RESOLUTION R20XX-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, ADOPT A RESOLUTION AMENDING CONTRACT C2019-164 WITH TRILLIUM USA COMPANY, INC. ADD $138,240 TO THE EXISTING CONTRACT FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $408,840 AND TO EXTEND THE CONTRACT TERM TO 1/3/2027 AND AUTHORIZE CITY MANAGER OR DESIGNEE TO TAKE ALL APPROPRIATE ACTIONS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE RESOLUTION, INCLUDING EXECUTING THE AMENDMENT AND ALL ASSOCIATED DOCUMENTS WHEREAS, on January 24, 2020, after going through the RFP process, the City of Manteca entered into a contract with Trillium USA Company Inc for maintenance services for the CNG Facility with the option to extend the agreement to January 3, 2027; and WHEREAS, Council authorization was given to the City Manager on January 21, 2019, to sign the contract and any associated documents in accordance with the Purchasing Policy. However, additional work needs to be completed pursuant to the original contract (C2019-164 for $270,600). During the first 5 years of operation of the CNG facility, many of the components were covered under warranty. These components will no longer be covered under warranty after the 5th year of operation. The additional work exceeds the City Manager’s authority pursuant to the City’s current Purchasing Policy. Therefore, since the amendment exceeds the City Manager’s authority under the current Purchasing Policy, Staff recommends the amendment for approval consistent with the remainder of the terms of the Contract; and WHEREAS, In order to abide by the current Purchasing Policy and still honor the Contract terms, Staff is requesting to amend the contract adding $138,240 to cover the next 2 years until 1/3/2027, bringing the total contract not-to-exceed amount to $408,840.; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby authorizes amending Contract C2019-164 with Trillium USA Company, Inc. to add $138,24004 to the existing contract for a total contract amount not-to-exceed $408,840 and extend the contract term to 1/3/2027 and authorize City Manager or designee to take all appropriate actions necessary to carry out the purpose and intent of the resolution, including executing the amendment and all future extensions, amendments and any and all associated documents that adhere to the City of Manteca’s Purchasing Policyassociated documents.
3. This Resolution shall take effect immediately upon adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 1st day of October 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R20XX-XX Page PAGE 1 of NUMPAGES 1 October 1,, 2024
R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here