1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this ____ day of ________________, 20___, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and RPM TEAM, LLC ("Consultant").
RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.
C. City desires to retain Consultant to render the professional services set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the development of Homeless Action Plan described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant, and attached hereto as Attachment 2.
Consultant shall provide these services at the time, place, and in the manner specified in Attachment 2, subject to the direction of the City through its staff that may be provided from time to time. Performance of the development of Homeless Action Plan is sometimes referred to herein as “the Project.”
2. Work Through City Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.
3. Time of Performance. Consultant’s services will commence upon execution of this Agreement and shall be completed in accordance with the Consultant’s Proposal, attached hereto as Attachment 2. All work shall be completed no later than June 30, 2024. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Consultant’s Proposal may result in a reduction of the total compensation provided for in Section 4 herein.
4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed NINETY-TWO THOUSAND SIX HUNDRED DOLLARS ($92,600). Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.
ATTACHMENT 1
2 5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.
City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.
6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without the City’s prior written authorization.
7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 15 days’ prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.
8. Ownership of Documents; Confidentiality.
A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.
B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City’s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City’s prior written consent.
ATTACHMENT 1
3 9. Consultant's Books and Records.
A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.
B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address specified in Section 16 of this Agreement.
D. Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant's business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-ininterest.
10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City's employees, and Consultant expressly waives any claim it may have to any such rights.
11. Interest of Consultant.
A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the area covered by this Agreement, or any other source of income, interest in real property, or investment that would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further represents that, in the performance of its duties hereunder, no person having any such interest shall perform any services under this Agreement.
B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
ATTACHMENT 1
4 (2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant.
A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.
Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
B. The primary provider of the services required by this Agreement shall be RPM TEAM. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.
13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.
14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.
15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith), arising out of Consultant’s performance of this Agreement, or Consultant’s failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct of the City, its officers, agents, employees, or volunteers.
16. Insurance Requirements.
A. Job specific insurance requirements can be found on the attached Attachment
3. Other insurance provisions can be found below:
B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with ATTACHMENT 1
5 respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers. (6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self-insured retentions.
D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.
Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Vielka Guarascio
ATTACHMENT 1
6 If to Consultant: RPM Team LLC
295 Main Street, Ste 210
Salinas, CA 93901
Attention: David Renard
18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in their entirety by this Agreement.
19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.
Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.
21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.
22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
23. Controlling Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.
24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five ATTACHMENT 1
7 mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.
27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.
28. Prohibited Interests.
A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.
Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.
B. For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
30. Precedence. In case of conflict between Consultant’s Proposal/Consultant’s attachments and the City’s Agreement/City’s attachments, the City’s Agreement and City’s attachments shall take precedence over Consultant’s proposal/Consultant’s attachments.
ATTACHMENT 1
8 This Space Purposely Left Blank
ATTACHMENT 1
9 TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.
CITY OF MANTECA: CONSULTANT:
_________________________________ ___________________________________ Gary Singh (Type name of Consultant/form of organization)* Mayor
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services
COUNTERSIGNED: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Jared Hansen, (Type name and title)
Deputy Director of Finance
COUNTERSIGNED: Address: ____________________________
_________________________________ ____________________________ Dawn Cortesi,
Interim Director of Human Resources Telephone: ____________________________ APPROVED AS TO FORM:
_________________________________
L. David Nefouse,
City Attorney
David Renard, President/Project Manager
295 Main Street, Ste 210
Salinas, CA 93901
(408) 439-3283
RPM Team
ATTACHMENT 1
10 ATTACHMENT 1
REQUEST FOR PROPOSAL
ATTACHMENT 1
REQUEST FOR PROPOSALS
HOMELESSNESS
ACTION PLAN
For The
City of Manteca
April 6, 2023
Due Date: April 27, 2023
ATTACHMENT 1
2 I. Introduction
The City of Manteca (The City) is seeking to create a comprehensive plan to address and alleviate homelessness. To assist with creating this plan, the City is seeking proposals and qualifications from a Consultant or a team of Consultants (Consultant Team) to prepare a three-year Homelessness Action Plan (HAP) to reduce and prevent homelessness and strengthen the physical health, mental health, and social service supports for unhoused residents. The final plan should:
• Develop measurable goals and strategies with clear timelines. • Address equity issues and ensure that programs and services are viewed through an equity lens.
• Engage and empower the community to be part of the solution. • Develop a shared vision interdepartmentally and citywide.
In light of the recent COVID-19 global pandemic, the HAP should also address the rapidly changing needs of the homeless community, as well as the financial and economic impacts of the global pandemic. Building consensus and buy-in among the community, homeless service providers, various City departments, and other key stakeholders will be critical to the success of this plan. The HAP should also include the participation and input of individuals with lived experience.
II. Background
The City is a community of approximately 86,955 residents in the Central Valley. In recent years, homelessness in the Central Valley has been on the rise and is now at a point of crisis. In January 2022, the City participated in the biennial San Joaquin County Point in Time (PIT) count, which found 129 people experiencing homelessness in Manteca. This count has now increased with Manteca’s unsheltered population individuals. Primary causes of homelessness in San Joaquin County have been identified as job loss, mental health issues, substance use, evictions, foreclosures, and incarceration, as well as larger structural issues such as increasing rents and lack of affordable housing.
The City declared a state of emergency regarding homelessness in the community and a number of new programs were launched using short-term funding sources such as CDBG CARES Act funding.
These programs include
• Homeless Outreach Team.
• Enhanced case management.
• Emergency Temporary Shelter
• Meals, Mobile shower and laundry program.
ATTACHMENT 1
3 III. RFP Schedule
RFP Issued Thursday, April 6th
Deadline for RFP Questions Wednesday, April 12th
RFP Q&A Posted Thursday, April 13th
Proposals Due Thursday, April 27th
RFP Interviews TBD
Selection of Firm TBD
IV. Submittal Instructions
Please submit your proposal electronically to [email protected] by 5:00PM PST on Thursday, April 27, 2023.
The proposal should be submitted as a single pdf file titled: “(Name of Organization) Response to RFP: City of Manteca Homelessness Action Plan.” Late proposals will not be considered.
V. Questions
Please email any questions regarding the RFP to [email protected] by 5:00PM on Wednesday, April 12th. Answers will be posted on the RFP webpage on Thursday, April 13th.
VI. Scope of Work, Fee Proposal, and Schedule
The City is seeking to develop a comprehensive Action Plan to address solutions to meet the City’s goals in reducing the incidence of people experiencing homelessness. The plan should include:
• Review and Summary of Relevant Documents
• Identification and Summary of public and private sector programs serving the county
• Identification of current needs, programs and funding • Robust community involvement, including; outreach and education through workshops, in plan creation and implementation, and participation and input of individuals with lived experience.
• Identification of challenges and gaps to meeting the vision and goals • Creation plan for a sustainable navigation center
• Plan for the establishment of a committee/task force on homelessness • Presentation of Strategy to City Council
The City will look to the Consultant Team to present a high-quality ATTACHMENT 1
4 scope of work and a cost-effective fee proposal.
The estimated schedule for completion of the strategy, including involvement of the community and presentations to City staff, Homeless Ad Hoc and City Council, is 7-8 months. The Consultant Team must remain available to the extent of any scheduling delays.
VII. Submittal Requirements
The City is requesting that submitted proposals contain the following information in the ensuing order:
1. Table of Contents
2. Letter of Interest: A letter expressing the Consultant Team’s interest in being considered for the HAP. Please include a statement regarding the Consultant Team’s availability to dedicate time, key project staff and resources to this work over the next 8 months and completion by the end of the calendar year (1- page maximum).
3. Project Understanding and Approach: A statement demonstrating your understanding of the proposed project and describing your approach to completing your proposed scope of work in a timely and cost-efficient manner (2-page maximum).
4. Team Organization and Description: Please include information about the specific relevant experience and billing rates for the proposed Project Manager, the Principal-in- Charge (if that person is different from the Project Manager) and all other applicable staff. A Project Manager must be designated and must be the principal contact for the City. If using subconsultants, provide a description of each of the individual firms that will be a part of the Consultant Team; their role on the Consultant Team and involvement in each task; how the Consultant Team will be organized; and who will be the lead member of the Consultant Team. (5-page maximum).
5. Project Manager/Key Staff/Team Experience: For key team members, please provide recent examples of experience with developing similar action plans and successful consensus-building in a community engagement process.
Please provide references for each example cited, including phone number and email address of contacts (5-page maximum).
6. Scope of Work, Fee Proposal, and Schedule. Please provide a detailed scope of work, task-by-task fee proposal and task-by-task schedule. The following outline provides a set of tasks and deliverables. Consultants are invited to provide additional services and deliverables.
ATTACHMENT 1
5 a. Phase One: Background, Vision and Initial Outreach i. Review and briefly summarize relevant documents:
1. Manteca Homelessness Report.
2. San Joaquin County - Analysis of Impediments to
Fair Housing Choice.
3. Others as needed.
ii. A summary of City/County programs active in Manteca (with assistance from City).
iii. The collaborative development of a strategic vision and goals for the plan.
iv. Substantial stakeholder engagement, including presentation to and facilitation of at least one virtual community workshop, and participation in at least six (4) virtual focus group meetings with key stakeholders. City staff will handle scheduling, invitations, and other logistical details for these meetings.
v. Identification of current needs, programs, and funding sources in Manteca, and the challenges and gaps to meeting strategic vision and goals.
vi. Presentation of initial findings to City Staff and Homeless Ad Hoc. b. Phase Two: Creation, Outreach and Presentation of Homelessness Action Plan
i. Draft initial strategies to meet the goals previously identified. ii. Presentation of initial strategies at a community workshop, and one presentation to key stakeholders (at least 2
presentations).
iii. Draft and Final Action Plan, including funding and prioritization for each strategy.
iv. Presentation to City staff, Homeless Ad Hoc and City Council.
7. Comments/Questions on the City Standard Service Provider Agreement:
The City’s standard Professional Service Agreement, which the Consultant Team will be required to sign, is attached for your consideration (see Exhibit A). If the Consultant Team has any questions/concerns related to the standard form contract, they must be submitted in writing with your response to this Request for Proposals.
VIII. Selection Process
Based upon the submitted written responses to this RFP, City’s selection team will review and rank the proposals according to the following criteria:
A. The Consultant Team’s past experience and results with similar projects.
B. The quality and experience of the Project Manager and key staff persons who will be working on the project.
ATTACHMENT 1
6 C. The Consultant Team’s demonstrated understanding of the proposed project and the Manteca community. The Consultant Team’s proposed ability to deliver a high-quality HAP document with a competitive fee proposal and an eight-month schedule.
D. The Consultant Team’s ability to meet the City’s standard contract requirements through execution of the Professional Service Agreement attached as Exhibit A; written confirmation of this condition is required to be eligible to a submit proposal.
City staff will select a maximum of four (4) Consultant Teams to interview. Staff anticipates interviewing Consultant Teams in May 12 and/or 13, 2023.
City will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, disability or national origin in the contract award. City reserves the right to reject any and/or all proposals at its discretion.
Exhibits
Exhibit A: City’s Professional Services Agreement
ATTACHMENT 1
11 ATTACHMENT 2
CONSULTANT’S PROPOSAL
ATTACHMENT 1
WWW.RPM-TEAM.COM
RPM Team Response to RFP:
City of Manteca Homelessness Action Plan
Table of Contents
Letter of Interest Page 2
Project Understanding and Approach Page 3
Team Organization and Description Page 5
Project Manager/Key Staff/Team Experience Page 10
Scope of Work, Fee Proposal, and Schedule Page 16
Comments/Questions on City Standard SPA Page 18
RPM Team LLC
295 Main St, Ste 210
Salinas, CA 93901
Contact: David Renard, President, 408-439-3283, [email protected] ATTACHMENT 1
WWW.RPM-TEAM.COM
Letter of Interest
RPM is available to complete all tasks described in this RFP within 8 months.
The RPM Team experience is comprised of 10+ years of designing and building navigation centers.
Another 20 years of experience is in organizational management in non-profits and economic development, and social services. To date, we have completed the design and development of 20 Navigation Centers. In conjunction, advised 10+ non-profits on the programs they still carry out today. Together, we have an intimate understanding of the multifaceted approach to helping solve homelessness.
We work in a collaborative approach that parallels an advocacy roll with project management, to help expedite projects, coordinate with local agencies, and have helped identify fundraising sources.
Our team aims to eliminate homelessness by developing public-private coalitions to provide permanent homes by integrating social, health, and public services to provide support to the city’s unhoused to ensure their rehabilitation and stability. Our mission includes:
1. Develop public-private coalitions between project ownership and city agencies to strategically transition our homeless clients from the street to permanent housing units.
2. Collaborate with non-profits, community-based organizations, law enforcement, City, County, State, and other government entities to proactively support homeless individuals and to prevent homelessness.
3. Provide 24/7 case management services plan to clients during intake, transitioning, and permanent housing periods.
4. Build safe communities, one site at a time, throughout the city and county, with supportive counselors at community sites to ensure stability and smooth case management for clients-turnedtenants.
5. Eliminate the “Not-In-My-Backyard” (NIMBY) mentality in the community.
RPM will be providing consulting services and oversite that will aid ongoing and sustainable Human Services but not limited to Public Health, Behavioral Health, Social Services, and Housing linkages, to be implemented and provide on an on-going basis for the City of Manteca and San Joaquin County and the Central Valley. Key members of consultant team include:
Cruz Avila: Organizational Management, Economic Development, Social Services Will Denecke: Urban Planning and Real Estate Development David Renard: Project Management, Manufacturer Manager
Rick Van Diepen: Architect (AIA), NCARB
Will Waters: Construction Management, Project Management, Manufacturer Manager ATTACHMENT 1
WWW.RPM-TEAM.COM
Project Understanding and Approach
As Principal-in-Charge, Cruz Avila’s non-profit leadership and experiences in roles via Executive Director or CEO, either working for a non-profit or running his own and or consultant work, understands the macro vs micro levels of what is needed to implement and be in compliance once monies are received. Many layers that come with grants, and with CDBG's you need to comply with all HUD requirements. Understanding that these funds can be used for a wide range of activities. For example Housing Rehabs, Infrastructure, Public facilities improvements and or Social Services, these being CDBG monies that Cruz has been able to receive funds for either partnerships/collaborations with other non-profits and or working directly with cities to implement. Some areas to look at within CDBG funds and looking at a project to take into account and or consideration when wanting to apply and see if a good fit...
1. Defining Project Description and Need
- Define the problem or the need and describe the opportunity your agency has to address the need with the program; include the implementation plan. - Describe the population/target group the activity proposes to serve. - How will the program meet the needs and not duplicate services by other providers. - Describe collaboration with other programs and services. - Describe how your agency will continue to implement the program after the contract period (if awarded).
- Approximate the number of low income and moderate-income persons the program expects to serve. Making Sure to review and look at Information Guide for the HUD on Annual Income Limits. How will income information be documented
2. looking at Proposed Outcome Measures
- Describe the performance measures for the activity.
- How will the agency assess/evaluate the program for effectiveness? - Describe how the proposed activity addresses the priority needs - The number of low/moderate income residents to benefit in relation to the amount of funds being requested and the type of service provided.
- Who are the clients being served and who is providing the service? - Specify measurable goals and objectives the activity hopes to accomplish. Identify expected outcomes and benefits of the project.
3. Looking at Capacity
- Describe the agency’s past experience and documented results in providing the proposed activity.
- Describe the fiscal and organizational capacity to implement the activity. - Describe staff expertise.
- Describe how long you have been providing this type of activity and the results.
ATTACHMENT 1
WWW.RPM-TEAM.COM
4. Looking at Budget
- Describe how the agency plans to leverage other sources. - Describe how the funding request is realistic and unit costs are reasonable.
5. Awards/ Best Practices
- Describe any recognition or best practices the program has received.
6. Relationship to City priorities
- Describe how the proposed activity relates to existing City services, policies, and priorities as detailed in the Consolidated Plan, General Plan, Housing Element, and/or Mayor appointed commissions and committees.
- Discuss how your proposed project is consistent with the Consolidated Plan, its priorities, and the national objective to benefit low to moderate income persons.
In implementing a plan for operators and services providers it’s important to connect with navigators for standardized intake and an assessment – The role of the navigator is to complete the initial intake assessment. In the assessment, we will identify what the client needs are in services, housing, substance abuse services, mental health services, behavioral health services, or any type of social services. The navigator identifies what the client lacks to qualify for services and/or housing.
Once the deficiencies are identified, we will designate which qualified personnel will work with the client to obtain proper documentation, assist in the completion of applications for housing and or services that help the client to overcome any or other types of qualifying deficiencies.
Connect individuals, families, all those in need to the appropriate services immediately, whether that is housing, mental health, behavioral health, substance abuse care, or any other social services.
Match the client with the proper agency and transition from Chronic Homeless, to Low Barrier Navigation, to Transitional Housing under the guide of a Case Manager – Once the individual relates to the appropriate agency, the agency case manager takes over in developing a longterm plan for that individual as designator service provider monitors their success.
Benefits of the Coordinated Process:
• Produce better outcomes for individuals and families all those in need to make a true, lasting difference
• Eliminates barriers to access
• Reduce the number of individuals “falling between the cracks” • Leverage existing resources
• Facilitates collaboration
• Reduces duplication across systems
• Connects individuals with the right services the first time • Coordinate efficient use of tax dollars
• Reduce the burdens on jails, law enforcement, emergency medical services, and hospital emergency rooms
• Addresses the effect of no effect
ATTACHMENT 1
WWW.RPM-TEAM.COM
Team Organization and Description
Cruz Avila will be assigned the Project Manager and Principal-In-Charge role. Billing rates for all team members below.
Name Assigned to Title Pay Rate
Cruz Avila, Programs and Services RPM Team Manager $200/hour David Renard & Rick Van Diepen, Design RPM Team President $200/hour Will Denecke, Planning RPM Team Associate $200hour
Will Waters, Construction RPM Team Principal $200/hour
The following sheets include our organization chart and individual team member profiles.
ATTACHMENT 1
ORGANIZATIONAL CHART
Will Waters
CM/PM
Principal
David Renard
PM/PR
President
Cruz Avila
MBA, Organizational
Management
Social Services Expert
Will Denecke
Urban Planning
Real Estate Development
Public / Private Partnerships
Rick Van Diepen
AIA, NCARB, LEED AP BD+C
Chief Architect
License C 35575
Dmitriy Lashkevich
MBA, PE, QSD, QSP
Chief Engineer
Civil Engineer
Structural Engineer
License C 87250
RPM-TEAM.COM
ATTACHMENT 1
RPM-TEAM.COM
PROJECT TEAM
Cruz Avila
Organizational Management
Economic Development
Social Services
Cruz Avila has over 21 years of non-profit experience - ranging in extensive project management, economic
development, programs and social services.
Passionate about mental health and caring for people
experiencing homelessness, Cruz has collaborated
with a broad range of agencies to provide clients
with access to counseling and housing. He was CEO
for Poverello House, where he managed a $3 million
budget, 37 employees, and a temporary overnight
shelter for men and women. He was a manager of
Residential Services for Housing with Heart, a nonprofit organization that is the social service unit of Jamboree Housing that develops and constructs
affordable housing across the state. At Housing with
Heart, he supervised a staff of 45 and administered
a one-million-dollar budget. Cruz also worked in
Riverside County Office of Education as a Resource
Manager and Counselor. There he managed and
supervised facilities and the personnel by providing
family counseling regarding drug and alcohol abuse,
and domestic violence as well as TNT (trainers in
training) for administration staff and personnel.
Education
M.A., Brandman University,
Organizational Leadership
2011
B.A., University of Phoenix,
Human Services
2008
M.A., Counseling for
Completion of Marriage and
Family Therapy License (MFT)
In progress
ATTACHMENT 1
David Renard, President
Project Management
Manufacturer Manager
David has been in the modular construction industry
for 10 years and helps manufacturers develop modular
building products and efficient manufacturing
systems while executing design and construction
program management services. For seven years,
David ran West Coast operations for Sprung
Structures, the world’s fastest building manufacturer.
During that time, he developed a passion for
lowering homeless shelter construction costs and
implementing design practices that accelerate timesensitive projects. He saw the need for a design firm that partners with manufacturers to produce higher
quality results and a quicker turnaround time. David
has executed just under 3,000,000 square feet of
rapidly executed projects and manages an annual
$100,000,000 construction portfolio. He has led
Navigation Center design and construction in Oregon,
Washington, Nevada, California, and Alaska.
RPM-TEAM.COM
PROJECT TEAM
Education
B.A., San Francisco
State University, CA.,
Marketing and Broadcast
Communications
2008
Program Director for the
Society of American Military
Engineers
2015-Present
ATTACHMENT 1
Will Denecke
Urban Planning
Real Estate Development
Will has worked in urban planning and real estate
development for over 20 years; he has gained
extensive experience in project management,
entitlements, financing, land-use master planning,
and public/private partnership opportunities. He
has senior business experience as president and
founder of Machine Vision Company which focuses
on corporate partnership financing and project
management. He also worked as the Planning
Coordinator for Oregon Harbor of Hope and the
Redevelopment Consultant to the City of Troutdale,
Oregon. Will was introduced to RPM Team while a
consultant to Oregon’s first homeless navigation
center. Throughout the project, Will saw the benefits
of rapid response housing proposals and came to
appreciate RPM’s turnkey approach to development. A
few years later, he joined the firm as an independent
consultant. Will’s creative problem-solving skills and
strategic business solutions are invaluable to RPM.
RPM-TEAM.COM
PROJECT TEAM
Education
M.A., Antioch University,
Urban & Regional Planning
(two year degree program as
a special student, University
College London)
1979
B.A., University of Oregon,
Environmental Studies
1976
University of Massachusetts,
Amherst with environmental
internship in Washington, DC.
1974 -1975
ATTACHMENT 1
WWW.RPM-TEAM.COM
Project Manager/Key Staff/Team Experience
In 2021 the City of Medford sole-sourced the consulting services of RPM Team to peer review their Navigation Center program. This is the first city-funded Navigation Center, under the leadership of local service provider Rogue Retreat. Growing at a rapid rate, Rogue the city hired RPM to keep the project on track and to act as a necessary coordinator.
RPM’s scope began with an audit of the existing
shelter and service system, all the way to the County.
From the audit, RPM determined the deficiencies,
and recommended remedial solutions. During the
process, RPM interviewed local service providers to
help write a plan that implemented “in kind” services,
so everyone could work as a team.
Rogue Retreat had a separate development
underway — Project Turnkey. Turnkey, meaning that
funds were allocated to non-profit service providers to convert motels into long term supporting or rental
housing for homeless. The City enlisted RPM to assess
the situation and construct a project plan.
Throughout, RPM assumed the role of owner’s
representation and project manager to finish the
construction and to consult on programs to include
more revenue generating contracts for the converted
rental units.
Additionally, the City is utilizing RPM to develop their vacant Navigation Center building, and redevelop an adjacent structure and vacant back lot. After review, RPM made recommendations, and the city agreed to develop the front-half building as a service and warming center for the Navigation Center, to turn the adjacent building to a family shelter, and to create a phased approach for the back lot, by first adding a parking lot and dog kennel area, and later adding micro home units.
Next, RPM will be assisting the city help develop a separate, new site, known as the Urban Campground. The Urban Campground will consist of small micro shelter units to offer more comfortable sleeping against their harsh climate along with camping tents for overflow use. RPM is currently auditing vacant land to help determine the best new location.
ATTACHMENT 1
WWW.RPM-TEAM.COM
The City of Medford projects are lead by Cruz Avila, our Principal-In-Charge proposed for the City of Manteca. Cruz Avila was CEO for Poverello House (www.poverellohouse.org) for 6 years. Cruz managed a 3.0-million-dollar budget, 37 employees, Naomi’s House, The Men’s Resident Rehabilitation program and a temporary overnight shelter for men and women.
Cruz also collaborated with other agencies to provide clients with access to mental health counseling and housing.
Cruz’s professional experience has focused on organizational management in non-profits, community and economic development and social services. He was a Manager of Residential Services for Housing with Heart, a non-profit organization that is the social service unit of Jamboree Housing that develops and constructs affordable housing across the state.
At Housing with Heart, he supervised a staff
of 45 and administered a one-million-dollar
budget. Cruz also worked in Riverside
County Office of Education as a Resource
Manager and Counselor. There he managed
and supervised facilities and the personnel
by providing family counseling regarding
drug and alcohol abuse, and domestic
violence as well as TNT (trainers in training)
for administration staff and personal.
Cruz Avila was born and raised in Sanger,
California. His parents, who worked in the
agriculture industry, taught him and his
brother the value of hard work, a good education, and strong moral values. In his spare time, Cruz likes to do anything outdoors, especially soccer and spending time with his beautiful wife Tanya and beautiful daughter Tatiana.
Cruz has his M.A., Brandman University, Organizational Leadership, 2011, his B.A., University of Phoenix, Human Services, 2008, and in progress, M.A., and also has his Counseling for Completion of Marriage and Family Therapy License (MFT) The following sheets provide references and relevant project information.
ATTACHMENT 1
ATTACHMENT 1
ATTACHMENT 1
Room 301, Hall of Records • 2281 Tulare Street • Fresno, California 93721-2198 • Telephone (559) 600-3529 • FAX (559) 600-1608 • Toll Free: 1-800-742-1011 The County of Fresno is an Equal Employment Opportunity Employer County of Fresno
BOARD OF SUPERVISORS
SUPERVISOR SAL QUINTERO – DISTRICT THREE
April 30, 2020
To Whom it May Concern,
I am writing today on behalf of Cruz Avila, who I have known for the last several years. He has been a leader in the County of Fresno and the surrounding area in his work to assist those that are homeless and disadvantaged.
In his time as CEO of one of the leading non-profit organization’s in Fresno County and prior, Cruz has followed the philosophy and shares with us his hope that one day everyone sees the homeless without any judgement. He has been a leader in developing a new belief amongst the public to stop believing the homeless are in the streets because they want to be there and instead listen to their story and find out how they got there.
Cruz has been an advocate of those in need not only on the streets, but those in any situation that may find them down on their luck and just needing a helping hand. His vast experience and his professional demeanor make him an asset that any organization looking to employ or work with and through him would gain huge benefits toward their work with those in need.
He has the planning, mapping, outreach and personal skills to develop customized plans to combat homelessness and affordable housing issues that would best fit your organization and/or area. It is with pride that I offer this letter of reference for a young man who is willing to guide those that are looking for the path to help themselves, as well as those who feel they cannot.
Sincerely,
Sal Quintero
Board Supervisor, District 3
County of Fresno
ATTACHMENT 1
ATTACHMENT 1
WWW.RPM-TEAM.COM
Scope of Work, Fee Proposal, and Schedule
Cost Proposal by Task:
Phase 1: Background, Vision and Initial Outreach – 120 Hours Total
1. 5-8 hours per week for 10 weeks for Direct Services (in person meetings, zoom, Conference, emails, etc.) a. Review and summarize relevant documents such as Manteca homelessness Report, San Joaquin County – Analysis of Impediments to Fair Housing Choice, among others i. Summarize of City/County programs active in Manteca
ii. Develop strategic vision and goals for plan in collaboration with City Staff and Homeless Ad Hoc
iii. Goals, Roles, and Responsibilities of various agencies in the country related to homelessness
iv. Current and Future Funding Sources and Grant Opportunities related to homelessness a. Obtain community input on the scope of the issue and potential solutions from all stakeholders. This would include the business community, neighborhood associations, faith communities, and other interested community members.
b. Assess the current commitment, impact, and opportunities for improvement in outreach and the referral processes associated with law enforcement, mental health, behavioral health, public health, and the homeless resident response rate. c. Assess the community’s current homeless crisis response system, based on past performance and make operational and procedural recommendations to improve this system. d. Identifying existing and potential funding sources (at local, state and federal levels) ensuring sustainable funding is available and/or committed for long-term operations. e. Developing best practices to be implemented at Navigation Centers in areas of behavioral health, public health, domestic violence and housing, but not limited to. f. Identify the gaps in services compared to best practices, and specifically identify why those unsheltered are not seeking support from the existing network of providers and/or when the existing network reaches capacity. This should include interviews with: existing providers of temporary shelter, housing, day services, and other services (e.g. medical, behavioral health, and substance treatment); the leadership of the Homelessness Initiative Advisory Committee (HIAC); advocacy groups; and most importantly, people who are or were unsheltered. g. Presentation of initial findings to City Staff and Homeless Ad Hoc Phase 2: Creation, Outreach and Presentation of Homeless Action Plan – 343 Hours Total
1. Analyze feedback (in person meetings, zoom, Conference, emails, etc.) a. Summarize key findings of the unsheltered homeless population’s needs and system analysis in a written report.
b. Providing an initial feasibility recommendation as to the financial viability of a Navigation Centers.
c. Providing a recommendation of the number of needed shelter and shelter beds, based on existing shelter and transitional housing options, including any new beds/units anticipated for completion in the next 24 months.
d. Develop multiple options/recommendations for addressing the identified unmet needs. e. Analyzing and providing recommendations on the most strategic use of a Navigation Center as a new resource to enhance the region’s systematic response to homelessness. Community outreach and validation.
2. Write feasibility study
a. Direct Services (In person meeting, zoom, conference, emails, etc.) Coordination with City of Staff and member agencies for the execution of a sustainability plan outlining best path forward for ATTACHMENT 1
WWW.RPM-TEAM.COM
the City’s navigation center with an expansion plan in preparation for future growth of the City navigation center and all those in need and being served.
1. Type and Size of Housing Navigation Center
2. Location and Housing Navigation Center
3. Goals and Services of the Housing Navigation Center
4. Development and Operational Costs
5. Funding and Grant Opportunities
6. Suggested Development Timeline
v. Mentoring and working in partnership with the City and member agencies a. Deliver a written report on our findings and make recommendations, including likely capital costs, estimated operating expenses, and ongoing funding sources. b. Providing an initial feasibility recommendation as to the financial viability of Navigation Centers, transitional shelters, and emergency shelters. c. Produce a final recommendation for a short-term and long-term operation’s plan that is financially sustainable and trauma-informed, completing no later than one calendar year. d. Provide concrete, well-defined recommendation(s) that include specifics on services, staffing, and facilities, as applicable. This will include 3 to 4 examples where these recommendations have been implemented in other communities, and the impact on the unsheltered homeless population. Recommendations will include specificity on the number of individuals to be served, the services to be provided, staffing levels and required skills, and an estimate of the cost of providing those services.
e. Presentation to City staff, Homeless Ad Hoc and City Council Firm Timeline: RPM is available to complete all tasks described in RFP in 8 months. Please see timeline and hours associated with tasks:
Total Flat Fee - 463 Hours for 8 months of Consulting Services $92,600 Name Hours Duration Start Finish Fee
Project Initiation and Scope 20 Hours 3 weeks TBD TBD $4,000 Outreach 100 Hours 8 weeks TBD TBD $20,000
Analyze Information 100 Hours 8 weeks TBD TBD $20,000
Write Feasibility Study 243 Hours 13 weeks TBD TBD $48,600 Total: 463 Hours 32 Weeks TBD TBD $92,600
ATTACHMENT 1
WWW.RPM-TEAM.COM
Comments/Questions on the City Standard Service Provider Agreement
RPM has reviewed the City’s standard Professional Service Agreement, Exhibit A, and has no comments.
The PSA lists insurance requirements to be found on “Attachment 4”, but RFP did not include “Attachment 4”. RPM maintains general liability and professional liability insurance and will furnish certificates when requested.
ATTACHMENT 1
12 ATTACHMENT 3
INSURANCE
ATTACHMENT 1
05/14
EXHIBIT 1
Insurance Requirements for Professional Services
INSURANCE REQUIREMENTS
Consultants shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, employees or subcontractors.
Minimum Limits of Insurance: Coverage shall be at least as broad as:
Commercial General Liability
Commercial General Liability Insurance with $2,000,000 minimum limit per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Commercial General Liability Additional Insured Endorsement naming the following as insured on 2001 or earlier issued endorsement forms:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.
Automobile Liability
If the vehicles are brought onto city facilities, covering any auto, or of Contractor has no owned autos, hired, and non-owned autos, the Contractor shall maintain automobile liability with limits no less than:
Automobile Liability Insurance with $1,000,000 minimum limit per accident for bodily injury and property damage.
Automobile Liability Additional Insured Endorsement naming the following as additional insured:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.
Worker’s Compensation
As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Professional Liability (Errors and Omissions)
Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate
Other Insurance Provisions:
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Manteca, its officers, officials, employees, agents and volunteers are to be covered as insured’s as respect to: liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 and CG 20 37 if completed operations coverage is required.
2. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers, shall be excess of the Consultant’s insurance and shall not contribute with it.
ATTACHMENT 1
05/14
3. The applicant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City of Manteca.
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City of Manteca reserves the right to require complete, certified copes of all required insurance policies, including endorsements required by these specifications, at any time.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Manteca
Waiver of Subrogation
Consultant hereby grants to The City of Manteca a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that The City of Manteca is an additional insured on insurance required from subcontractors.
SPECIAL RISKS OR CIRCUMSTANCES
The City of Manteca reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances.
ATTACHMENT 1