Attachment 5 - Agreement for Professional Services — Manteca City Council, September 3, 2024

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this ____ day of ________________, 20___, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and Carollo Engineers, Inc., a California corporation ("Consultant").

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.

C. City desires to retain Consultant to render the professional services set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the construction management and inspection services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated July 25, 2024, and attached hereto as Attachment 2. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the construction management and inspection services is sometimes referred to herein as “the Project.”

2. Work Through City Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.

3. Time of Performance. Consultant’s services will commence upon execution of this Agreement and shall be completed in accordance with the Schedule of Activities, attached hereto as Attachment 3. All work shall be completed no later than May 30, 2026. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.

4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed nine hundred, ninety one thousand and seventy DOLLARS ($991,070). Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment. 1 ATTACHMENT 5

5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.

City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without the City’s prior written authorization.

7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 15 days’ prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.

8. Ownership of Documents; Confidentiality.

A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.

B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City’s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City’s prior written consent.
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9. Consultant's Books and Records.

A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.

B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address specified in Section 16 of this Agreement.

D. Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant's business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-ininterest.

10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City's employees, and Consultant expressly waives any claim it may have to any such rights.

11. Interest of Consultant.

A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the area covered by this Agreement, or any other source of income, interest in real property, or investment that would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further represents that, in the performance of its duties hereunder, no person having any such interest shall perform any services under this Agreement.

B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
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(2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)

12. Professional Ability of Consultant.

A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.

Consultant shall therefore provide skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

B. The primary provider of the services required by this Agreement shall be Carollo Engineers, Inc. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.

13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.

14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.

15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith), arising out of Consultant’s performance of this Agreement, or Consultant’s failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct of the City, its officers, agents, employees, or volunteers.

16. Insurance Requirements.

A. Job specific insurance requirements can be found on the attached Attachment

4. Other insurance provisions can be found below:

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with 4 ATTACHMENT 5
respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers. (6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.

C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self-insured retentions.

D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.

Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Elba Mijango
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If to Consultant: Carollo Engineers, Inc.
2880 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
Attention: Keith Corcoran, PE, Vice President

18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in their entirety by this Agreement.

19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.

21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.

22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

23. Controlling Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.

24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five 6 ATTACHMENT 5
mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.

27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.

28. Prohibited Interests.

A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

B. For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

30. Precedence. In case of conflict between Consultant’s Proposal/Consultant’s attachments and the City’s Agreement/City’s attachments, the City’s Agreement and City’s attachments shall take precedence over Consultant’s proposal/Consultant’s attachments.

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This Space Purposely Left Blank
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TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF MANTECA: CONSULTANT:

_________________________________ Carollo Engineers, Inc./ California Corporation Toni Lundgren (Type name of Consultant/form of organization)* City Manager
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services

COUNTERSIGNED: By: ___________________________________
(Signature)

_________________________________ ___________________________________ Shay Narayan (Type name and title)
Director of Finance

COUNTERSIGNED: Address: 2880 Gateway Oaks Drive, Suite 300 Sacramento, CA 95833

_________________________________
Stephanie Van Steyn,
Director of Human Resources Telephone: (916) 576-4712
APPROVED AS TO FORM:

L. David Nefouse, City Attorney
By:_________________________________
Daniella Green, Assistant City Attorney
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ATTACHMENT 1

REQUEST FOR PROPOSAL
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ATTACHMENT 1

REQUEST FOR PROPOSAL
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REQUEST FOR PROPOSALS (RFP)
Construction Management and
Inspection Services for the
WQCF Capacity Improvements Project
Issued: July 2, 2024
Electronic Proposals are Due:

July 25, 2024 at 5:00 pm PST
RFP
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Table of Contents
1 Introduction ......................................................................................................................................... 3

1.1 RFP Submittal Timeline................................................................................................................ 3

1.2 Proposal Submittal Format.......................................................................................................... 4

1.3 Inquiries and Addenda................................................................................................................. 4 2 Construction Management Expectations............................................................................................. 5 3 Scope of Services.................................................................................................................................. 6

3.1 Task 1 – File Management Software Program ............................................................................ 7

3.2 Task 2 – Preconstruction Services............................................................................................... 7

3.3 Task 3 – Construction Management Services During Construction............................................ 8

3.4 Task 4 – Permit Coordination ...................................................................................................... 9

3.5 Task 5 – Quality Assurance and Materials Testing Services........................................................ 9

3.6 Task 6 – Post Construction Services..........................................................................................10

3.7 Task 7 – Ribbon Cutting Ceremony ...........................................................................................10

3.8 Project Schedule........................................................................................................................11 4 Proposal Content................................................................................................................................11

4.1 Qualifications, Related Experience, and References................................................................. 11

4.2 Appendices................................................................................................................................12

4.3 Cost Proposal Requirements.....................................................................................................12

4.4 Exceptions to the Professional Services Agreement................................................................. 13

4.5 Proposal Package.......................................................................................................................13

4.6 Staff Changes.............................................................................................................................13 5 Proposal Acceptance and Selection ...................................................................................................13

5.1 Consultant Selection..................................................................................................................14

5.2 Scoring Criteria ..........................................................................................................................14 6 Negotiations and Engagement...........................................................................................................14 7 Conflict of Interest..............................................................................................................................15 8 Appendices.........................................................................................................................................15 RFP
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1 Introduction
The City of Manteca (City) is soliciting electronic request for proposals(RFP) for Construction Management and Inspection Services (Services) for the Wastewater Quality Control Facility (WQCF) Capacity Improvements Project (Project). The Project is made up of four components which are included in one drawing set, and one set of specifications. The following gives a breakdown of each component included in the Project:
• Fix Flow Split to the North Plant Aeration Basins (CIP 23002) • Replace Internal Mixed Liquor Recycle (IMLR) Pumps (CIP 23003) • Add Process Aeration Control to Improve Monitoring and Control of Denitrification (CIP 23004) • Add New Independent Mixing System to Zone B (CIP 23005) Other Project information:
• The Engineer’s cost estimate is $10 million
• Project drawings and specifications were prepared by Pacific Advanced Civil Engineering, Incorporated (PACE) and can be referenced via the link provided in Table 2.

Please note the Project is out to bid and is tentatively scheduled to be awarded in August 2024 along with the Construction Management Services being procured through this RFP. Please refer to Table 1 for RFP deadlines. Services being procured through this RFP include the following. Refer to Section 3 for a detailed scope of work.
• Construction management
• Contractor oversight
• Field Inspection services
• Project document management and tracking
Firms submitting proposals must have a project manager licensed as a Professional Engineer in the State of California and have experience in the field of wastewater treatment, operation, and maintenance of municipal wastewater systems. Innovation is encouraged to provide the City with comprehensive services in the most efficient, cost-effective manner.

1.1 RFP Submittal Timeline
Time is of the essence with respect to this contract. Please refer to Table 1 for deadlines. The successful proposer should be able to perform all required tasks set forth in the Scope of Services section.

Table 1: RFP Deadlines
Milestone Deadline
RFP Issued July 3, 2024
Deadline forClarifications/Inquiries July 16, 2024, 5:00 pm PST Deadline for ProposalSubmittal July 25, 2024, 5:00 pm PST Award of Contract (tentative) August 2024
Issue Notice to Proceed (tentative) September 2024
RFP
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Table 1: RFP Deadlines
Milestone Deadline
PST: Pacific Standard Time
Note: Refer to Table 3 for email contact information.

Proposals received past the deadline will not be considered. The City accepts no responsibility if delivery is made to another electronic mail address or other technological issues that cause a submittal to be late or not received by the deadline. An evaluation team will review submitted proposals and select the best proposal based on the evaluation criteria outlined in the RFP. The selected consultant will then be recommended to the City Council for entering into a contractual agreement for services. Refer to Table 2 for a free electronic copy of the RFP along with a reference copy of the design drawings and specifications of the proposed project.

Table 2: Links to RFP and Reference Documents
File Name on RFP Website Link
0 – RFP CM Services for the WQCF Capacity
Improvements Project (this document) https://www.manteca.gov/business/request-forproposals 1 – NPDES Permit A copy of the Project Specifications and Drawings will be available on or after July 3, 2024 via the link below.

Important: the WQCF Capacity Improvements Project is currently out to bid. Construction bids (not proposals in response to this RFP) are due Thursday, August 1, 2024. For additional information about the construction project like Q&A’s, addendums, etc., please use the following link (this link is different from the one above to download the RFP and RFP related information):
https://www.manteca.gov/departments/project-bid

1.2 Proposal Submittal Format
Proposers must submit a Work Proposal and Cost Proposal via email. All responses must be completed as required, signed by an officer of the firm who is authorized to enter into a binding agreement with the City on behalf of the company (proof of signature authority must be attached), and must be received in the place and time designated in Table 1.

1.3 Inquiries and Addenda
All inquiries and questions shall be submitted in writing via email. City staff contact information is provided in Table 3. Inquiries received after the due date to ask questions will not be responded to. Telephonic inquiries will not be considered. Questions and answers will be posted on the City’s website.

RFP
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Table 3: Submittals, Inquiries and Contact Information
Contact: Kyzen Nicolas, Assistant Engineer or Frank Guillory, Senior Engineering Technician Email: [email protected] and [email protected]
Subject Line: CM Services - WQCF Projects
The City will issue any revisions to this RFP as an addendum. The City will distribute addenda to all potential proposers via e-mail and post on the City’s website. Proposers are responsible for receipt of all addendums. The City’s issuance of a written addendum is the only official method whereby the City will interpret, clarify, or provide additional information concerning this RFP. No oral revision to any provision in the RFP shall be binding.
2 Construction Management Expectations
The following is a list of the City’s expectations shall be incorporated into the Consultant’s contract.

1. Be on site to observe whenever the contractor is working. 100% field coverage is expected.

2. Know the project plans and specifications. The CM should know the documents better than the contractor. Understand the work as designed or know where to research the documents for information.

3. Respond to all contractor’s questions/claims no matter how small they may seem.

4. Talk with the contractor’s superintendent/foreman about the day’s planned activities and what his goals are for the next day. Follow up on any outstanding issues, submittals, etc.

5. Think ahead of the contractor and anticipate his work in the upcoming weeks. Remind the contractor to complete submittals, SOSRs, etc. in advance of the work. No last-minute requests for shutdowns or City assistance, unless it’s an emergency.

6. Do not do the work for the contractor. City is not going to have its consultants take on this liability.

City understands the need to keep the contractor on schedule but not by taking shortcuts.

7. Recognize the need for specialized inspection and schedule inspection/testing.

8. Observe the field activities and discuss with superintendent/foreman any discrepancies. Repeat frequently throughout the day.

9. Review document logs and check on status of RFIs, submittals, etc. in review and follow up with the appropriate parties.

10. All consultants and subconsultants shall maintain a professional appearance during all meetings including in-person meetings and virtual meetings. This includes an understanding of virtual meeting software, in addition to, the use of a professional background, use of adequate equipment including camera, laptop, lighting, microphone, etc.

11. Review new RFIs and submittals from the contractor and determine if the document should be forwarded to City and/or the design consultant or whether the CM can provide response. Also, check for completeness of information before forwarding. If incomplete, either return the document to the contractor or hold and wait for supplemental information from the contractor RFP
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(the received date doesn’t start until the supplemental information is received); if the working relationship with the contractor is not good, return it immediately.

12. All RFI and submittal responses must be reviewed by City before being issued to the contractor.

13. When receiving resubmittals from the contractor, review the previous comments and determine if the contractor has addressed all comments. The CM will need to review these at some point in order to properly inspect the installation in the field. If the resubmittals are not complete, return them to the contractor.

14. Prepare a daily log electronically and email a copy to City for review every 1 to 2 days. Provide photos and videos as necessary to document the field activities.

15. Obtain written approval from City for all field orders, RFQs and change orders before issuing to contractor. Provide, CM’s professional recommendation when seeking approval.

16. When issues arise, work with the Contractor to come-up with a solution and take a position that provides the greatest benefit to the City.

17. Review all proposals for RFQs received from the contractor before the start of negotiations. City gets the final approval of the negotiated price before any CCOs are formalized.

18. Review all backups for field order work before the CCOs are formalized.

19. Review initial draft of the progress billing request prior to submittal to City’s project manager.

Review the CM’s comments with the project manager prior to returning them to the contractor.

20. Review the contractor’s record drawings on a monthly basis and use the same timing as the schedule updates. If the drawings are not complete, recommend to the project manager an appropriate withhold amount.

21. Return all phone calls from project management staff on the same business day.

22. Provide City with all known scheduled time off during the project duration. Review time off impacts to project and project coverage with City at least one weeks in advance, or as soon as practicable.
3 Scope of Services
The City is seeking proposals from construction management firms to provide construction management and inspection services on behalf of the City. The following summary of the scope of services is not inclusive and is only intended to be used as an indication of the minimum services to be provided. The City’s expectation is that the scope of services for this Project shall include all work necessary for the completion of the Project with no future amendments required to the contract.

At a minimum the selected consultant shall provide the following staff members to support the Project:
• Resident Engineer (full-time)
• Construction Inspectors (as required)
• Specialty Inspectors (pavement, electrical, storm water, water sampling, structural, concrete, soils, steel, etc.). Please include any specialty inspection that was not specifically listed in this RFP.

RFP
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3.1 Task 1 – File Management Software Program
This project requires the use of a document management and storage system similar to Microsoft’s SharePoint. The main objective of this task is to avoid using email to transmit project related documents like submittals, RFIs, schedules, etc., as well as, maintain project files organized and up to date with the capability to easily transfer all folders and files to the city’s server. Consultant shall provide a minimum 10 user account for the City/Contractor team’s use.

The following includes minimum software requirements:
• Track andmanage all documents(including different document versions and authors). File storage to maintain project files from the start of the project until city issues Notice of Completion. • Files shall remain available for city transfer a minimum of 120-days following the Notice of Completion issued to the contractor.
• Allow users to submit/upload, RFIs, submittals, warranties, and any type of documents • File management software must be compatible with the Microsoft Office Suite • Maintain the latest project schedule, permit documents, etc. • City staff shall have administrative rights to software program. Other users would be limited to uploading documents, and viewing documents, for example. • Consultant shall work with City staff at the end to transfer all files to the City’s server (i.e. allow ease of file downloads).
• Consultant shall maintain and troubleshoot file sharing site as needed to maintain project flow and prevent delays. Files shall remain secure and free of viruses. • File structures and organization will require city input and approval. • Final software selection will be made by city staff.
• Consultant shall provide electronic copies of all submittals, reports, etc. as PDF, MS Word, and AutoCAD versions for city use.

3.2 Task 2 – Preconstruction Services
• Coordinate with Contractor, City, and other parties involved to schedule and conduct the preconstruction conference. • The submittal of certified payroll records will be required as work is performed or when they are needed to verify that the Consultant or sub-consultant is in compliance with the State Labor Code.

Certified payroll submittals will be directly to the Department of Industrial Relations (DIR). • Review Project Traffic Control Plan(s) during pre-construction reviews. Review project staging plans and propose revisions as necessary for construction and design. Review permits and agreements including environmental documents/commitments. • Review contractor's schedule, evaluate and confer with the City regarding workability of the schedule or suggest changes that may improve the schedule. • Review any material related to dispute resolution with contractor's methodologies, policies, and procedures. Work with the Resident Engineer to assist as necessary. • Review and monitor the safety programs developed by the Contractor and as required by OSHA/Cal-OSHA.

RFP
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• Prepare for approval file naming convention, file format/s and directory structure for all project files.

3.3 Task 3 – Construction Management Services During Construction Provide construction management oversight, project observation / inspection during construction.

Consultant management services shall be in accordance with the latest City Standards, Project Specifications, CalTrans Standards, and AWWA Standards. • Copies of sample templates, tracking sheets, logs, etc. shall be submitted for city review and approval upon execution of the agreement between the City and consultant. • Maintain close contact with the City on all correspondence. • Provide day-to-day on-the-job observation/inspection of all construction work on the project.

Consultant inspectors shall make reasonable efforts to guard the City against defects and deficiencies in the work of the Contractor and to ensure provisions of the contract documents are being fulfilled; prepare daily inspection reports documenting observed construction activities; take progress photographs and bind and label them; review contractor record drawing markups; punch lists; coordinate with the City for final inspection; and assist with all other matters relating to construction of the project.
• Schedule and conduct construction weekly progress meetings online using Microsoft Teams, Zoom or equivalent. Prepare and distribute meeting minutes and agendas to all attendees.

Weekly in person meetings can be scheduled as necessary. • Attend monthly status report meetings with the City to review detailed construction progress and budget status through Microsoft Teams, ZOOM or equivalent. Monthly in-person meetings can be scheduled as necessary.
• Enforce the construction schedule and phasing plan in order to complete the project within the allocated time and schedule. Perform schedule analysis, as needed. • Monitor the construction budget and ensure that the project remains within budget, including a detailed tracking of installed and expected quantities of work. • Serve as the Resident Engineer in the field which would include daily field reporting and weekly statements of working days.
• Review and respond to product and project submittals and/or coordinate with the Design Engineer and the City to review project submittals. Maintain a submittal log and track turnaround time to avoid delays.
• Review and respond to all Requests for Information (RFIs) and/or coordinate with the Design Engineer and surveyor to provide responses. Log and track RFI progress. • Collect, log, review, distribute, track, and respond to all material submittals submitted by the Contractor and surveyor.
• Review Contractor's initial schedule of values for reasonableness and ease of monitoring. • Review quantities submitted with monthly progress payment requests, analyze differences over amount.
• Prepare monthly progress payment recommendations by making measurements of bid items on the project cost breakdown, checking the percent complete in the field, and assisting with Contractor meetings to resolve any differences in percent complete.

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• Review all change orders related to construction issues based on the project drawings, specifications, and other design information from the Design Engineer. • Perform change order analysis, including reviewing: logs of proposed change orders, change order quotations from Contractor, negotiated change order costs, time extensions, processing final negotiated change orders, and effect of approved change orders in progress payment breakdowns.
• Prepare Contract Change Orders and recommendations to accompany change order documents and forward to the Resident Engineer for review and approval. Confirm on a monthly basis that the Contractor is maintaining up-to-date marked up prints of construction drawings and documents showing all field changes and as-built conditions. Maintain the same drawings and documents in the construction field office.

3.4 Task 4 – Permit Coordination
The City will be submitting a Construction NPDES Permit Variance Request to the Regional Water Quality Control Board (RWQCB) in July 2024 to facilitate needed upgrades in the aeration basins. This work will include, but not limited to the following items:
• Coordination between the City staff, RWQCB, design engineer, and contractor. This includes coordinating correspondence, meetings, preparing meeting agendas, and meeting minutes. • Preparing project correspondence, and ensuring proper response is provided to stakeholders. • Ensuring construction sequencing identified in the Project Specifications includes recommendations from the RWQCB and the City’s NPDES Permit. • Coordination with stakeholders of any plant shutdowns and work that will require time for City staff to prepare ahead of time.
• Tracking RFIs and submittals, and providing responses as necessary.

A copy of the city’s NPDES Permit can be found via the link on Table 2.

3.5 Task 5 – Quality Assurance and Materials Testing Services Coordinate and provide required testing as stated in the specifications and special inspections as necessary.
• Consultant shall provide a sub-consultant as a certified materials testing agency (MTA) to perform soils and materials sampling and testing services as required in the project plans and specifications.
• The MTA shall have an Independent Quality Assurance Program to verify that acceptance testing is being performed correctly with properly calibrated equipment in good working order. • All test results shall be reported to the City in the shortest time that the specific test will realistically allow.
• The Consultant guarantees that the offered equipment, material or services meet all safety requirements applicable in accordance with Cal-OSHA regulations and any other rule or regulation required by the City.

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• Prevailing Wages: All services performed under the agreement will be subject to payment of the applicable prevailing wage to the testing personnel performing the tests. The submittal of certified payroll records to the State will be required as work is performed or when they are needed to verify that the Consultant is in compliance with the State Labor Code. Certified payroll submittals will be directly to the DIR.
• If the MTA fails any tests or inspections, retests or re-inspections will be required. Retests and reinspections will be billed to the contractor at the same rates as the original tests. Retests shall be marked on reports and invoices to help facilitate back charging to the Contractor. • The MTA sub-consultant shall submit to the City all applicable certifications for the laboratory and testing personnel that will be working on the project. All certifications must be kept current throughout the project duration. If certifications are updated while the project is underway, the updated certificate shall be submitted to the City immediately. • It is the intent of the City to maintain a consistency of material testing quality throughout each phase of the project. Consultant is therefore encouraged to provide, wherever and whenever possible, the same field personnel for the duration of construction of the project. • On days when work is not performed by the Contractor, such as rainy or unsuitable weather days, the materials testing personnel will not provide services unless authorized by the City. • Resumes of materials testing personnel must be submitted to the City for review and approval prior to assignment to the Project. If, at any time, the level of performance of any testing personnel is below expectations, the City may release that field person and request that another be assigned as needed.

3.6 Task 6 – Post Construction Services
Project closeout, punch list items completion, dispute resolution, contract change orders and process final payment.
• Review, prepare and scan closeout documents (e.g. maintenance, operational, warranty, etc.) as required in the construction documents, and as submitted by the Contractor at the completion of the work.
• At the conclusion of the project, the Consultant shall provide the City with a digital copy of all the project records. The digital records shall be in the approved file format/s, file naming convention and directory structure.
• Perform post construction review and prepare lessons learned documents for future projects. • Perform optional service if needed: claim resolution and detailed schedule analysis. • Review punch lists items of remaining work.
• Coordinate with the City for final inspection.
• Submit scanned final record drawings (no hard copies, if possible).

3.7 Task 7 – Ribbon Cutting Ceremony
Consultant shall plan for one ribbon cutting ceremony to celebrate the start-up of the project. The ceremony will be held at our facility near the Project site. Consultant will provide the following services:

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• Schedule the ceremony
• Make all site arrangements and provide seating, stage, microphones and speakers (sound system), banners, etc. for ceremony
• Coordinate meetings with stakeholders (City staff, contractor, etc.) ahead of time to prepare for ribbon cutting ceremony.
• Compose, design, and issue meeting notices to the stakeholder database • Prepare and place advertising in local media
• Prepare and send news releases to mainstream and alternative news media, after obtaining prior approval of the City and the project team manager
• Prepare agendas, sign-in sheets, comment sheets, signage, and other print materials • Coordinate a “dry run” with the City and the project team. The dry run shall include review the format and information that will be presented at the ceremony.

3.8 Project Schedule
Given the complexity and number of tasks required in the Scope of Work, the consultant shall update the project schedule on a monthly basis. A PDF copy of the project schedule shall be provided on a monthly basis. The City shall also be provided with a copy of the original file type utilized to prepare the project schedule i.e. Microsoft Project, or other project scheduling software. 4 Proposal Content
The following sections details the information to be included in the proposal.

4.1 Qualifications, Related Experience, and References
This section of the Proposal should establish the ability of the proposed team to satisfactorily perform the required work by reasons of: experience in performing work of the same or similar nature; demonstrated experience working with local agencies and cities directly involved in this project; staffing capability; current work load and availability; record of meeting schedules on similar projects; and supportive client references. Specifically:
• Provide a brief profile of the firm including: the types of services offered; the year founded; type of the organization (corporation, partnership, sole proprietorship); number, size and location of offices; number of employees.
• Provide a general description of the firm's current financial condition; identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede ability to complete the project.
• Describe the firm's experience in performing work of a similar nature to that solicited in this RFP and the participation in such work by the key personnel proposed for assignment to this project.

Highlight the firm’s and key personnel’s experience with construction management and RFP
22 ATTACHMENT 5
inspections services. Include a discussion of at least four (4) previous projects of similar nature completed by the proposed project team.
• Furnish brief resumes for the proposed Project Manager, Resident Engineer, Assistant Resident Engineer, and other key personnel (resumes are included in the total page count) and a project team organization chart. Project principles and responsible-charge, as well as, project management, Resident Engineer and Assistant Resident Engineer, shall be clearly identified in the organizational chart. The project organization chart should clearly delineate the communication and reporting relationships among the project team members including sub-consultants. • Resumes should be provided for only key personnel substantially involved in the project (performing more than 10% of the billable work), including the project manager and principal inresponsible-charge for the project. Project experience should highlight and discuss those projects of similar nature as this proposed project. Project experience should correlate with the experience discussed above. Provide education, experience and applicable professional credentials of project staff. Include the person's name, current location, proposed position for this project, current assignment, level of commitment to that assignment, availability for this assignment, and how long each person has been with the firm.
• Identify key personnel who are California-licensed Professional Engineers (PE) that will be in responsible charge, and approve and stamp the final report. Include a copy of the license for said personnel.
• Include a statement that key personnel will be available to the extent proposed for the duration of the project, acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City. • Provide a minimum of three (3) references who can discuss the firm and project team’s qualifications to deliver the project Scope of Services. The references shall be knowledgeable and able to discuss the qualifications of the firm and project team based on the work experience cited under items c and d above. Furnish the name, title, address and telephone number of the person(s) at the client organization who is most knowledgeable about the work performed. • Provide a list of past joint work by the prime consultant and each sub-consultant if applicable. The list should clearly identify the project and provide a summary of the roles and responsibilities of each party.

4.2 Appendices
Information considered being pertinent to this project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Consultants are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials; appendices should be relevant and brief.

4.3 Cost Proposal Requirements
The proposer must submit a detailed cost proposal for all services and materials anticipated to complete the Scope of Services with a “not-to-exceed” fixed fee, which shall be the sum of all tasks. The cost proposal shall be submitted as a separate excel file.

The file name shall follow this naming convention:

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• Fee Schedule WQCF Capacity Improvements Project – [Insert Company Name] Provide a fixed dollar amount for each of the services and materials as described in the Scope of Services and list all assumptions.

Include an hourly rate table for typical planning and engineering classifications that may be requested for separate tasks not included in this RFP.

Consultant shall submit monthly invoices listing work completed. Invoices shall list summarize work broken down hourly rate, position, and material fees.

4.4 Exceptions to the Professional Services Agreement
No Exceptions to the City’s standard professional Services Agreements or Insurance Requirements will be considered.

Any consultant submitting a proposal shall be expected to execute the City’s Agreement for Professional Services (see Appendix A) in its unmodified state. Refer to Appendix B for details about insurance documents.

4.5 Proposal Package
All electronic proposals shall have a 16-page limit. Page limit does not include the outside cover, section dividers, cover letters, or appendices. Proposals that do not contain the required information or the required number of pages may be rejected.

The proposal, resumes, and project schedule shall all be included within the page limit. The cover letter shall consist of maximum two (2) pages and include the following:
a. The proposer’s legal name, address, telephone number, email address, and contact person for the remainder of the selection process;
b. Any qualifying statements or comments regarding the proposer’s submittal, including proof of proposer’s capabilities to prepare a water treatment system; and c. Statement indicating the validity of the proposal for a minimum period of 180 calendar days subsequent to the proposal due date.

4.6 Staff Changes
If at any time during the procurement process a firm makes any changes to proposed key personnel or sub-consultants they must notify the City in writing of those proposed changes. The City reserves the right to accept or reject such proposed changes or to revise the evaluation scoring to reflect the proposed staffing changes.
5 Proposal Acceptance and Selection
The City reserves the right to:

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• Accept or reject any and all qualifications/proposals, or any item for part thereof. • Waive any informalities or irregularities in proposals. • Withdraw or cancel this RFP at any time without prior notice and the City makes no representation that any contract will be awarded to any firm responding to this RFP. • Re-issue a new RFP for the same or similar services.
• Postpone proposal openings for its own convenience.

5.1 Consultant Selection
The objective of the City is to select a qualified firm to perform necessary services for the City at a fair and reasonable cost. To that end, the City has established the following criteria for the selection process:
• The selection process shall be fair, open, and competitive. • The selection of the consultant firm will be based on clearly stated objectives. • Selection of consultants/firms shall be based upon demonstrated competence, professional qualifications, experience, and capabilities to perform the required services. • The contract will be awarded to the most technically qualified responsible and responsive firm best conforming to the RFP, and is in the opinion of the City, most advantageous to the City.

5.2 Scoring Criteria
City staff will evaluate each proposal for completeness and content. Each proposal will be evaluated based upon the relevant qualifications and experience of the proposer. Staff may choose to interview two or more closely ranked firms, allowing 30 minutes for a presentation of the short-listed firms and another 30 minutes for a questions/answer session. License status and references will also be verified. The proposal review will focus on the following criteria:
• Project Management (35 points). Components of project management that demonstrate capability in management of projects of this scope. Include a sample monthly report. Please include a project schedule that accounts for the Scope of Services. • Project Understanding (20 points). The proposal adequately demonstrates an understanding and experience in preparing similar potable water projects for municipalities • Project Approach (20 points). Innovative approaches for alternative solutions and recommendations are preferred.
• Experience (15 points). The firm’s expertise and professional qualifications with similar work.

Qualifications of the firm and individuals assigned to perform the work. • Project schedule (10 points). Thoroughness of the project schedule, ability to complete the project within the selected timeframe.
6 Negotiations and Engagement
Upon selection, City staff will enter into negotiations with the top-ranked firm to negotiate a final Scope of Services and request a formal cost proposal.

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In the event that contract negotiations with the top-ranked firm are unsuccessful, the City shall begin negotiation with the second-ranked firm and so on.
7 Conflict of Interest
The selected consultant will not be prevented from participating in future projects to the extent that no direct conflict of interest exists at the time. Consultants responsible for a project’s design may not participate in construction management or construction inspection of the project. The determination of a conflict of interest, direct or incidental, shall be at the sole discretion of the City. 8 Appendices
• Appendix A: Agreement for Professional Services
• Appendix B: Insurance Requirements for Professional Services RFP
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AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this ____ day of ________________, 20___, by and between the CITY OF MANTECA, a public body, corporate and politic ("City") and _____________, a ___________ corporation ("Consultant").

RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.

B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.

C. City desires to retain Consultant to render the professional services set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the __________ services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated ______, and attached hereto as Attachment 2.

Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the ______ services is sometimes referred to herein as “the Project.”

3. Time of Performance. Consultant’s services will commence upon execution of this Agreement and shall be completed in accordance with the Schedule of Activities, attached hereto as Attachment 3. All work shall be completed no later than _______________. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.

4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed _______________DOLLARS ($______). Payment by City RFP
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under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.

8. Ownership of Documents; Confidentiality.

B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City’s prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's RFP
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name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City’s prior written consent.

9. Consultant's Books and Records.

11. Interest of Consultant.

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B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
(2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)

12. Professional Ability of Consultant.

A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement.

B. The primary provider of the services required by this Agreement shall be ______________. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City’s prior written consent.

13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.

16. Insurance Requirements.

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A. Job specific insurance requirements can be found on the attached Attachment

4. Other insurance provisions can be found below:

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers. (6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 30 days written notice has been received by the City.
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.

D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage.

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If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: _______________
If to Consultant: ________________________
________________________
________________________
Attention: _______________

19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.

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25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

28. Prohibited Interests.

A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.

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This Space Purposely Left Blank
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TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.

CITY OF MANTECA: CONSULTANT:

_________________________________ ___________________________________ Toni Lundgren (Type name of Consultant/form of organization)* City Manager
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services

COUNTERSIGNED: By: ___________________________________
(Signature)

_________________________________ ___________________________________ Shay Narayan (Type name and title)
Director of Finance

COUNTERSIGNED: Address: ____________________________

_________________________________ ____________________________ Stephanie Van Steyn,
Director of Human Resources Telephone: ____________________________ APPROVED AS TO FORM:

L. David Nefouse, City Attorney
By:_________________________________
Daniella Green, Assistant City Attorney
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ATTACHMENT 1

REQUEST FOR PROPOSAL
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ATTACHMENT 2
CONSULTANT’S PROPOSAL
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ATTACHMENT 3

SCHEDULE OF ACTIVITIES
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EXHIBIT 1
Insurance Requirements for Professional Services

INSURANCE REQUIREMENTS
Consultants shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, employees or subcontractors.

Minimum Limits of Insurance: Coverage shall be at least as broad as:

Commercial General Liability
 Commercial General Liability Insurance with $2,000,000 minimum limit per occurrence.  If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.  Commercial General Liability Additional Insured Endorsement naming the following as insured on 2001 or earlier issued endorsement forms:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.

Automobile Liability
If the vehicles are brought onto city facilities, covering any auto, or of Contractor has no owned autos, hired, and non-owned autos, the Contractor shall maintain automobile liability with limits no less than:
 Automobile Liability Insurance with $1,000,000 minimum limit per accident for bodily injury and property damage.
 Automobile Liability Additional Insured Endorsement naming the following as additional insured:
“City of Manteca, its officers, officials, employees, agents, and volunteers”.

Worker’s Compensation
As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Professional Liability (Errors and Omissions)
Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate
Other Insurance Provisions:

The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Manteca, its officers, officials, employees, agents and volunteers are to be covered as insured’s as respect to: liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 and CG 20 37 if completed operations coverage is required.

2. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers, shall be excess of the Consultant’s insurance and shall not contribute with it.

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3. The applicant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City of Manteca.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City of Manteca reserves the right to require complete, certified copes of all required insurance policies, including endorsements required by these specifications, at any time.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Manteca
Waiver of Subrogation
Consultant hereby grants to The City of Manteca a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that The City of Manteca is an additional insured on insurance required from subcontractors.

SPECIAL RISKS OR CIRCUMSTANCES
The City of Manteca reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances.

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ATTACHMENT 2
CONSULTANT’S PROPOSAL
41 ATTACHMENT 4
City of Manteca WQCF Capacity Improvements Project
Construction Management Services
Task
Principal-in-ChargeProject ManagerConstruction Manager/Operations SupportInspectorElectrical InspectorPermitting Total
Hours
Total Labor
Costs
Technology
Charges
(PECE) Total Costs
1 File Management Software Program & Construction Management Plan 2 24 48 0 0 0 74 $19,590 $1,147 $20,737

1.1 Set-up File Management System 0 16 32 0 0 0 48 $12,640 $744

1.2 Construction Management Plan 2 8 16 0 0 0 26 $6,950 $403 2 Preconstruction Services 0 31 63 0 0 0 94 $24,735 $1,457 $26,192

2.1 Constructability Review 0 8 16 0 0 0 24 $6,320 $372

2.2 Preconstruction Conference 0 8 4 0 0 0 12 $3,380 $186

2.3 Certified Payroll Review 0 0 9 0 0 0 9 $2,205 $140

2.4 Review Preliminary Traffic Control Plans 0 4 12 0 0 0 16 $4,140 $248

2.5 Review Contractor Schedule 0 8 16 0 0 0 24 $6,320 $372

2.6 Review Contractor Safety Plan 0 1 4 0 0 0 5 $1,280 $78

2.7 Presubmittal Meeting 0 2 2 0 0 0 4 $1,090 $62
3 Construction Management Services During Construction 12 86 1745 984 332 0 3159 $726,909 $48,965 $775,874

3.1 Monthly Project Reporting 12 18 0 0 0 0 30 $9,180 $465

3.2 Scheduling 0 36 72 0 0 0 108 $28,440 $1,674

3.3 Progress Meetings 0 16 100 72 40 0 228 $52,356 $3,534

3.4 Special Meetings 0 4 16 10 16 0 46 $10,526 $713

3.5 Project File Database 0 8 16 8 0 0 32 $7,944 $496

3.6 As-Built Record Keeping 0 0 40 8 12 0 60 $13,956 $930

3.7 Process Shop Drawings and Other Submittals 0 0 120 8 16 0 144 $34,400 $2,232

3.8 Construction Observation 0 0 1200 850 240 0 2290 $517,190 $35,495

3.9 Progress Pay Estimate 0 0 72 0 0 0 72 $17,640 $1,116

3.10 Verify Compliance with Stormwater Pollution Requirements 0 0 9 20 0 0 29 $6,265 $450

3.11 Coordinate and Respond to Requests for Information (RFI) 0 0 40 8 8 0 56 $13,112 $868

3.12 Manage Change Orders 0 4 60 0 0 0 64 $15,900 $992
4 Permit Coordination 0 0 8 0 0 24 32 $8,560 $496 $9,056

4.1 NPDES Permit Support 0 0 8 0 0 24 32 $8,560 $496
5 Quality Assurance and Materials Testing Services 0 0 40 40 0 0 40 $17,920 $620 $18,540

5.1 Quality Assurance 0 0 20 20 0 0 40 $8,960 $620

5.2 Material Testing 0 0 20 20 0 0 40 $8,960 $620
6 Post-Construction Services 0 28 64 24 16 0 132 $32,328 $2,046 $34,374

6.1 Final Inspection and Punch List 0 8 32 16 8 0 64 $15,176 $992

6.2 Project Close-out 0 8 16 8 8 0 40 $9,632 $620

6.3 Construction Report 0 4 8 0 0 0 12 $3,160 $186

6.4 Warranty Period Review 0 4 4 0 0 0 8 $2,180 $124

6.5 As-built Documents 0 4 4 0 0 0 8 $2,180 $124
7 Ribbon Cutting Ceremony 0 0 16 0 0 0 16 $3,920 $248 $4,168

7.1 Ribbon Cutting Ceremony 0 0 16 0 0 0 16 $3,920 $248 TOTAL HOURS 14 169 1984 1048 348 24 3547
HOURLY RATES $315 $300 $245 $203 $211 $275 $15.50
TOTAL LABOR & PECE COST $866,233
$18,000
$23,040
$11,988
$1,809
$54,837
$25,000
$25,000
$5,000
$15,000
$70,000
Total Construction CM Fee $991,070
Public Outreach (subcontractor)
Allowances (estimated)
Material Testing (subcontractor)
Mark-up on subcontractors (10%)
Allowances Total
File Management Software
Expenses Total
ODC Expenses (estimated)
Trucks ($1,000/month)
Hotel ($140/night)
Meals while traveling
Mileage ($0.67/mile)
42 ATTACHMENT 4
PROPOSAL / JULY 2024

CONSTRUCTION MANAGEMENT

AND INSPECTION SERVICES FOR THE
WQCF Capacity
Improvements Project

CITY OF MANTECA
Prepared for
43 ATTACHMENT 4
carollo.com
July 25, 2024
Mr. Kyzen Nicolas, Assistant Engineer
City of Manteca
1001 W. Center Street, Suite E
Manteca, CA 95337
Subject: Proposal for Construction Management and Inspection Services for the WQCF Capacity Improvements Project
Dear Mr. Nicolas and Selection Committee:

The City is undertaking major secondary process improvements at the WQCF, including a new primary effluent pump station, improvements to the north and south aeration basins, two new internal mixed liquor recycle pump stations, and electrical improvements. This project will require significant coordination with plant operations staff to maintain permit compliance or requests from the Regional Board for a variance permit during process shutdown, bypass pumping, and commissioning of the new systems.

Carollo Engineers stands ready to provide the diversity of resources, skillsets, and qualifications needed to successfully support the City’s project needs. Our job as your construction manager is to help manage all your project risks—not just construction risks. To do this, we have built a team that not only includes a professional engineer project manager, but water industry construction management (CM) professionals that include a Grade 5 operator, former water industry contractors, and permitting experts who bring the benefit of a comprehensive skillset to your project.

Our team is well suited to lead the CM effort and is committed to seeing this project through to completion.

We have built a comprehensive core team of CM professionals that offers:
Partnership with the City. Carollo has worked with the City for years in multiple capacities, including our current Thickening/Dewatering and UV/Sidestream projects where Ryan Sellman is serving as principal-in-charge, and we look forward to adding CM to our Manteca portfolio. We use a participatory management approach that fosters open communication. We use this open and early communication to take proactive steps in a partnership to make sure all parties’ (City, design engineer, and contractor) expectations are understood, and that the project stays on schedule and within budget. Experienced Team. Our project manager, Keith Corcoran, is a licensed civil engineer who has 20 years of engineering and construction experience. Our construction manager, Mauricio Gomez, brings 20 years of experience in multiple areas of the construction industry. Jeff VanNest and Ron Baker have a combined 60+ years of experience, providing the City with inspectors who have recent, relevant experience. This core team will be supported by Ryan as principal-in-charge, who has 17 years of wastewater and CM experience.
Proven Approach to Resolve Conflicts. With diverse backgrounds in the water and wastewater industry, our team will evaluate the project from multiple perspectives to stay ahead of and remove roadblocks. Mauricio has spent more than 15 years working as a contractor finding creative solutions to constructability issues. In addition, Keith and Ryan have spent the bulk of their engineering careers taking their design projects from concept through construction and startup, understanding how a project goes from paper to reality. Being able to view the project from multiple vantage points allows our team to see the macro version of the project, stay ahead of the game, and work to resolve conflicts before they become issues.

Primary contact person and authorized to
negotiate and bind the firm contractually:

Keith Corcoran, PE, Vice President
Carollo Engineers, Inc.
2880 Gateway Oaks Drive, Ste. 300
Sacramento, CA 95833
916-576-4712
[email protected]
2880 Gateway Oaks Drive, Suite 300
Sacramento, California 95833
P. 916.565.4888 F. 916.565.4880
44 ATTACHMENT 4
Our CM team provides the best features that you will find in a third-party CM firm, and we value this as another opportunity to grow our partnership with the City while meeting your expectations set in the RFP.

Carollo would appreciate the opportunity to use the same agreement as used on our previous two design projects with the City, with terms that were agreed upon by both parties.

This proposal will remain valid for 180 calendar days from the proposal due date. If you have any questions concerning this proposal, please do not hesitate to contact me.

Sincerely,
CAROLLO ENGINEERS, INC.

Keith Corcoran, PE Ryan Sellman, PE
Project Manager Principal-in-Charge
Mr. Kyzen Nicolas, Assistant Engineer
July 25, 2024

Page 2 ends

2795 Mitchell Drive
Walnut Creek, California 94598
P 925-932-1710
carollo.com

CERTIFICATION
This is to certify that the undersigned, Michael W. Barnes, as Corporate Secretary and General Counsel for Carollo Engineers, Inc., is authorized to state and certify: That by corporate policy approved by the Board of Directors on 04/01/2019, Keith Corcoran, Vice President, is authorized to execute agreements for the usual and customary engineering business of the company.

Dated: July 22, 2024
Michael W. Barnes
Corporate Secretary & General Counsel
45 ATTACHMENT 4
Qualifications, Related
Experience, and References
46 ATTACHMENT 4
CAROLLO / PROPOSAL / JULY 2024 1
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References CANADA
Dallas
Oklahoma City
Nashville
Fort Worth
Waco Odessa
Austin Houston
McAllen
Phoenix
Tucson
Honolulu
El Paso
Albuquerque
Yuma
Sarasota
Fort Myers
Tampa
Broward County
Orlando
Palm Beach
Jacksonville
Atlanta
Miami-Dade
Broomfield
Fort Collins
Littleton
Salt Lake City
Las Vegas
Reno
Boise
Water ARC®
Seattle
Vancouver, BC Kelowna, BC
Portland
Sioux Falls
San Francisco
Sacramento
Fresno
Roseville
Inland Empire
Kansas City
Omaha
Chicago
Madison
St. Paul
New Jersey
Philadelphia New York City
Arlington
Walnut Creek
San Diego
Los Angeles
Orange County
Oceanside
Carlsbad
Carollo Oce Locations
Construction
projects that are
claim-free
Zero 99%
Safety-related
claims on Carollo
CM projects in
the last 5 years
01 Qualifications, Related Experience, and References
Firm Overview
Carollo is an environmental engineering firm that has
been specializing in the planning, design, and CM of
water and wastewater facilities for 91 years.

Our staff also includes civil, environmental, structural, corrosion, mechanical, process, chemical, electrical,
and control systems engineers, as well as architects,
cost estimators, and specialists in areas such as CM,
construction inspection, operations, funding, and
regulatory negotiations.

Our Construction Management Services
With nearly one-third of Carollo's revenue attributable to construction-related services, the quality and
professional standing of Carollo's core CM group is
comparable to other national engineering and CM firms.

Our CM staff includes more than 125 construction
managers, resident engineers, resident inspectors,
and specialty inspectors focused solely on the water
and wastewater industry. We provide professional
training and development of our staff in the everchanging areas of safety, risk management, and claims consulting. Our resources include full computerized
document tracking and scheduling capabilities and
specialty testing equipment.

With this focus, we have extensive experience in
providing third-party CM services across the western
U.S., including the cities of Stockton, Modesto, Turlock, Tracy, and Lathrop.

Firm Name: Carollo Engineers, Inc.

Year Established: 1933
Organization: Professional Corporation
Number of Offices: 53
Number of Employees: 1,400+
Firm Financial Condition
Carollo Engineers, Inc. does not have any current or
pending conditions that may impede our ability to
complete the project.

The financial stability of Carollo is demonstrated by our 91-year history of successfully providing professional
engineering services to our clients. Carollo maintains
a comprehensive general business liability insurance
policy that covers bodily injury, property damage, and
vehicular liability. We also maintain a professional liability policy that covers negligent errors and omissions. Each year Carollo undergoes a full audit. We can provide a
financial summary to the City of Manteca upon request.

2.8%
Change order
record over the
past 10 years
33%
Carollo's annual
revenue attributable
to constructionrelated activities
Staff in
Local Offices:
40 Sacramento
17 Fresno
144
Walnut Creek

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
47 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

As your construction manager, we will
implement our “firm but fair” philosophy
with the contractor when addressing all
construction issues. Our overlying duty is to
act in the City’s best interests so that you get
the quality project you paid for.

The Right Team to Get the Job Done
Providing the right team for your CM project is
crucial to its success. The team members shown
in the organization chart were selected for their
wastewater CM and inspection experience
and their successful track record working on
wastewater treatment improvement projects
similar to yours.

The core team for your project comprises
project manager/CM oversight by Keith
Corcoran, and construction manager/resident
engineer Mauricio Gomez. In addition,
inspector Jeff VanNest and electrical
inspector Ron Baker bring wastewater
treatment and electrical inspection
experience. We also have Beverly Hann for
permitting and Chris Vasquez for operations
and startup. This team has worked together
on similar wastewater CM projects for the
cities of Turlock and Livermore, American
Valley Community Services District (AVCSD),
and Sacramento Area Sewer District (SASD).

This core team will be supported by principalin-charge Ryan Sellman, who has 17 years of wastewater and CM experience and is familiar
with the City from his work as principalin-charge for your Thickening/Dewatering and UV/Sidestream projects. We also have
included subconsultants Kleinfelder (materials
testing) and KMP Strategies (public outreach).

Our key personnel, denoted on our
organizational chart, will be available to the
extent proposed for the duration of the project
and shall not be removed or replaced without
the prior written concurrence of the City.

Principal-in-Charge
Ryan Sellman, PE
Key Personnel
Project Team Subconsultants
Inspector
Jeff VanNest
Electrical Inspector
Ron Baker
Permitting
Beverly Hann, PE, PMP
Operations and Start-up
Chris Vasquez
Materials Testing
Kleinfelder
Public Outreach
KMP Strategies, LLC
Project Manager/Construction
Manager Oversight
Keith Corcoran, PE
Construction Manager/
Resident Engineer
Mauricio Gomez
48 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

CONSTRUCTION MANAGER OVERSIGHT
Keith is a California registered civil engineer with
engineering, CM, inspection, and project management
experience in water and wastewater facilities and
infrastructure, including heavy civil, large-diameter
pipelines, headworks facilities, pumping stations, treatment facilities, and water mains. He has experience providing construction services to some of the largest municipalities in Northern California, including the Sacramento Regional County Sanitation District. He will apply lessons learned from these and other CM projects to yours.

RELEVANT PROJECTS:
Construction manager oversight for the AVCSD WWTP Improvements. Resident engineer for the Sacramento Regional County Sanitation District $1.7 billion EchoWater projects.
Project manager for the City of Stockton Wastewater Treatment Facility Rehabilitation CM project.
Construction manager for the City of Roseville Aquifer Storage and Recovery Wells project.

EDUCATION
BS Environmental Engineering,
California Polytechnic State University,
San Luis Obispo, 2005

PROFESSIONAL CREDENTIALS
Civil Engineer, CA #75659

CURRENT LOCATION
Sacramento

CURRENT ASSIGNMENT
SASD, Harvest Water Project

LEVEL OF COMMITMENT TO THAT

ASSIGNMENT
75%

AVAILABILITY
25%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
20 / 19
Mauricio Gomez | CONSTRUCTION

MANAGER/RESIDENT ENGINEER
Mauricio has experience in multiple areas of the
construction industry ranging from conceptual design
to construction inspection and execution. During
pre-construction and construction, he supervises the
day-to-day operations, such as mobilization, demolition, excavation, compaction, concrete reinforcement, concrete pours, piping, mechanical, electrical systems, and commissioning.

RELEVANT PROJECTS:
Construction manager for the AVCSD, CA, WWTP Improvements. Construction project manager for the South County Regional Wastewater Authority, CA, UV Disinfection Facility.
Project manager/safety manager (while with a previous firm) for the Sacramento Regional County Sanitation District, CA, EchoWater Project Return Active Sludge Project. Oversaw day-to-day construction activities. Construction manager for the City of Livermore, CA, Primary and Secondary Treatment Improvements Project.

EDUCATION
BS Construction Management,
California State University,
Fresno, 2009

PROFESSIONAL CREDENTIALS
OSHA Authorized Construction Trainer,
10 and 30-Hour Occupational and
Health Training Courses

CURRENT LOCATION
Sacramento

CURRENT ASSIGNMENT
City of Livermore, Primary and
Secondary Treatment Improvements
Project

LEVEL OF COMMITMENT TO THAT

ASSIGNMENT
100% through September 2024

AVAILABILITY
50%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
20 / 4
49 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 4
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References Jeff VanNest | INSPECTOR
Jeff has experience in construction, providing
operation and inspection services, including 10 years
of operations experience at water and WWTPs.

His expertise includes inspection of concrete, civil,
mechanical, and structural construction. Jeff is also
proficient with the coordination of plant shutdowns with owners and contractors to complete work sequencing
activities in a timely manner.

RELEVANT PROJECTS:
Construction inspector for the AVCSD WWTP Improvements. Construction inspector for the City of Turlock Secondary Clarifier No. 5 and Denitrification project.
Inspector for the Pinole-Hercules Water Pollution Control Plant Upgrade for the City of Pinole.
Construction inspector for the City of Ukiah WWTP Improvements project.

EDUCATION
General Studies

PROFESSIONAL CREDENTIALS
Grade IV Wastewater Treatment
Operator, NV

CURRENT LOCATION
Walnut Creek

CURRENT ASSIGNMENT
Central Contra Costa Sanitary District,
Blowers Project

LEVEL OF COMMITMENT TO THAT

ASSIGNMENT
20% through September 2024

AVAILABILITY
100%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
31 / 9
Ryan Sellman, PE | PRINCIPAL-IN-CHARGE
Ryan's experience includes CM services, resident
engineering (RE), wastewater treatment process design,
infrastructure design, civil design, facility planning, owner's advisor services, and modeling. Ryan has spent
about half of his career in the field and the other half in the office working on planning and design projects. He
brings a unique background to projects like Manteca’s as he understands the design side and the construction side. Ryan has worked on multiple CM projects for Northern California clients, including the cities of Turlock and Modesto.

RELEVANT PROJECTS:
Project engineer and construction manager for design and construction of the City of Turlock Secondary Clarifier No. 5 and Denitrification project. Project manager and construction manager for the design and construction of the City of Turlock Chemical Upgrades project.
Resident engineer/construction manager for the City of Turlock Harding Drain Bypass Pump Station and Pipeline.
Resident engineer for the City of Modesto Phase 2 Biological Nutrient Removal/Tertiary Treatment Facility.

EDUCATION
BS Civil Engineering, University of the
Pacific, 2007

PROFESSIONAL CREDENTIALS
Civil Engineer, CA #76650

CURRENT LOCATION
Fresno

CURRENT ASSIGNMENT
City of Manteca, Thickening/
Dewatering and UV/Sidestream
City of Modesto, SCADA Upgrades

LEVEL OF COMMITMENT TO

ASSIGNMENTS
20% and 30%, respectively

AVAILABILITY
50%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
17 / 17
50 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 5
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References Ron Baker | ELECTRICAL INSPECTOR
Ron is an industrial foreman electrician with
experience in project management and electrical
layout and installation. He is an effective leader
with an in-depth understanding of complex
electrical systems in the wastewater and water
treatment industry. Ron has electrical inspection
experience on multiple CM projects for Northern
California clients, including the City of Livermore.

RELEVANT PROJECTS:
Electrical inspector for the City of Livermore Primary and Secondary Treatment Improvements project.
Foreman electrician for San Joaquin Electric, Stockton. Foreman electrician for Auburn Constructors, Sacramento. Foreman electrician, Design Electrical, City of Auburn.

EDUCATION
OSHA 10
NFPA 70E
CPR/AED, Standard First Aid and
Bloodborne Pathogens
Competent Person Training

PROFESSIONAL CREDENTIALS
Certified General Electrician DIR, CA

CURRENT LOCATION
Walnut Creek

CURRENT ASSIGNMENT
City of Livermore, Primary and
Secondary Treatment Improvements
Project

LEVEL OF COMMITMENT TO THAT

ASSIGNMENT
100% through September 2024

AVAILABILITY
40%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
30+ / 1
Chris Vasquez | OPERATIONS AND START-UP
Chris has progressive operations experience where
he started his career as an operator for the City of
Fresno before transitioning to serving as an operations project manager for South County Regional Wastewater
Authority (SCRWA) in Gilroy. Chris became Carollo’s
senior operations specialist in 2022 and has led our
Northern California operations in all areas of process
control, troubleshooting, and startup/commissioning of
wastewater facilities. Chris is skillful and collaborative in working with design engineers and owners during startup of treatment processes. His recent operations support experience on wastewater treatment and startup projects includes Gilroy, Sunnyvale, and Richmond.

RELEVANT PROJECTS:
Project manager and operations specialist for the SCRWA'S Wastewater Treatment and Reclamation Facility.
CM team, providing insight and operation review of startup and shutdown plans for the SCRWA's Wastewater Treatment and Reclamation Facility in Gilroy.
Lead operator for the City of Clovis Water Reclamation Facility. Senior wastewater treatment operator for the City of Fresno 80-mgd Conventional Wastewater Treatment Facility.

EDUCATION
MS Public Administration, University of
Phoenix, 2018
BS Environmental Science, University
of Phoenix, 2016

PROFESSIONAL CREDENTIALS
Wastewater Grade 5 Operator,
California

CURRENT LOCATION
Fresno

CURRENT ASSIGNMENT
Operations support for multiple
projects

LEVEL OF COMMITMENT TO THAT

ASSIGNMENT
65%

AVAILABILITY
35%

YEARS OF EXPERIENCE/

YEARS WITH FIRM
20 / 2
51 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 6
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References Subconsultants
Kleinfelder – Materials Testing
Kleinfelder brings years of expertise in geotechnical
and environmental engineering, including materials
engineering and materials testing services. Kleinfelder is a leader in slope stability, liquefaction and lateral spread investigation/analysis and in mitigation design
of geologic and seismic hazards. Knowledgeable
geotechnical engineers oversee the field observation
and proper use of field equipment, laboratory
testing using regularly inspected and calibrated
equipment, and computer-assisted technologies.

Work History with Carollo
Kleinfelder has a worked on more than 15 Carollo-led
projects in the Central Valley. Select local
projects include:
City of Modesto, CA – Jennings Road Corrosion
Control Project (geotech).
City of Turlock, CA – RWQCF Secondary Clarifier 5
and Denitrification Project (geotech and
material testing).
City of Modesto, CA – Jennings Phase 2 BNR/MBR
and Tertiary Expansion (geotech).

KMP Strategies – Public Outreach
KMP is a full-service public outreach firm located in
Sacramento, serving clients throughout California. KMP
focuses on guiding public agencies through the planning and implementation of impactful projects through
strategic, effective communications. They work from
project inception to bring people together, celebrate
project milestones and completes the information
circle at the close of construction. KMP has worked on
more than $2 billion in construction projects and brings broad level understanding to each unique project.

Work History with Carollo
KMP has work history with Carollo. Select local projects providing public outreach include:
SASD – Harvest Water project.
City of Sacramento, Department of Utilities –
Accelerated Water Meter Program.
City of Sacramento, Department of Utilities – 5th
Street Combine Sewer System Replacement project.
City of Sacramento, Department of Utilities – Water
Treatment Plant Upgrade Education project.
City of Delano, biottta™ Wellhead Nitrate Treatment
Pilot & Demonstration project.

California PE Licenses
52 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 7
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References Primary and Secondary Treatment
Improvements
City of Livermore, CA
Carollo designed and provided CM services for
replacement of the three influent screw pumps,
rehabilitation of 42-inch-diameter influent pipelines
using cured-in-place pipe, rehabilitation of the
headworks, including bar screen rehabilitation,
installation of a manual bar rack and channel grinder
in the bypass channel, and temporary bypass
pumping and screening system.

The project included primary sedimentation tank
improvements consisting of replacement of the
chain and flight mechanisms and effluent troughs,
rehabilitation of the primary effluent pump station,
including replacement of the three vertical turbine
primary effluent pumps, replacement of the 48-inch
buried header, and temporary bypass
pumping system.

The project also included secondary clarifier
improvements consisting of replacement of the
sludge collector mechanism, concrete foundation,
and density current baffle, installation of 31 slide
gates, concrete rehabilitation and coatings for all
project elements, replacement of tank and channel
aluminum covers, and replacement of two MCCs and
one PLC.

REFERENCE
Rick Teczon, Senior Civil Engineer
1052 South Livermore Avenue
Livermore, CA 94550
925-960-4514

PROJECT DATES
2020 – 2024 (Est.)

SCHEDULE
Currently on Schedule

TEAM MEMBERS
Mauricio Gomez, Ron Baker
WWTP Expansion
American Valley Community Services District, CA
Carollo provided engineering services during
construction and full-time, on-site CM and inspection
services for the AVCSD $41 million WWTP
Improvements in Quincy, California. Upgrades
included a new grit and screenings removal facility,
new AeroMod secondary treatment and solids
digestion facility, new solids dewatering facilities,
equalization basin improvements, chlorine contact
basin and chemical system improvements, new
effluent outfall pipeline, potable water pumping
facility, full-site electrical system upgrades (including upsized electrical service), full SCADA system
improvements for the new facilities, and
ancillary items.

As the construction manager, Carollo helped
streamline the installation and testing of the rammed
aggregate pier piles, which was crucial to allow the
contractor to install the foundation prior to the wet
season. The CM team also managed and coordinated
change conditions, funding agency requirements,
and environmental requirements.

The project was awarded the Sacramento Section
2019 Outstanding Water/Wastewater Treatment
Project of the Year by the American Society of
Civil Engineers.

REFERENCE
Katie Nunn, Business Manager
900 Spanish Creek Road
Quincy, CA 95971-9393
530-283-0836

PROJECT DATES
2019 – 2023

SCHEDULE
Completed on Schedule

TEAM MEMBERS
Keith Corcoran, Mauricio Gomez, Jeff VanNest, Beverly Hann, Ron Baker (with previous firm)
Representative CM Experience/References
53 ATTACHMENT 4

QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 8
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\01-Qualifications Exp and References EchoWater Projects
Sacramento Regional County Sanitation District, CA
Regional San serves more than 1.4 million people,
treating the entire Sacramento region’s wastewater
at the Sacramento Regional Wastewater Treatment
Plant. The plant was built in the late 1970s and
became fully operational in 1982. Over the decades,
Regional San has complied with strict water quality
requirements; however, tough new regulations
were imposed by the State in 2010. To meet these
requirements, the plant needed a major upgrade with
a complete new secondary process for biochemical
oxygen demand and nutrient removal, effluent
filtration, and new disinfection facilities.

Carollo worked with Regional San on four major
design and construction contracts as part of
the $1.7 billion EchoWater project. This massive
upgrade, which was required to be in place by
2021-2023, helps Regional San meet strict new
water quality requirements and maximize water
recycling opportunities (e.g., agricultural irrigation, public landscapes, and industrial processes). The
EchoWater Project resulted in a nearly 95 percent
reduction in ammonia discharged to the SacramentoSan Joaquin River Delta.

Carollo was responsible for the design and
construction phases of the Flow Equalization, Return
Activated Sludge Pumping, Nitrifying Sidestream
Treatment, and Tertiary Treatment Facilities projects.

All designs were delivered in a 3D BIM format.

REFERENCE
Michael Crooks, Program Manager
8521 Laguna Station Road
Elk Grove, CA 95758
916-875-9416

PROJECT DATES
2013 – 2023

SCHEDULE
Completed on Schedule

TEAM MEMBERS
Keith Corcoran, Mauricio Gomez, Ron Baker (with previous firm) Secondary Clarifier No. 5 and
Denitrification CM
City of Turlock, CA
Carollo provided CM services for a new secondary
clarifier at Turlock’s Regional Water Quality Control
Facility. The $18 million project also converted seven
existing aeration basins to achieve denitrification of
plant effluent to meet the new discharge permit limit
for nitrate plus nitrate of 10 mg/L (as N).

Our onsite CM staff performed schedule review
and analysis, change order and claim examination,
and onsite coverage. Carollo used a web-based
document tracking system, which allowed for strict
control over document flow and the management
of information. Also, as part of the CM services,
we represented the City in administering the
construction contract, provided responses to RFIs,
and provided design clarifications. This project
added a fifth secondary clarifier to increase capacity
and improve secondary treatment performance,
and modified the seven existing aeration basins
to achieve denitrification at the City’s water quality
control facility.

Other project elements include a mixed liquor
flow distribution structure, RAS pumping station,
scum pumping station, additions and modifications
to electrical and instrumentation systems, and
associated yard piping and paving and grading
improvements.

REFERENCE
Stephen Fremming, Principal Engineer
156 South Broadway, Suite 150
Turlock, CA 95380
209-668-5417

PROJECT DATES
2017 – 2020

SCHEDULE
Completed on Schedule

TEAM MEMBERS
Jeff VanNest, Ryan Sellman
54 ATTACHMENT 4
Approach
55 ATTACHMENT 4

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
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Project Understanding
The City is undertaking major secondary process
improvements at the WQCF that includes a new
primary effluent pump station, improvements to the
north and south aeration basins, two new internal
mixed liquor recycle pump stations, and electrical
improvements. This project will require significant
coordination with plant operations staff to coordinate
permit compliance during process shutdown, bypass
pumping, and commissioning of the new systems.

Carollo is very familiar with these project elements
and the inherent challenges with construction within
an existing operating plant while maintaining existing
treatment process and permit compliance. To be
successful at addressing these challenges, your CM
team must be highly communicative, possess strong
project controls skills, and include scheduling experts that can adapt to rapidly changing conditions and
contractor progress. Our team is well suited to lead
the CM effort and is committed to seeing this project
through to completion. The team is supported by a
strong bench of in-house engineering staff ready to
assist as-needed with any City-requested changes,
unforeseen conditions, or design limitations that may
arise during construction of facility improvements.

RISK AREA DESIRED OBJECTIVE OUR CM APPROACH
Budget Control budget and gain value for
every dollar expended.

We will utilize value engineering at critical design milestones and provide proactive inspection while maintaining original design intent.

Schedule Meet interim milestones and overall
completion dates.

Our team will review the preliminary construction schedule and work with the City and the designer to coordinate construction sequencing to meet the City's substantial completion date.

Technical Install equipment that is proven
and reliable.

Our team has extensive wastewater experience and knowledge to support review of all design and construction submittals to meet or exceed the intent of the specifications.

Construction
Avoid additional costs due to
unforeseen construction and
sequencing issues.

Our CM team is comprised of licensed engineers, operators, former contractors, and construction managers, all of whom have critical boots-on-the-ground experience to support constructability reviews, inspection, and plans for underground utility identification.

Operations
Maintain plant operation and
meet permit requirements
throughout project.

Our team will engage plant operations early to coordinate temporary tie-ins and shutdowns.

Startup and
Commissioning
Smooth transition from bypass to full
operations of the new equipment and
treatment process.

Our team will work hand-in-hand with the contractor, designer and plant operations to develop a startup plan early in the project and update the plan after each shutdown, as needed.

Carollo understands your project and has developed
an approach to manage project risks and deliver your
project on-schedule.
56 ATTACHMENT 4

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CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 10
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach | Throughout construction, the Carollo CM team will act as the City’s liaison between the City, contractor, and designer, maintaining open and thorough communication to keep the project moving smoothly.

In addition to managing your construction
risks on this project, the following outlines
a typical week during construction
and our CM approach to addressing
key scope of services and tasks.

MONDAY MORNING CHECK-IN
Construction manager, Mauricio Gomez, and his team will touch base with the contractor’s PM first thing to gather information on the week’s planned work, including hot items, any shutdowns, deliveries, and/ or coordination items with the City. Mauricio will then convey this information to the City’s PM and the design team’s PM to make them aware of the work planned and help determine if any coordination is required with operations staff.

DAILY JOB WALKS
Mauricio and/or his inspectors, Jeff VanNest or Ron Baker, will walk the job site each day during active construction to document contractor staff, equipment onsite, weather conditions, and work progress.

Daily inspection reports will be prepared and submitted through Autodesk Construction Cloud. The team will coordinate individually with the City’s PM, contractor PM, and design engineer PM to capture important topics to include on the agenda for the weekly progress meetings, including quality control issues and/or pay application status. Pre-weekly meetings will be held with the City, design engineer, and CM to discuss topics prior to the weekly meeting with the contractor.

QUALITY CONTROL ISSUE RESOLUTION
When quality control issues are observed, the team will alert the contractor’s PM immediately, and notify the design engineer, as appropriate. The team will determine if an immediate remedy is required, or if there is time to work through the typical RFI process to finalize the response. While ultimately it is the contractor’s responsibility to respond to and remedy any construction quality control issue, our team will work collaboratively to help determine the best solution for the City.

WEEKLY PROGRESS MEETINGS
Weekly progress meetings with the contractor, design engineer, and City are an important part of documenting project status and verify that everyone continues to work toward a common goal.

The meeting typically includes a review of the following topics: site safety, submittal and RFI logs, look-ahead schedule, outstanding issues, hot items, and shutdown requirements. The meeting is documented in meeting minutes that are also posted on Autodesk Construction Cloud.

MONTHLY PAY ESTIMATE PROCESSING
Once a month, the contractor will submit a "pencil copy" for their monthly pay estimate review. This will document their progress and what materials they have on hand or have installed to support their pay app request. Mauricio will review the contractor’s projected work versus actual contractor work completed and provide any comments to the contractor. If necessary, Mauricio will meet with the contractor’s team to discuss any questions or concerns. The monthly pay estimate process will be submitted and tracked through Autodesk Construction Cloud.

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
84MAN0724pf1-CM-Circle.ai
CM
Owner
Testing, Permitting
Utilities, etc.

OTHERS
Contractor
Design
Engineer
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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 11
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach Construction Management Approach
Constructability
Our first order of business is to review the
plans and specifications in detail. We will
review the front-end specifications to make sure each
section is compatible with one another to eliminate
any confusing language or gaps in the specifications.

Carollo will also perform constructibility review using our review guidelines, procedures, and checklists.

These reviews will allow the team to address issues
before the issues become potential change orders.

This effort allows our team to familiarize ourselves
with the project and create a risk registry to share
with the City and design team. This gives the team an
opportunity to discuss and, if needed, issue a design
clarification and field directive.

Construction Document
Management, Communications,
and Meetings
Carollo understands the importance of using a
dependable and flexible construction document
management system and how essential it is in
controlling costs, managing claims, and maintaining
project schedule. Mauricio will be responsible for
coordination and act as the first-point-of-contact for all construction-related communications between the City
and the contractor.

Mauricio will maintain strict control over the document flow and will manage document flow and information
management as they apply to the contracted parties
and associated project issues. In addition, our careful control over document flow will develop accurate
records that may be required to support potential
contract changes and to defend against claims.

Submittal Review Management
and Processing
The submittal review process is often the last
opportunity to provide quality in the final product
before it is constructed. Therefore, a robust submittal review management process, combined with our
approach to promptly assessing and processing each
submittal, is key to project success.

When Carollo serves as the third-party construction
manager, we share the risk as well as the reward for
your project. For example, we will take a proactive
role in conducting the initial review of submittals for completeness before either reviewing them ourselves
or forwarding them to the design engineer for review.

Finding Cost and Risk
Reduction During Review
Constructability and sequencing reviews provide
opportunities to discover project improvements and
potential risk and cost reductions. For example, on the San Jose WPCP Reliability Improvements Project, the
contractor was required to provide bypass pumping
around an existing structure for 14 days so structural
modifications and tie-ins to that structure could be made.

Our CM informally met with both the contractor and
owner, and agreed on the specific goals to be achieved
during shutdown which helped to better interpret the
shutdown intent. Because of these informal meetings
and discussions, the shutdown activities were reorganized with written agreement from all parties, and the contractor was able to complete the work in 10 days.

This saved the contractor four days in the schedule
and reduced the City's risk and cost by $80,000, by
eliminating the need for four days of bypass pumping.
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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 12
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach For submittals that include “or-equal” items or contain exceptions from the specified product or equipment,
we will request that the contractor or their suppliers
include a written list of deviations and provide reasons for the proposed changes, so the design engineer can
quickly review and determine whether the proposed
equipment or product will meet the design intent
and quality of the specified product or equipment.

This approach will save the City money by reducing
submittal cycle time and resolving material issues
without delays.

RFI Review Management
and Processing
Carollo will coordinate and manage the RFI submittal
process and screen RFIs for completeness before
forwarding them to the City and design engineer for
review. Any field related responses required will be
prepared by our CM team to expedite the process and
then confirmed through the design engineer and City.

Timely response to all RFIs is critical to maintaining the construction schedule and to avoid potential claims.

We have found some contractors generate
unnecessary RFIs, with many RFIs relating to “means
and methods” that are the contractor’s responsibility.

In other cases, problems are caused by a lack of
coordination between the contractor and their
subcontractors. To make sure that only merited
RFIs are reviewed, we will require the contractor to
concisely describe the issue for which clarification or interpretation is sought and explain why a response
is needed. When possible, our CM team will make
decisions in the field to resolve minor design
issues. Major questions that need to be resolved
by re-evaluation of the original design intent will be
forwarded to the design engineer for clarification and
design change, if necessary.

Inspection and
Materials Testing
Our CM team includes experienced inspectors and
material testing staff to verify that the construction
complies with the design documents.

During active construction, we will provide fulltime, qualified staff for onsite management and field inspection to prepare inspection reports, materials
installation tracking logs, and photographic records.

Our CM team’s inspection staff will also track actual
start and finish dates against the contractor’s schedule for use in regular schedule review sessions. In addition, our CM team will monitor the contractor’s upkeep of the project as-built drawings and recommend approving
progress payments contingent upon the acceptability
of the working as-built markups.

We will employ the services of Kleinfelder to provide
materials testing and select specialty inspection
services. Kleinfelder local office in Stockton can
provide rapid response to request for material testing
and specialty inspection support.

Regulatory Permitting
Support
Carollo provides regulatory permitting support,
including National Pollutant Discharge Elimination
System (NPDES) permitting and compliance, for many
Northern California cities and agencies. We have a
long-standing working relationship with the Regional
Water Quality Control Board (RWQCB) and have
negotiated directly with the RWQCB on behalf of our
clients for phases of the permitting process, making
sure that their best interests are considered. We can
help assist the City during the construction phase
in negotiating amicable permit requirements until
construction is completed and operating with the new
equipment and process online.
| Carollo proposes the use of a web-based document management system to file, track, and link all documents to manage the project and maintain schedule and budget compliance.
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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 13
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach Safety
Plan
Safety is paramount for any construction project.

Carollo believes each employee is owed a safe working
environment that protects the health and safety of all
parties working at the plant site. To achieve this, we will prepare a comprehensive Safety Plan that will be used
to monitor site safety and to avoid accidents, injuries, and equipment damage for our CM team.

We will check that the contractor’s safety plan has
been prepared and approved by the contractor’s safety
consultant before construction begins. In addition,
we will maintain a log of the amount of time spent
by the safety consultant onsite to demonstrate that
the minimum health and safety requirements of the
contract documents are met. If we observe unsafe field
conditions created by the contractor, we will report
these deficiencies to the contractor’s safety consultant and request for immediate corrective measures. Copies
of our safety deficiency write-ups will also be submitted to the plant’s safety officer for documentation and filed in the project's document management system for
record keeping.

Training, Startup, and
Commissioning
Planning for training, startup, and commissioning will
begin on day one of the project. This is critical, since all construction activities must lead to successful
commissioning and plant startup. Our experience with
other treatment plants and operations staff will aid in the commissioning and personnel training. Our CM
team will work closely with the design engineer and the City to confirm that the equipment suppliers submit the proper equipment O&M manuals and training materials
well in advance of the scheduled training sessions for
plant staff.

Project success will largely depend on how
effectively start up and commissioning is conducted
at each interim sequencing milestone and at project
completion. We will review the contractor’s startup
and commissioning plan to make sure the proper
procedures, equipment, logs, and forms are in place
before the start of each test to achieve successful
startup and commissioning at the most important
stage of the project. In addition, we have included
an operational support specialist to our team to help
streamline startup. Chris Vasquez and his team will
provide certified operators to review the startup plans, assist in the procedures, and provide troubleshooting
support. Our goal is to not only start up the equipment, but to leave the City's O&M staff comfortable and
confident to run the new system on their own.

Record
Documents
Having a complete and accurate set of record
documents at the completion of the project is a
necessary documentation step for future reference
and construction. Our CM team will maintain its
own “redline” markups of the contract drawings
and specifications showing all approved contract
modifications through change orders and RFIs, as well
as information regarding underground utilities.

We will perform a review of the contractor’s working
record documents and advise them and the City
about the status. We recommend approving progress
payments beyond 90 percent completion contingent
upon the acceptability of the working record
documents. At project completion, we will reconcile
our markups with the contractor’s markups and
provide these to the design engineer to prepare the
final record drawings.

Information control for
detailed project records
For the City of Turlock's Secondary Clarifier
No. 5 and Denitrification CM Project, Carollo
used a web-based document tracking system,
which allowed for strict control over document
flow and the management of information.

This allowed for the maintenance of detailed
and accurate project records including
inspection reports, photos, meeting
minutes, and log decisions.
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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 14
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach Project
Closeout
As the project nears completion, our CM team will begin preparing project files, manuals, record drawings, and
other project information in an organized manner for
submittal to the City. Our closeout activities will include:
verifying completion of punch list items; accepting and distributing all contract-required spare parts, training manuals, and other information; and processing final
payment and negotiated withholdings, release of
retention, lien release verification, and warranty transfer.

Every relevant contractor deliverable will be tracked,
logged, and closely reviewed and evaluated during
closeout to provide proper documentation to the City for safe record keeping.

Project Management
Project Planning and Management
As your construction manager, we will represent the
City in administering your CIP projects to see that the requirements of the contract documents are met. We
will work as an extension of the City and plant staff to provide leadership and positive direction to the project.

Our primary objective is to build a smooth-running,
efficient CM team that incorporates the best from the
City, plant staff, design team, and the contractors.

We will prepare a comprehensive Construction
Management Plan that outlines our company goals
and procedures for project management, CM,
communications plan, project controls, quality control, claims mitigation strategy, close out procedures, and
various other procedures required to properly execute
our CM duties on your project.

Our project manager, Keith Corcoran, will use this plan to develop a project-specific Contract Administration
Manual (CAM) at the start of construction of each
project that is tailored to the requirements of
that project. The CAM will clearly identify staffing
assignments, roles and responsibilities of all team
members, chain of command, lines of communication
among stakeholders, as well as procedures for filing,
document tracking and retrieval, reporting, and cost
and schedule controls. The CAM will be a living
document and will be modified as needed during
construction to meet project-specific needs, changed
conditions, and to improve responsiveness.

At the start of the construction contract and beginning with the preconstruction conference, we will set the
tone of the project by establishing the proper chain
of command among all parties. For example, we will
strongly enforce the requirements of the contract
documents and will not allow the contractor to proceed
without the proper submittal approvals on materials
and equipment. We will review engineering proposals
from the contractor with assistance from the City, plant staff, and the designer to expedite a quick response so these proposals will not delay the project schedule.

Scope, Schedule, and Cost Control
Our CM team’s scope, schedule, and budget are
effectively managed on each task we perform. Carollo's
proposed scope of work is also attached in Appendix C.
Scope control. Keith will prepare resource goals for
each team member. Individual work plans will be
developed for each task prior to any work kickingoff. These work plans provide a detailed definition of how the project will be executed with the City’s
budget, a detailed work breakdown structure
showing the sequence of all work, and a detailed list
of specific deliverables.
Schedule control. Keith will track the overall project status and will report the schedule status at regular
check-ins with the City.
Cost control. Cost control begins from the first
day of project initiation. Keith will provide frequent
review and comparison of costs incurred versus
percent complete, which offers the best method of
controlling costs and ensuring performance within the
budget. Where necessary, staffing may be adjusted
to accelerate completion of a task to match the
contractor’s progress to meet budget and schedule.
| When the final punch list items have been completed or resolved, we will recommend acceptance by the City. The Carollo team uses this systematic approach to bring all of these elements together to achieve project success.
61 ATTACHMENT 4

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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 15
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\02-Approach » Change Order Summary.
» Project Schedule and
Budget Summary.
» Appendix.

As requested in the RFP, our
sample monthly report for the
City of Ukiah is included in
Appendix A.

Communication
Methods and Meetings
Based on our CM experience, the following major
meetings and suggested frequency have proven to be
successful to conduct during the construction period to improve communication among all stakeholders. We will
work with the City and plant staff to review each meeting prior to finalizing the scope to decide which meeting
type and frequency will benefit the City and the projects.

Project Status Reporting System
Timely, effective communication is critical to confirm
expectations and encourage internal and external
stakeholder input that results in a successful project.

In addition to the tools described above, we will
promote this by employing the following:
Management check-ins. Keith will communicate
with you weekly or more frequently if needed to
review issues and to discuss project direction and
decisions needed for various tasks to continue in
a timely manner. These weekly check-ins will be
organized around a standard working agenda,
target purposeful and efficient discussion, and
result in a list of actionable items to improve project management and CM coordination.
Effective use of weekly construction meetings.

Your time and the time being requested of any
construction team member is valuable, hence we
are sticklers about:
» Planning each progress construction meeting
and other meetings such that attendees will be
fully prepared to participate in the discussion.
» Providing a standing agenda in advance for
key topics of discussion, including but not be
limited to contract time status, safety and security
issues, look-ahead schedule reviews, submittal/
RFI/change order logs and review status, plant
coordination and shutdown activities, startup and
commissioning, training, field order status, noncompliance notices, and action items. » Facilitating discussions to cover the desired
topics and build trust among the construction
team members.
» Distributing meeting minutes and following up on
key issues and action items identified.
Construction Reports. We will prepare and submit
regular construction reports to inform progress and
to comply with funding disbursement requirements.

Each report will include the following items:
» Executive Summary.
» Work Performed Each Month.
» Project Issues.
» RFI and Submittal Review Summary.

Meeting Type Frequency Per Project
Management Check-in Weekly
Preconstruction One
Construction Progress Weekly
Preconstruction Scheduling One
Baseline Schedule Review Two
Schedule Update Monthly
Document Management
Software Training One
Quality Control Multiple
Partnering (Optional) 6 to 12
Equipment Pre-submittal One per piece of equipment
Equipment Pre-installation One per piece of equipment
Pre-shutdown One per shutdown request
Commissioning Coordination Multiple
EI&C Coordination Multiple
Walk-abouts with O&M Staff Weekly
Process Shutdown and Plant
Tie-in Coordination Multiple
Change Order Requests As Needed
Startup and Commissioning Multiple
Staff Training Multiple
Design Consulting Coordination Weekly
Project Close-out One
Post-construction One
Greater Quality Control and Assurance
To maintain quality for your construction project, we will prepare daily inspection reports and archive test records and documents, prepare and submit redline drawings to the design engineer, and complete punch list items to make sure you get what you paid for. 62 ATTACHMENT 4
Schedule
63 ATTACHMENT 4

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 16
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\03-Schedule We have built a preliminary project schedule based on the information provided.

Below is a summation of the major project tasks anticipated. Please note, this illustrates the project phasing in sequence per the specifications. We anticipate the project taking approximately 14 months, which is understandably longer than the City’s anticipated duration. Carollo can work with the City and design engineer to better understand the project constraints, demonstrate the contractual risks of requiring a very tight schedule, and collaborate on the best path forward for the City.

These activities shown are each a summary of detailed activities and durations that can be found in the full project schedule provided in Appendix B.

LEGEND
Meeting
Milestone
Summary
Task
2024 2025

TASK DESCRIPTION JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Manteca - WQCF Capacity Improvements Project
Contractor NTP
Mobilization
Submittals
Procurement
Primary Effl uent Pump Station Improvements
North Internal Recycle Pump Station Improvements
North Plant Improvements
South Internal Recycle Pump Station Improvements
South Plant Improvements
Startup, Commissioning, and Stress Testing
Primary Effl uent Pump Station Improvements
North Internal Recycle Pump Station Improvements
North Plant Improvements
South Internal Recycle Pump Station Improvements
South Plant Improvements
9/2
2/18
3/24
8/14
11/2
12/2
7/3
03 Schedule
64 ATTACHMENT 4
C. Scope of Work
65 ATTACHMENT 4
CAROLLO / PROPOSAL / JULY 2024 1
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CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
C. Scope of Work
Task 1 – File Management
Software Program
This project requires the use of a document
management and storage system similar to Microsoft’s
SharePoint. The main objective of this task is to avoid using email to transmit project related documents like
submittals, RFIs, schedules, etc., as well as maintain
project files organized and up to date with the
capability to easily transfer all folders and files to the city’s server. Consultant shall provide a minimum 10
user account for the City/Contractor team’s use. Carollo is proposing to use Autodesk Construction Cloud for
the file Management Software Program.

The following includes minimum software requirements:
Track and manage all documents (including different
document versions and authors). File storage to
maintain project files from the start of the project
until city issues Notice of Completion.
Files shall remain available for city transfer a
minimum of 120 days following the Notice of
Completion issued to the contractor.
Allow users to submit/upload, RFIs, submittals,
warranties, and any type of documents.
File management software must be compatible with
Microsoft Office Suite.
Maintain the latest project schedule, permit
documents, etc.
City staff shall have administrative rights to the
software program. Other users would be limited to
uploading documents, and viewing documents,
for example.
Consultant shall work with City staff at the end to
transfer all files to the City’s server (i.e., allow ease of file downloads).
Consultant shall maintain and troubleshoot file
sharing site as needed to maintain project flow and
prevent delays. Files shall remain secure and free
of viruses.
File structures and organization will require city input and approval.
Final software selection will be made by city staff.
Consultant shall provide electronic copies of all
submittals, reports, etc. as PDF, MS Word, and
AutoCAD versions for City use.

Task 2 – Preconstruction Services
Coordinate with Contractor, City, and other
parties involved to schedule and conduct the preconstruction conference. The submittal of certified payroll records will
be required as work is performed or when they
are needed to verify that the Consultant or subconsultant is in compliance with the State Labor Code. Certified payroll submittals will be directly to
the Department of Industrial Relations (DIR).
Review Project Traffic Control Plan(s) during preconstruction reviews. Review project staging plans and propose revisions as necessary for construction
and design. Review permits and agreements
including environmental documents/commitments.
Review contractor's schedule, evaluate and confer
with the City regarding workability of the schedule or
suggest changes that may improve the schedule.
Review any material related to dispute resolution
with contractor's methodologies, policies, and
procedures. Work with the Resident Engineer to
assist as necessary.
Review and monitor the safety programs developed
by the Contractor and as required by
OSHA/Cal-OSHA.
Prepare for approval file naming convention, file
format/s and directory structure for all project files.

Task 3 – Construction Management
Services During Construction
Provide construction management oversight, project
observation/inspection during construction. Consultant
management services shall be in accordance with the
latest City standards, project specifications, CalTrans standards, and AWWA standards.
Copies of sample templates, tracking sheets, logs,
etc. shall be submitted for city review and approval
upon execution of the agreement between the City
and consultant.
Maintain close contact with the City on
all correspondence.
Provide day-to-day on-the-job observation/
inspection of all construction work on the project.

Consultant inspectors shall make reasonable efforts
to guard the City against defects and deficiencies in
66 ATTACHMENT 4

SCOPE OF WORK

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SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 2
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\AppC-Scope the work of the Contractor and to ensure provisions
of the contract documents are being fulfilled; prepare
daily inspection reports documenting observed
construction activities; take progress photographs
and bind and label them; review contractor record
drawing markups; punch lists; coordinate with the
City for final inspection; and assist with all other
matters relating to construction of the project.
Schedule and conduct construction weekly progress
meetings online using Microsoft Teams. Prepare
and distribute meeting minutes and agendas to
all attendees. Weekly in-person meetings can be
scheduled as necessary.
Attend monthly status report meetings with the City
to review detailed construction progress and budget
status through Microsoft Teams. Monthly in-person
meetings can be scheduled as necessary.
Enforce the construction schedule and phasing plan
in order to complete the project within the allocated
time and schedule. Perform schedule analysis,
as needed.
Monitor the construction budget and ensure that the
project remains within budget, including a detailed
tracking of installed and expected quantities of work.
Serve as the Resident Engineer in the field which
would include daily field reporting and weekly
statements of working days.
Review and respond to product and project
submittals and/or coordinate with the Design
Engineer and the City to review project submittals.

Maintain a submittal log and track turnaround time to
avoid delays.
Review and respond to all Requests for Information
(RFIs) and/or coordinate with the Design Engineer
and surveyor to provide responses. Log and track
RFI progress.
Collect, log, review, distribute, track, and respond to all material submittals submitted by the Contractor
and surveyor.
Review Contractor's initial schedule of values for
reasonableness and ease of monitoring.
Review quantities submitted with monthly progress
payment requests, analyze differences over amount.
Prepare monthly progress payment
recommendations by making measurements of bid
items on the project cost breakdown, checking the
percent complete in the field, and assisting with
Contractor meetings to resolve any differences in
percent complete.
Review all change orders related to construction
issues based on the project drawings, specifications,
and other design information from the
Design Engineer.
Perform change order analysis, including reviewing:
logs of proposed change orders, change order
quotations from Contractor, negotiated change order
costs, time extensions, processing final negotiated
change orders, and effect of approved change
orders in progress payment breakdowns.
Prepare Contract Change Orders and
recommendations to accompany change order
documents and forward them to the Resident
Engineer for review and approval. Confirm on a
monthly basis that the Contractor is maintaining up
to date marked up prints of construction drawings
and documents showing all field changes and asbuilt conditions. Maintain the same drawings and documents in the construction field office.

Task 4 – Permit Coordination
The City will be submitting a Construction NPDES
Permit Variance Request to the Regional Water Quality
Control Board (RWQCB) in July 2024 to facilitate
needed upgrades in the aeration basins. This work will
include, but not limited to the following items:
Coordination between the City staff, RWQCB, design
engineer, and contractor. This includes coordinating
correspondence, meetings, preparing meeting
agendas, and meeting minutes.
Preparing project correspondence, and ensuring
proper response is provided to stakeholders.
Ensuring construction sequencing identified in the
Project Specifications includes recommendations
from the RWQCB and the City’s NPDES Permit.
Coordination with stakeholders of any plant
shutdowns and work that will require time for City
staff to prepare ahead of time.
Tracking RFIs and submittals and providing
responses as necessary.

Task 5 – Quality Assurance and
Materials Testing Services
Coordinate and provide required testing as stated in
the specifications and special inspections as necessary. Consultant shall provide a sub-consultant,
Kleinfelder, as a certified materials testing agency
(MTA) to perform soils and materials sampling and
testing services as required in the project plans and
specifications.
67 ATTACHMENT 4

SCOPE OF WORK

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 3
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\AppC-Scope The MTA shall have an Independent Quality
Assurance Program to verify that acceptance testing
is being performed correctly with properly calibrated
equipment in good working order.
All test results shall be reported to the City in the shortest time that the specific test will
realistically allow.
The Consultant guarantees that the offered
equipment, material, or services meet all safety
requirements applicable in accordance with CalOSHA regulations and any other rule or regulation required by the City.
Prevailing Wages: All services performed under
the agreement will be subject to payment of the
applicable prevailing wage to the testing personnel
performing the tests. The submittal of certified
payroll records to the State will be required as work
is performed or when they are needed to verify
that the Consultant is in compliance with the State
Labor Code. Certified payroll submittals will be sent
directly to the DIR.
If the MTA fails any tests or inspections, retests
or re-inspections will be required. Retests and reinspections will be billed to the contractor at the same rates as the original tests. Retests shall be
marked on reports and invoices to help facilitate
back charging to the Contractor.
The MTA sub-consultant shall submit to the City
all applicable certifications for the laboratory and
testing personnel that will be working on the project.

All certifications must be kept current throughout the
project duration. If certifications are updated while
the project is underway, the updated certificate shall
be submitted to the City immediately.
It is the intent of the City to maintain a consistency of material testing quality throughout each phase of
the project. Consultant is therefore encouraged to
provide, wherever and whenever possible, the same
field personnel for the duration of construction of
the project.
On days when work is not performed by the
Contractor, such as rainy or unsuitable weather
days, the materials testing personnel will not provide
services unless authorized by the City.
Resumes of materials testing personnel must be
submitted to the City for review and approval prior
to assignment to the Project. If, at any time, the level of performance of any testing personnel is below
expectations, the City may release that field person
and request that another be assigned as needed.

Task 6 – Post Construction Services
Project closeout, punch list items completion, dispute
resolution, contract change orders and process final
payment.
Review, prepare and scan closeout documents (e.g.,
maintenance, operational, warranty, etc.) as required
in the construction documents, and as submitted by
the Contractor at the completion of the work.
At the conclusion of the project, the Consultant shall provide the City with a digital copy of all the project records from Autodesk. The digital records shall be
in the approved file format/s, file naming convention
and directory structure.
Perform post construction review and prepare
lessons learned documents for future projects.
Perform optional service if needed: claim resolution
and detailed schedule analysis.
Review punch lists items of remaining work.
Coordinate with the City for final inspection.
Submit scanned final record drawings (no hard
copies, if possible).

Task 7 – Ribbon Cutting Ceremony
Consultant shall plan for one ribbon cutting ceremony
to celebrate the start-up of the project. The ceremony
will be held at our facility near the Project site.

Consultant will provide the following services:
Schedule the ceremony.
Make all site arrangements and provide seating,
stage, microphones, and speakers (sound system),
banners, etc. for the ceremony.
Coordinate meetings with stakeholders (City staff,
contractor, etc.) ahead of time to prepare for ribbon
cutting ceremony.
Compose, design, and issue meeting notices to the
stakeholder database.
Prepare and place advertising in local media.
Prepare and send news releases to mainstream
and alternative news media, after obtaining prior
approval of the City and the project team manager.
Prepare agendas, sign-in sheets, comment sheets,
signage, and other print materials.
Coordinate a “dry run” with the City and the project
team. The dry run shall include review of the format
and information that will be presented at
the ceremony.
68 ATTACHMENT 4

SCOPE OF WORK

CITY OF MANTECA / CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE WQCF CAPACITY IMPROVEMENTS PROJECT
CAROLLO / PROPOSAL / JULY 2024 4
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFCapacityImproveCM\Prop0724\Indd\AppC-Scope Project Assumptions
Scope and fee are based on the contract durations
of 270 calendar days for substantial completion and
365 calendar days for final completion.
Carollo is proposing to use a full-time construction
manager for 9 months and half-time for 3 months,
inspector full-time for 6 months, and electrical
inspector for 2 months. This helps reduce the cost
of our CM services, and provides coverage where
needed through peak construction. If the City would
prefer an alternative staffing effort, this can be
discussed and modified during contract negotiations.
Estimates and Projections. In providing opinions
of cost, financial analyses, economic feasibility
projections, and schedules for potential projects,
Consultant has no control over cost or price of
labor and material; unknown or latent conditions
of existing equipment or structures that may affect
operation and maintenance costs; competitive
bidding procedures and market conditions; time or
quality of performance of third parties; quality, type, management, or direction of operating personnel;
and other economic and operational factors that
may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty
that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from
Consultant’s opinions, analyses, projections,
or estimates.
Construction Contractor Means, Methods and
Safety. Consultant shall not be responsible for
the means, methods, techniques, sequences, or
procedures of construction selected by construction
contractors or the safety precautions and programs
incident to the work of construction contractors and
will not be responsible for construction contractors’
failure to carry out work in accordance with the
construction documents.
Third Parties. The services to be performed by
Consultant are intended solely for the benefit of
City. No person or entity not a signatory to this
Agreement shall be entitled to rely on Consultant's
performance of its services hereunder, and no right
to assert a claim against Consultant by assignment
of indemnity rights or otherwise shall accrue to
a third party as a result of this Agreement or the
performance of Consultant's services hereunder.
69 ATTACHMENT 4
carollo.com
70 ATTACHMENT 4
ATTACHMENT 3

SCHEDULE OF ACTIVITIES
71 ATTACHMENT 4

Manteca City CouncilSeptember 3, 2024

Manteca City Council
September 3, 2024