RESOLUTION R2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, ACCEPTING CHRISP COMPANY’S BID AS THE LOWEST RESPONSIVE AND RESPONSIBLE BID FOR THE RETROREFLECTIVE TRAFFIC SIGN PROJECT CIP NO. 16027 HSIPL-5242(033); AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A CONSTRUCTION CONTRACT WITH CHRISP COMPANY IN AN AMOUNT OF $1,489,745.83, APPROVE A PROJECT CONSTRUCTION CONTINGENCIES OF 10% FOR $148,975.17 FOR A TOTAL NOT-TO-EXCEED CONSTRUCTION BUDGET OF $1,638,721, EXECUTE THE PROFESSIONAL SERVICES AGREEMENT WITH DEWBERRY ENGINEERS INC. FOR CONSTRUCTION MANAGEMENT SERVICES IN AN AMOUNT OF $282,800.35, APPROVE A PROJECT PROFESSIONAL SERVICES CONTINGENCY OF 10% FOR $ 28,280.65 FOR A TOTAL NOT-TO-EXCEED CONSTRUCTION MANAGEMENT SERVICE BUDGET OF $311,081, ISSUE CHANGE ORDERS, EXTEND THE CONSTRUCTION CONTRACT AND PROFESSIONAL SERVICE AGREEMENT TIMELINE, APPLY FOR PERMITS, APPLY FOR STATE AND FEDERAL GRANTS, SOLICIT PROJECT FUNDING SUPPORT, COMPLETE AND EXECUTE ALL ASSOCIATED DOCUMENTS, AND TAKE ALL APPROPRIATE ACTIONS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE RESOLUTION WHEREAS, the Highway Safety Improvement Program (HSIP) is a federal program that funds transportation-related safety projects including traffic sign improvements for local roadways; and WHEREAS, the Federal Highway Administration and Caltrans awarded an HSIP Grant to the City to replace street signs that are not in compliance with the California Manual for Uniform Traffic Control Devices in the amount of $2,635,000; and WHEREAS, The City entered into an agreement for professional services with TJKM to develop project plans, specifications, and estimates (PS&E) for the subject project. PS&E were completed excepted by City Council and advertised on September 6, 2023; and WHEREAS, A mandatory pre-bid meeting was held for contractors interested in bidding on the subject project on September 27, 2023; and WHEREAS, the bid advertisement closed on October 9, 2023, at 5:00 pm. City staff has reviewed the bids and determined that the lowest responsive and responsible bidder to be Chrisp Company with a bid amount of $1,489,745.83; and WHEREAS, on November 2, 2023, Caltrans concurred with staff recommendation to award the construction contract for the subject project to Chrisp Company; and WHEREAS, on July 13, 2023, the City issued a Request for Proposal (RFP) to Construction Management Services (CM Services) firms on the City’s approved shortlist per the City Council adopted resolution on September 20, 2022. The City established an evaluation committee constituting of three (3) City staff to evaluate and rank all the received proposals based on the advertised criteria; and WHEREAS, based on qualifications and scope of works, the evaluation committee concluded that Dewberry Engineers Inc. (Dewberry) is a responsible, responsive, most qualified firm, and meets the specific goals of the subject project; and WHEREAS, City staff has completed negotiations with Dewberry to provide needed Construction Management Services for an amount of $282,800.35; and WHEREAS, on August 16, 2023, Caltrans concurred with staff recommendation to award the Construction Management Services for the subject project to Dewberry Engineers Inc; and WHEREAS, there is sufficient funds in CIP budget for the subject project, and there is no General Fund impact; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby accepts Chrisp Company’s bid as the lowest responsive and responsible bid for the Retroreflective Traffic Sign Project CIP No. 16027 HSIPL-5242(033).
The City Council hereby authorizes the City Manager or designee to execute a construction contract with Chrisp Company in an amount of $1,489,745.83 and approve a project construction contingency of 10% for $148,975.17 for a total not to exceed construction budget of $1,638,721.
The City Council hereby determines Dewberry Engineers Inc. to be a responsible, responsive, qualified firm, and meets the specific goals of the Project.
The City Council hereby authorizes the City Manager or designee to execute the professional services agreement with Dewberry Engineers Inc. for construction management services in an amount of $282,800 and approve a project professional services contingency of 10% for $28,280.65 for a total not to exceed construction management service budget of $311,081.
The City Council hereby authorizes the City Manager or designee to issue change orders, extend the construction contract and professional service agreement timeline, apply for permits, apply for State and Federal grants, solicit project funding support, complete and execute all associated documents, and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
7. This Resolution shall take effect immediately upon adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 21st day of November, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R2023-XX Page PAGE 1 of NUMPAGES 1 November 21, 2023 R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here