Total Hours 0 798 798
Direct Labor Cost $ - $ 67,027.26 $ 67,027.26
Loaded Labor Cost $ - $ 188,372.74 $ 188,372.74
$ 188,372.74
ODC
$ -
Subconsultants
$13,000.00 $13,000.00
$7,080.00 $7,080.00
$20,080.00
AMENDMENT 9 PROJECT TOTAL $ 208,452.74
Travel
Prints/Mail, Misc.
Bender Rosenthal (BRI)
Northstar Engineering
ATTACHMENT 5