RESOLUTION R20XX-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, ADOPT A RESOLUTION AWARDING GENERAL SERVICES AGREEMENT TO AMERICAN CHILLER SERVICE INC NOT-TO-EXCEED $115,119 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ALL ASSOCIATED DOCUMENTS.
WHEREAS, the City of Manteca issued a Request for Proposal (RFP) for the Glycol Chiller Project on July 25, 2024. The RFP was issued to obtain proposals from qualified contractors to provide demolition and removal of existing Glycol Chiller and installation of a new dual core Glycol Chiller for the Water Quality Control Facility (WQCF).; and WHEREAS, The Compressed Natural Gas (CNG) Facility located at the Water Quality Control Facility (WQCF) creates the CNG Fuel utilized by a lot of the City of Manteca’s commercial vehicles. This system requires a cooling component to allow the transformation of raw elements into fuel. The current Glycol Chiller system runs on a single cooling unit which occasionally malfunctions. When the unit malfunctions, the City must purchase CNG from Pacific Gas and Electric at a higher cost. In order to prevent downtime of this much needed resource, the WQCF will be installing a dual function chiller that will ensure the coolant portion of the process has a backup system and remains running, thereby saving the City money.
WHEREAS, City staff has determined that American Chiller Service Inc, to be a match for the scope of services requested in the RFP. The vendor was chosen in part because components can be purchased locally instead of overseas, as is now the case and will cut down on maintenance time, when necessary and WHEREAS, Staff recommends that the City Council authorize the City Manager or their designee to execute the agreement, extensions, amendments and any and all associated documents that adhere to the City of Manteca’s Purchasing Policy. applications and associated documents.; and WHEREAS, $135,000 has been set aside in the 2024-25 fiscal year budget in account 640.00.00.900-7000.03 to fund this agreement; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
Staff recommends that the City Council authorize the City Manager or their designee to execute a General Services Agreement with American Chiller Service Inc in an amount not-to-exceed $115,119, and execute any extensions, amendments and any and all associated documents that adhere to the City of Manteca’s Purchasing Policy.
3. This Resolution shall take effect immediately upon adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 1st day of October 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R20XX-XX Page PAGE 1 of NUMPAGES 1 Resolution date entered here R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here