1 City of Manteca
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this ____ day of ________________, 20___, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and HIS WAY REFUGE CENTER, a non-profit corporation ("Consultant").
RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.
C. City desires to retain Consultant to render the professional services set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the operational services at the Unsheltered Emergency Center described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated June 11, 2024, and attached hereto as Attachment 2. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the operational services is sometimes referred to herein as “the Project.”
2. Work Through City Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.
3. Time of Performance. Consultant’s services will commence upon execution of this Agreement and shall be completed in accordance with the Consultant’s Proposal, attached hereto as Attachment 2. All work shall be completed no later than June 30, 2025. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.
4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed EIGHT HUNDRED FORTY-FOUR THOUSAND THREE HUNDRED EIGHTY-SIX DOLLARS AND FIFTY-SEVEN CENTS ($844,386.57). Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.
ATTACHMENT 3
2 5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.
City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.
6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without the City’s prior written authorization.
7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 60 days’ prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.
8. Ownership of Documents; Confidentiality.
A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.
B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City’s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City’s prior written consent.
ATTACHMENT 3
3 9. Consultant's Books and Records.
A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.
B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address specified in Section 16 of this Agreement.
D. Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant's business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successorin-interest.
10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City's employees, and Consultant expressly waives any claim it may have to any such rights.
11. Interest of Consultant.
A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the area covered by this Agreement, or any other source of income, interest in real property, or investment that would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further represents that, in the performance of its duties hereunder, no person having any such interest shall perform any services under this Agreement.
B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
(2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)
ATTACHMENT 3
4 12. Professional Ability of Consultant.
A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.
Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
B. The primary provider of the services required by this Agreement shall be HIS WAY REFUGE CENTER. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.
13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.
14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.
15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith), arising out of Consultant’s performance of this Agreement, or Consultant’s failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct of the City, its officers, agents, employees, or volunteers.
16. Insurance Requirements.
A. Job specific insurance requirements can be found on the attached Attachment 4.
Other insurance provisions can be found below:
B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as
additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including
materials, parts, or equipment furnished in connection with such work.
ATTACHMENT 3
5 (2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers.
(6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self-insured retentions.
D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.
Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Vielka Guarascio
If to Consultant: His Way Refuge Center
1006 Virigina Street
Manteca, CA 95337
Attention: Al Deardorff
ATTACHMENT 3
6 18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in their entirety by this Agreement.
19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.
Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.
21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.
22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
23. Controlling Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.
24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.
27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement.
ATTACHMENT 3
7 Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.
28. Prohibited Interests.
A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.
B. For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
30. Precedence. In case of conflict between Consultant’s Proposal/Consultant’s attachments and the City’s Agreement/City’s attachments, the City’s Agreement and City’s attachments shall take precedence over Consultant’s proposal/Consultant’s attachments.
This Space Purposely Left Blank
ATTACHMENT 3
8 TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.
CITY OF MANTECA: CONSULTANT:
_______________________________ ___________________________________ Toni Lundgren (Type name of Consultant/form of Organization)* City Manager
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services
COUNTERSIGNED: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Shay Narayan (Type name and title)
Director of Finance
COUNTERSIGNED: Address: ____________________________
_________________________________ ____________________________ Stephanie Van Steyn,
Director of Human Resources Telephone: ____________________________ APPROVED AS TO FORM:
L. David Nefouse, City Attorney
By: _________________________________
Daniella Green, Assistant City Attorney
ATTACHMENT 3
9 ATTACHMENT 1
REQUEST FOR PROPOSAL
ATTACHMENT 3
FACILITY RULES AND MAINTENANCE
For 555 Industrial Park Drive, Manteca, California 95337 The Unsheltered Emergency Center – Service Provider and staff (referred to as “The Provider”) shall ensure compliance with the following rules and requirements detailed in the following sections. Each section addresses rules for each City- provided facility on 555 Industrial Park Drive, Manteca, California 95337 (“Property”).
Dormitory Modular Unit
1. The total occupancy for each dormitory modular is 27 persons. The Provider will ensure the Overnight Dormitory Modular Unit does not exceed the occupancy limits.
2. The Provider shall monitor the Dormitory Modular Unit 24 hours – 7 days a week to ensure the following:
a.) Bed frames, bedding and storage totes are not damaged or destroyed; b.) Ensure each bed area is clean and organized at all times; c.) No food or beverage permitted in the Dormitory Modular Unit. Only water is permitted;
3. The Provider is to offer services to residents who may need assistance during their overnight stay in the dormitory unit.
4. The Provider is to collaborate with Shield Protection Services to monitor and ensure there is no vandalism or damage to the interior and exterior of the Dormitory Modular Unit.
Community Space - Modular Unit
1. The total occupancy is 49 persons. The provider will ensure the Modular Unit does not exceed the occupancy limit.
2. The Provider shall monitor the Modular Unit at all times during the hours of operation to ensure the following:
a) Portable air conditioning units are to be turned on the beginning of each day and turned off at the time of closing;
b) No food or beverage permitted in the Modular Unit. Only water is permitted in the Modular Unit.
No exceptions;
c) Clean modular unit at the end of each day (e.g., vacuum).
3. The Provider is to provide security to monitor and ensure there is no vandalism or damage to the exterior of the unit overnight.
Mobile Food Services Trailer
1. The Provider and their staff are the only persons allowed to enter and use the food trailer.
2. The Provider is responsible with cleaning the kitchen area after each meal and must complete the following tasks after each meal:
a. Throw all perishable foods away;
b. Properly store all utensils (unless plastic, then discard); c. Wash and properly store all cookware after use;
ATTACHMENT 3
10 ATTACHMENT 2
CONSULTANT’S PROPOSAL
ATTACHMENT 3
1 Unsheltered Emergency Center
His Way Refuge Center
1006 Virginia St.
Manteca, CA 95337
Executive Director
Al Deardorff
Ph: 209-401-9126
Email: [email protected]
Co-Director
Catina DeLeon
Ph: 209-688-0221
Email: [email protected]
Location: 555 Industrial Park Drive, Manteca, CA 95337.
Time of Performance: July 1, 2024, through June 30, 2025 Proposal Narrative
Strengthen the community by providing emergency shelter and supportive services for persons experiencing homelessness and advocate to develop a pathway towards permanent housing, income, healthcare, and stability.
Qualifications
His Way Recovery House (His Way Refuge Center) has over 23 plus years’ experience working within the community to provide a clean and sober living environment for those suffering with addiction, mental health, and homelessness. We currently have 11 recovery homes within Manteca. On average, we house roughly 85-100 residents.
Those residents come to us from jail, courts, prison re-entry programs and word of mouth. We are California Consortium of Addiction Programs and Professionals (CCAPP) certified. We are contracted with several county courts. Although, His Way Refuge Center is an entity started specifically for the Manteca Emergency Unsheltered and Homeless Center at 555 Industrial Parkway in Manteca – the staff is the direct leadership of His Way Recovery House.
His Way has comprehensive experience working with the Unsheltered Emergency Center for almost two years now. We have established relationships with the clients of the unsheltered emergency center as well as other organizations. Relationships with these clients are key to building the trust that is required for them to allow us to help them. Relationships and collaborations are vital to providing the best services to our clients.
ATTACHMENT 3
2 Scope of Services
• Registration - Register/intake guests upon arrival and input their information in the County’s Homeless Management Information System (HMIS). • Meals - Three meals will be served: Breakfast, lunch, and dinner for all guests.
We also provide snacks and holiday specials.
• Shower - Provide daily showers and hygiene products needed. • Haircuts and grooming- His Way staff will provide haircuts and shaving for those requesting the service. By request only.
• Overnight Shelter – His Way Staff shall monitor the dormitory modular units twenty-four (24) hours – seven (7) days a week. HWRC Staff is to provide services to residents who may need assistance during their overnight stay in the dormitory units. Assistance will be determined on a case-by-case basis. • Clothing - His Way will have clothes closet with gently used and new clothing provided by donations.
• Resource Center - We will be a hub for resources available to the homeless community.
• Outreach- His Way Outreach team will be working in the community of Manteca 4-5 days a week to encourage individuals to seek services being offered at 555 Industrial Parkway.
o We will have an Outreach and housing lead that will manage the outreach team in efforts to seek displaced individuals within the community that are ready for change and willing to take the first step by checking in to the Refuge Center. The outreach team will work with other agencies that His Way is collaborating with to ensure all displaced individuals that are willing to work with us have access to the resources available. • Transportation - His Way Refuge Center will supply transportation for the unsheltered, who live in the Manteca Emergency Homeless Resource Center. o Staff will do emergency pick-up when requested by Community Resource Officers or individuals.
o His Way will also help those individuals seeking to reunify with families outside the area.
ATTACHMENT 3
3 • Transitional housing - Direct access to His Way Recovery House as a resident. o His Way will offer housing at one of our recovery homes for those individuals with substance abuse issues that are ready for change. o To date we’ve had 47 individuals check into His Way Recovery House directly from the shelter. These individuals are clean and sober working a 12-step program taught at His Way Recovery House and some are working jobs and or enrolled in school. They are now volunteering in the community providing services to give back.
o HWRC will have an employee dedicated to assistance in securing permanent or transitional housing.
• Good neighbor policy- His way will continue to assist those businesses in the nearby area with shopping cart removal, clean up and security. • Case management- His Way Refuge Center will use evidence-based curriculum to provide education for substance abuse and other barriers that are a hinderance to being a productive member of society. Case managers will be Registered Alcohol and Drug Technician (RADT) certified. o First step- The basics; making sure each client has an identification card, social security card and helping with any assistance that the client may qualify for.
(E.g., social security benefits, medical or VA healthcare benefits, Cal Fresh)
o Second step- Identify any goals the client may have; short term and long term.
(E.g. Long-term housing, job)
Document goals with an action plan
o Third step- Set up a comprehensive case plan and evaluate progress monthly.
Work exclusively with resources to ensure client eligibility and progress.
Help clients understand their options and empower them to use their own strength and resources to overcome the situations they are in. o By having a daily routine, and structure we are confident that the clients will have an increase in self-esteem, a sense of ownership and the motivation to execute the necessary tasks that are needed to accomplish the goals that they have set in place for themselves.
ATTACHMENT 3
4 • Goals for case managemento Individualized care
o Long term housing
o Employment
o Rehabilitation services
o Self- advocacy
o Confidence
o Community re-entry
o Utilization of coping skills
Activities
• Weekly recovery meetings for those who would like to attend. • Bingo
• Movie night
• Weekly hobbies
• Games
• Basketball Hoop
• Arts/Craft nights
Amenities
• Dog Washing Station
o Pet shampoo supplied upon request
• Bike Repair Station
o Tools to repair bikes
o Tire repair: tubes supplied upon request
• Computer station/ Learning Center
o Resumes, job search, or connecting with family. Located in dining room for privacy and safety.
• Fitness Area
o Covered area for physical activity
Collaborations
Health Care Services
• Community Medical Center (CMC)
• CMC assists with primary care physicians, psychiatric care, recovery counseling and therapy.
• Public Health Services
o Testing and after care management for sexually transmitted diseases o Medication and shots
• Behavioral Health
o Mental Health Services; doctor’s appointments, pre-evaluation for crisis issues
ATTACHMENT 3
5 • Doctors Hospital
o Work with the substance abuse coordinator for clients admitted and aftercare.
Faith based organizations
• Love in the name of Christ (Love Inc.)
o Helps with car repairs, registrations, overdue storage bills, cell phone payments.
• Local Churches
o Food and clothing donations
Temporary Housing
• Raymus House
o Temporary housing for women and children
• Hope Family Shelter
o Temporary housing for families
• Manteca Unified School District (MUSD)
o Assist with homeless children, transportation to and from school, and clothing when needed.
o Assistance with hotels for homeless children and families • Veteran’s Services and Housing
o Assist veterans with housing and benefit assistance.
• Child Abuse Prevention Council (CPAC)
o Services for children and youth
Food
• Second Harvest Food Bank
o Food and donations
• Kaiser
o Daily food donations
• Manteca Police Department
o Work with Community resource officers to place individuals into the emergency shelter or any other needs we could assist with. Bus tickets or transportation to outside areas
• City of Manteca
o Work closely to assist with any needs or concerns
ATTACHMENT 3
6 Staffing (All positions include “other duties as assigned” by Director) • Director
o Directs and oversees the Unsheltered Emergency Center o Weekly staff meeting
o Scheduling
o Food purchasing
o Maintenance where necessary
o Weekly grounds clean-up
o Resolves all issues
• Co-Director
o Finance
o Payroll
o Insurance/Workers’ compensation
o Contracts
o HMIS system
• Supervisor
o Case manager
o Supervises daily operations, on site
o Staff supervision
o Purchasing of miscellaneous supplies
• Administrator
o Case manager
o On site administration
o Manage HMIS system
o Donations
• Administrator Assistant
o Case manager
o Manages clothes closet
o Donations
o Assists Administrator
• Front Desk
o Greets clients
o Data entry to Daily log
o Assists clients with daily needs
o HMIS system
• Operations Day Shift
o Perimeter checks
o Grounds Clean-up and maintenance
o Point of contact for issues
ATTACHMENT 3
7 • Operations Day Shift Assistant
o Greets clients
o Data entry to Daily log
o Perimeter checks
o Assist clients with daily needs
• Cook
o Plans Menu
o Prepares and cooks meals
o Manges the food truck cleaning
• Cook Assistant
o Assist cook with food preparation
o Serves meals
o Clean-up after meals
• Driver
o Daily pickups from parks or other areas
o Drop offs to bus stations
o Mandatory appointments for clients
• Shower Operator
o Assists clients with clothing and hygiene
o Monitors clients while in the shower area
o Laundry
• Dorm Monitor Women
o Monitors women’s dorm
o Assists clients with nightly needs
o Laundry
• Outreach and Housing Lead
o Daily outreach
o Weekly outreach meetings with resource officers and other entities o Housing: collaborate with resources to seek permanent housing o Assists clients with daily needs
• Operations Relief
o Relieves co-workers of their duties for breaks, lunches, time off o Cross trained in every area
• His Way Recovery House-Volunteer based individuals.
ATTACHMENT 3
8 Proposed Full-Time Positions
(1) Director
(1) Co-Director
(1) Supervisor
(1) Administrator
(1) Administrator Assistant
(1) Front Desk
(1) Operations Day Shift
(1) Operations Day Shift Assistant
(1) Cook
(1) Cook Assistant
(1) Driver
(1) Shower Operator
(1) Dorm Monitor-Women
(1) Outreach and Housing Lead
(1) Operations Relief
Board of Directors
Executive Director: Al Deardorff Board Member: Brandon Salazar Treasurer: Catina De Leon Board Member: Mike Jupin
Secretary: Ashley Akers Board Member: Michelle Tova
Board Member: Shari Deardorff Board Member: Will Drahos Board Member: Sean De Leon
Budget
See Attached. Appendix B
Performance Measurement
His Way Refuge Center is expecting to serve 50-100 people daily. Every client will have to fill out a packet of personal information which will allow us to collect statistical data to track performance measurements within the City of Manteca’s effort to combat homelessness. This information will be entered electronically in an excel workbook and the required system by the city-HMIS. The paper packets will be filed in a file cabinet kept at the Resource Center. The only people to have access to those files will be His Way staff and the City of Manteca.
ATTACHMENT 3
9 References
1. Mike Morowit
Business owner, Manteca
Ph: (209) 612-2143
2. Honorable Richard Vlavianos
Judge, Superior Court of San Joaquin County
Ph: (209) 607-9470
3. Honorable Kristine Eagle
Judge, Superior Court of San Joaquin County
Ph: (209) 598-4998
4. Pastor Mike Johnson
Cornerstone Baptist Church Hanover
Ph: (812) 866-1580
5. Andrew Smith
Attorney at Law - Lodi
Ph: (209) 333-9292
Disclaimer and Signature
I hereby certify that I have read this application and the exhibits thereto, and know the contents thereof, and the statements therein are true, and that I have been authorized by the governing board of the organization I represent to submit this application.
Authorized Representative Signature Date
6/11/2024
Catina M. De Leon 6/11/2024
Printed Name Date
ATTACHMENT 3
APPENDIX B
Unsheltered Emergency Center Request for Proposal
HIS WAY REFUGE CENTER- PROPOSED BUDGET
DESCRIPTION CITY OF MANTECA HISWAY TOTAL COSTS
OPERATIONS COST
*FEEDING EXPENSES $ 72,000.00 $ - $ 72,000.00
*TRANSPORTATION-(fuel, maintenance and repairs) $ 26,400.00 $ 2,000.00 $ 28,400.00 *MISC SUPPLIES $ 26,400.00 $ - $ 26,400.00
*MISC SUPPLIES-FOOD SERVICE $ 11,000.00 $ 11,000.00
*LAUNDRY SUPPLIES/WASH $ 8,400.00 $ - $ 8,400.00
*JANITORIAL/CLEANING SUPPLIES $ 4,800.00 $ - $ 4,800.00 *COLD STORAGE CONTAINER RENTAL $ 11,400.00 $ - $ 11,400.00 *CONTAINER RENTAL FOR CLOTHES AND LINENS $ 1,380.00 $ - $ 1,380.00 *VEHICLE INSURANCE $ - $ 4,800.00 $ 4,800.00
*OFFICE SUPPLIES $ 6,000.00 $ - $ 6,000.00
*ACTIVITIES $ 6,000.00 $ - $ 6,000.00
*PORTABLE BATHROOM RENTAL/SERVICES $ 21,600.00 $ - $ 21,600.00 *WORKERS COMP INSURANCE $ - $ 12,000.00 $ 12,000.00
*EMPLOYER PAYROLL TAXES $ - $ 12,000.00 $ 12,000.00
*INSURANCE $ - $ 18,000.00 $ 18,000.00
Operating Subtotal $ 195,380.00 $ 48,800.00 $ 244,180.00
PERSONNEL
*DIRECTOR- (1 FTE) $ 76,390.33 $ 76,390.33
*CO-DIRECTOR- (1 FTE) $ 58,232.16 $ 58,232.16
*SUPERVISOR- (1 FTE) $ 54,072.72 $ 54,072.72
*ADMINISTRATOR- (1 FTE) $ 54,072.72 $ 54,072.72
*ASSISTANT ADMINISTRATOR- (1 FTE) $ 40,207.92 $ 40,207.92 *FRONT DESK- (1 FTE) $ 40,207.92 $ 40,207.92
*OPERATIONS- DAY SHIFT- (1 FTE) $ 37,434.96 $ 37,434.96 *OPERATIONS- DAY SHIFT ASSISTANT- (1 FTE) $ 34,662.00 $ 34,662.00 *COOK- (1 FTE) $ 40,207.92 $ 40,207.92
*COOK ASSISTANT- (1 FTE) $ 34,662.00 $ 34,662.00
*DRIVER- (1 FTE) $ 34,662.00 $ 34,662.00
*SHOWER OPERATOR- (1 FTE) $ 37,434.96 $ 37,434.96
*OUTREACH AND HOUSING LEAD- (1 FTE) $ 34,662.00 $ 34,662.00 *DORM MONITOR-WOMEN-(1 FTE) $ 37,434.96 $ 37,434.96
*OPERATIONS RELIEF-(1 FTE) $ 34,662.00 $ 34,662.00
Personnel Subtotal $ 649,006.57 $ - $ 576,909.61
Total $ 844,386.57 $ 48,800.00 $ 821,089.61
ATTACHMENT 3