Attachment 4 - Original Agreement, Amendment No. 1, and Amendment No. 2

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AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this ( A-1- day of _ AU4 , 207-1 , by and between the CITY OF MANTECA, a public body, corporate and politic (" City") and ECS Imaging, Inc., a California corporation (" Consultant").

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.

C. City desires to retain Consultant to render the professional services set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the Information Management services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated March 10, 2021, and attached hereto as Attachment 1. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the Information Management services is sometimes referred to herein as " the Project."

2. Work Throu Citv Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.

3. Time of Performance. Consultant' s services will commence upon execution of this Agreement and shall be completed in accordance with the Schedule of Activities, attached hereto as Attachment 1. All work shall be completed no later than June 30, 2022. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.

4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed FORTY- FIVE THOUSAND DOLLARS ($ 45, 000).

Payment by City under this Agreement shall not be deemed a waiver of any defects, even ifthose defects were known to the City at the time of payment.

ATTACHMENT 4

5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant' s bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. Payments may_ be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term " Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without the City' s prior written authorization.

7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 15 days' prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.

8. Ownership of Documents, Confidentiality.

A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course ofimplementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant' s expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.

B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City' s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant' s services are rendered, or any publicity pertaining to the Consultant' s services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City' s prior written consent.

PA
ATTACHMENT 4

9. Consultant' s Books and Records.

A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.

B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant' s address specified in Section 16 of this Agreement.

D. Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant' s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant' s representatives, or Consultant' s successor -in - interest.

10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City' s employees, and Consultant expressly waives any claim it may have to any such rights.

11. Interest of Consultant.

A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the area covered by this Agreement, or any other source of income, interest in real property, or investment that .would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further represents that, in the performance of its duties hereunder, no person having any such interest shall perform any services under this Agreement.

B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
ATTACHMENT 4
2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel.

FPPC Reg. 18700( a)( 2).)

12. Professional Ability of Consultant.

A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.

Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant' s field of expertise.

B. The primary provider of the services required by this Agreement shall be ECS Imaging, Inc. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City' s prior written consent.

13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.

15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect including any and all costs and expenses in connection therewith), arising out of Consultant' s performance of this Agreement, or Consultant' s failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct ofthe City, its officers, agents, employees, or volunteers.

16. Insurance Requirements.

A. Job specific insurance requirements can be found on the attached Attachment

2. Other insurance provisions can be found below:

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best' s rating of no less than A:VII and shall be endorsed with language substantially as follows:
1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with ATTACHMENT 4
respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work.
2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self -insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. 3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits ofliability ofthe insuring company. 4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. 5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers. 6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 1185 or both CG20101001 and CG 20 37 10 01.

C. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self -insured retentions.

D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.

Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term ofthis Agreement.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

Ifto City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Cassandra Tilton
ATTACHMENT 4
If to Consultant: ECS Imaging, Inc.
5905 Brockton Avenue, Suite C
Riverside, CA 92506- 2416
Attention: Pete Herschelman

18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts,. memoranda, and representations, are superseded in their entirety by this Agreement.

19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.

21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.

22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

23. Controlling- Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.

24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ ENDISPUTE (" JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five ATTACHMENT 4
mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. Ifthe dispute remains unresolved after mediation, either party may commence litigation.

26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.

27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.

28. Prohibited Interests.

A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

B. For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. Equal Opportunity Emplo anent. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

30. Precedence. In case of conflict between Consultant' s Proposal/ Consultant' s attachments and the City' s Agreement/City' s attachments, the City' s Agreement and City' s attachments shall take precedence over Consultant' s proposal/ Consultant' s attachments.

ATTACHMENT 4
This Space Purposely Left Blank
ATTACHMENT 4
TO EFFECTUATE THIS AGREEMENT, each ofthe parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page I above.

CITY OF MANTECA:

M. G. Harden,
Interim City Manager
ATTEST:
cuv-O
Cassandra Candini- Tilton,
Director of Legislative Services
COUNTERSIGNED:

Jared rosen,
Actin inevor of Finance
COUNTERSIGNED:

CONSULTANT:

ECS Imaging, Inc.

Tire rranie gl*Considiant/lbrm nf'oiganizatit»:)«
By: _
Signature)
Tir)e name and title)
By:
ttrre)
Type frame wid title)
Address: 5905 Brockton Ave., Suite C
Aaron Slater,
Director of Employee Services & Engagement
Telephone:

APPROVED AS.TO FO
L. David Nefc
City Attorney
Riverside, CA 92506- 2416
950 787- 8768
ATTACHMENT 4
ATTACHMENT 1

CONSULTANT' S PROPOSAL
10 ATTACHMENT 4
Q4 2020 V1
Quotation For Quote Info
Name: Cassandra Candini - Tilton Date: 3/ 10/ 2021 rev 5/ 14/21 Title: City Clerk Quote Number: 031021 ps
Company: City of Manteca Valid Through 7/ 1/ 2021
Address: Terms: net 15
Phone: Account Manager: Pete H
E- mail: Phone:

E- mail:

Description of Product and Services
Products and Services
Professional Services
Refinements of existing Automations 7, 200.00 1 7, 200.00 PRA, Contract WF)
New Automations Contingency 8, 100. 00 1 8, 100. 00
for addl Forms & workflows as directed by City)
FilePlan Configurations 21, 600. 00 1 21, 600.00
PW, Engineering, Recreation & Corn Svcs, CDD, Econ Dev, Attourney) Additional user licenses ( as needed) 5, 400. 00 1 S, 400.00 User Training as needed 2, 700. 00 1 2, 700.00
New & existing staff- search, scan/ index, participate in approval routing) Proposed amounts are intended as not to exceed amount. For budget purpc ECS will complete as much as possible within each of the proposed line item Subtotal $ 45, 000. 00
Special Terms
Drices quoted are based on current information as directed by City. Final details for Project Scope( s) are still to be determined during Consulting ession by ECS & with City Key Staff. City has up to 20 hours Gold support included in the annual support agreemetn available for additional needs 511:n ii rpri
Tax Rate Software Only ( Download Only)
Subtotal $ 45, 000. 00

0. 00% Tax $
Shipping $
Billing Terms Total $ 45, 000. 00
All Software and Annual Maintenance is billed 100% at project start. Services are billed 50% upfront minimally with remaining Services as incurred.

ATTACHMENT 4
ATTACHMENT 2

INSURANCE
ATTACHMENT 4
o o® CERTIFICATE OF LIABILITY INSURANCE
DATE( MMlDDmYY)
06/ 14/ 2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

PRODUCER

CONTACT
NAME: Ian_ Sadler
Boyd, Shackelford, Barnett & Dixon, LLC PHONE FAX
5800 Granite Parkway Ste 350 N

E- MAIL
E ; ( 972) 767- 2811 A/ C, No:( 214) 988- 5196
ADDRESS: jedwards@bsbdgroup. com
Plano TX 75024
INSURERS AFFORDING COVERAGE NAIC #
INSURERA: Beazley Insurance Company, Inc 37540
INSURED ( 951) 787- 8768
INSURERB:

ECS Imaging, Inc

INSURER C
5905 Brockton Ave Ste C INSURERD:

Riverside CA 92508 INSURERE: _
rnvooer+- Pc CFaTIFICaTP IMIMRPR• r ,-r Tn 2ASQ6 RFVISInN NIIMRFRTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSRR
TYPE OF INSURANCE10L

ADDL SUBR

POLICY NUMBER

POLICY EFF POLICY EXP
MM DD YYl MM/ DD Y
LIMITS

COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE
CLAIMS -MADE 7 OCCUR DAMAGETO PREMISES Ea oocurence
MED EXP ( Any one person)

PERSONAL& ADV INJURY
GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE

PRODUCTS - COMP/ OP AGG
PRO

POLICY JECT LOC
L] OTHER:

AUTOMOBILE LIABILITY

COMBINED SINGLE LIMIT
Ea accident
ANY AUTO BODILY INJURY ( Per person)

OWNED SCHEDULED

AUTOS ONLY AUTOS
BODILY INJURY ( Per accident)

PROPERTYDAMAGE
Per accident

HIRED NON -OWNED

AUTOS ONLY AUTOS ONLY

UMBRELLA LIAB OCCUR EACH OCCURRENCE

EXCESS LIAB CLAIMS - MADE AGGREGATE
DED RETENTION$

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY Y / N

ANYPROPRIETOR/ PARTNER/ EXECUTIVE

STATUTE ER
E. L. EACH ACCIDENT
OFFICERIMEMBER EXCLUDED? N/ A Mandatory
in NH) E. L. DISEASE - EA EMPLOYEE I
E. L. DISEASE - POLICY LIMIT If
yes, OFdescribe under DESCRIPTION
OPERATIONS below I A
Professional E&O Liabilit VG00004828AA 03/ 11/ 2021 03/11/ 2022 Each Claim 2,
Limit of Liability 000, 000 A
Cyber/ Network Liability VG00004828AA 03/ 11/ 2021 03/ 11/ 2022Each Claim Limit of Liability 21000,
000 DESCRIPTION
OF OPERATIONS LOCATIONS / VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if more space is required) GtKIIFIL:

AIt MULUtK 1., A1Vl, CLLNI1V1Y SHOULD

ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Manteca 1001
W. Center St. AUTHORIZED REPRESENTATIVE Manteca
CA 95337 1988-
2015 ACORD CORPORATION. All rights reserved. ACORD
25 (2016/ 03) The ACORD name and logo are registered marks of ACORD Page 1 of 1
ATTACHMENT 4
POLICY NUMBER: 72 SBA KT6798
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNER, LESSEES OR CONTRACTOR
VERNON, CA 90058

CITY OF MANTECA PD, ITS OFFICERS, OFFICIALS, EMPLOYEES, AGENTS 1001 W CENTER ST
MANTECA, CA 95337

LAWNDALE ELEMENTARY SCHOOL DISTRICT
4161 W 147TH ST
LAWNDALE CA 90260- 1709
Form IH 12 00 1185 T SEQ. NO. 004 Printed in U. S. A. Page 002 ( CONTINUED ON NEXT PAGE) Process Date: 07/ 16/ 20 Expiration Date: 10/ 01/ 21
ATTACHMENT 4
THEwl

HARTFORD
City Of Manteca
1001 W CENTER ST
MANTECA CA 95337

THE HARTFORD

BUSINESS SERVICE CENTER
3600 WISEMAN BLVD
SAN ANTONIO TX 78251
Account Information:

Policy Holder Details: ECS IMAGING, INC.

June 14, 2021
Q
Contact Us
Business Service Center
Business Hours: Monday - Friday
7AM - 7PM Central Standard Time)
Phone: ( 866) 467- 8730
Fax: ( 888) 443- 6112
Email: aaencv. services(( D-thehartford. com
Website:. hftr)s:// business. thehartford. com
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns.

Sincerely,
Your Hartford Service Team
WLTRO05
ATTACHMENT 4

CERTIFICATE OF LIABILITY INSURANCE

DATE ( MM/ DD/ YYYY)
06/ 14/ 2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

PRODUCER CONTACT

HUB INTERNATIONAL INS SVCS INC/ PHS
72165935
NAME:

PHONE ( 866) 467- 8730
A/C, No, Ext):

F/ ( 888) 443- 6112
A/C, No):

The Hartford Business Service Center
3600 Wiseman Blvd E- MAIL
San Antonio, TX 78251 ADDRESS:

INSURER( S) AFFORDING COVERAGE NAIC#
INSURED INSURERA: Sentinel Insurance Company Ltd. 11000 ECS IMAGING, INC. INSURERB:
5905 BROCKTON AVE STE C

INSURER C
RIVERSIDE CA 92506- 1887

INSURER D

INSURER E
INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

INSR

TYPE OF INSURANCE ADDL SUBR

POLICY NUMBER

POLICY EFF
MM DDrYYYY)

POLICY EXP
IMMrDDIYYYYI
LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 2, 000, 000 CLAIMS- MADE-1OCCUR DAMAGE TO RENTED
PREMISE c urr
1, 000, 000
X General Liability MED EXP (Any one person) 10, 000
A X 72 SBA KT6798 10/ 01/ 2020 10/ 01/ 2021 PERSONAL 8, ADV INJURY 2, 000, 000 GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 4, 000, 000

POLICY PRO LOC
JECT Fx PRODUCTS - COMP/ OP AGG 4, 000, 000
OTHER:

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
EA g; 2dvflt)
2, 000, 000
ANY AUTO BODILY INJURY (Per person)

A ALL OWNEDF SCHEDULED
AUTOS AUTOS 72 SBA KT6798 10/ 01/ 2020 10/ 01/ 2021 BODILY INJURY ( Per accident) PROPERTY DAMAGE X Per accident) HIRED NON -OWNED
AUTOS rx AUTOS
UMBRELLA LIAB X OCCUR EACH OCCURRENCE 2, 000, 000
AGGREGATE 2, 000, 000 A
EXCESS LIAB MADIEs- 72 SBA KT6798 10/ 01/ 2020 10/ 01/ 2021 DED X RETENTION $ 10,000

WORKERS COMPENSATION PER I
OTHAND EMPLOYERS' LIABILITY STATUTE ER
E. L. EACH ACCIDENT ANY YIN

PROPR I ETO R/ PARTN ER/ EXEC U TIVE
OFFICER/ MEMBER EXCLUDED?
NIA
E. L. DISEASE - EA EMPLOYEE
Mandatory in NH)
If yes, describe under E. L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS below
OFOPERAT/ ONS/ LOCATIONS/ VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached If more space is required) rDERIPTION se usual to the Insured' s Operations. Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this y.

CERTIFICATE HOLDER CANCELLATION
City Of Manteca SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 1001 W CENTER ST BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED MANTECA CA 95337 IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 ( 2016/ 03)
1988- 2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
ATTACHMENT 4
Accwbr CERTIFICATE OF LIABILITY INSURANCE y Acct#: 2405923

DATE( MM/ DD/ YYYY)
6/ 15/ 2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

PRODUCER
Lockton Companies, LLC
3657 Briarpark Dr., Suite 700
Houston, TX 77042
CONTACT 888- 828-8365

PHONE TFAX
A/c Noll:

ADDRESS: E- MAIL
INSURERS AFFORDING COVERAGE NAIC #
INSURER A : Ace American Insurance Co. 22667

INSURED
ECS IMAGING, INC. INSURER B :
5905 BROCKTON AVE STE C INSURER C :

RIVERSIDE, CA 92506-1887

INSURER D
INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

INSR LTR TYPE OF INSURANCE

ADDL SUBR

POLICY NUMBER

POLICY EFF
MM DD

POLICY EXP

MM/ DD/YYYY LIMITS

COMMERCIALGENERAL LIABILITY CLAIMS -

MADE OCCUR EACH

OCCURRENCE DAMAGE

TO RENTED PREMISES
Ea occurrence MED
EXP (Any One person) PERSONAL &

ADV INJURY GEN'
L AGGREGATE LIMIT APPLIES PER: POLICY
PRO
LOC
OTHER: JECT

GENERAL

AGGREGATE PRODUCTS -

COMP/ OP AGG AUTOMOBILE

LIABILITY ANY

AUTO ALL

OWNED SCHEDULED AUTOS

AUTOS NON -

OWNED HIREDAUTOS

AUTOS COMBINED
SINGLE LIMIT Ea
accident BODILY
INJURY (Per person) BODILY
INJURY (Per accident) n
DAMAGE

UMBRELLA PROPERTY

LIAB EXCESS

LIAB OCCUR

CLAIMS -

MADE EACH

OCCURRENCE AGGREGATE
DED

I I RETENTION A

WORKERS

COMPENSATION AND

EMPLOYERS' LIABILITY Y /
N ANY

PROPRIETOR/ PARTNER/ EXECUTIVE OFFICER/
MEMBER EXCLUDED' Mandatory
in NH) If
yes,
OF
describe under DESCRIPTION
OPERATIONS below NIA
X C68751445 10/ 1/2020 10/ 1/2021 PER
OTH- X
STAT TE ER E.

L. EACH ACCIDENT 1, 000, 000 E.

L. DISEASE - EA EMPLOYE 1, 000, 000 E.

L. DISEASE - POLICY LIMIT 1, 000, 000 DESCRIPTION
OF OPERATIONS / LOCATIONS! VEHICLES ( ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) WAIVER OF SUBROGATION IN FAVOR OF to City of Manteca WHEN REQUIRED BY WRITTEN CONTRACT. CERTIFICATE

HOLDER CITY
OF MANTECA 1001
W. CENTER STREET MANTECA,
CA 95337 CANCELLATION
SHOULD

ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED

REPRESENTATIVE ACORD
25 (2016/ 03) The ACORD name and logo are registered marksof ACORD ATTACHMENT 4
Workers' Compensation and Employers' Liability Policy
Named Insured Endorsement Number
Insperity, INC. UC/ F
ECS IMAGING, INC. Policy Number
19001 Crescent Springs Drive Symbol: RWC Number: C68751445 Kingwood, TX 77339
Policy Period Effective Date of Endorsement
10/ 1/ 2020 TO10/ 1f2021 10/ 1/ 2020
Issued By ( Name of Insurance Company)
Ace American Insurance Co.

Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy.

CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3. A. of the Information Page.

We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule, where you are required by a written contract to obtain this waiver from us.

You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

Schedule

1. ( X) Specific Waiver
Name of person or organization:

City of Manteca
1001 W. Center Street
Manteca, CA 95337
Blanket Waiver
Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver.

2. Operations:

3. Premium:

The premium charge for this endorsement shall be INCLUDED percent of the California premium developed on payroll in connection with work performed for the above person( s) or organization( s) arising out of the operations described.

4. Minimum Premium: INCLUDED
u onze epresen a roe
WC 99 03 22
ATTACHMENT 4
AMENDMENT No. 1
ATTACHMENT 4
AMENDMENT NO. I TO THE PROFESSIONAL

SERVICES AGREEMENT BETWEEN THE

CITY OF MANTECA AND ECS IMAGING
This Amendment No. 1 (" Amendment") to Agreement# C2021- 82 (" Agreement') between the City of Manteca and " Consultant," is made and entered into this 3e `' day of 202L, by and between " Consultant' a California corporation (" Consultant') and the City of Manteca, a municipal corporation (" City").

RECITALS
A. On July 1, 2021, the City of Manteca approved an Agreement with Consultant to provide professional services for Information Management.

B. City now desires to amend the Agreement in order to extend the term of services to be undertaken by the Consultant.

C. Consultant represents that it has the necessary professional skills and experience to satisfactorily provide consulting services in a timely manner.

D. City desires to engage Consultant for the purposes of completing the scope of services identified.

NOW, THEREFORE, the parties hereby agree as follows:

1. Paragraph 2 of the Agreement is hereby amended to read as follows:
462. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than June 30, 2023.

2. Except as otherwise provided in this Amendment, the Agreement shall continue in full force and effect.
1 ATTACHMENT 4

THIS SPACE INTENTIONALLY LEFT BLANK
2 ATTACHMENT 4
TO EFFECTUATE THIS AMENDMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF IANTECA: CONSULTANT:
ni un n Type nanie ofConsultantforin oforganization)'
erim Ci y Man ler
ATTEST: By:

Signature)
Cassan andini- Tilton, Type name and title)
Director Legislative Services
COUNTERSIGNED: By:

Signature)
Bret4Vi4neii, Jay-J
Type name and title)
Director- of-Firranee p-critt, F,n. xtc V% f(' 4e
COUNTERSIGNED: Address:

VYl 42::

Dawn Cortesi,
Interim Director of Human Resources Telephone:

APPROVED AS TO FORM:

JDavid Nefouse,
City Attorney
3 ATTACHMENT 4
TO EFFECTUATE TI iIS AMENDMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page I above.

CITY OF i17ANTh: CA: CONSULTANT:

Toni Lundgren Mpe nume gfConsultunNfn- In ofortu)ji_uliau' Interim City Manager
ATTEST: Bv:

Si miture)
Cassandra Candini- Ti Iton, lye name and lisle)
Director of Legislative Services
I
COUNTERSIGNED: By: /
Z-6_
L& O I ( Av"i
Bret 1 larmon. 7i fie name umllisle)
Director of Finance
COUNTERSIGNED: Address: 9t fro AV,
c' 25/ r fA Q2So IR
Dawn Cortesi,
Interim Director of 1- luman Resources Telephone: 7'
APPROVED AS TO FORIW:

L. David NefouSe.

City Attomev
3 ATTACHMENT 4
MM YY ACRE® CERTIFICATE OF LIABILITY INSURANCE DA05/ s 1 DDrr7/ 202 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed.

PRODUCER CONTACT
Boyd, Shackelford, Barnett & Dixon, LLC PHONE
Ian Sadler
FAX
5800 Granite Parkway Ste 350 972) 767- 2811 AIC No:( 214) 988- 5196

E- MAIL
Plano TX 75024
ADDRESS: jedwardsgbsbdgroup. com
INSURERS AFFORDING COVERAGE NAIC p
INSURERA: Beazley Insurance Company, Inc 37540
INSURED 951) 787- 8768
INSURERB:

ECS Imaging, Inc
INSURER C:
5905 Brockton Ave Ste C
INSURERD:

Riverside CA 92508 INSURERE:

INSURER F:

COVERAGES CERTIFICATE NUMBER: Cart ID 32806 REVISION NUMBER:

INSR

LTR TYPE OF INSURANCE

ADDL SUER

POLICY NUMBER MMIDDPOLICYNYYY MM/ DD/ YYYY LIMITS
COMMERCIAL GENERAL UABILITY EACH OCCURRENCE $

CLAIMS- MADE OCCUR PREM

DAMAGE RENTED
PREMISES Ea occurrence $
MED EXP( Any one person) $
PERSONAL& ADV INJURY $
GEN' L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $
POLICY PROJECT LOC PRODUCTS- COMP/ OPAGG $
OTHER:

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
Ea accident
ANYAUTO BODILY INJURY( Per person) $

OWNED SCHEDULED
BODILY INJURY( Per accident) $ AUTOS ONLY AUTOS

HIRED NON- OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY Per accident 1 L I UMBRELLA LIAB OCCUR EACH OCCURRENCE

EXCESS LIAB HCLAIMS- MADE AGGREGATE
DED I I RETENTION$
WORKERS COMPENSATION PER OTH.

AND EMPLOYERS' LIABILITY Y/ N

STATUTE I I ER
ANYPROPRIETOR/ PARTNER/ EXECUTIVE E. L. EACH ACCIDENT
OFFICERMEMBER EXCLUDED? NIA
Mandatory In NH) E. L. DISEASE- EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E. L. DISEASE- POLICY LIMIT $ A Professional E& O Liabilit VG00004828AB 04/ 10/ 2022 04/ 10/ 2023Each Claim Limit of $ 2, 000, 000 Liability
A Cyber/ Network Liability VG00004828AB 04/ 10/ 2022 04/ 10/ 2023Each Claim Limit of $ 2, 000, 000 Liability
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES( ACORD 101, Additional Remarks Schedule, may be attached If more space is required)

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Manteca
ACCORDANCE WITH THE POLICY PROVISIONS.
1001 W. Center St. AUTHORIZED REPRESENTATIVE
Manteca CA 95337
1988- 2015 ACORD CORPORATION. All rights reserved.

ACORD 25( 2016/ 03) The ACORD name and logo are registered marks of ACORD

Page 1 of 1 ends

ATTACHMENT 4

THE HARTFORD

BUSINESS SERVICE CENTER
THE 3600 WISEMAN BLVD
HARTFORD SAN ANTONIO TX 78251 September 2, 2021
City Of Manteca
1001 W CENTER ST
MANTECA CA 95337
Account Information:

Business Service Center
Business Hours: Monday- Friday
7AM- 7PM Central Standard Time)
Phone: ( 866) 467- 8730
Fax: ( 888) 443- 6112
Email: agency. services( c-) thehartford. com
Website:. https:// business. thehartford. com
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns.

Sincerely,
Your Hartford Service Team
WLTRO05
ATTACHMENT 4

CERTIFICATE OF LIABILITY INSURANCE

DATE( MMDD/ YYYY)
A+C'O 2C7
09/ 02/ 2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

PRODUCER CONTACT
HUB INTERNATIONAL INS SVCS INC/ PHS NAME:
72165935
PHONE 866) 467- 8730 FAX ( 888) 443- 6112
AIC, No, Ed): AIC, No):

The Hartford Business Service Center
3600 Wiseman Blvd E- MAIL
San Antonio, TX 78251 ADDRESS:

INSURER( S) AFFORDING COVERAGE NAIC#
INSURED INSURERA: Sentinel Insurance Company Ltd. 11000 ECS IMAGING, INC. INSURER B:
5905 BROCKTON AVE STE C
RIVERSIDE CA 92506- 1887
INSURERC:

INSURER D:

INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W1TH RESPECT TO WHICH THIS

INSP

TYPE OF INSURANCE ADDL SUBR POLICY NUMBER

POLICY EFF POLICY EXP
LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 2, 000, 000 CLAIMS- LIADE-1OCCUR DA I GE TO RENTED 1, 000, 000
PREMISES( Ea occurr- ncc)
X General Liability MED EXP( Any one person) 10, 000
A X 72 SBA KT6798 10/ 01/ 2021 10/ 01/ 2022 PERSONAL 6 ADV INJURY 2, 000, 000 GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 4, 000, 000 JECT
POLICY
PROLOC PRODUCTS- COMP/ OP AGG 4, 000, 000
OTHER:

AUTOMOBILE LIABILITY

COMBINED SINGLE LIMIT
2, 000, 000
Ea accident
ANY AUTO BODILY INJURY( Per person)
A

ALL OWNED SCHEDULED
72 SBA KT6798 10/ 01/ 2021 10/ 01/ 2022 BODILY INJURY( Peraccident)

AUTOS AUTOS

HIRED NON-OWNED PROPERTY DAMAGE
X
AUTOS
X
AUTOS Per accident)

UMBRELLA LIAB X
OCCUR EACH OCCURRENCE 2, 000, 000
EXCESS LIAB CLAIMSAGGREGATE 2, 000, 000 A MADE 72 SBA KT6798 10/ 01/ 2021 10/ 01/ 2022 DE X I RETENTION$ 10, 000
WORKERS COMPENSATION IPER OTHAND EMPLOYERS' LIABILITY T T ANY YIN EL. EACH ACCIDENT

PROPRI ETOR/ PARTN ER/ EXECUTIVE
OFFICERIMEMBER EXCLUDED?
N/ A
E. L. DISEASE EMPLOYEE
Mandatory in NH)
If yes, describe under E. L. DISEASE- POLICY LIMIT
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES( ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Those usual to the Insured' s Operations. City of Manteca is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy.

ACORD 25( 2016/ 03) The ACORD name and logo are registered marks of ACORD ATTACHMENT 4
POLICY NUMBER: 72 SBA KT6798 14
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNER, LESSEES OR CONTRACTOR
VERNON, CA 90058

CITY OF MANTECA PD, ITS OFFICERS, OFFICIALS, EMPLOYEES, AGENTS 1001 W CENTER ST
MANTECA, CA 95337

LAWNDALE ELEMENTARY SCHOOL DISTRICT
4161 W 147TH ST
LAWNDALE CA 90260- 1709
LOC/ BLDG 001/ 001

CITY OF LAKEWOOD
5050 CLARK AVE
LAKEWOOD, CO 90712

ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVE
FOUNTAIN VALLEY, CA 92708

CITY OF COSTA MESA
77 FAIR DR
COSTA MESA, CA 92626
Form IH 12 00 11 85 T SEQ. NO. 004 Printed in U. S. A. Page 002 ( CONTINUED ON NEXT PAGE) Process Date: 07/ 16/ 21 Expiration Date: 10/ 01/ 22
ATTACHMENT 4
AMENDMENT No. 2
ATTACHMENT 4
CZ0211 - F2,- 4 Z.

AMENDMENT NO. 2 TO THE PROFESSIONAL

SERVICES AGREEMENT BETWEEN THE

CITY OF AIANTECA AND ECS IMAGING
This Amendment No. 2 (" Amendment") to Agreement # C2021- 82 (" Agreement') between the City of Manteca and " Consultant," is made and entered into this " day of 2023, by and between " Consultant' a California corporation (" Consultant') and the City Wf Manteca, a municipal corporation (" City").

RECITALS
A. On July 1, 2021, the City of Manteca approved an Agreement with Consultant to provide professional services for Information Management.

B. City now desires to amend the Agreement in order to increase the term and dollar of services to be undertaken by the Consultant.

C. Consultant represents that it has the necessary professional skills and experience to satisfactorily provide consulting services in a timely manner.

D. City desires to engage Consultant for the purposes of completing the scope of services identified.

NOW, THEREFORE, the parties hereby agree as follows:

1. Statement of Work. Attachment 1 to the Agreement is hereby amended by adding the tasks set forth in Attachment 1 to this Amendment, attached hereto and incorporated herein by reference, " Statement of Work and Activities # 2".

2. Paragraph 2 of the Agreement is hereby amended to read as follows:
462. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than December 31, 2023.

3. Paragraph 3 of the Agreement is hereby amended to read as follows:
643. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Attachment 2, which is incorporated herein by reference. In addition to the Compensation for the Agreement, compensation for Amendment No. 2 services shall in no event exceed 30,000 ( THIRTY THOUSAND DOLLARS) without additional authorization from the City. In no event shall total compensation for work performed pursuant to this Agreement and Amendment No. 2 exceed $ 75, 000 ( SEVENTY FIVE 1 ATTACHMENT 4
THOUSAND DOLLARS) without additional authorization from the City.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment."

4. Except as otherwise provided in this Amendment, the Agreement shall continue in full force and effect.

THIS SPACE INTENTIONALLY LEFT BLANK
2 ATTACHMENT 4
TO EFFECTUATE THIS AMENDMENT, each of the parties has caused this Agreement to be executed by its duly authorized reprejentative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF NIANTECA: CONSULTANT:

Toni Pundgren Type name of Consultant/ form of organization), Interim City Manager
ATTEST: By: 1—,
Signature)
4Dirc dra Candini- Tilton, Type name and title)
r of Legislative Services
COUNTERSIGNED: By:

Signature)
Jar ansen, Type name and title)
Deputy Director of Finance
COUNTERSIGNED: Address: "-)
0 ( C
D n Cortese,
Interim Director of Human Resources Telephone:

II
APPROVED AS 0 FO N1
L. David Ne ouse.

City Attorney
3 ATTACHMENT 4
ATTACHMENT 1

STATEMENT OF WORK
4 ATTACHMENT 4
ECS IMAGING, INC. Statement of Work
r
PIDRLD CLASS SOLUTION PRDVIDER City of Manteca
Contract Workflow
Scope Description
The scope of this project consists of the creation of a contract routing process using Laserfiche Forms and Workflow and installation of DocuSign for signature capture. The process will involve 6 separate intake forms to collect contract data per contract type, workflow to populate information into the contract document, approval routing for 3 separate conditions, and an integration with DocuSign to allow users to capture signatures in DocuSign. The process will allow users to submit a contract for approval with the option to upload supporting documentation, allow users to edit the contract document, and allow the Clerk' s office to manually push the contract to DocuSign for signature capture. The process will archive all executed contracts and supporting documentation to the Laserfiche repository with assigned metadata and apply retention. This process will be for internal City users. Training will be provided to staff on how to use the process.

Scope Definition
The following scope of the project includes:

Initial Project Planning
o Review of project requirements, project plan creation, timeline development, resource allocation and documentation
Software Configuration
o Create contract workflow
Create 6 Laserfiche Forms for the following contract types:

Amendment
Professional Design Services Agreement
Professional Services Agreement
Construction Contract
Short Form Public Works Agreement
Other— This option is if the City has a contract filled out and just needs to be routed for approval.

All forms, excluding the Other type, must embed iFrame of Laserfiche repository so users can update contract in a Word.doc format during approval process.

All forms must allow the option to upload supporting documents, i. e. Insurance.

All forms must route to one of the 3 routing options:
10, 000 and if it' s a Clerk Contract
o Clerk Staff QC
o City Clerk
o City Attorney— must have ability to add Approved As To Form stamp
o Risk Management
o Finance
o City Clerk( final approval)
o Email notification sent to Clerk to send contract to DocuSign o Executed contract archived in Laserfiche
10, 000
This information is confidential and proprietary to ECS Imaging, Incorporated. The intent is only for the customer and the of
information
ECS Imaging,
contained
Inc. This
herein(
information
the' Proprietary
shall not be
Information')
published, communicated,
is highly confidential
disclosed
and
or
proprietary
divulged to
to
any
and
person,
constitutes
firm,
trade
corporation
secrets ECS Imaging Inc Y- wale Cl- L-- f, h, r.—*,
or other legal entity, directly or indirectly, without the prior written consent of ECS Imaging, Inc. Management. 1 ATTACHMENT 4
ECS IMAGING, INC. Statement of Work
WORLD- CLASS SOLUTION PROVIDER City of Manteca
Contract Workflow
o Clerk Staff QC
o Department Head
o City Attorney— must have ability to add Approved As To Form stamp
o Risk Management
o Finance
o City Clerk( final approval)
o Email notification to Clerk to send contract to DocuSign o Department Head signs in DocuSign
o Executed contract archived in Laserfiche
10, 000
o Clerk Staff QC
o Dept. Head
o City Attorney— must have ability to add Approved As To Form stamp
o Risk Management
o Finance
o City Clerk( final approval)
o Email notification to Clerk to send contract to DocuSign o City Manager signs in DocuSign
o Executed contract archived in Laserfiche
Software Installation
o Install DocuSign
Install and configure DocuSign with Laserfiche
Training
o Business Process Specific Training
Contract Workflow— how to submit, how to approve, search and retrieval in Laserfiche repository
Project Management
o Professional project management services from ECS
Project plan development
Project status updates
o Documentation
Scope and Requirements documentation
Training Instructions
Business Requirements documentation
Optional Services
Optional Services
o DocuSign Template Configuration
If required by the City for ECS to work directly with vendor to configure DocuSign templates for signatures on each contract type, additional Professional Services will be quoted.

This information is confidential and proprietary to ECS Imaging, Incorporated. The intent is only for the customer and the of
information
ECS
contained herein( the' Proprietary Information') is highly confidential and proprietary to and constitutes trade secrets ECS irfiaging, lnc Imaging, Inc. This information shall not be published, communicated, disclosed or divulged to any person, firm, corporation Y. W- 1d Cl— c.— fi, h, r,,, Id,,
or other legal entity, directly or indirectly, without the prior written consent of ECS Imaging, Inc. Management. 2 ATTACHMENT 4
E CS IMAGING, INC. Statement of Work
WORLD- CLASS SOLUTION PROVIDER City of Manteca
Contract Workflow
Project Duration
The total project duration is estimated to take between 9 to 12 weeks depending on several factors including but not limited to: resource availability, a delay in requirements, hardware limitations, scheduling, and other factors from both ECS and the Client.

Items Out of Scope
The scope of this project does not include the following:

ECS acquisition of server or workstation hardware
Costs associated with troubleshooting CIS or hardware issues related to the workstations or servers
Resolving any issues not related to Laserfiche, including but not limited to Windows permissions, network permissions, network hardware, server or client hardware, or other 3rd party infrastructure hardware or software
Any services not explicitly defined in the statement of services This Statement of Work is based on the City' s current contract templates. Changes to the contract templates during project configuration will require additional Professional Services.

Any items out of scope will be considered as separate labor from the services agreed upon forthis project and may require additional approval and review before proceeding. The project' s primary requirements take precedence over any additional items requested that are out of scope to maintain the project timeline and ensure deliverable expectations are met.

This information is confidential and proprietary to ECS Imaging, Incorporated. The intent is only for the customer and the information contained herein( the' Proprietary Information') is highly confidential and proprietary to and constitutes trade secrets of ECS Imaging, Inc. This information shall not be published, communicated, disclosed or divulged to any person, firm, corporation Imaf.ging, lnc
rw. we. e a. n i....emn. r.oaao
or other legal entity, directly or indirectly, without the prior written consent of ECS Imaging, Inc. Management. 3 ATTACHMENT 4
ATTACHMENT 2

SCHEDULE OF CHARGES
5 ATTACHMENT 4
877- 790- 1600
ECS IMAGING, INC. 5905 Brockton Ave. Ste. C Quote OF. LD CLASC SOLUTION t' ROVIUCi! Riverside, CA92506
wvAv. ECSlmaging. con
Name: Marco Martinez Date: 4/ 6/ 2023
Title: Quote Number: 40623
Company: City of Manteca Valid Through
Address: Terms: Net 15
Phone: Account Manager: Pete H
E- mail: Phone: 925 586 7549
E- mail:

Description of Product and Services
Project Change Order Quote- Revised Contracts Management Configuration Products and Services
PROFESSIONAL SERVICES- Change Order( Contracts Management revision] $ 14, 700. 00 1 $ 14, 700. 00 Revise origianl Contracts Management Configuration as requested by City see SOW& Change Order attached for details)
OPTIONAL ITEM:

If required ECS will work directly with DocuSign vendor to configure DS $ 1, 400. 00 templates with Laserfiche
Subtotal $ 14, 700. 00
Special Terms
Subtotal $ 14, 700. 00
Tax Rate Software Only( Download Only) 0. 00% Tax $
Shipping $
Billing Terms Total $ 14, 700. 00
Hardware, Software, Maintenance, Gold Hours& Projects billed 100% of project start.' Services billed 5O% upfront minimally w1 remoining Services as incurred." Standard Processing fee added to credit card payments." ATTACHMENT 4
ECS IMAGING INC.
877.,
5905
Riverside,
Grvchtvnton
CA
Ai00vc
92506
Stc. C Quote CCC
wo: n'.ECSIui;: ying. com
Name: Marco Martinez Date: 4,121/ 2023 Rev 5- 5-23
Company: City of Manteca Quote Number: 42120234
Phone: Valid Through 613012023
E- mail: Terms: Net 20
Account Manager. Pete H
Phone: 925) 586. 7549
E- mail: Pte^aecvmaom cam
Description of Product and Services
ECS Configuration in contracts Management process: Includes setup and configuration of the OneSpan integration components, creation of the required LF users and groups for the integration, setup of the workflow and custom workflow activities, database setup, setting up the OneSpan connection profile, setup of up to 6 separate signatures( signatures, name, date) and one template for( for dynamic creation in a word document).

Software
Avante includes Workflow and Forms Essentials
OS- IE 1, 000 OneSpan eSignature, Annual Transactions 1, 000- 4, 999 3. 84 1000 $ 3, 840.00 Software Subtotal $ 3, 840. 00
Annual Maintenance and Licensing
OSAE 1, 000 OneSpan eSignature, Annual Transactions 1, 000- 4, 999 1000 $ Annual Maintenance, Subtotal $
Hardware
Hi-s—nn s
Hardware Subtotal $
Professional Services
y
ECSP ECS Turnkey Project Identified in Scope of Work 3, 500.00 1. 00 $ 3, 500.00 OS- Branding$ 1000+ OneSpan eSignature, Branding Total Deals>$ 1, 000 350. 00 1. 00 $ 350. 00 Professional Services Subtotal $ 3, 850. 00
Special Terms
Subtotal $ 7, 690. 00
Tax Rate Software Only( Download Only) 0.000% Tax $
Software is only available via download and is not subject to CA sales tax Shipping $ Total $ 7, 690. 00
Billing Terms:

Hardware, Software, Maintenance, Gold Hours& projects billed 10054 at project start.' Services billed 5036 upfront minimally w/ remaining Services as incurred.' Standard processing fee added to credit card payments.' Gold Annual Priority Remote or Onsite Support Contract Includes o ECS Discounted Gold Support is for on- going services after initial implementation 0 Free admissions to the ECS Annual Customer Conference, User Groups& Webinars o Live Hours of support are 7: 30am- 5: 00pm PST M- F 0 Monthly E- Newsletter o When 5 him minimum is purchased, 1 software version update is Included per year up to 5 o Customers without a Gold Support plan can purchase on- site/ remote hours at$ 250/ hr with his. a 1 Hr minimum for remote support, and an 8 Hr Minimum for onsite, with travel expenses o On- site time is calculated to the nearest half hour; minimum onsite calculation depends on o ECS may allow planned after hours support in rare circumstances. In these cases Gold location and includes Travel time Priority Support will be billed at double the hourly rate o Maximum 4 Hour Response Time- Upgraded from 24 firs with traditional LSAP support o Unlimited Phone and Email Support
Hardware Return Policy:

Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days- a 15% restocking fee may apply. Defective hardware will be exchanged fora replacement per the terms and conditions specified on the product warranty card.

ATTACHMENT 4
677- 790- 1600
ECS IMAGING, INC. 5905srocktonAvc. Ste. c Quote Ui_ i[ l ;' tt.GS ::; ilulll: r { hUVIULf:

Rivcrsidc, CA92506
v ww.ECSlmayiny. com
Name: Marco Martinez Date: 5/ 11/ 2023
Title: Acting Assistant City Clerk/ Records Manager Quote Number: 51120230 Company: City of Manteca Valid Through 6/ 30/ 2023
Address: Terms: Net 20
Phone: Account Manager: Pete H
E- mail: Phone: 925) 586- 7549
E- mail:

Description of Product and Services
ECS to configure Move Out Laserfiche Form for Finance Utilities. ECS Professional Services Includes standard consultation, design, building, simple 1 step approval routing, testing, up to 2 revisions, and brief overview training for users on how to. use the form.

Products and Services
ECS Professional Services 4, 200.00 1 $ 4, 200.00
Subtotal $ 4, 200. 00
Special Terms
Subtotal $ 4, 200. 00
Tax Rate Software Only( Download Only) 0. 00% Tax $
Shipping $
Billin¢ Terms Total $ 4, 200. 00
Hardware, Software, Maintenance, Gold Hours& projects billed 100% of project start.' Services billed 5096 upfront minimally w/ remaining Services as incurred." Standard Processing fee added to credit cord payments."
ATTACHMENT 4
ATTACHMENT 3

INSURANCE
6 ATTACHMENT 4

THE HARTFORD

BUSINESS SERVICE CENTER
THE 3600 WISEMAN BLVD
HARTFORD SAN ANTONIO TX 78251 May 10, 2023
City of Manteca
1001 W CENTER ST
MANTECA CA 95337
Account Information:

Need Help?
Chat online or call us at
866) 467- 8730.

We're here Monday- Friday.

Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns.

Sincerely,
Your Hartford Service Team
WLTR005
ATTACHMENT 4

CERTIFICATE OF LIABILITY INSURANCE

DATE( MM/ OD/ YYYY)
05/ 10/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

PRODUCER CONTACT

HUB INTERNATIONAL INS SVCS INC/ PHS
PHONE 866) 467- 8730 FAX
72165935 A/ C, No):

The Hartford Business Service Center
3600 Wiseman Blvd E- MAIL
San Antonio, TX 78251 ADDRESS:

INSURER( S) AFFORDING COVERAGE NAIC#
INSURED INSURER A: Sentinel Insurance Company Ltd. 11000 ECS IMAGING, INC. INSURERB:
5905 BROCKTON AVE STE C

INSURER C
RIVERSIDE CA 92506- 1887

INSURER D

INSURER E

INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

INSR

TYPE OF INSURANCE

ADDL SUBR POLICY NUMBER

POLICY EFF ( POLICY EXP LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 2, 000, 000 CLAIMS- MADEFx IOCCUR DAMAGE TORENTEDn 1, 000, 000
PREN41SES( Ea
X General Liability MED EXP( Any one person) 10, 000
A X X 72 SBA KT6798 10/ 01/ 2022 10/ 01/ 2023 PERSONAL SADV INJURY 2, 000, 000 GEN' L AGGREGATE LIMIT APPLIES PER: I
GENERAL AGGREGATE 4, 000, 000
POLICY PRO- LOC PRODUCTS- COMP/ OPAGG 4, 000, 000
JECT
OTHER:

AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT 2, 000, 000
n
ANY AUTO BODILY INJURY( Per person)

ALL OWNED SCHEDULED
A

AUTOS AUTOS X
72 SBA KT6798 10/ 01/ 2022 10/ 01/ 2023 BODILY INJURY( Per accident)

I HIRED NON- OWNED PROPERTY DAMAGE
X
AUTOS
X
AUTOS Per accident)

UMBRELLA LIAB X
OCCUR EACH OCCURRENCE 2, 000, 000
EXCESS LIAB CLAIMSAGGREGATE S2, 000, OOO A MADE 72 SBA KT6798 10/ 01/ 2022 10/ 01/ 2023 ED X RETENTION$ 10, 000
X
WORKERS COMPENSATION PER OTHAND EMPLOYERS' LIABILITY STATUTE I ER ANY YIN E. L. EACH ACCIDENT

PROPRI ETOR' PARTNER' EXECUTIVE
OFFICER/ MEMBER EXCLUDED?
N/ A
E. L. DISEASE- EA EMPLOYEE
Mandatory In NH)
If yes, describe under E. L. DISEASE- POLICY LIMIT
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES( ACORD 101, Additional Remarks Schedule, may he attached If more space Is required) Those usual to the Insured' s Operations. Waiver of Subrogation applies in favor of the Certificate Holder per the Business Liability Coverage Form SS0008, attached to this policy. Coverage is primary and noncontributory per the Business Liability Coverage Form SS0008, attached to this policy.

Notice of Cancellation will be provided in accordance with Form SS1223, attached to this policy.

CERTIFICATE HOLDER CANCELLATION
City of Manteca SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 1001 W CENTER ST BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED MANTECA CA 95337 IN ACCORDANCE WITH THE POLICY PROVISIONS.

ACORD 25( 2016/ 03) The ACORD name and logo are registered marks of ACORD ATTACHMENT 4
POLICY NUMBER: 72 SBA KT6798
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNER, LESSEES OR CONTRACTOR
VERNON, CA 90058

CITY OF MANTECA PD, ITS OFFICERS, OFFICIALS, EMPLOYEES, AGENTS 1001 W CENTER ST
MANTECA, CA 95337

LAWNDALE ELEMENTARY SCHOOL DISTRICT
4161 W 147TH ST
LAWNDALE CA 90260- 1709
LOC/ BLDG 001/ 001

CITY OF LAKEWOOD
5050 CLARK AVE
LAKEWOOD, CO 90712

ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVE
FOUNTAIN VALLEY, CA 92708

CITY OF COSTA MESA
77 FAIR DR
COSTA MESA, CA 92626
Form IH 12 00 11 85 T SEQ. NO. 004 Printed in U. S. A. Page 002 ( CONTINUED ON NEXT PAGE) Process Date: 07/ 13/ 22 Expiration Date: 10/ 01/ 23
ATTACHMENT 4

Manteca City CouncilSeptember 6, 2023

Manteca City Council
September 6, 2023