(2022-77
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into this 2 day of June between the CITY OF MANTECA, a public body, corporate and politic ("City") and WSP USA, Inc., a California corporation ("Consultant").
RECITALS
A. Consultant is specially trained, experienced, and competent to perform the professional services required by this Agreement.
B. Consultant possesses the skill, experience, ability, background, certification, and knowledge to provide the services described in this Agreement on the terms and conditions specified herein.
C. City desires to retain Consultant to render the professional services set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the Construction Management and Inspection services described in the attached Attachment 1 that is incorporated by this reference, and pursuant to the Proposal submitted by Consultant dated April 18, 2022, and attached hereto as Attachment 1 - Technical Proposal. Consultant shall provide these services at the time, place, and in the manner specified in Attachment 1, subject to the direction of the City through its staff that may be provided from time to time. Performance of the Construction Management and Inspection services is sometimes referred to herein as "the Project."
2. Work Through City Staff. Consultant shall perform its services pursuant to this Agreement solely through City staff. No communications, information or documentations shall be made directly to any applicant to the City without the prior written consent of the City. This shall not apply to the sole request of information or clarification of information by Consultant from the applicant. All requests shall be noted to City in an expeditious manner.
3. Time of Performance. Consultant's services will commence upon execution of this Agreement and shall be completed in accordance with the Schedule of Activities, attached hereto as Attachment 1. All work shall be completed no later than June 30, 2023. Failure to submit work products in accordance with the Schedule of Activities may result in the City withholding progress payments. Repeated failure to complete work products in accordance with the Schedule of Activities may result in a reduction of the total compensation provided for in Section 4 herein.
4. Compensation. Without additional authorization from the City, compensation to be paid to Consultant shall not exceed Two Million Three Hundred Sixty-Four Thousand Five Hundred Thirty-Seven DOLLARS ($2,364,537.00). Payment by City under this Agreement shall not be deemed a waiver of any defects, even if those defects were known to the City at the time of payment.
5. Method of Payment. Consultant shall submit monthly billings to City specifying and describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours expended and by whom, and a description of any reimbursable expenditures. Full payment of each task will only be made at such time as each task is completed.
City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.
Payments may be delayed by City if Consultant fails to provide services in accordance with the Schedule of Activities, unless the City has provided prior written consent to any delay in the schedule.
6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, the term "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without the City's prior written authorization.
7. Termination. This Agreement may be terminated by the City immediately for cause, or by either party without cause upon 15 days? prior written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination upon submittal of an invoice for same.
8. Ownership of Documents: Confidentiality.
A. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, agents, and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of City upon payment to Consultant for such work. City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request by City. Consultant shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose.
B. All memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant. These materials shall not, without the City's prior written consent, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall these materials be disclosed to any person or entity not connected with the performance of services under this Agreement. Nothing furnished to Consultant that is otherwise known to Consultant, or is generally known, or has become known to the related profession shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to the Project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the City's prior written consent.
2 9. Consultant's Books and Records.
A. Consultant shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City, for a minimum period of three years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.
B. Consultant shall maintain all records that document performance under this Agreement for a minimum period of three years, or for any longer period required by law, from the date of termination or completion of this Agreement.
Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor, or a designated representative of any of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address specified in Section 16 of this Agreement.
Where City has reason to believe that records or documents may be lost or discarded due to the dissolution or termination of Consultant's business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to these records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.
10. Independent Contractor. In the performance of the work and services required by this Agreement, Consultant shall act as and be an independent contractor and not an agent, or employee of the City. Consultant shall obtain no rights to retirement or other benefits that accrue to City's employees, and Consultant expressly waives any claim it may have to any such rights.
11. Interest of Consultant.
A. Consultant represents that neither it nor any employee has any investment or interest in real property, and shall not acquire any such interest, direct or indirect, within the rea covered by this Agreement, or any other source of income, interest in real property, o nvestment that would be affected in any manner or degree by the performance of Consultant' services hereunder. Consultant further represents that, in the performance of its duties hereunder, no person having any such interest shall perform any services under this Agreement.
B. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its rendition of information, advice, recommendation, or counsel independent of the control and direction of the City, or of any City official, other than normal Agreement monitoring; and
3 (2) possesses no authority with respect to any City decision beyond the rendition of information, advice, recommendation, or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant.
A. City is relying upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall theretore provide skilled protessional and technical personnel to pertorm all services under this Agreement. All work performed by Consultant shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
The primary provider of the services required by this Agreement shall be Bart Littell, PE. A list of other individuals assigned to the Project will be provided to City for its review and approval, and these individuals shall not be replaced without the City's prior written consent.
13. Compliance with Laws. Consultant shall use the customary standard of care in its profession to comply with all applicable federal, state, and local statutes, codes, ordinances, and regulations.
14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals that are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance, and approvals that are legally required of Consultant to practice its profession.
15. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, and hold harmless the City, its officers, officials, agents, employees, and volunteers, from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therewith), arising out of Consultant's performance of this Agreement, or Consultant's failure to comply with any of its obligations contained in this Agreement; excluding, however, any claim arising out of the active negligence or willful misconduct of the City, its officers, agents, employees, or volunteers.
16. Insurance Requirements.
A. Job specific insurance requirements can be found on the attached Attachment 2 Other insurance provisions can be found below:
B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing an A.M. Best's rating of no less than A:VII and shall be endorsed with language substantially as follows:
(1) The City, its elected and appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of 4 the Consultant, including materials, parts, or equipment furnished in connection with such work.
(2) The policy shall be considered primary insurance as respects the City, its elected and appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. (3) The insurance shall apply to each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. (4) The insurer waives all rights of subrogation against the City, its elected and appointed officers, officials, employees, and agents. (5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officers, officials, employees, agents, or volunteers.
(6) The insurance provided by the policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after 3( days written notice has been received by the City
(7) The City will not accept any endorsements that were issued in 2004. Acceptable endorsement forms are CG 20 10 11 85 or both CG 20 10 10 01 and CG 20 37 10 01.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of those deductibles or self-insured retentions.
D. Certificates of Insurance. Consultant shall provide to City certificates of insurance with original endorsements as evidence of the required insurance coverage. Certificates of insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid,
and either served perse alless sent prepail, wir lice shall be desuch notice shilled adrein ed hours from the time of mailing if mailed as provided in this section.
If to City: City of Manteca
1001 W. Center Street
Manteca, CA 95337
Attention: Koosun Kim, PE (Deputy Director of Eng.)
5 If to Consultant: WSP USA, Inc.
5250 Claremont Avenue, Suite 132B
Stockton, CA 95207
Attention: Bart Littell, PE (Principal in Charge)
18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in their entirety by this Agreement.
19. Amendments. This Agreement may be amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience, and competence of Consultant. Assignments of any or all rights, duties, or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay any monies due to any such subcontractor other than as may be required by law.
21. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this Agreement.
22. Severability. If any provision of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
23. Controlling Law; Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California, and any legal action relating to this Agreement shall take place in the Superior Court, County of San Joaquin.
24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
25. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE ('JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected 6 by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.
27. Authority to Enter Agreement. Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants to the other that the signatories to this Agreement have the legal power, right, and authority to enter into this Agreement and to bind each party.
28. Prohibited Interests.
A. Consultant warrants that it has not employed or retained any person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.
Further, Consultant warrants that it has neither paid nor agreed to pay any person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For any breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer, or employee of City, during the period of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
30. Precedence. In case of conflict between Consultant's Proposal/Consultant's attachments and the City's Agreement/City's attachments, the City's Agreement and City's attachments shall take precedence over Consultant's proposal/Consultant's attachments. 7 This Space Purposely Left Blank
TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.
CITY OF MANTECA: CONSULTANT:
His shepu WSP USA Inc.
(Type name of Consultant/form of organization)
Interim City Manager
Bathurt
ATTEST: By:
(Signature)
Bart Littell, PE, Vice President
Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services
COUNTERSIGNED: By:
(Signature)
Bret Harmel (Type name and title)
Director of Finance
COUNTERSIGNED: Address: 3260 Lone Tree Way, Suite 104
Jim conny Antioch, CA 94509
Dawn Cortesi,
Acting Director of Human Resources Telephone: 925-765-3225 APPROVED AS TO FORM:
L. David Nefouse, City Attorney
Carrie Woolley, Assistant City Attorney
9 ATTACHMENT 1
SCOPE OF WORKS AND SCHEDULES
Manteca
Technical Proposal
City of Manteca
Construction Management/Construction
Inspection Services for SR120/McKinley
Avenue Interchange Project
APRIL 18, 2022
Table of Contents I
TABLE OF CONTENTS
TAB A
Cover Letter & Memorandum
TAB B
Technical Content 01
1. Qualifications, Related Experience, & References 01
2. Proposed Scope of Services 16
TAB C
Appendices...
Licenses of California Professional Engineers
This PDF is interactive. Click the
section you would like to view to
Kleinfelder Quality Assurance Program be taken to that page. The WSP logo at the bottom of each page will
Kleinfelder Laboratory Certifications Stockton return you to the table of contents.
Joshua Smith Materials Testing Resume & Certifications
James Zepeda Materials Testing Resume & Certifications
Eric Lilly is the best RE
I have ever worked with
and WSP is the best CM
firm; and it is not even
close.
Ivan Ramirez, PE, Director of Construction
Contra Costa Transportation Authority
1151)
Cover Letter &
Memorandum
NSp
April 18, 2022
WSP USA Inc.
City of Manteca - Engineering Dept. 5250 Claremont Avenue Attn: Koosun Kim, PE, QSD Suite 132B
Stockton, CA 95207
Deputy Director of Engineering
1001 West Center Street, Suite E wsp.com
Manteca, CA 95337
RE: Request for Proposals (RFP) to Provide Construction Management / Construction Inspection Services for the State Route 120 / McKinley Avenue Interchange Project Dear Koosun Kim:
The State Route 120 / McKinley Avenue Interchange project in the city of Manteca (City) will reduce traffic on the Airport Way corridor, substantially improve circulation in the Costco-FEZ area, and provide freeway access to more than 3,000 already approved homes immediately to the south and west of the interchange location. It will also improve circulation and efforts to develop a 120-acre family entertainment zone bookended by Great Wolf Lodge and Big-League Dream sports complex on Manteca's westside and is required to be under construction before the future hotel expansion for Great Wolf Lodge can proceed.
WSP USA Inc. (WSP) is requesting the City to evaluate the submitted qualifications based upon the scope of services for the subject project. We have assembled a very strong team to successfully deliver your project who has a proven track record of delivering similar projects in the Central Valley within Caltrans right-of-way. In fact, formerly as Parsons Brinckerhoff, WSP provided construction management and inspection services to the City on the SR 99 / SR 120 Interchange and Roadway Widening project! WSP looks forward to working with the City again to enhance your Caltrans interchange experience and deliver this critical project. WSP provides its full corporate commitment to perform at a high level and our team is well suited for your project for the following reasons:
Proven Leadership: Eric Lilly, PE, CCM, QSD will be your resident engineer and structures representative. Eric has 16 years of experience providing construction management services on projects throughout Northern California and has been a leader for repeat clients like the Contra Costa Transportation Authority and Contra Costa County. Through this experience, he has built a sound and proven methodology for providing the responsive services the City requires. His professionalism, transparent communication philosophy with the City, its staff, stakeholders, residents, and businesses, as well as his proactive planning mentality and partnering approach make him the perfect resource for the City. Eric fully understands that traffic control is a top priority to the City, and he will take the lead to verify that no road closures, lane closures, or detours will be implemented without prior City approval and proper notification to the City and public.
Strong and Available Team: The timing of your project fits well with the availability of our proposed team. Current assignments of our proposed staff will be winding down as your project ramps up, providing for efficient and economical start-up and ongoing management of your project by the staff we are proposing. Eric and I have recently completed the federally funded $75M SB I-680 HOV Lane Completion and Express Lane project (I-680 Express Lane). The widening for the new lane was opened to traffic one year ahead of schedule, under budget, and with an excellent safety record. Our construction inspectors will be coming from the SR 132 / SR 99 Interchange and West Freeway / Expressway - Phase 1 project in Modesto. All are very experienced with traffic control and highway interchange requirements along with roadway, structure, and electrical construction and will be responsible for field inspection activities.
We partnered with two local firms with whom we have worked with before in the Central Valley. WSP will preform pre- construction services in our Stockton office until the contractor provided field office is available for use.
FIRM SERVICES PROVIDED WORK LOCATION
WSP USA Inc. (WSP) Prime - Construction Management and Inspection Manteca AIM Consulting (DBE) Public Outreach Sacramento
Kleinfelder, Inc. Environmental/Materials Testing/Source Inspection Stockton 115p
Federal / State Funding Experience: Eric and I are well-versed in federal funding requirements. In fact, Eric has completed seven projects with Federal-Aid requirements, most recently on the I-680 Express Lane project. I have also completed many federally funded projects in my career. WSP staff is familiar with both federal guidelines for contract administration and the Caltrans Local Agency Procedures Manual for federally funded local transportation projects. Our proposal contains construction administration details unique to federal projects.
Proven Track Record on Similar Projects: We fully understand our role in construction management projects and are prepared to meet all your specific project needs. Eric and I have significant experience in the construction management and inspection of highway interchanges and road widening projects. Eric was the resident engineer and structures representative on the $31M SR 4/ Sand Creek Road Interchange (Sand Creek), which was highly successful and finished with an excellent safety record, ahead of schedule, under budget, and maintained an outstanding partnering relationship with the contractor. The Sand Creek project also won multiple awards including a national CMAA Project of the Year award.
Eric has also completed over ten roadway widening projects where traffic control was a priority and local traffic was always safely maintained through the construction area.
Cost Effective Services: WSP has a field service-based overhead rate calculated on a national basis. This translates into lower costs by minimizing the impacts of California's high cost of living. Our low overhead coupled with a flexible staffing approach based on your project needs, provides the City of Manteca with the most effective use of your available funding.
Our cost proposal is at the industry standard of ten percent for similar construction management services.
Contract Termination Circumstances: In the past five years, WSP has not had any contracts terminated for cause however the following contracts were terminated for convenience:
CLIENT REASON
Effective February 6, 2019, WSP USA Inc's. pedestrian bridge design subcontract with KS Associates, Inc. on the KS Associates, Inc
Cleveland Metropolitan Park District Lake Link Trail Bridge to Wendy Park project was terminated for convenience.
On April 30, 2019 New York City Transit Authority issued a termination for convenience for contract CM-1565A Indefinite Quantity Lead and Asbestos Design and Air Monitoring Services. The termination will be effective upon completion of 6 work orders which are in progress. The termination resulted not from any performance New York City Transit
or non-performance by WSP but rather a demand for reduction in compensation by the agency, without a commensurate modification of WSP's scope of services. When the parties could not agree on the modification proposed by the agency, the agency terminated the contract for its convenience WSP USA Inc. was a subconsultant to HGS, LLC on the Maryland Department of Transportation State Highway Administration Total Maximum Total Daily Load Design-Build, Area Wide project (SHA Contract No. AX766D82).
HGS, LLC
On March 31, 2020, the State terminated HGS, LLC's contract for convenience. HGS, LLC then terminated WSP USA Inc's contract for convenience on September 8, 2020.
Acknowledgment of Questions & Answers: WSP hereby acknowledges that we have reviewed the RFP and Questions & Answers No. 1, dated April 13, 2022. We have reviewed the sample Insurance Requirements for Professional Service in Exhibit B of the RFP. We cannot provide copies of our insurance policies, but we can provide insurance certificates and copies of certain endorsements. WSP considers its insurance policies to be proprietary; however, the insurance policies can be made available for examination under mutually agreed conditions.
As signatory of this letter, I affirm that I am duly authorized to bind the firm contractually to the terms of this proposal and that all information submitted is true and correct. Should you have any questions or require additional information, do not hesitate to contact me directly. I will be WSP's point of contact during the selection process.
I am personally very excited about your project, and l am joined by WSP in our commitment in making your project a success for you and the stakeholders involved. We will exceed your expectations.
Sincerely,
WSP USA Inc.
Bat itt
Bart Littell, PE
Principal in Charge | Construction Services District Manager | Vice President Technical
Content
1. Qualifications,
Related Experience,
& References
1151
Qualifications, Related Experience, and References I
WSP AT A GLANCE 1. QUALIFICATIONS, RELATED EXPERIENCE, AND
REFERENCES
LEGAL NAME &
ADDRESS WSP USA INC. (WSP)
WSP USA, Inc.; founded in As one of the leading transportation construction management (CM) 1933
firms in California, WSP is knowledgeable and experienced with providing One Penn Plaza, 2nd Floor CM and inspection services for projects in Northern and Central California New York, NY 10119
for over 25 years. We have delivered successful projects for cities, counties, LEGAL FORM OF transportation authorities, and Caltrans by implementing proven project COMPANY management policies and procedures to provide for successful project S Corporation delivery, while controlling costs and avoiding claims. Our proactive approach, the selection of highly qualified personnel (fitting the right staff for the assignment), a project-specific Project Management Plan PARENT COMPANY (PMP), and a comprehensive scope of services are key factors for the Parsons Brickerhoff successful delivery of your projects.
Holdings Inc.
In summary, the WSP team offers:
OFFICE LOCATIONS IN
CENTRAL VALLEY • Familiarity with City procedures, standards, and personnel • Highly qualified local staff
WSP USA, Inc.
5250 Claremont Avenue, Suite Thorough understanding of the unique challenges of your projects 132B, Stockton, CA 95207 and services
• Proven track record of performance on Caltrans interchange projects 7 offices in Northern in the Central Valley.
California
277 employees in
Northern California Timely Decisions -
Unforeseen Conditions
DIR REGISTRATION
1000012182
Quality Control/ Safety Plan and
Assurance Incentives
ANNUAL VOLUME
OF WORK Budget, Cost
BEGIN WITH
$1.8B+ WSP USA, Inc. Resources THE END $ Control,
IN MIND Schedule
CM PROJECTS
60+ . in Northern CM Plans, Field Environmental
California Inspection Plans
POINT-OF-CONTACT Communication
Bart Littell, PE
Principal in Charge
5250 Claremont Avenue, WSP's Management Process begins with the end in mind.
Suite 132B
Stockton, CA 95207
P: (925) 765-3225 FINANCIAL CONDITIONS
F: (925) 756-2385 /
[email protected] WSP USA Inc. has no bankruptcies, pending litigation, planned office closures or impending mergers that may impede our ability to complete the project. WSP's average revenue over the past three years exceeds 11S1
Qualifications, Related Experience, and References I
$1B, with the expectation of continued growth, and Kleinfelder, Inc. - Environmental, additional access to funding from its ultimate parent, KLEINFELDER Materials Testing and Source WSP Global Inc. Inspection, offers an extensive array of WSP brings together 12,000 employees in 150 laboratory testing services. Founded and still located in offices across the U.S. to provide engineering and Stockton, source inspection services and field sampling multidisciplinary services in a vast array of industry and testing services are performed by skilled, certified, sectors, with a focus on technical excellence and client and experienced individuals that familiarize themselves service. Moreover, WSP provides the local perspective with local site conditions. This includes a thorough and responsiveness of a small/ local firm due to our understanding of concrete, earthwork, and HMA Stockton office and experience within the Central sampling and testing in both the field and in their Valley. Thus, WSP provides the best of both worlds: Caltrans-certified laboratory in Stockton. the responsiveness and commitment of a small Garcia and Associates (GANDA) joined Kleinfelder in firm (i.e. WSP's Stockton office) backed by the vast 2020 to expand their biological resource team. Their resources of WSP. Our firm has a wide range of abilities, successful collaboration on projects led to an even which includes project management, construction more successful approach as a single company to management, civil engineering, geotechnical provide expertise in local biological species, regulatory engineering, structural engineering, urban planning and requirements, and monitoring for species of interest development, water resources engineering, mechanical during construction. engineering, electrical engineering, traffic engineering, architecture and environmental sciences. Past Joint Work Our subcontractors experience working on joint projects SUBCONSULTANTS with WSP as a Prime is shown below:
To augment our construction management capabilities,
we have added two subconsultants: AIM Consulting AIM Consulting (DBE) - Public Outreach (DBE) for public outreach, and Kleinfelder, Inc. for • City of Modesto - State Route 132/ environmental, materials testing, and source inspection. State Route 99 Interchange and West Freeway / WSP has worked with both AIM and Kleinfelder on Expressway - Phase 1 current and past projects. • City of Vallejo - Mare Island Bridge AIM Consulting (DBE) - Public • City of West Sacramento - I Street Bridge Deck aim Outreach, offers strategic Conversion
consulting communications and public outreach
consulting services and specializes in projects that make Kleinfelder, Inc. - Environmental, Materials a positive difference within the community for Testing and Source Inspection transportation infrastructure and land-use projects in • City of Manteca - SR99 / SR120 Interchange and rural, suburban and urban communities throughout Roadway Widening Northern California. AIM's team of professionals • Mountain House CSD - I-205/Mountain House develops public outreach programs that bring diverse Parkway Interchange community members together and creates a space for • City of Galt - SR 99 / Central Galt Interchange constructive dialogue that respects all individuals and • City of Modesto - SR132 / SR99 Interchange and leverages the positive work of the engaged community. West Freeway / Expressway - Phase 1 AIM's professional communications team uses a variety • City of Stockton - 1-5 / French Camp Road of innovative communication tools such as Interchange and Sperry Road Extension informational/animated graphics, videos and distributes • City of Stockton - 1-5 / March Lane Interchange on a variety of digital platforms to build awareness and • CCTA - SR4 / Sand Creek Road Interchange provide critical information. • CCTA - SB I-680 HOV Lane Completion and Express Lane Conversion
2 "'S1'
Qualifications Relates Expenience, and Reterences
EXPERIENCE PERFORMING SIMILAR WORK
WSP is knowledgeable and experienced in the services and requirements of your project. For over 25 years, WSP has provided similar services for interchange, highways, and structure projects per FHWA/Caltrans standards in Manteca, Stockton, Modesto, Mountain House, Fresno, Bakersfield, San Joaquin County, Contra Costa County, and Caltrans Districts 1, 3, 4, 6, 9, 10 and 59. The chart below includes WSP's relevant project experience with similar elements to your project. WSP's role on each project listed was that of prime consultant and we provided full CM services. It also illustrates proposed staff's involvement and characterizes the schedule/cost control performance on the projects.
BUDGET/SCHEDULE
PROJECT ELEMENTS STAFF PROPOSED
RESULT
WSP'S RELEVANT EXPERIENCE SATISFIES ALL
THE CITY'S PROJECT NEEDS
FEDERAL FUNDING CALTRANS STANDARD SPECS/ CONSTRUCTION MANUAL TRAFFIC CONTROL ENVIRONMENTAL UTILITY COORDINATION RETAINING WALL AGENCY COORDINATION PUBLIC RELATIONS TRAFFIC SIGNAL/ELECTRICAL BART LITTELL, PE PROJECT MANAGER ERIC LILLY, PE, CCM, OSD RESIDENT ENGINEER, STRUCTURES REPRESENTATIVE ON / AHEAD OF SCHEDULE ON / UNDER BUDGET
EARTHWORK DRAINAGE SWPPP
HMA
SR 99 / SR 120 Interchange and Roadway Widening | City of Manteca SR 4 / Sand Creek Road Interchange | Contra Costa Transportation Authority SB I-680 HOV Lane Completion and Express Lane Conversion Contra Costa Transportation Authority
1-5/French Camp Road Interchange and Sperry Road Extension City of Stockton -680/1-80 / SR 12 Interchange Solano Transportation Authority North Connector | Solano Transportation Authority
Atlas Road Extension | East Bay Regional Park District
Balfour Road Shoulder Widening | Contra Costa County
3yron Highway at Camino Diablo Intersection Improvements | Contra Costa County Marsh Creek Road Safety Improvements (2015) | Contra Costa County Deer Valley Road Shoulder Widening) | Contra Costa County Marsh Creek Road Safety Improvements (2014) | Contra Costa County SR 132 / SR 99 Interchange and West Freeway / Expressway - Phase 1 | City of Modesto I-5 / March Lane Interchange City of Stockton
1-205/Mountain House Parkway Interchange | Mountain House CSD SR 99 / Central Galt Interchange City of Galt
SR 99 / Sheldon Road Interchange | City of Elk Grove
SR 99 / Elk Grove Boulevard Interchange | City of Elk Grove Qualifications, Related Experience, and References I
SIMILAR PROJECTS BY PROPOSED TEAM
The proposed team has provided key involvement on the highlighted relevant projects below and demonstrate the extensive experience and unmatched credentials of our team. These individuals will bring their experience and lessons learned from these projects and put them into practice to benefit your project. Also included is a reference for each similar project. Regardless of how proud we are of our performance, we recognize that success is measured by the satisfaction of our clients. Please feel free to contact the individuals listed below, as they can provide specific information regarding the performance of our firm and the WSP team.
State Route 4 / Sand Creek Road Interchange
Client:
Contra Costa Transportation Authority
Client Reference:
Ivan Ramirez, Director of Construction | 2999 Oak Road, Suite 100 | Walnut Creek, CA 94597 | (925) 256-4737
Services Provided:
Construction Management and Inspection Services
Relevance to Your Project:
• Early Completion • HMA Paving
• Under Budget • Drainage
• Caltrans Specifications • Source Inspection
• Clearing & Grubbing • Traffic Control
• Earthwork • Environmental
• Stormwater Detention Basins • Traffic Signals & Electrical • SWPPP
Proposed Personnel: Scott Frenette (Scheduler, Claims Support), Eric Lilly (Resident Engineer, Structures Representative), Bart Littell (Principal-In-Charge, Project Manager), Roy Robbert (Inspector) Teaming Partners: Kleinfelder (Material Testing, Source Inspection) WSP was responsible for contact administration and inspection for construction on this $31M project in accordance with the Caltrans Construction Manual. The project consisted of one new highway interchange, 3.0 miles of new highway alignment, two new signalized intersections, and nearly 400,000 cubic yards of imported borrow. In addition to the roadway items, the projected included four new overhead sign structures, six new bridge structures including two over an environmentally sensitive creek. WSP was also responsible for the development and implementation of the Local Agency Source Inspection Quality Management Plan.
The Sand Creek Interchange & 4-Lane Widening project was awarded the following:
• 2015 CMAA National Project Achievement Award (Infrastructure, constructed value less than $50M); • 2015 CMAA Northern California Chapter Project Achievement Award (Transportation, constructed value over $15M); and
• 2015 IP| Partnered Project of Year (Sapphire, constructed value between $25M and $250M).
WSP Added Value: During the constructability review, WSP noticed a Red-Tailed hawk was nested just outside the R/W. As the tree could not be removed, WSP developed a plan sheet and specification to identify the work and time restriction of the buffer area so that bidders could incorporate this into their bid and schedule. This allowed the contractor to sequence their work to avoid the buffer area and eliminated what would have been a certain costly critical path delay.
4 Qualifications, Related Experience, and References
SB Interstate 680 HOV Lane Completion & Express Lane Conversion Client:
Contra Costa Transportation Authority
Client Reference:
Ivan Ramirez, Director of Construction | 2999 Oak Road, Suite 100 | Walnut Creek, CA 94597| (925) 256-4737
Services Provided:
Construction Management and Inspection Services
Relevance to Your Project:
• Early Completion • SWPPP
Under Budget HMA Paving
Federally Funded Drainage
Caltrans Specifications • Source Inspection
Clearing & Grubbing • Traffic Control
• Earthwork • Environmental
• Stormwater Detention Basins • Traffic Signals & Electrical Proposed Personnel: Scott Frenette (Scheduler, Claims Support), Eric Lilly (Resident Engineer), Bart Littell (Principal- In-Charge, Project Manager)
Teaming Partners: Kleinfelder (Material Testing, Source Inspection) WSP was responsible for contract administration and inspection for construction on this federally funded $75M project in accordance with the Caltrans Construction Manual. The project consisted of 5.0 miles of highway widening with a RHMA-O overlay and 17.0 miles of conversion from a HOV Lane to an Express Lane with one bridge widening, six retaining walls including two with soil nails, seventeen overhead sign structures, and four overhead card reader signal poles. In addition, the project includes 22 new electrical service points, reconfiguration of an existing signalized intersection, realignment of a loop on-ramp, and the relocation of the Backhaul (fiber optic) Communication Network.
WSP was also responsible for the development and implementation of the Local Agency Source Inspection Quality Management Plan.
The SB I-680 HOV Lane Completion and Express Lane Conversion project was awarded the following:
• 2021 CMAA Northern California Chapter Project Achievement Award (Transportation, constructed value over $75M);
• 2021 IP| Partnered Project of Year (Ruby, constructed value between $25M and $250M); • 2021 WSP USA Project of the Year (Contract value between $3M and $15M); • 2021 ASCE SF Section Outstanding Transportation Project of the Year Award; • 2021 Roads & Bridges Magazine No. 1 Road Project of the Year; and • 2022 ACEC Merit Award.
WSP Added Value: At the start of the pandemic, Eric noticed that normally high daytime traffic volumes on 1-680 had drastically dropped. Eric coordinated with Caltrans and requested daytime lane closures which increased the contractor's efficiency and reduced nighttime noise impacts to the surrounding community. This creative approach allowed the new lane to be opened to traffic one year ahead of schedule and saved over $2.8M. 5 Qualifications, Related Experience, and References
Interstate 5 / French Camp Road Interchange and Sperry Road Extension
Client:
City of Stockton
Client Reference:
Wes Johnson, PE, Senior Civil Engineer | 22 E. Weber Avenue, Room 301 | Stockton, CA 95202 | (209) 937-8088
Services Provided:
Construction Management and Inspection Services
Relevance to Your Project:
• Early Completion • Stormwater Detention Basins
Under Budget • SWPPP
• Federally Funded • HMA Paving
Caltrans Specifications Drainage
• Caltrans District 10 • Traffic Control
• Clearing & Grubbing • Environmental
• Earthwork • Traffic Signals & Electrical
Proposed Personnel: Scott Frenette (Scheduler, Claims Support), Eric Lilly (Assistant Resident Engineer), Bart Littell (Principal-In-Charge, Project Manager), Roy Robbert (Inspector) Teaming Partners: Kleinfelder (Material Testing)
WSP was responsible for contract administration and inspection for construction on this federally funded $61 M project in accordance with the Caltrans Construction Manual and City of Stockton standards. The project consisted of one modified highway interchange with two new loop ramps, 1.0 mile of new roadway alignment, two new signalized intersections, and nearly 500,000 cubic yards of imported borrow. In addition to the roadway items, the projected included two new overhead sign structures, five new bridge structures including one over an environmentally sensitive creek.
The Interstate 5 / French Camp Road Interchange and Sperry Road Extension project was awarded the following:
• 2013 ASCE Sacramento Section Bridge Project of the Year Award.
WSP Added Value: After encountering a Giant Garter Snake (GGS) during construction, WSP recommended the use of temporary silt fence to construct a perimeter and not allow any additional GGS to encroach into the work limits.
This innovative approach was approved by the environmental agencies and prevented a time delay to the project State Route 132 / State Route 99 Interchange and West Freeway / Expressway - Phase 1
Client:
City of Modesto
Client Reference:
John Rawles, Senior Civil Engineer | 1010 10th Street, Modesto, CA 95354 | (209) 342-4712
Services Provided:
Construction Management and Inspection Services
Relevance to Your Project:
• Currently Ahead of Schedule / Under Budget • Caltrans District 10 • Caltrans Specifications • Clearing & Grubbing
6 Qualifications, Related Experience, and References LI • Earthwork • Source Inspection
Stormwater Detention Basins • Traffc Control
SWPPP • Environmental
• HMA Paving • Traffic Signals & Electrical
• Drainage
Proposed Personnel: Chad Baker (Office Engineer), Brice Ehoff (Inspector), Scott Frenette (Scheduler, Claims Support), Ryan George (Inspector), Bart Littell (Principal-In-Charge, Project Manager), Roy Robbert (Inspector) Teaming Partners: AIM (Public Outreach), Kleinfelder (Material Testing, Source Inspection) WSP is responsible for contact administration and inspection for construction on this $92M project in accordance with the Caltrans Construction Manual and City of Modesto standards. The project consists of one new highway interchange, 3.0 miles of new highway alignment, four new signalized intersections, and two new ramp couplets.
In addition to the roadway items, the projected included six new overhead sign structures, seven retaining walls including two with ground anchors, five new bridge structures including one over State Route 99. WSP was also responsible for the development and implementation of the Local Agency Source Inspection Quality Management Plan.
WSP Added Value: During utility relocation activities, WSP identified that although the overhead lines would meet vertical clearance requirements for traffic, they would have interfered with pile driving activities. WSP coordinated with the utility companies to raise the height of the overhead lines to prevent a future conflict. This foresight prevented a highly probable delay on the project.
EXPERIENCE WORKING WITH JURISDICTIONAL AGENCIES
Our experience with jurisdictional agencies involved in this project and the associated projects are shown below:
City of Manteca
• SR 99 / SR 120 Interchange and Roadway Widening
Caltrans
• SR 99 / SR 120 Interchange and Roadway Widening • SR 99 / Sheldon Road Interchange • SR 132 / SR 99 Interchange and West Freeway / • SR 99 / Elk Grove Boulevard Interchange Expressway - Phase 1 • SR 4 / Sand Creek Road Interchange • 1-5 / French Camp Road Interchange and Sperry • SB I-680 HOV Lane Completion and Express Lane Road Extension Conversion
• 1-5 / March Lane Interchange • On-Call Construction Engineering and Inspection • 1-205 / Mountain House Parkway Interchange (Districts 1, 3, 4, 6, 9, 10, 59) • SR 99 / Central Galt Interchange
San Joaquin Council of Governments
• Interstate 5 / French Camp Road Interchange and On-Call Construction Management Services Sperry Road Extension
San Joaquin County
• Pershing Avenue Widening • On-Call Construction Management Services • Eight Mile Road Bridge Rehabilitation
• Woodward Island Bridge
7 Qualifications Relares Experience, and References
TEAM QUALIFICATIONS
Every key member of this team is among the best at their position in Northern California. Below is a table showing the outstanding capabilities of our team including education, applicable professional credentials, relevant experience, location, current assignment and commitment to that assignment, and availability for your project. An Organizational Chart and detailed resumes of key staff follow the matrix. All "key" personnel will be available to the extent proposed for the duration of the project and no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City.
WSP TEAM MEMBER EXPERIENCE CHART
CURRENT
YEARS YEARS LOCATION/ COMMITMENT FOR
TEAM MEMBER EDUCATION OF EXP. W/ FIRM SIMILAR PROJECT EXPERIENCE CURRENT ASSIGNMENT
PROJECT THIS ASSIGNMENT
LOCATION
SR 99 / SR 120 Interchange and Roadway Widening | Manteca • SR 132/ SR 99 Interchange and West Freeway / Expressway - Masters, Public
P Bart Littell, PE | Principal-In-Charge, SR 4 / Sand Creek Road Interchange | CCTA Phase 1 | Modesto CM on various Administration Stockton Available as proposed.
Project Manager BS, Civil Engineering SB 1-680 HOV Lane Completion and Express Lane Conversion | CCTA • SR 99 / Central Galt Interchange | Galt projects/50% I-S / French Camp Road Interchange and Sperry Road Extension Stockton SR 99/ Sheldon Road Interchange | Elk Grove SR 4 / Sand Creek Road Interchange CCTA Marsh Creek Road Safety Improvements | Contra Costa County • SB I-680 HOV Lane Completion and Express Lane Conversion | CCTA Deer Valley Road Shoulder Widening | Contra Costa County P Eric Lilly, PE, CCM, QSD | Resident Engineer, 16 • Balfour Road Shoulder Widening | Contra Costa County • Marsh Creek Road Safety Improvements (2014) | Contra Sacramento/ CM on various Structures Representative BS, Civil Engineering Available as proposed. • Byron Highway at Camine Diablo Intersection Improvements | Contra Costa County Manteca projects/50% Costa County Deer Valley Road Safety Improvements| Contra Costa County : SR132 5 90 stephang and Wes Freway Expresway - • Atlas Road Extension Improvements EBRPD P Chad Baker; EIT | Assistant Resident • Woodward Island Bridge | San Joaquin County SR 132/SR 99 BS, Civil Engineering Phase 1 | Modesto Modesto/
Interchange/100% Available as proposed.
Engineer, Office Engineer Manteca
through 5/31/22.
Juris Doctor degree SR 4/ Sand Creek Road Interchange | CCTA • SR 132/ SR 99 Interchange and West Freeway / Expressway - Scott Frenette, JD, CCM | Scheduler, Scheduler on
BS, Construction • SB I-680 HOV Lane Completion and Express Lane Conversion | CCTA Phase 1 Modesto Stockton Available as proposed.
Claims Support Various Projects/50%
Management • I-5 / French Camp Road Interchange and Sperry Road Extension | Stockton SR 4 Corridor Widening | CCTA • On-Call Construction Inspection Support | Fresno
• SR 132 / SR 99 interchange and West Freeway / Expressway - Phase 1 | Modesto • On-Call Construction Engineering and Inspection (06-002604) SR 132/SR 99 P Brice Ehoff | Construction Inspector AS, Civil Engineering Modesto/ | Caltrans Interchange/100% Available as proposed.
Richmond / San Rafael Bridge Access Improvement | BATA Manteca • Westside Parkway - Phase 1 | Bakersfield • On-Call Construction Engineering and Inspection (06-0S3404) through 5/31/22.
Caltrans
* SR 132/ SR 99 Interchange and West Freeway / Expressway - • Woodward Island Bridge | San Joaquin County • Eight Mile Road Bridge Rehabilitation Over White Slough | San Modesto/ SR 132/SR 99 P Ryan George | Construction Inspector N/A Interchange/100% Available as proposed. • Hammer Lane Widening - Phase 3B Stockton Manteca
through 5/31/22.
• Jersey Island Road Bridge Repair | Contra Costa County • SR 132/ SR 99 Interchange and West Freeway / Expressway - • SR 4 / Sand Creek Road Interchange | CCTA SR 132/SR 99 P Roy Robbert | Construction Inspector N/A Modesto/
• SR 99 / Central Galt Interchange | Galt Interchange/100% Available as proposed. • 1-5/ French Camp Road Interchange and Sperry Road Extension | Stockton Manteca • Manthey Road Relocation | Stockton through 5/31/22.
SR 132 / SR 99 Interchange and West Freeway / Expressway - • Improve McHenry Avenue | San Joaquin County Gladys Cornell | Public Outreach (AIM) BA, Joumalism Phase 1 | Modesto I Street Bridge Deck Conversion | West Sacramento PIO for various projects in Sacramento Available as proposed.
SR 99 / Pelandale Avenue Interchange Reconstruction | Modesto Geer Road at Santa Fe Avenue IC Improvements | Stanislaus County the Central Valley - 20% • State Route 132 / State Route 99 Interchange and West Freeway / • On-Call Materials Testing Services | San Joaquin County Expressway - Phase 1 | Modesto • On-Call Materials Testing Services | Visalia- SR 132/SR 99 Robert Hill | Materials Manager (Kleinfelder)N/A Stockton Available as proposed.
E Street Improvements | Tulare Interchange/10%
Cartmill Avenue Improvements | Tulare
BS, Wildlife, Northern California Project Managed Distribution | PG&E • Niles Canyon Safety Improvements Project | Caltrans ennifer Addison Environmental, Wildlife PG&E Distribution/25% Fish, and Investigative Dig Projects PG&E • 1-580 Stege Drain Bridge Rehabilitation Project | Caltrans Biologist (Kleinfelder) Alameda Creek Bridge Replacement Caltrans Oakland and Caltrans District 4, Available as proposed.
Conservation Biology • Metcalf-Evergreen Reconductoring | PG&E • SR 84 Highway Widening Project Sunol | Caltrans • Estero Americano Bridge Replacement | Caltrans East Bay/25% Qualifications, Related Experience, and References
ORGANIZATIONAL CHART
Successful delivery of your project will be all about teamwork. WSP has selected project personnel specifically experienced to handle all the required tasks of your project and the scope of services listed in the RFP. Proposed staff shown in the organizational chart below have an excellent working relationship having worked on projects with similar elements to your project. the tamarise
Principal-In-Charge
Project Manager
P Bart Littell, PE
Resident Engineer
Structures Representative
P Eric Lilly, PE, CCM
Scheduler/Claims Construction Assistant RE Materials Testing/ Support Inspectors Environmental Office Engineer Public Outreach Source
Inspection
Scott Frenette, JD, P Ryan George Jennifer Addison P Chad Baker, EIT Gladys Cornell CCM & Brice Ehoff (KLF) Robert Hill (KLF) (AIM)
Peak Construction Inspector Joshua Smith, ACI
(as-needed) (KLF)
P Roy Robbert James Zepeda, ACI
(KLF)
LEGEND
P - Key Staff
Subconsultants:
AIM - AIM Consulting, Inc. (DBE)
KLF - Kleinfelder, Inc.
YEARS OF EXPERIENCE
BART LITTELL, PE
36 Principal-in-Charge, Project Manager
YEARS WITH FIRM
26 Bart Littell specializes in highway/bridge AAA (i.e. Advertise, Award, and Administer) projects. He worked as a resident engineer and/or construction manager for Caltrans, the Oklahoma Department of Transportation, and WSP managing large, complex, highway/interchange/bridge projects. Bart is WSP's LOCATION regional technical leader for earthwork, lime treatment, HMA pavement, underground construction, Stockton, CA construction staging/traffic handling, contract administration, document control, and bid management.
Bart is a proactive construction manager that excels at public relations, coordination with third party agencies, and dispute resolution. Bart has provided CM services for transportation agencies including
EDUCATION
SJCOG, CCTA, VTA, STA, ACTA, ACTIA, SFCTA, State Route 4 Bypass Authority, SolTrans, Santa Cruz RTC, Master of Public
Caltrans, and many cities & counties including Manteca and San Joaquin County.
Administration, Oklahoma
University
BS, Civil Engineering, New RELEVANT EXPERIENCE
Mexico State University SR 99 / SR 120 Interchange and Roadway Widening, City of Manteca, Manteca, California: Principal- In-Charge responsible for contact administration on the $11M project. The project consisted of replacing REGISTRATIONS & the existing State Route 99 structures at Yosemite Avenue with three new longer span structures to allow CERTIFICATIONS for the widening of Yosemite Avenue beneath the new structures. In addition, the project included new Professional Engineer, CA overhead sign structures, two new signalized intersections, new sidewalks and driveways, new sound (#C-47543), OK (#18195) walls and the widening of the existing on and off ramps on State Route 99 to conform to the widening of Yosemite Avenue.
SR 4 / Sand Creek Road Interchange, CCTA, Contra Costa County, California: Principal-In-Charge
PROFESSIONAL
responsible for contact administration on the $31M project. The project consisted of one new highway
ORGANIZATIONS
American Railway interchange, 3.0 miles of new highway alignment, two new signalized intersections, and nearly 400,000 Engineering and cubic yards of imported borrow. In addition to the roadway items, the projected included four new Maintenance-of-Way overhead sign structures, six new bridge structures including two over an environmentally sensitive creek.
Association (AREMA) SB I-680 HOV Lane Completion and Express Lane Conversion, CCTA, Contra Costa County, California:
Principal-In-Charge responsible for administration on the federally funded $75M project. The project consisted of 5.0 miles of highway widening with a RHMA-O overlay and 17.0 miles of conversion from a HOV Lane to an Express Lane with one bridge widening, six retaining walls including two with soil nails, seventeen overhead sign structures, and four overhead card reader signal poles. In addition, the project included 22 new electrical service points, reconfiguration of an existing signalized intersection, realignment of a loop on-ramp, and the relocation of the Backhaul (fiber optic) Communication Network. 1-5 / French Camp Road Interchange and Sperry Road Extension, City of Stockton, Stockton, California: Principal-In-Charge responsible for contact administration on the federally funded $61M project. The project consisted of one modified highway interchange with two new loop ramps, 1.0 mile of new roadway alignment, two new signalized intersections, and nearly 500,000 cubic yards of imported borrow. In addition to the roadway items, the projected included two new overhead sign structures, five new bridge structures including one over an environmentally sensitive creek.
SR 132 / SR 99 Interchange and West Freeway / Expressway - Phase 1, City of Modesto, Modesto, California: Principal-In-Charge responsible for contact administration on the $92M project. The project consists of one new highway interchange, 3.0 miles of new highway alignment, four new signalized intersections, and two new ramp couplets. In addition to the roadway items, the projected included six new overhead sign structures, seven retaining walls including two with ground anchors, five new bridge structures including one over State Route 99.
10 YEARS OF EXPERIENCE ERIC LILLY, PE, CCM, QSD
16 Resident Engineer, Structures Representative
YEARS WITH FIRM Eric Lilly is experienced in construction management, bid management, Construction, scheduling, source 16 inspection, civil and highway engineering design, project controls, and constructability / biddability reviews. Eric has been a Project Manager, Resident Engineer, and Structures Representative on projects LOCATION in California involving management of subconsultants, complex stage construction, environmental Sacramento, CA monitoring, new alignments and widenings, interchanges, express lanes, airports, sensitive public outreach, retaining walls, bridge widenings, cast-in-place post-tensioned bridges, and precast prestressed concrete girder bridges.
EDUCATION
BS, Civil Engineering, San
Francisco State University RELEVANT EXPERIENCE
SR 4 / Sand Creek Road Interchange, CCTA, Contra Costa County, California: Resident Engineer and REGISTRATIONS & Structures Representative responsible for overall contact administration and quality assurance for CERTIFICATIONS • construction on the $31M project. The project consisted of one new highway interchange, 3.0 miles of new Professional Engineer, CA highway alignment, two new signalized intersections, and nearly 400,000 cubic yards of imported borrow. (#C74849) In addition to the roadway items, the projected included four new overhead sign structures, six new bridge structures including two over an environmentally sensitive creek.
Certified Construction
Manager, Construction SB I-680 HOV Lane Completion and Express Lane Conversion, CCTA, Contra Costa County, California:
Management Association Resident Engineer responsible for overall contact administration and quality assurance for construction on of America (CMAA), the federally funded $75M project. The project consisted of 5.0 miles of highway widening with a RHMA-0 (#7045) overlay and 17.0 miles of conversion from a HOV Lane to an Express Lane with one bridge widening, six retaining walls including two with soil nails, seventeen overhead sign structures, and four overhead card Qualified SWPPP
reader signal poles. In addition, the project included 22 new electrical service points, reconfiguration of an Developer/Practitioner
existing signalized intersection, realignment of a loop on-ramp, and the relocation of the Backhaul (fiber (#01106) optic) Communication Network.
Remote Pilot - sUAS, FAA
Atlas Road Extension Improvements, East Bay Regional Park District, Richmond, California: Resident (#4111164)
Engineer and Structures Representative responsible for overall contact administration and quality assurance for construction on this $5.6M project. The project consisted of one new precast prestressed PROFESSIONAL concrete super girder bridge (girder length of 140 feet) over UPRR ROW for a new park entrance. In ORGANIZATIONS addition, the project provides two new buildings and utilities including natural gas, electric power, American Railway telecommunications, fire suppression water, domestic water, irrigation water, and sanitary sewer with a Engineering and duplex pump lift station.
Maintenance-of-Way On-Call Construction Management and Inspection, Contra Costa County, Various Locations, California:
Association (AREMA) Resident Engineer responsible for contact administration and inspection for the projects listed below in Construction Mgmt. accordance with the Caltrans Construction Manual and the Caltrans Local Assistance Procedures Manual for Assoc. of America (CMAA) federally funded projects. Also responsible for public outreach and communication with property owners.
Balfour Road Shoulder Widening included 3.0 miles of roadway widening from an 18' pavement width to 36' pavement width utilizing cold-in-place recycling. In addition, the project includes paved shoulders, installation of storm drain ditches, relocation of existing utilities, and new left turn lanes in three locations.
Byron Highway at Camino Diablo Intersection Improvements was a federally funded project that included the installation of new traffic signal lights and road improvements to accommodate the addition of left turn lanes on three of the four legs at the intersection and relocation of existing utilities.
77 YEARS OF EXPERIENCE
CHAD BAKER, EIT
2 Assistant Resident Engineer, Office Engineer
YEARS WITH FIRM
2 Chad Baker has 2 years of experience in heavy civil highway construction. Chad's responsibilities have included performing all duties associated with being an office engineer. Typical duties include project management /contract administration, maintaining of project files and logs, processing pay estimates, LOCATION weekly statement of working days, review and coordination of submittals and RFls, review of certified Modesto, CA payroll, monthly quantity calculations, scheduling and reviewing invoices for material testing and sampling.
EDUCATION
BS, Civil Engineering, RELEVANT EXPERIENCE
University of California
Davis SR 132 / SR 99 Interchange and West Freeway / Expressway - Phase 1, City of Modesto, Modesto, California: Assistant Resident Engineer and Office Engineer responsible for overall contact administration and quality assurance for construction on the $92M project. The project consists of one new highway REGISTRATIONS & interchange, 3.0 miles of new highway alignment, four new signalized intersections, and two new ramp CERTIFICATIONS couplets. In addition to the roadway items, the projected included six new overhead sign structures, seven Engineer in Training CA retaining walls including two with ground anchors, five new bridge structures including one over State #168737 Route 99.
Woodward Island Bridge (Ferry Ramp Replacement) Across Middle River, San Joaquin County, San Joaquin County, California. Assistant Resident Engineer and Office Engineer responsible for overall contact administration and quality assurance for construction on the $16.5M project. The project consisted of consisted of constructing a new 674 foot 7-span bridge with prefabricated removable steel center span to replace the existing Ferry System. The key elements of bridge construction utilized CISS piles placed in the Middle River, CIP pier caps, precast girders (post-tensioned) and light weight concrete decking.
Site improvements consisted of maintaining island access for the local landowners, levee embankment and import borrow, roadway reconstruction and realignment, drainage improvements and vegetated bioswales, high boat traffic volumes, building demolition, ferry and bridge removal, dolphin and waterway navigation facility installation, complex staging (including marine vessel staging within the Middle River), removable span testing, interfacing with permitting agencies such as USCG and State Oversight for strict schedule, and environmental restrictions.
12 1151)
YEARS OF EXPERIENCE
BRICE EHOFF
12 Construction Inspector
YEARS WITH FIRM
Brice Ehoff brings over 12 years of experience providing construction inspection and project management 4 services for public works improvement projects constructed to Caltrans standards. He is familiar with Caltrans construction practices and has a good working knowledge of the Caltrans Standard Plans and LOCATION Specifications, Construction Manual, Best Practices Manual, Materials Sampling and Testing Manual, Traffic Modesto, CA Manual, and Survey Manual.
EDUCATION RELEVANT EXPERIENCE
AS, Civil Engineering,
Reedley College SR 132/SR 99 Interchange and West Freeway / Expressway - Phase 1, City of Modesto, Modesto, California: Construction Inspector responsible for civil, structural, and traffic control inspection on the $92M project. The project consists of one new highway interchange, 3.0 miles of new highway alignment, four REGISTRATIONS & new signalized intersections, and two new ramp couplets. In addition to the roadway items, the projected CERTIFICATIONS included six new overhead sign structures, seven retaining walls including two with ground anchors, five CTM/AASHTO 105, 106, new bridge structures including one over State Route 99. 201, 216, 217, 231
Richmond/San Rafael (RSR) Bridge Access Improvement Project, Bay Area Toll Authority (BATA), Caltrans Certification
California: Construction Inspector responsible for civil, electrical, and traffic control inspection on the $50M Nuclear Gauge/Troxler
project. The project consisted of converting the existing shoulder on eastbound I-580 to a peak-period use | Troxler HazMat
lane between Sir Francis Drake Boulevard (Marin County) and Marine Street (Contra Costa County). To allow Certification | Troxler
for the peak-period use lane and maintain bicycle access to Point Molate in Richmond, the project replaced Radiation Safety Officer
the current bicycle access on the I-580 eastbound and westbound shoulders with a separated bicycle/ Certification | BNSF
pedestrian path on the north side of I-580 adjacent to westbound traffic. In addition, the project included Railroad Certification, No.
60 electronic lane use signs, and two electronic variable message signs linked via fiber optic network and 6437350158140 Hour
control systems, and significant traffic control on the Richmond / San Rafael Bridge.
Hazwhoper
Westside Parkway Phase I, City of Bakersfield, Bakersfield, California: Construction Inspector responsible for civil, structural, and traffic control inspection on the $28M project. The project consisted of a new
1.2 mile, six-lane, north-south arterial street from Rosedale Highway to Truxtun Avenue including three new bridges over the Kern River, Burlington Northern Santa Fe Railroad, and the future State Route 58 interchange. The project also included three new signalized intersections, 535,000 CY of imported borrow, and 25,000 tons of HMA paving.
On-Call Inspection, City of Fresno, Fresno, California: Construction Inspector responsible for civil and traffic control inspection on various projects. The projects consisted of HMA overlays, storm drain improvements, water line improvements and sound walls.
On-Call Construction Engineering and Inspection (06-0Q2604), Caltrans, California: Construction Inspector responsible for civil and traffic control inspection on the $7.8M project. The project consisted of repairing failed areas, replacing guardrails, and pavement rehabilitation with a RHMA-G overlay on State Route 65 from the south end of the Henderson Avenue undercrossing to the State Route 137 junction.
Responsibilities included inspection of traffic control, soil subgrades, aggregate base, guardrail, and HMA pavement.
On-Call Construction Engineering and Inspection (06-053404), Caltrans, California: Construction Inspector responsible for civil and traffic control inspection on the $23M project. The project consisted of repairing failed areas, replacing guardrails, widened shoulders, drainage improvements, and pavement rehabilitation with a RHMA-G overlay on an 8-mile stretch of divided State Route 198 from Lovers Lane to just west of State Route 245.
13 YEARS OF EXPERIENCE
RYAN GEORGE
27 Construction Inspector
YEARS WITH FIRM
10 Ryan George has extensive construction management, inspection experience specializing in all phases of roadway, highway, bridge, and utility construction with strict environmental and permitting restrictions for Local, State, and Federal projects in California and Oregon. Ryan is well versed in assuring LOCATION compliance with project plans and specifications per the Construction Manual, traffic control, preparing Modesto, CA and managing quantity calculations for pay estimates, change order management, staged construction, traffic coordination, environmental compliance, public information coordination, SWPPP inspection and compliance monitoring, cost estimating, constructability reviews, submittal review and coordination, RFl review and coordination, field layout and verification, material testing and sampling, material procurement, labor compliance, project correspondence, OSHA safety standards, construction survey, and project closeout..
RELEVANT EXPERIENCE
SR 132/ SR 99 Interchange and West Freeway / Expressway - Phase 1, City of Modesto, Modesto, California: Construction Inspector responsible for civil, structural, and traffic control inspection on the $92M project. The project consists of one new highway interchange, 3.0 miles of new highway alignment, four new signalized intersections, and two new ramp couplets. In addition to the roadway items, the projected included six new overhead sign structures, seven retaining walls including two with ground anchors, five new bridge structures including one over State Route 99.
Hammer Lane Widening - Phase 3B, City of Stockton, Stockton, California: Construction Inspector responsible for civil and traffic control inspection on the $9.5M project. The project consisted of road widening from four lanes to six lanes for approximately 3500 feet between Alexandrea Place and Thornton Road including the Pershing Avenue intersection within San Joaquin County. Improvements included utility coordination, constructing new pavement, repairing existing pavement, removing and replacing curb, gutter, sidewalk, driveways and ADA ramps, bicycle lanes, left turn pockets at intersections, relocating street lighting, traffic signal modifications, storm drain upgrades, constructing raised median, landscaping and irrigation, traffic striping and pavement markings.
Thornton Road Widening ,City of Stockton, Stockton, California: Construction inspector responsible for civil and traffic control inspection on the $16M project. The project consisted of road widening from two lanes to four lanes for approximately 2.2 miles between Pershing Avenue and AG Spanos Boulevard.
Improvements included constructing new pavement, signalized intersections, underground utility relocation / coordination, repairing existing pavement, removing and replacing curb, gutter, sidewalk, driveways and ADA ramps, bicycle lanes, left turn pockets at intersections, relocating street lighting, traffic signal modifications, storm drain upgrades, constructing raised median, landscaping and irrigation, restoration of adjacent properties, traffic striping and pavement markings.
Eight Mile Road Bridge Rehabilitation Over White Slough, San Joaquin County, California:
Construction inspector responsible for civil, structural, and traffic control inspection on the $5M project.
The project consisted of replacing the deck for the mechanical swing bridge spanning over White Slough with full width concrete steel grid deck panels requiring limited 2-to-4-hour full bridge closures to set the full width panels.
14 1151)
YEARS OF EXPERIENCE
ROY ROBBERT
36 Construction Inspector
YEARS WITH FIRM
15 Roy Robbert has extensive electrical / civil construction / inspection experience on roadway and bridge projects built to Caltrans specifications. Roy has significant experience and expertise inspecting asphalt overlays, grading, storm drain, SWPPP, signs, pavement delineation, traffic control, utility relocations, LOCATION and landscaping. His highway electrical work includes new traffic signals, loops, CMS, EMS signals, traffic Modesto, CA management systems, bridge electrical, NAV lights, fender lights, AV lights, generation systems, back-up power, UPS systems, pump stations, tunnel lighting systems for highway systems, substations, power distribution systems. Roy also has worked on residential and commercial projects. Roy's unique perspective
REGISTRATIONS &
as both a contractor and inspector allow him to understand all aspects of the work.
CERTIFICATIONS
Engineering "A" License,
Journeyman Card - RELEVANT EXPERIENCE
Electrical
SR 4 / Sand Creek Road Interchange, Contra Costa Transportation Authority, California: Construction Inspector responsible for civil, electrical, and traffic control inspection on the $31M project. The project consisted of one new highway interchange, 3.0 miles of new highway alignment, two new signalized intersections, and nearly 400,000 cubic yards of imported borrow. In addition to the roadway items, the projected included four new overhead sign structures, six new bridge structures including two over an environmentally sensitive creek.
1-5 / French Camp Road Interchange and Sperry Road Extension, City of Stockton, California:
Construction Inspector responsible for civil, electrical, and traffic control inspection on the federally funded $61M project. The project consisted of one modified highway interchange with two new loop ramps,
1.0 mile of new roadway alignment, two new signalized intersections, and nearly 500,000 cubic yards of imported borrow. In addition to the roadway items, the projected included two new overhead sign structures, five new bridge structures including one over an environmentally sensitive creek.
SR 132 / SR 99 Interchange and West Freeway / Expressway - Phase 1, City of Modesto, California:
Construction Inspector responsible for civil, electrical, and traffic control inspection on the $92M project.
The project consists of one new highway interchange, 3.0 miles of new highway alignment, four new signalized intersections, and two new ramp couplets. In addition to the roadway items, the projected included six new overhead sign structures, seven retaining walls including two with ground anchors, five new bridge structures including one over State Route 99.
Manthey Road Relocation, City of Stockton, California: Construction Inspector responsible for civil, electrical, and traffic control inspection on the $2.3M project. The project consisted of relocating Manthey Road to the west to create a new two new intersections with at French Camp Road by constructing 1.0 mile of new roadway and one new signalized intersection. Also responsible for public outreach and communication with property owners.
SR 99 / Central Galt Interchange, City of Galt, California: Construction Inspector responsible for civil, electrical, and traffic control inspection on the $35M project. The project consisted of two new bridge structures over State Route 99, new overhead sign structures, complex retaining walls, significant earthwork, complex staging, and public outreach.
SR 99 / Sheldon Road Interchange, City of Elk Grove, California: Construction Inspector responsible for civil, electrical, and traffic control inspection on the $33M project. The project consisted of one modified highway interchange that included one new bridge structure over State Route 99, new overhead sign structures, auxiliary lanes, storm drain, sewer and underground water infrastructure, a pumping plant, retaining walls, sound walls, and other ancillary civil improvements. 15 2. Proposed Scope
of Services
1151)
Proposed Scope Of Services I
2. PROPOSED SCOPE OF SERVICES
PROJECT UNDERSTANDING
As the leading transportation CM firm in California, WSP is focused on transportation infrastructure related to Caltrans highway and City roadway projects. We have extensive local experience, particularly in the specialized area of constructing interchanges within Caltrans Right-of-Way. Utilizing Caltrans procedures and the Local Assistance Procedures Manual (LAPM) as our baseline, WSP has developed a comprehensive approach to the provision of construction management and inspection services that consistently results in efficient performance and successful project completion. WSP knows that the project is vital to:
• Improve circulation and efforts to develop a 120-acre family entertainment zone bookended by Great Wolf Lodge and Big-League Dream sports complex on Manteca's westside. • Reduce traffic on the Airport Way corridor and substantially improve circulation in the Costco-FEZ area. • Provide freeway access to more than 3,000 homes already approved immediately to the south and west of the interchange location.
As such, public and stakeholder support for the project is high and the City, Caltrans, San Joaquin Council of Governments, and San Joaquin County are all eager for this project to be completed. WSP's approach to your project is to fast-track opening of the new interchange in 12 months, practice tight cost control, maintain public support, and build a quality product for the City, Caltrans, San Joaquin Council of Governments, and San Joaquin County. To accomplish this approach, our CM team will be proactive and totally committed to the project.
The graphic shown below provides an overview of a typical scope of services, divided into preconstruction, construction, and post construction phases. We have reviewed the scope of services in your RFP, and we will deliver all the services listed as we have on similar prior projects. Following, we have expanded on the scope of services specified in the RFP.
PRE-CONSTRUCTION CONSTRUCTION POST-CONSTRUCTION
• Constructability/Biddability Review • Traffic Management • Prepare Monthly • Project Closeout • CM Staffing Plan/Project Coordination Progress Payments • Review Punch List items Management Plan • Coordinate/Assist Recommendations • Resolve Outstanding • Review Design Plans/Project Contractors, Surveyors, • Prepare/Submit Contract Change Orders Implementation Materials Testers, Design Monthly Progress • Global Settlement • Perform Preconstruction QA review Engineer, other agencies. Payments to City • Dispute Resolution of 100% PS&E/Provide Comments utilities, and other parties. • Review/Monitor/Log • Arbitration Meetings • Prepare Project Schedule • Maintain Close Contact w/ Contractor RFIs • Review/Process for Final • Analyze Project Traffic the City • Provide Design-related Payment Management Plans • Provide On-Site Resident RFIs to Design Engineer • Review Project Staging Plans Engineer • Lead Meetings with • Review Permits/Agreements • Review all City City, Contractor & including Environmental and contractor other parties to resolve correspondence outstanding RIs
• Attend Project Developments • Schedule/Coordinate/ • Collect, log, review, Conduct/Attend Weekly distribute, track and
• Schedule/Coordinate/Host Meetings respond to all contractor Pre-Construction Meeting with • Monitor Project Safety, materials submittals Contractor & City IIPP, Cal/OSHA regulation • Contract Change Orders • Risk Register & requirements • Construction
• Schedule Management observation/Inspection
• Progress Meetings • Claims Management
• Prepare Weekly • Record Drawings
Statements of Working • Labor Compliance
Days • Public Outreach
• Prepare/Submit Monthly • Environmental
Progress Reports to City Coordination/Meeting
• Review Contractor's Initial • SWPPP
Schedule
• Review Quantities
16 1S1)
Proposed Scope Of Services I
Task 1 - Pre-Construction Services → Constructability Review (Task 1.4) WSP has "raised the bar" by providing extremely thorough → Pre-Construction Conference (Task 1.1) reviews that have resulted in thousands of upgrades to WSP will prepare and conduct a pre-construction contract documents over the past 25 years. We focus conference with the City, Caltrans, contractor and key not only on constructability (plan sheets, construction subcontractors, designer, utilities, and members of all details, traffic staging, physical improvements) but also stakeholder groups. WSP will develop an agenda and on biddability at 100% design which entails a detailed take, prepare, and distribute meeting minutes to all review of the contract documents from a "worst case bidder attendees. Topics for the pre-construction conference / contractor" perspective. Items to be reviewed include will be as identified in the contract documents including the special provisions, plans, engineer's estimate, bid submission of the CM baseline schedule, Storm Water book, permits and informational handouts. Most claims Pollution Prevention Plan, Traffic Control Plans, and the originate with the special provisions, which WSP tightens procurement of materials. by recommending modifications that would further protect the City by transferring your risk to the contractor. WSP has Due to current supply chain issues, ordering conducted reviews for many local cities including Manteca, materials early will significantly reduce the Stockton, Elk Grove, Modesto, Galt, Davis, and many others. risk of the project not being completed on In fact, we have performed repeat constructability reviews time so it is essential that this is discussed for most of our clients which is an indication of their during the pre-construction conference. satisfaction with our reviews and construction management services. Our top constructability reviewers in Northern I Deliverable to the City: Meeting agenda California are also proposed for your project. and minutes.
Working with the designer as part of the review process 2 Performed By: Eric Lilly greatly enhances the quality of the contract documents, decreases your risk, and saves you money. For example,
→ Labor Compliance (Task 1.2, 1.3) the City of Stockton's I-5 / French Camp Road Interchange and Sperry Road Extension Project consisted of five (5) In accordance with the Caltrans Local Assistance Procedures separate bridges - three (3) of which were over railroad Manual, WSP will review the contractors certified payrolls, including fringe benefit statements, in accordance with right-of-way. WSP provided many comments primarily focused on construction staging, environmental permit
prevailing wage rates set by the California Labor Code. We compliance, utility coordination, railroad coordination, will also interview contractor personnel to verify pay rates, and special provision language to protect the City from training, and wage and labor poster locations. Eric stays claims. Meetings with the designer were very productive current on all labor code changes and will update Chad
and the result was that the project finished ahead of
and our inspectors on these changes. Reviews of proposed schedule and contract change orders were 2.8% of the
subcontractor substitutions and equal employment
opportunity practices will also be performed. Your project construction cost. Industry standard for these types of projects is 10% and higher if major delays were
is federally funded therefore WSP will verify that the higher encountered.
of Davis Bacon or State prevailing wages are paid. Other key labor compliance tasks that are required for federally Kul Deliverable to the City: Comments log with a funded projects include DBE participation, Federal Aid placeholder for responses.
Training Program for Apprentices, EEO reporting, trucking, and female / minority utilization. WSP is well versed in these Performed By: Bart Littell, Eric Lilly, Scott Frenette requirements due to our experience on federally funded
projects.
10I Deliverable to the City: Verified certified payrolls, employee wage interviews, and current liability
insurance.
L Performed By: Eric Lilly, Chad Baker, Inspector(s)
17 115p)
Proposed Scope Of Services I
appropriate environmental and seasonal work
Item Description Cost Item Description
Savings constraints, construction staging, utility coordination, Retaining Wall Elimination $500.000 Packaging Laurel Rd. with Package 2$1.000.000 traffic control, and key procurement activities. WSP
Recalculate Earthwork Package 1 $50.000 Constructing west abutment for Low $600,000 will also review contractor sequence and logic or work
Drainage System #11 Mods $20,000 evising special provisions for Lov $1,000,000 xpansion Materials (LEW
activities for accuracy and reasonableness.
Underdrain Detention $15,000 Delete Freeway Service Patrol $120.000 CCWD Lateral 7.3 Changes $250,000 Early construction of Storm drain $82,000 djacent to OWD Blending Facility IGN Deliverable to the City: Contractor CPM baseline Allowing Hillereast as a return $250,000 Revising Nelson Ranch Grading $60,000 Haul Route schedule, letter to contractor with comments and Placing Lone Tree UC Fills during $200,000 A.C. Oil index $650,000 deficiencies.
Package 2
110090207894011 COST Item Description Performed By: Eric Lilly, Scott Frenette Savings Savings
Marsh Creek Road Staging $3,000,000 Revising Special Provision for LEM $150,000 Earthwork Reduction $4,300,000 Delete Freeway Service Patrol $60,000 Total $12,307,000 → Attend Project Development Meetings (Task 1.7)
WSP's constructability/biddability review on SR4 Bypass Projects resulted Eric will attend meetings with the Project Development in savings of $12.3M - plus many more avoided claims. Team to aid in the design review process and contract administration procedures for the project. Eric's extensive "...the entire $230M State Route 4 Bypass experience administering large, complex transportation Program, which consisted of eight separate projects from cradle to grave for numerous public projects, was constructed with a cumulative agencies coupled with his tireless, thorough approach total of 3% change orders. There is no doubt will aid in the delivery of a successful project. that WSP's detailed constructability and a Deliverable to the City: Comments log with a biddability reviews were a large contributor placeholder for responses. to the change order costs being well below
industry standards. It is quite possible that Performed By: Eric Lilly WSP actually paid for themselves via avoided
change orders and claims." → Review Material Related to Dispute - Dale Dennis, Program Manager Resolution (Task 1.8)
SR4 Bypass Program WSP prefers to settle disputes through Partnering but we are familiar with all current industry techniques for → Analyze Project Traffic Management dispute resolution. We will support and advise City staff Plan (TMP) (Task 1.5) to insert dispute provisions in the construction contract WSP has extensive experience implementing, that the City prefers. In the event of a claim during monitoring, and enforcing TMP's for complex construction, WSP's experienced claims staff will review transportation projects. A large measure of success for claims materials, the contractual provisions governing this project will be a positive public perception which the issues, and provide written recommendations and / starts with a TMP geared toward safety and public or support the City. convenience. WSP will review the TMP assuring that it IANI Deliverable to the City: Written conforms to the Caltrans Transportation Management
recommendations to dispute resolution.
Plan Guidelines and properly considers local constraints and conditions including permits, agreements, and Performed By: Eric Lilly, Scott Frenette environmental commitments.
Val Deliverable to the City: Comments log with a → Safety and Health (Task 1.9) placeholder for responses. Safety can never be emphasized enough on a 2 Performed By: Eric Lilly construction project. Every project has its safety concerns and specifically for this project, some key safety items stand out. These include maintaining safe vehicular
→ Baseline Schedule Review (Task 1.6) traffic flow on McKinley Avenue and State Route 120, WSP will review the CPM baseline schedule to assure allowing the safe passage of pedestrian and bicycle conformance with the contract, including allowable traffic through the project site, heavy equipment, and resident engineer review times for key submittals, complying with the contractor's site-specific safety plan 18 Proposed Scope Of Services il
/ code of safe practices. If the contractor is observed 2 Performed By: Eric Lilly performing an activity that appears unsafe, Eric will take immediate action without hesitation.
→ Document Control (Task 1.11)
Your project is in a high-profile area and Eric will ensure Due to numerous project stakeholders and construction that the site is always kept clean. Maintaining a clean and personnel that need information concerning your tidy work area is an often-overlooked component that project, WSP will utilize Microsoft SharePoint, a cloud- is critical to safety. Construction crews are always prone based document control system. SharePoint is fully to the dangers of operating heavy equipment however customizable, nonproprietary, off-the-shelf, dynamically the most common construction injuries are related to configurable tool which allows the entire project team to an unorganized work area. Keeping the site clean not consolidate, communicate, and collaborate information only reduces the probability of slips and falls within the and activities from anywhere and on any device work area but protects the health of the surrounding including mobile phones and tablets. environment and communities. Eric's I-680 Express Lane
Eric knows how to use SharePoint to its fullest capability project never received any complaints related to general site cleanliness or registered any injuries due to slips and in terms of a project management tool as WSP is on falls and he will ensure that your project achieves the the forefront in taking construction management to an electronic format! Project stakeholders and construction same results!
personnel will have access to SharePoint since team
WSP employees are familiar with CAL OSHA regulations members office locations are in multiple locations. and are also required to conduct biweekly safety Moreover, if allowed by the City, we could request for meetings on relevant safety topics. Safety training is the contractor to use SharePoint for submission of provided to employees as needed and we require that submittals, Requests for Information (RFI's), and other all projects have a safety/emergency bulletin board with contract requirements which require a workflow and the project specific code of safe practices and emergency keep your project truly paperless. Contractors simply phone numbers will be posted. WSP will prepare a email submittals directly to the site and workflows can be project specific safety plan and develop a project specific created to process approvals with an electronic signature. risk register which will identify any critical project The result is quicker approvals, improved accuracy risks. WSP maintains a safety manual that contains and superior document tracking, all while increasing all company safety related information, policies and transparency. procedures. Eric will complete weekly construction safety WSP will maintain the website and load files and
inspections utilizing the Caltrans checklist and include a safety topic agenda item for each weekly meeting to information onto the site for access by team members, ensure constant safety awareness on the project. WSP as identified at the preconstruction meeting. Firewalls inspectors also attend the contractor's tailgate safety would be set up so certain users only have access to certain areas (i.e. certain information would be hidden meetings with the construction crews.
from those that did not have access to information
IGN Deliverable to the City: Safety Plan, Risk Register, considered confidential). SharePoint software and web and weekly construction safety inspections. hosting will be offered at no cost for this project! _ Performed By: Eric Lilly, Inspector(s) IQuI Deliverable to the City: SharePoint website for contract administration.
→ Storm Water Pollution Prevention Plan Performed By: Eric Lilly (SWPPP) (Task 1.10)
As a registered QSD, Eric will review the SWPPP to ensure Task 2 - Construction Management compliance with the contract documents including the
Services During Construction
Construction General Permit, temporary erosion control
plans, and specified drainage inlet protections. Review of → Coordination (Task 2.1) the SWPPP will be completed in the timeframe identified For your project to proceed in an efficient manner, all in the Caltrans standard specifications for the risk level team members need to be well informed. WSP will 1 project. Eric will not allow the contractor to begin any utilize phone conversations, emails, weekly meetings, ground disturbing activities prior to approval of the SWPPP. monthly reports, and other communication methods to I&I Deliverable to the City: Letter to contractor with keep the City, Caltrans, and other key stakeholders in the comments and deficiencies.
19 Proposed Scope Of Services I
loop. These methods of communication are discussed objective "snapshot" of the work at that time. Photos throughout our Scope of Services. and videos will be uploaded into the appropriate Working with the City, our team will develop contingency file category, which the City will always have remote plans for issues that could potentially come up and stall access to. At the close of the project, all media will be your project. Some potential issues include late opening transferred to the City, along with all other project files. of lane closures, utilities, hazardous materials, permit/ Eric will assure all inspectors have copies of approved environmental impacts, and subsurface conditions. submittals, change orders, and RFls. Extra work that is Should any of these issues surface, our team will notify performed as force account will be detailed as a separate the City and be able to implement an action plan activity on the inspector's daily report. The inspectors immediately. will track labor, equipment and materials necessary to I&ll Deliverable to the City: Correspondence to City, complete the force account work. During this process, inspectors will have an open dialogue with the project
contractor, stakeholders and third parties.
foreman and /or superintendent and agree at the end
L Performed By: Eric Lilly of shift on all labor, equipment and material that were utilized for extra work. This will be documented on a
tentative extra work agreement that will be signed by
→ Construction Inspection (Task 2.2)
both the inspector and the contractor. This document
Eric will implement inspection guidelines for monitoring will be attached to the daily report that will be used for the quality of the contractor's work. Performing quality verification for payment by the office engineer upon
inspections requires both technical experience and
judgment, which will be carried out by a highly qualified, receipt of an extra work bill. This process is also utilized competent team of construction engineers/inspectors for any disputed / claimed work to assure adequate segregation between contract item work and extra or
with specific disciplinary expertise and familiarity within the Caltrans and local standards and specifications. disputed work.
Each member of the team will become familiar with
the construction drawings and specifications, as well as the contract documents that are incorporated into the
design by reference. Inspectors will be required to be
familiar with a variety of other information, including permit and license terms and conditions, safe work
rules within the right-of-way, any applicable provisions of environmental mitigation/protection plans and
procedures and the project schedule.
Daily reports recording contractor work activities
including labor, equipment, and material will be
prepared by the inspectors daily. Eric will review and
approve each daily report before the daily report
is placed in the construction files. Our construction
inspectors will notify the resident engineer immediately upon witnessing any materials, installation process, or levels of quality that do not meet the requirements of Inspectors will document critical elements of work with daily reports, the contract documents. Using a Noncompliance Report, photos, and videos. they will immediately notify the contractor of such
deviation and recommend corrective action. Copies will I Deliverable to the City: Daily inspection reports, be forwarded to the City and Caltrans if desired photo documentation, and tentative extra work During the progression of work on the project, inspectors agreements. will take daily photos and/or videos of the site. In 2
addition, photos and/or video will be taken during Performed By: Eric Lilly, Inspector(s) critical elements of the work, such as traffic switches, change orders, disputes, etc. These photos will enhance the inspector's daily reports to provide an accurate and 20 Proposed Scope Of Services I
→ Field Office (Task 2.3) reports to the City, Caltrans, and other stakeholders to WSP will coordinate with the contractor at the City's document the following:
direction to set up and organize a field office. Eric will • Schedule status including the estimated work with City staff to identify field office requirements completion date and the number of working days and verify that these will be provided by the contractor. completed to date.
Han Deliverable to the City: Coordinate field office • Budget status including approved contract change setup with the contractor. orders, pending contract change orders, remaining construction budget, and amount paid to date.
& Performed By: Eric Lilly • Summary of work activities with photos completed in the month.
→ Construction Meetings (Task 2.4) • Summary of change orders, coordination efforts, WSP will hold regularly scheduled weekly meetings with construction issues, and utility coordination updates. the City, Caltrans, contractor, and other stakeholders • Any other information requested by the City, . or entities as needed. WSP, in conjunction with City Caltrans, or other stakeholders. input, will prepare agendas and minutes which will be IQuI Deliverable to the City: Monthly progress reports, sent to all attendees. Typical agenda topics for include project history and labeled pictures with a log acceptance of prior minutes, schedule, change orders,
safety, public relations, utilities, RFI's, submittals, Performed By: Eric Lilly environmental, miscellaneous action items, and
additional questions /comments. WSP will also hold → Project Schedule (Task 2.6) other task specific meetings such as pre-paving and In order to reduce costs and minimize inconvenience traffic handling meetings. These meetings will be used to to the public, it is critical to fast track this project with address specific contractual and safety issues to assure strong schedule oversight/management. WSP is very
there are "no surprises" when the work commences.
experienced in schedule management and places a
huge emphasis on schedule management because delay
" SP sportation claims are very costly. WSP's scheduler, Scott Frenette, is a former contractor scheduler and is an expert at
AGENDA
discovering contractor scheduling tactics that may inflate the impacts of delays, especially on earthwork projects.
One of the keys to schedule management is building
"owner float." This not only protects the City, but it keeps the contractor from attempting to artificially create
delays which would affect the ultimate completion.
Schedule management is a key issue because complex
MONTEN
schedule-related claims have become more common.
WSP will always know the controlling item
WSP will prepare the weekly meeting agenda and distribute it to of work. We will have the foresight all invitees. to eliminate potential impacts to the
controlling item, by proactively pursuing
IC01 Deliverable to the City: Meeting agenda and early resolution. minutes, action items.
In the event of delay claims by the contractor, WSP will L Performed By: Eric Lilly, Chad Baker incorporate our knowledge of construction industry standard practice, the accepted baseline schedule, and
→ Progress Reports and Meetings (Task 2.5) detailed schedule analysis so that the contactor is made whole - but does not receive more compensation than
WSP will attend monthly status report meetings with the necessary. WSP will also look at ways to "make up" any City to review detailed construction progress and budget status. WSP will also provide monthly detailed progress delays that could be attributable to the City through careful schedule analysis.
21 1141)
Proposed Scope Of Services I
OWNER FLOAT • Maintaining accurate records.
PROJECT • Using WSP's online file system to control
(WORKING DAYS)
1-80/1-680 Interchange Program 90 document files.
Cypress Avenue Bridge Replacement 25 • Overseeing schedule management.
SR-99/Sheldon Road Interchange 43 • Acting on RFls in an urgent manner.
SR-99/Central Galt Interchange 100 • Preparing, negotiating, and administering Contract March Lane Grade Separations 40 Change Orders.
SR-4 Gap 56 • Developing monthly quantity sheets, monthly SR-4 Bypass - Segment 1, Package 1 22 progress pay estimates, and proposed final SR-4 Bypass - Segment 1, Package 2 96. pay estimate.
Napa Bridge Replacement Program 56 • Monitoring compliance and completeness of Labor SR-238 Mission Boulevard 40 Compliance submittals.
SR-4/Sand Creek Interchange 13 • Resolving initial potential claim records (IPCR's) to avoid claims.
"WSP is on the cutting edge of schedule • Reviewing and monitoring CM budget versus project management and the use of Owner Float schedule for cost-to-complete reports. to mitigate Owner-caused delays. WSP
has developed their own CPM schedule WSP is committed to finishing each project specification and this specification, within a reasonable cost. Our philosophy is coupled with their proactive construction that if we can perform an additional service management techniques, are highly at no additional cost, then we will. successful in protecting the Owner's interests.
As a result, there were no net Owner-caused In terms of the CM Budget, WSP will efficiently move delays on the $230M SR4 Bypass Program personnel on and off the project as demand dictates which consisted of 8 separate construction or as the agencies require. WSP has several other large projects." projects in the area within 30 minutes, which will -Dale Dennis, Program Manager allow for efficient use of resources. Eric will monitor SR4 Bypass Program CM costs monthly and provide detailed reports with cost performance curves to the City on the status of
our contract expenditures - including all of our team
IQuI Deliverable to the City: Progress schedules and members. Should costs begin to look awry, Eric will schedule correspondence. inform the City immediately and take appropriate action 2 Performed By: Eric Lilly, Scott Frenette to mitigate. Locally, WSP has been very successful at managing our CM budgets. We were on or below our
CM budgets for many projects including Sand Creek (7%
→ Budget Control (Task 2.7) under budget), I-680 Express Lanes (15% under budget), Cost control is critical for this project. WSP will pursue and the Napa Bridge Program (13% under budget). and implement the most cost-effective solutions
WSP Construction Management Budget Invoice No. 43
that meets the design requirements and do it in an me Planned Expenditure Interstate 680 HOV Completion and Express Lane -Actual Expenditure $9,281,243.51
expeditious manner as we understand that time is
en eno non n-
money for everyone. Thus, WSP will practice extremely 30,000.000.00 $9.000, 000 00
tight cost control for this project. Our team members 57,320,000.00
0.000.00
are experts in construction costs and determining : $6,500,000 OU
56.000,000 00
appropriate payment for change orders. No matter
35.000.C00 00
S4,5C0.000.00
what the payment approach will be, the contractor
$3,500,000.00
will be made whole - but they will not earn a windfall. $3,000.000 0a & no Mom
Eric's Sand Creek and I-680 Express Lane projects both $1.800.00000
1.00.00000
5500000 00
completed with less than 4% field directed CCO's. 3000
S2N8887222212282Р#1877127878
WSP's budget control monitoring techniques consist of: Period Ending • Credit change orders.
• Providing cost reports. Cost performance curves will be used by WSP to monitor costs 22 Proposed Scope Of Services I
IquI Deliverable to the City: Cost reports, monthly Coordination and processing of submittals cost performance curves. and shop drawings will be managed with a 2 Performed By: Eric Lilly submittal log which will be reviewed daily to ensure timely reviews and approvals.
- Resident Engineer Functions (Task 2.8) VuI Deliverable to the City: Submittal tracking log Eric will perform all resident engineer functions as and approved submittals and shop drawings. required by the contract documents and the Caltrans
construction manual including the supplement for Performed By: Eric Lilly, Chad Baker . local agency resident engineers. As the City's resident engineer, Eric will be responsible for providing contract - Request for Information (RFI) administration and quality assurance on your project. (Task 2.10) IN Deliverable to the City: Resident Engineer's WSP has developed procedures to provide timely Report of Assignment, Resident Engineer's Daily responses to all RFl's and requests for changes. Within Report, Weekly Statement of Working Days, and Microsoft SharePoint, WSP has developed a customized other forms listed in Section 5-101 of the Caltrans RFI Module which will streamline this process. As it Construction Manual. is vitally important for the team to provide accurate Performed By: Eric Lilly and rapid response to RFl's, SharePoint will allow real time communication between the team, City, Caltrans,
→ Project Submittals and Shop Drawings designer, and any other applicable agencies in which information can be rapidly disseminated. Eric is an expert (Task 2.9)
at responding quickly to RFIs to assure proper protection WSP will place the highest emphasis on management of of the City against unwarranted delay and impact claims. submittals and shop drawings. WSP will work closely with We will review RFl's and determine if we can provide the City, designer, and key stakeholders during submittal a response as a clarification to the specifications or if and shop drawing reviews. For project submittals and the RFI needs to be forwarded to another party as we shop drawings management, WSP will maintain a log understand that WSP is not authorized to make any and manage the shop drawings, product data, and
deviations from the contract documents.
sample/submittal process. We will routinely review the
log and ascertain that: 14l Deliverable to the City: RFl log and RFI responses. • All look-ahead schedules and the logs contain critical Performed By: Eric Lilly submittal and shop drawing dates.
• Submittals and shop drawings from the contractor RFI
are received, logged, and processed on time.
• Submittals and shop drawings are reviewed in a
timely fashion and returned to the contractor to
minimize or eliminate lost production time.
-star 41/2020 Miro 425c-
• Logs are updated daily. •Socio on 4v-t:a0x
402:2 T:13/1000 2/7%7P:
• All disapproved submittals and shop drawings
Minus up tho • PAss iN 274201:
receive prompt review by the designer the CM staff
RE 21707000:211 kr - 7 12300 1340 1/212021
and that City is made aware of any potential or actual - 1: 42000 technical and/or schedule impacts. • a22 BraN
-stite 10003
• Submittals and shop drawings have been approved
and returned before associated work has begun. 42000
tral
• All submittals and shop drawings are maintained
• Chect
in files per City procedures which will allow for easy
transfer to the City at project completion.
• Push for prompt reviews when submittals
WSP will always know the status of all RFls.
and shop drawings are sent to the designer or
outside agencies.
23 1151)
Proposed Scope Of Services I
→ Materials Submittals (Task 2.11) change order costs. To achieve this, WSP will:
Please see Project Submittals and Shop Drawings • Assemble documentation to include such items as (Task 2.9) inspection reports, test reports, drawings, sketches, (4l Deliverable to the City: Submittal tracking log photographs, and other materials as required. and approved submittals and shop drawings. • Obtain appropriate concurrence from City, Caltrans, and other stakeholders, as required for change orders
L Performed By: Eric Lilly, Chad Baker that modify the design.
Review change order cost estimates; assess the
- Schedule of Values (Task 2.12) merit/impact of the proposed change on the WSP will review the schedule of values for lump sum bid contractor's schedule and operations; and prepare items for which a schedule of values is specified to be a written report summarizing the impact in terms submitted. Eric will ensure that the schedule of values of extra costs, costs savings, schedule, and effect on is reasonable and can be used for monthly progress other contractor obligations. payments of lump sum bid items. Eric will also verify that Evaluate the contractors price proposals for the amounts for the work units listed in the schedule of reasonableness and accuracy of construction values equal the lump sum price bid for the bid item. quantities, rates and unit prices, and time and schedule impacts. In the event the contractors price
(aul Deliverable to the City: Review of schedule proposal does not match our evaluations, WSP of values.
will negotiate a fair and reasonable price before
2 Performed By: Eric Lilly, Chad Baker recommending the change to the City. • Prepare change orders and attachments after
obtaining concurrence from other agencies, as
→ Progress Payments (Task 2.13, 2.14) applicable.
Our team will review the contractor's monthly progress Maintain a change order log as a means of tracking payment request by comparing reported activity change order proposals through the review and progress and payment request against observed progress approval process. during construction. We will verify the requested Process payments for change order work. progress is consistent with our documentation and • Establish files for potential change orders or claims construction observation. WSP will request required to develop a record of documentation, should the supporting documentation from the contractor when issues result in a change order or claim. appropriate. Upon final review, we will issue our
recommendation to the City regarding payment amount. 140I Deliverable to the City: Logs of potential and Payment for all approved change order work performed issued change orders and potential claims, during the month will be included on each monthly partnering with contractor to reduce disputes. progress payment as well as payment for material on 2 Performed By: Eric Lilly hand but not in place, if applicable, per the construction contract. All administrative deductions, credits, and
withholds will be clearly shown on the pay estimate → As-Built Plans (Task 2.17) along with retention. WSP will keep an up-to-date set of as-built drawings in accordance with the Caltrans Construction Manual.
I4NI Deliverable to the City: Certified payment For quality control purposes, a certified log tracking all request, quantity calculation sheets, review/sign entries will be attached to the front page of the as-built contractor extra work bills.
drawings. Final as-built drawings will be prepared and
2 Performed By: Eric Lilly, Chad Baker, Inspector(s) transferred to the City and designer so that electronic drawings can be prepared. WSP is aware that there is
a great emphasis on the timely completion of as-built
→ Contract Change Orders (Task 2.15, 2.16, drawings recently so WSP will complete the as-built
2.17) drawings quickly to please City staff. Eric will also ensure Eric will review necessary and desirable changes to monthly that the contractor is also complying with this the project, advise the City of change impacts and, if requirement. required, make recommendations regarding the resulting
24 1151)
Proposed Scope Of Services I
IquI Deliverable to the City: As-built red line drawings to provide real time lane closure information via a project from the contractor, and final as-builts. specific Twitter feed. This multifaceted approach will provide maximum outreach for critically sensitive closure L Performed By: Eric Lilly, Inspector(s) information. WSP and AIM will provide status updates to the City for City Council updates as well.
→ Labor Compliance (Task 2.18) all Deliverable to the City: Public Outreach Plan, Please see Labor Compliance (Task 1.2, 1.3). Media Advisories.
IC0I Deliverable to the City: Verified certified payrolls, employee wage interviews, and current liability L Performed By: Eric Lilly, AIM insurance,
- Coordinate with Local Business Owners
L Performed By: Eric Lilly, Chad Baker, Inspector(s) and Residents (Task 3.3, 3.5) Eric will be responsible for grass roots public relations Task 3 - Public Outreach at the job site level, and he will be armed with real time jobsite and schedule knowledge. As such, Eric
→ Coordination (Task 3.1, 3.2) will be the first line of contact for the residents and WSP understands the local accountability of the City, businesses that are located near or within the project Caltrans, and San Joaquin County. As such, public limits. Before work begins, WSP recommends a public relations will be given the highest priority. WSP has meeting to discuss schedules, access, and specific work teamed with AIM Consulting to provide the Public construction operations. Eric will be established as the Outreach services for this project. Eric and AIM will as primary contact and will collaborate with the contractor a first step, work closely with the contractor, City, and to provide easy and safe access to adjacent residents Caltrans to develop and implement a Public Outreach and businesses. For those people that do not attend the Plan, outlining anticipated impacts and outreach meeting, Eric will personally contact impacted residents opportunities to project neighbors, motorists, and other and businesses on the project and he will provide stakeholders. Leveraging the City's knowledge of the specific project information for mailings and notices. project, the corridor, and the outreach work throughout Eric will also establish strong relationships with the the environmental review process, our team will build public and work hard to mitigate project impacts. Eric upon the City's and Caltrans' existing database for the has shined at performing extensive public outreach to project to further define target audiences, messages, cities, residents, businesses, and emergency services for media and public inquires, communications tools, and a the numerous high-profile projects and excelled at job timeline for implementation. During construction, Eric site public relations and stakeholder coordination. Please and AIM will work closely with the City and Caltrans to check his references for verification of their outstanding ensure coordinated messages to the public. performance and commitment.
Effective communication of construction activities Kay Deliverable to the City: Public outreach log that affect motorists and residents along the corridor
presents a key communications challenge. Advanced Performed By: Eric Lilly notification to goods and services providers, residents and local businesses will be accomplished through - Public Outreach Strategies (Task 3.4, 3.6) traditional and social media outlets as defined in a Traffic Management Plan. As a part of the Traffic Management The strategy for communications and outreach may include a crisis communications element detailing the
Plan, Eric will develop and distribute a weekly lane
protocols to be activated in the event of an unexpected closure schedule to key stakeholders, emergency
incident or emergency, especially the appropriate and
personal and interested members of the public. Eric will timely notification of to the City staff, coordination with also draft Media Advisories for full ramp closures and
public affairs officers at partner agencies, as appropriate, significant traffic switches, for review and distribution and an approach to media outreach and response.
by the City. Eric will coordinate with AIM to update the WSP intends to implement the Risk Communications
project website and provide newspaper updates on an and Protocols / Emergency Response Plan developed ongoing basis to include the proposed lane closures for specifically for this project. Such a plan is essential the week, providing residents with real time lane closure for all construction projects and ensures that these
information. In addition, Eric will coordinate with the City 25 1151
Proposed Scope Of Services I
incidents, rather than resulting in negative media of show including a list of speakers and talking points, coverage or longer-term public perception issues, develop and distribute a Save the Date and an electronic become opportunities to educate the public on the Invitation, plan and manage event logistics, create an benefits, complexity, and importance of the project event program, develop, and update a project fact sheet, improvements. draft and distribute a media advisory and media release AIM will assist Eric with a suite of traditional tools that for the event, and support the City as needed. are required to inform the public, project neighbors, Han Deliverable to the City: Groundbreaking including Great Wolf Lodge and adjacent developers, ceremony and ribbon cutting ceremony. and other key stakeholders about the project. These 2
tools will include management of the existing project Performed By: Eric Lilly, AIM database, establishment of a project website, newspaper updates, 24-hour hotline, weekly construction and Task 4 - Traffic Management traffic advisories, fact sheets, and other informational Coordination materials. In addition, stakeholder meetings can be held to inform project neighbors and interested parties about Review Traffic Control Plans (Task 4.1) construction updates or issues, along with flyers, press WSP will work closely with the City designer, and releases, and letters to elected officials. All outreach contractor to develop appropriate staging and traffic communications will be multi-lingual and culturally control plans that will comply with the contract sensitive. documents including the Caltrans Manual of Traffic Control for Construction and Maintenance Work
Zones and the California Manual of Uniform Traffic
between Kansas Ave and El Steel Crews will be working day and nicht reconstructing the rowd beneath the new SQ-128 Control Devices (MUTCD), pose the least impact to the Cherossate
traveling public, and maximize allowable work areas
and windows for the contractor, most likely at night
Travelers in bain dections of Emeraid Ave will be redirected west along a cetour route to Carpenter Howd fire will ta detour signs along the route for work on State Route 120. Specific emphasis will be given to nighttime lane closures on State Route 120,
The colect teant thanks vow for vour patierste and forl drving cautiously through the construction areas. one of the busiest corridors in the entire Central Valley. A key element to successful traffic handling
The green outime in the graplic below lustrates the
our Tone is the public outreach associated with any closure to assure the facility users and the travelling public
are well informed of any changes to traffic patterns.
Tools including portable changeable message signs,
weekly lane closure schedules distributed to the City,
Caltrans, and key stakeholders, emergency responders,
AIM is currently operating a project website for the SR 132 project in interested members of the public, project hotline, Modesto and will provide a similar website for your project. project website, are Twitter are all proposed to be used to feature the closures scheduled for the current week
along with additional public outreach for any detour on I Deliverable to the City: Project website, State Route 120 or McKinley Avenue. Eric successfully newspaper updates, 24-hour hotline, traffic managed over 20 miles of nighttime lane closures and advisories, and fact sheets. local street closures on the I-680 Express Lanes project & Performed By: Eric Lilly, AIM using the same tools and methods that are proposed for your project. Eric will also will proactively work with - Groundbreaking / Ribbon Cutting (Task the contractor, City, and Caltrans to assure development
3.7) of contingency plans for all full highway and road With direction form the City, WSP and AIM will plan an in- closures, lane closures, ramp closures, and detours if any person groundbreaking and ribbon cutting ceremony for unforeseen circumstances arise during the work. the project. AIM will coordinate with the City and WSP to develop a list of elected officials, project team members The City and Caltrans will be immediately and partners to invite to the event. In support of the notified and regularly updated for any groundbreaking ceremony, AIM will coordinate a run contingency plan that is implemented 26 Proposed Scope Of Services I
As the resident engineer, Eric will have the responsibility State Route 120 or McKinley Avenue without prior approval and authority for administering the traffic control plan from Caltrans or the City and the appropriate notification and all other aspects of safety on your project. Before to the travelling public. For information about Caltrans work begins, Eric will compare the traffic control plan to approvals using the Caltrans Lane Closure System, please the site conditions. If there are any unusual local traffic see COZEEP / Lane Closure System (Task 4.7). Lane and road patterns and scheduled special events during the life of closures that impact City facilities will be implemented the project, these will be discussed with the contractor per the contract documents only after Eric and the City at the preconstruction conference. If the contractor has reviewed and approved the traffic control plan and requests any revisions to the traffic control plans, Eric the related contingency plan. Eric will also ensure that the will coordinate with the City, Caltrans, and the designer City, including emergency services, receive no less than to verify if the revisions are justified. Any revisions to 5 working days' notice prior to any lane or road closures the traffic control plans must be signed and sealed by a No work will be allowed on McKinley Avenue until the California-licensed engineer and an executed contract approved traffic control plan is in place including the speed change order before being implemented. limit reduction from 45 MPH to 25 MPH. For lane closures on 4l Deliverable to the City: Comments log with a McKinley Avenue that require reversing control, inspectors placeholder for responses, traffic control plans. will confirm that flagging technicians are certified, and traffic does not queue for longer than ten minutes in each Performed By: Eric Lilly direction. The full closure of McKinley Avenue identified in Stage 1 will not be permitted until construction activities - Traffic Control Inspection (Task 4.2) 102, 103, and. 104 are completed.
For this project, Eric and the inspectors will ensure WSP inspectors will discuss traffic control requirements that all traffic control devices are placed in accordance with the contractor before any traffic control is placed. with the latest versions of the Caltrans Manual of Traffic Inspectors will confirm with the contractor's traffic Control for Construction and Maintenance Work Zones, control technician how the traffic control is implemented the California MUTCD, the Caltrans Standard Plans and including the use of COZEEP or an impact attenuator Specifications, Special Provisions, and the contract plans. vehicle. When the traffic control is in place, WSP will This includes verifying that proper detour signage is in verify that it complies with the approved traffic control place before the detour is implemented, striping that plan and the contractor will be immediately notified remains visible and well maintained during the life of the of any deficiencies. Inspectors will take photos and project, and the correct placement of temporary railing ensure that they receive a completed traffic control daily (Type K), crash cushion arrays, channelizers, and signs. All reports (CEM-2210) from the contractor's traffic control traffic control devices must be reviewed and approved technician for each closure. WSP inspectors will also per the contract requirements and have a certificate of conduct intermittent day and night inspections to verify compliance. Category 2 traffic control devices must also compliance with visibility and legibility requirements be labeled with a FHWA acceptance letter code before for retroreflective bands on portable delineators, being implemented into the work. retroreflective sheeting on channelizers, retroreflective During the work, no lane closure will be allowed on sleeves on traffic cones, construction area signs, portable
CLOSURES REQUIRE CAREFUL PLANNING, NOTIFICATIONS AND INSTALLATION TO MINIMIZE IMPACTS TO THE PUBLIC INCLUDING:
• Reviewing contactor's submitted hour-by-hour activity plan, stage construction and traffic handling plans for workability and completeness prior to starting work
• Holding pre-planning meetings, reviewing and approving contractor's contingency plans • Verifying traffic moves smoothly through detour routes by providing continuous inspection of detour traffic signs • Deploying controlled access zones for the work and contractor construction staging of materials and equipment • Adhering to closure time tables, enforcing contractor's contingency plans and, if necessary, assessing late opening penalties for late removal and taking corrective actions
• Weekly traffic meetings with the City, Caltrans, and San Joaquin County representatives • Providing changeable message boards to notify the public of upcoming full closures (7 to 15 days in advance of closures) 27 =
Proposed Scope Of Services L
changeable message signs, and flashing arrow signs. IGNI Deliverable to the City: Meeting agenda and If any of the contractor's operations effect pedestrians, Eric minutes for coordination meetings. will ensure that the contractor implements a temporary 2 Performed By: Eric Lilly pedestrian access route (TPAR) before beginning work. Eric constructed seven curb ramps in a high-volume pedestrian corridor on the I-680 Express Lane project with no issues. → Coordinate with Local Business Owners A key to successful implementation of a TPAR is weekly and Residents (Task 4.5) inspections to confirm and document that the TPAR is Please see Coordinate with Local Business Owners and properly functioning and continues to comply with ADA Residents (Task 3.3, 3.5) and Public Outreach Strategies standards. (Task 3.4, 3.6).
4Nl Deliverable to the City: Public outreach log,
I Deliverable to the City: Inspector daily
project website, newspaper updates, 24-hour
construction report, review of daily traffic control
hotline, traffic advisories, and fact sheets.
report, weekly temporary pedestrian access forms
(if required), photo documentation. 2 Performed By: Eric Lilly, AIM 2 Performed By: Eric Lilly, Inspector(s)
→ Coordination for Interchange Opening
(Task 4.6)
→ Baseline Schedule Review (Task 4.3)
Eric will closely monitor project milestones such as traffic WSP will review the CPM baseline schedule to assure
switches from one stage to another stage or phase. As
conformance with the contract, including construction
these are often one of the most critical times for traffic staging and traffic management plan requirements. control, WSP will have a "Traffic Switch Meeting" with the WSP will also review contractor sequence and logic
or work activities for accuracy and reasonableness. If contractor, participating subcontractors, City, Caltrans, and emergency service providers before the traffic switch construction staging and traffic management plan
requirements are not properly reflected in the CPM to make sure the work is coordinated and planned.
WSP has been very successful with these meetings and
baseline schedule, the submittal will be rejected, and
the contractor will be provided with comments on subsequent traffic switches on other projects. WSP also recommends the use of portable changeable message
deficiencies. The contractor will not be allowed to begin signs to warn motorists of delays 72 hours before traffic work until a CPM baseline schedule is approved by Eric
switches, major construction operations that will delay and the City.
traffic, and new alignment changes or traffic signal
Kal Deliverable to the City: Contractor CPM baseline activation. schedule, letter to contractor with comments and
This will also be the case for opening of the new
deficiencies.
interchange. Eric will work closely with AIM, adjacent
1 Performed By: Eric Lilly, Scott Frenette developers, the contractor, City, Caltrans, San Joaquin County, and key stakeholders to determine the safest
and most efficient way to allow traffic onto the new
→ Review Traffic Management Plan and
interchange. All ramps and signage leading to and
Staging Plan (Task 4.4) from the interchange will remain closed and covered After review of the traffic management plan and until a robust public outreach is implemented months staging plans, if there any construction activities that before the planned opening. Once approved by the are identified to conflict with an adjacent or nearby City and Caltrans, Eric will ensure that the plan is strictly project already under construction, Eric will lead the adhered to. Eric's Sand Creek project had multiple traffic coordination effort with the City, Caltrans, adjacent
switches and opening of a new interchange that went
developers, and contractor representatives to determine extremely well. a sequence that will allow all projects to proceed without any delays. Eric will recommend weekly meetings
with representatives of adjacent or nearby project
representatives to determine if there are any schedule
changes that may impact your project and develop
a contingency plan to avoid conflicts before they
become an issue.
28 1151)
Proposed Scope Of Services I
1-680 Express Lane and SR 132 projects. LCS will alert Eric Contra Costa Transportation Authority
transportation when closure requests are made, and Eric will review TRAFFIC ADVISORY authority the closures to confirm that they comply with the lane Caltrans
closure charts in the special provisions. From there, Eric Date: April 4,2014
Contact: Eric Lilly, Resident Engineer will mark the closures as reviewed within LCS and then Phone: 925-325-3868 (c)
they will go to Caltrans for final approval. If conflicts are
FOR IMMEDIATE RELEASE
identified by Caltrans, a meeting will be held to discuss STATE ROUTE 4 ROADWORK IN THE ANTIOCH/BRENTWOOD AREA
the conflict and to determine a solution that benefits all CONTRA COSTA COUNTY - the Contra Costa Transportation Authority (CCTA) is constructing the State Route 4 (SR4) Sand Creek Road Interchange and 4-Lane Widening through Antioch parties before the closures are approved or rejected Brentwood. As part of the SR4 Widening, the contractor will be performing work on the westbound SR4 on-ramp from Sand Creek Road. The work will consist of demolition of the existing barrier. and overhang on the bridge over Sand Creek for widening. Kal Deliverable to the City: COZEEP request forms, this work, the contractor will be closing the westbound SR4 on-ramp from Sand Creek Road from 10:00 PM to 5:00 AM starting on Monday, April 7th and ending on Wednesday. April 9th.
COZEEP daily report, daily summary of approved
Motorists are advised to usa the provided detour or alternate routes and should allow extra time for their commute. For the detour map, please see attachment. Caltrans ramp and lane closures.
This work is weather dependent. If it is delayed due to weather conditions, it will be rescheduled for a Performed By: Eric Lilly, Chad Baker, Inspector(s)
vehicle and the vehicle ahead of you. CCTA appreciates your patience as we work to improve mobility in East Contra Costa County For the most current information please contact the project hotline number at 925-206-3002 or go to www.4eastcounty.org
— Emergency Services (Task 4.8)
Eric will coordinate with City emergency services for any Traffic advisories like this will keep the media informed of any roadwork closure that may impact their ability to respond to an that will affect traffic. emergency. WSP has done this on many projects and will continue to provide emergency services with the
IvI Deliverable to the City: Project website, information they needed to perform their vital role to newspaper updates, 24-hour hotline, traffic the community. Any closure will be accompanied with advisories, and fact sheets. a schedule and detour route, if required. If a planned closure is deemed to have too much of an impact in
_ Performed By: Eric Lilly, AIM their ability to provide emergency services, Eric will work closely with the City to develop alternatives for
→ Construction Zone Enhanced their review.
Enforcement Program (COZEEP) / Lane Ial Deliverable to the City: Weekly schedule updates Closure System (LCS) (Task 4.7) with planned lane closures that impact WSP will coordinate with the California Highway Patrol to emergency services. schedule COZEEP for work on State Route 120, including
lane and ramp closures, to monitor the movement of Performed By: Eric Lilly traffic within the work zone. COZEEP will also be utilized for CHP to accompany the contractor's traffic control Task 5 - Environmental crew when traffic control components are being installed Coordination and removed. Eric will work with inspectors to complete daily reports for CHP staff when on site to confirm their - Project Monitoring, Mitigation, and time, mileage, and rank for billing purposes. WSP will Reporting Plan (Task 5.1)| verify that the daily reports match the invoice that WSP will coordinate with Kleinfelder to provide a will be submitted by CHP for COZEEP. Eric effectively biologist for onsite compliance monitoring as needed managed COZEEP with CHP on the I-680 Express Lane during the course of project construction. The biological project where over 200 requests were made, most with monitor will oversee ESA fencing at the outset of the multiple units. project including wetland habitat and elderberry shrubs.
During the project, the biological monitor will monitor The contractor will be responsible for uploading their
project activities for compliance with the environmental lane closure requests for work on State Route 120, stewardship requirements and agency permits, including including lane and ramp closures, using the Caltrans
nesting bird surveys and special status species that may LCS. Eric will coordinate with Caltrans to ensure that the occur on site. A daily monitoring log will be completed CM team and the contractor receive access to LCS. WSP
noting all construction activities on site and species
staff is very experienced using LCS most recently on the protection measures.
29 1151)
Proposed Scope Of Services I
The biological monitor will survey the job site for • Start and end dates of construction regulated species and submit a preconstruction • Project impacts on the regulated species survey report within 14 days before starting work. The • Species protection measures and preconstruction survey report will include detailed implementation details observations and locations where regulated species • Incidental take details, including species name, were observed or a statement that no regulated species number taken, people contacted, contact were observed. information, and disposition of taken species Upon contract award, Kleinfelder and WSP will review • Assessment of the effectiveness of the species the Initial Study/Mitigated Negative Declaration, project protection measures in mitigating project impacts specifications and the San Joaquin County Multi-Species • Recommendations for improving species Habitat Conservation & Open Space Plan (SJMSCP) to protection measures develop the Mitigation, Monitoring and Reporting Plan A final monitoring report will be submitted no later than for the project. The MMRP will include a table of all 20 days after completion of the project. required environmental commitments and mitigation
measures. The table will clearly identify the appropriate agency to approve each measure, the responsible party
and the timing for implementation.
Igul Deliverable to the City: Preconstruction survey
report; daily monitor log; Mitigation, Monitoring
and Reporting Plan.
2 Performed By: Eric Lilly, Kleinfelder
→ Species Discovery (Task 5.2, 5.3)
If any threatened or endangered species are found within the project, WSP and Kleinfelder will coordinate with the WSP has observed evidence of nesting a Swainson's Hawk just north of contractor to implement a protection and monitoring
State Route 120.
plan. In the event that any special status or protected species are observed on the project site or vicinity, the biological monitor will coordinate with Eric who will IquI Deliverable to the City: Protection and notify the contractor to implement protection measures monitoring plan, annual monitoring report, final in accordance with the agency permits for the project. monitoring report, environmental commitment record.
There appears to be a nesting pair of Swainson's hawk L Performed By: Eric Lilly, Kleinfelder just north of State Route 120 and east of McKinley
Avenue. With the current project schedule, they are Task 6 - Quality Assurance And expected to fledge young around the time that work is
anticipated to begin. Eric will coordinate with the City Materials Testing Services and Kleinfelder to determine when it would be best to
- Certified Materials Testing Laboratory
start the project as a 500-foot buffer would essentially not allow any work to begin north of State Route 120 (Task 6.1, 6.2, 6.3, 6.6) Kleinfelder will perform materials field and laboratory until the nest is cleared. As the tree appears to be in City R/W, Eric will recommend to the City that the tree testing and WSP will coordinate, schedule, and monitor all field and laboratory testing of soils, backfill, asphalt, is removed following the nesting season to prevent the
concrete and other testing required by the contract
Swainson's Hawk from returning the following year. documents. All materials testers will be certified by Written reports on the finding, monitoring, protecting Caltrans to perform required tests. WSP will ensure and mitigating of the species found at the jobsite will testing will be performed pursuant to the test methods be submitted to the City, Caltrans, and any governing and frequencies as identified in contract documents, regulatory agencies. At the completion of the project including section 39 of the standard specifications or by January 15 of each year, the biological monitor for HMA and RHMA-G, and chapter 6 of the Caltrans will prepare an Annual Monitoring Report. The annual Construction Manual. WSP will also ensure that monitoring report will include:
115p)
30 Proposed Scope Of Services i
appropriate contractor and City representatives are → Retests (Task 6.8) present during testing. Any retests will be completed in the same manner as Kleinfelder's Stockton location is within 50 miles from described in Test Results (Task 6.4, 6.5) including being billed the project operates a Caltrans verified laboratory, please at the same rates as the original test and clearly identified see the Appendices for copies of certifications for Kleinfelder's on the invoice as a retest. Eric will also track failed tests on laboratory and their Independent Quality Assurance Program. the materials testing log and verify that passing tests are Kleinfelder's offered equipment, material and services received before allowing work to proceed. meet all safety requirements applicable in accordance Ian! Deliverable to the City: All material test reports with Cal-OSHA regulations. filed with any retests included, materials testing IQuI Deliverable to the City: Certifications for tracking log.
Kleinfelder's laboratory. & Performed By: Eric Lilly, Kleinfelder 2 Performed By: Eric Lilly, Kleinfelder
- Field Personnel and Laboratory
→ Test Results (Task 6.4, 6.5) Certifications (Task 6.9, 6.10, 6.11, 6.12) Kleinfelder will provide test results to WSP in the shortest WSP will maintain records on the materials testing time that the specific test will realistically allow. WSP will laboratory and testing personnel to ensure that all review results of tests and work with the contractor to certifications are kept to date in the project files. No resolve deficiencies. Construction inspectors will notify materials testing will be permitted for a test method Eric immediately upon witnessing any materials, erection where Kleinfelder does not have an active certification or installation process, or levels of quality that do not on file. Please see the Appendices for copies of certifications for meet the requirements of the contract documents. Using Kleinfelder's laboratory and testing personnel including resumes. a nonconformance report, WSP will immediately notify Material testing personnel will not provide services the contractor of such deviation and provide direction to when conditions do not permit and Eric will work with the contractor to implement corrective action. Kleinfelder to ensure that there is consistency with field personnel utilized on the project to the extent possible. • IntimAcpectance Tests
1401 Deliverable to the City: Certifications for
Kleinfelder's laboratory and testing personnel
including resumes.
2 Performed By: Eric Lilly, Kleinfelder
Eric will document and track initial and acceptance testing for materials incorporated into the work. Task 7 - Storm Water Pollution Prevention Plan (SWPPP) -
I4NI Deliverable to the City: All material test reports Construction Activities filed with any retests included, materials testing
tracking log. → SWPPP Implementation (Task 7.1)
2 Performed By: Eric Lilly, Kleinfelder WSP has an intricate working knowledge of the permit issued by the RWQCB and the various requirements
and periods with which these requirements need to be
→ Labor Compliance (Task 6.7) addressed. On Eric's Sand Creek project with over 400,000 WSP will ensure that labor compliance for personnel cubic yards of imported borrow, there were no reported performing material testing is verified as described in SWPPP violations and the project maintained "Green Flag" Labor Compliance (Task 1.2, 1.3). ratings by Caltrans. Eric, a registered QSD, is familiar with Cal Deliverable to the City: Verified certified payrolls, using SMARTS for submitting NOls, NETs, NOTs and Annual employee wage interviews, and current liability Reports, and can be assigned as a Data Submitter for the insurance. City if desired. WSP has served as the Statewide Stormwater Compliance Monitor for Caltrans.
2 Performed By: Eric Lilly, Chad Baker, Inspector(s)
31 "Sp'
Proposed Scope Of Services Il
STATE OF CALIFORALS • DEPARTMENE OF TRANSPORTATICH Pavia Systems - HeadLight is a software system by Pavia DISTRICT ASTORS/WATER SITE INSPECTION REPORT sen
Systems built with real-time, direct input from inspectors INSPELTION INFORMATION:
on the job, and is designed exclusively for local agencies
PARTICPANTE RESPION
to gain easier, more effective, and less-costly ways for CONTRACT INFORMASIONY their teams to perform on-site inspections. The easy-to- SARS CHEN INTERCHAN. use technology instantly documents project inspection information electronically to help inspectors easily report and process their observations to Eric. By eliminating the need for inspectors to go to the project office to submit reports, upload photos, and perform other paperwork, the inspector can remain on-site to monitor and observe the progress of
WSP takes pride maintaining only "Green Flag" ratings. the work. On average, inspectors using HeadLight saved almost 2 hours per day per inspector. Eric has successfully IQI Deliverable to the City: Review of SWPPP forms. used HeadLight on multiple complex and the software is completely compatible with Caltrans workflow and
Performed By: Eric Lilly, Chad Baker specifications.
— Labor Compliance (Task 7.2)
WSP will ensure that labor compliance for personnel
installing SWPPP BMPs is verified as described in Labor HeadLight allows the team Compliance (Task 1.2, 1.3). to capture more data and
Gul Deliverable to the City: Verified certified payrolls, communicate clearer than a employee wage interviews, and current liability form-based paper system. insurance.
Performed By: Eric Lilly, Chad Baker,
Inspectors) Data collected from HeadLight will be stored in a dedicated Portal to provide simplified views of project Based upon our lessons-learned from previous projects, progress including construction photos. With Portal, your we have identified the following enhancements, information is stored with real-time spatial dashboarding procedural and technical innovations, to address the and data overlays which allow for enhanced operations issues and challenges associated with your project: and maintenance and future asset management. Portal Task 8 - Other Services as Necessary also allows you to retrieve and search for archived information, including construction photos, by project
Based upon our lessons-learned from previous projects,
name, location, bid item number, or any other tag or
we have identified the following enhancements, label you decide you want your data sorted by. All data is procedural and technical innovations, to address the fully customizable to meet your specific project needs. issues and challenges associated with your project:
→ eConstruction (Task 8.1) PlanGrid - PlanGrid delivers real-time project WSP is considered an industry leader when it comes information by ensuring that the project team is using to collaboration and innovation. As such, WSP has the current set of contract documents without losing partnered with top software companies to provide you access to the project history, no matter where they are. with sustainable CM by implementing paperless construction The contract documents are cloud based which allows administration for your project. From construction inspection any plan sheet revisions to be instantly distributed to all (Pavia Systems), contract administration (PlanGrid, the project team's devices. PlanGrid allows Eric and the Adobe Creative Cloud) and file management (Microsoft inspectors to communicate through the application by:
SharePoint), WSP can incorporate the following products • Marking up plans with notes and photos, right on your project to increase efficiency, greatly reduce from the field and sharing with the project team in your carbon footprint, and use of precious natural real-time. resources in CM: • Marking up any issues seen directly on the plans to resolve punchlists faster.
32 Proposed Scope Of Services I
• Hyperlinking and tapping into any contract package (beginning of the project) and the closeout document, including RFls or specs, right from package. Examples of items included in the closeout their plans. package include the Federal Report of Expenditures, • Making the handover easy by generating Final Inspection of Federal Aid Project, Federal Aid Final comprehensive as-builts and reports with the click Invoice, Change Order Summary, DBE Utilization Report, of a button. Materials Certificate, Report of Completion of Structures on Local Streets and Roads, Report of Completion
Adobe Creative Cloud - CCO approval will require of Right of Way Expenditures, and the Final Project digital signatures which is why WSP will employ Adobe Expenditure Report.
Sign for this feature. Available through the Adobe
Creative Cloud, Adobe Sign will allow Eric to track and IaNl Deliverable to the City: Project closeout per manage signed documents. Once certificate-based Chapter 17 of the Caltrans LAPM, Project digital identifications have been provided to the City History File. and contractor, they can use Adobe Acrobat or Acrobat Performed By: Eric Lilly, Chad Baker Reader software to review and sign CCOs from any
location with any device. Once the CCO is executed, all parties instantly receive a copy of the signed CCO. → Post Construction Review (Task 9.4) Eric will maintain a list of lessons learned throughout the Microsoft SharePoint - Please see Document Control
duration of the project for a discussion with the City at (Task 1.11). the completion of all work.
Task 9 - Post Construction Services I40l Deliverable to the City: Report of lessons learned. - Closeout Documentation (Task 9.1, 9.2, & Performed By: Eric Lilly
9.3)
As construction is completed, WSP will prepare and submit, → Claim Resolution / Schedule Analysis in accordance with the direction of the City, the final (Task 9.5) payment package. We will also submit the final report, In the event of a contractor potential claim, WSP will all final project records and reports (including laboratory immediately notify the City and work towards a timely and plant testing reports), manufacturer's certificates and resolution. WSP approaches contract claims based photographs of various phases of construction. on a demonstrated ability to administer construction projects in an efficient and timely manner. Providing
The final project records will include all records,
highly trained and experienced CM staff, plays a key
submittals, shop drawings, photos, video, inspection
role in our efforts to resolve issues before they become diaries/reports, test results, meeting minutes, RFl's, CPM unresolved claims. WSP's ability to document job schedules, correspondence, and pay quantities/progress
progress and activities, monitor key construction features estimates. WSP will utilize the standard Caltrans filing such as utility installations, take proactive positions in system as identified in the Caltrans Construction Manual. scheduling and submittal requirements, all play key This filing system is widely used and recognized. In roles in contract claim resolution. Timely, complete, and addition, WSP will prepare a printed and electronic copy accurate responses to potential claim issues are strengths of the Project History File for submission to Caltrans. All which WSP personnel possess. Our fundamental belief other files will be provided to the City in an electronic, regarding claims resolution is that a factual, unbiased, pdf format.
and technically sound position is the most logical
and effective means to resolve disputed issues. Our
Project closeout will be completed in staff is highly qualified to manage large, complex accordance with Chapter 17 of the Caltrans construction projects. We have the experience and LAPM.
expertise to understand the issues that may arise during construction. The contractor quickly recognizes this and In accordance with the Caltrans LAPM, WSP can assist
understands the futility in pursuing baseless claims. We the City and prepare the closeout package that will identify the issue(s) and apply the contract to the issue. be sent to Caltrans who in turn will forward to FHWA.
We are experts at evaluating construction costs. If the Your project is federally funded therefore there are contractor claim has merit, our experience enables us specific additional requirements in both the Award to negotiate fair and reasonable payment for the work. 33 Proposed Scope Of Services I
The contractor will be made whole but will not make a QUALITY CONTROL / QUALITY windfall. We recognize our role, however, is to interpret ASSURANCE PLAN the contract documents in an impartial manner and High quality is of the utmost importance to WSP. Our make recommendations to the City. We will administer resident engineer, Eric Lilly, will oversee the quality the contract equitably and consistent with the City's of WSP's services and deliverables. Eric will follow the decision. Our expertise in constructability reviews leads requirements of the Caltrans LAPM, California Test to clear and accurate contract documents, which in turn Methods Manual, Caltrans Source Inspection Guidelines leads to clear and accurate bidding results from the for. Local Agencies, and other applicable Caltrans contractor. We take the ambiguities out of the process. manuals. Eric will also incorporate all of the requirements IQuI Deliverable to the City: Review of potential of the construction contract documents, City contract claims and response. administration guide, and WSP's Contract with the City. 2 Performed By: Eric Lilly, Scott Frenette The true test of the quality of CM services is project audits. Eric has always received excellent audit results. In fact, on his federally funded I-680 Express Lane project, - Punch Lists and Final Inspection (Task the Caltrans auditor commented that the project files
9.6, 9.1) were the most organized he had ever seen and requested WSP will inspect the near-completed facilities to identify Eric to host a brownbag presentation with Caltrans • discrepancies and deficiencies in the work performed district and headquarters staff. WSP is proposing the by the contractor and will subsequently prepare the same procedures for use on your project! necessary punch lists to identify such items. Coordinating with the City, Caltrans, and San Joaquin County and Another measure of quality CM services is performance obtaining punch lists from various departments is a evaluations from our clients. Again, Eric has always critical part of project closeout. WSP will manage this received the highest marks on his evaluations from his process aggressively to make sure the City ends up clients. WSP's construction inspectors will be the Eric's with everything they need in the completed project, "eyes and ears" in the field and serve as our first line of and to speed up project close-out. WSP's familiarity quality assurance, and will help to expose ambiguities, with Caltrans procedures and personnel will aid in the errors, incompatible construction sequences, rapid closeout of your project. Upon correction and re- nonconstructible designs, etc. not revealed during the inspection of observed omissions and deficiencies, WSP pre-construction review. These items typically lead will coordinate with the City, Caltrans, and San Joaquin to delays and claims, or otherwise interfere with a County for their acceptance of all improvements. contractor's activities. Eric will be key to the quality of Kul Deliverable to the City: Punch list, Notice of CM services, and he must be responsive to the needs Completion, Accepted Relief of Maintenance of the City. Moreover, Eric fully understands the needs 2 Performed By: Eric Lilly of the City and match those needs with available staff.
WSP will keep employees current on training (i.e., traffic control, hazardous materials, SWPPP, safety, Caltrans
→ Final Record Drawings (Task 9.8) procedures, etc.). Most importantly, for CM services WSP will keep an up-to-date set of record drawings in to be of high quality, Eric must oversee the delivery of accordance with the Caltrans Construction Manual. For services provided to the City. Eric will include all of WSP's quality control purposes, a certified log tracking all entries subconsultants in the quality effort for your project will be attached to the front page of the as-built drawings. as quality meetings and procedures are part of our Final record drawings will be prepared and transferred to everyday routine of delivering CM services and, thus, the City and designer so that electronic drawings can be are incorporated into our schedule and cost proposal for prepared. WSP is aware that there is a great emphasis on delivering our services for your project. the timely completion of as-built drawings recently so WSP will complete the record drawings quickly to please City PROJECT SCHEDULE staff. Eric will also ensure monthly that the contractor is also The project schedule, shown on the following page, is an complying with this requirement. estimate of staff hours that we estimate will be required GuI Deliverable to the City: As-built red line drawings to manage the project, special issues, and deliver the from the contractor, and final record drawings. scope of services shown in this proposal. 2 Performed By: Eric Lilly, Inspector(s)
34 11Sp
Proposed Scope Ol Services I
CONSTRUCTION MANAGEMENT SERVICES - SR 120 / MCKINLEY ROAD INTERCHANGE
PROPOSED LABOR SCHEDULE
YEAR: 2022 2023
TOTAL
Pre Construction Construction Post Construction HOURS
Position Name Firm - - z
Project Manager / PIC Bart Littell, PE 350
Resident Engineer and 152 152 152 152 2,744
Eric Lilly, PE, CCM
Structures Representative
ARE / Office Engineer Chad Baker, EIT WSP 2,744
Schedule / Claims Scott Frenette, JD, CCM WSP 00 128
Construction Inspector Ryan George WSP 2,128
Construction Inspector Brice Ehoff WSP 152 152 152 152 152 152 2,128 Construction Inspector (Peak) Roy Robbert WSP 1,368
Project Administrator William Sievers WSP
Staff performing inspection services are subject to prevailing wage rates. 11,666
OVERTIME HOURS
YEAR 2022 2023
TOTAL
Pre Construction Construction Post Construction
HOURS
Position Name Firm -
Construction Inspector Ryan George WSP 8
Staff performing inspection services are subject to prevailing wage rates. 90
TASK SCHEDULE
YEAR: 2022 2023
Pre Construction Construction Post Construction
Task Number and Name Firm - - -
Task 1 - Preconstruction Services WSP
Task 2 -M Services During Construction WSP
Task 3 - Public Outreach WSP
Task 4 - Traffic Management Coordination
Task 5 - Environmental Coordination /
Task 6 - Quality Assurance and Materials Testing Services WSP Task 7 - Storm Water Pollution Prevention Plan (SWPPP) WSP Task 8 - Other Services as Necessary WSP
Task 9 - Post Construction Services WSP
35 115p)
Proposed Scope Of Services I
SPECIAL ISSUES
For your project to be successful, WSP will take a no surprises approach to manage the special issues listed below:
A. Fast Track Construction / Schedule Control 36
B. Budget Control 36
C. Partnering 37
D. Earthwork 37
E. Utility Coordination 38
F. Environmental / Permits 39
G. Source Inspection 39
H. Retaining Walls 39
I. Materials Procurement 40
J. Public Relations / Public Information 40
K. Traffic Management Plan / Traffic Control ... 40
L. Unsheltered Encampments. 40
Fast Track Construction / Schedule Control extensive earthwork, roadway widening, and federal-aid requirements with environmental constraints to deliver
* → Push for project completion on or ahead of this project on or ahead of schedule. The team has the schedule and under budget. knowledge, drive, and determination needed to exceed → Enforce the requirements for a thorough and the City's expectations. Eric has the experience, full-time timely baseline submittal at the beginning of commitment, and energy to perform the many coordination the project. and administrative tasks that will be required. Moreover, • Claims Avoidance, Management, and he will be backed by an experienced Principal-In-Charge, Resolution Bart Littell, PE. Bart has over 30 years of CM experience and will be on the lookout for issues that could potentially WSP understands the importance of your project. As delay the project. We believe that a strong management such, WSP will be pushing for project completion on team is needed for this project. We have many techniques or ahead of schedule and under budget in order to for making up time if a delay is experienced. This type of reduce costs and minimize inconvenience to the public. fast-track construction management, led by Eric, is a win- Coordination with the City and emphasis on a fast win scenario for both the City and the contractor. Also, delivery of the project will reduce the time related costs contractors in the area that are familiar with the City's and associated with both the contractor and the construction WSP's proactive management style bid accordingly because management consultant. However, for the project to be they know that they are going to get a CM team that will delivered on time, it is critical to have a CM team that has expedite construction with professionalism, sincerity, and a the foresight and work ethic to resolve issues that could desire for the project to succeed. delay construction. There is a myriad of issues that could delay the project if they are not handled properly. Some Budget Control of these issues include coordination with unforeseen Construction Budget utility relocations/identification, permit compliance, → Verify quantities, efficient staging, and submittal review by outside agencies, design errors and bid items; identify errors; and sufficient omissions, differing site conditions, weather, schedule supplemental work funding during control, and staging inefficiencies. constructability review.
NO SURPRISI • Implement changes only when
With WSP's proactive management style, necessary/approved. the City is going to get a CM team that will → Independent cost estimate for expedite construction with professionalism, proposed changes. sincerity, and a desire for the project to → Develop accurate quantity measurements and succeed. calculations.
→ Attend pre-activity meetings to verify No
We have proposed a management team with extensive Surprises.
CM experience on Caltrans and City construction projects, → Eliminate rework. 36 1151)
RETURN TO
Wi: DIRECTORY Proposed Scope Of Services I
Construction Management Budget While developing the Charter, goals such as safety, schedule, EV → Revise staffing plan based on contractor's quality and budget can be identified by the stakeholders. schedule-mobilize staff only when needed Another key Partnering document is the Issue Resolution > Provide cross trained staff to maintain Ladder, which is created to commit the project team to be
WSP'S APPROACH
familiarity with project and eliminate proactive in finding solutions to any issues that may arise. learning curve. When a contract issue does arise, constructive meetings will → Develop monthly expenditure plan based on be held which will ultimately resolve issues and eliminate contractor's CM schedule (broken down by "back and forth letter writing". Whatever the contractor sub) to identify cost trends that will allow for relationship is, WSP is prepared to administer the contract timely actions. with a Partnered approach.
→ Report expenditures and budget to City with Although WSP prefers to settle disputes through Partnering, monthly invoice. in the event of an issue submitted to a DRB, WSP'S → Obtain approval from for necessary overtime experienced claims staff will review claims materials, the or stagger shifts. contractual provisions governing the issues and provide → Request QA materials sampling and testing written recommendations and / or support the City. only when areas verified to be ready. Profect Partnering Progress → Track project budget, contingency fund and 8.9 m
anticipated changes.
→ Report expenditures and budget to City and
2.0 Caltrans in monthly report.
1,0
Please see Task 2 - Construction Management Services
During Construction for additional information.
Partnering
Partnering scores for the WSP managed Sand Creek Project were some of → Develop trust within the project team. the highest ever recorded. → Encourage collaboration.
• Identify goals and a way to achieve those goals
NO SURPRISE: for all stakeholders. Earthwork
• No ground disturbance activities without an
approved SWPPP.
→ Contractor acceptance that the existing
There is no doubt that a Partnered project develops trust, NO SURPRISES ground lines shown in the plans are correct fueled by an open, collaborative environment and effective before earthwork activities begin to protect communication. WSP is a strong supporter of Partnering on against claims. your project as a way of doing business. WSP has a history of → City approval of truck haul routes and traffic Partnering on projects. Eric's last projects are no exception, control plan for import borrow activities. → Adhere to dust and noise control requirements
especially with the Sand Creek project. With an average at all times.
survey score among all stakeholders of 3.8 out of 4, there is no coincidence that the project finished with no claims, ahead of schedule and under budget, and with a great An important part of the overall construction effort for safety record. The Sand Creek Project was also awarded the project will be the earthwork operations. We are the CMAA National Project of the Year Award, CMAA Nor pleased to offer a strong team of earthwork specialists Cal Project of the Year Award and International Partnering for this project. WSP has extensive experience on projects Institute's Project of the Year Award! with large quantities of earthwork. WSP's inspectors are very experienced at properly measuring and tracking the The kickoff Partnering workshop is a great opportunity for earthwork quantities, which is extremely important. Prior the stakeholders to openly discuss the direction the project to the start of earthwork activities, WSP will review the will take and the goals they would like to see accomplished. calculated earthwork quantities, verify the existing ground 37 1141)
RETURN TO
DIRECTORY
lines and work to reach agreement with the contractor on Poor utility coordination may be the top source of these and similar issues. WSP will also perform average delays and claims for the public works industry. For end area calculations to determine the quantities. Claims the widening of Mckinley Avenue, there are multiple and/or costly time delays related to earthwork are a overhead utilities aligned with McKinley Avenue possibility on nearly all construction projects. The WSP owned and operated by Comcast and Frontier that team proposed for this project has a significant amount will be relocated to a new joint trench under the of construction experience in dealing with unanticipated future sidewalk on McKinley Avenue. There are also soil conditions such as over optimum soil, soil stabilization overhead lines owned and operated by Pacific Gas & techniques, different types of temporary shoring systems, Electric (PG&E) that will also be relocated. The work and mitigation of contaminated soils encountered during by PG&E must be completed first to provide the new excavation operations. poles for the relocation of the Comcast and Frontier Excavation and backfill operations are a key part of the facilities. In addition, Comcast and Frontier facilities long-term quality of the project and these construction cannot be relocated until completion of the soil nails activities will be monitored closely. Quality Assurance for Retaining Wall No. 1 and the joint trench. WSP testing will occur at the required intervals. Proper is prepared to coordinate with the utilities and the earthwork construction techniques need to be followed. contractor as needed if these activities slip. Eric has These include placing and compacting the fill in layers of completed utility coordination on multiple projects appropriate thickness, adhering to construction details and with that included many overhead and underground specifications pertaining to the required soil stabilization joint utilities with the same utilities that are on your items of work, moisture conditioning appropriately, and project. Eric's strong coordination skills can be utilized keying into adjacent existing slopes as needed. to ensure that the representative from all utilities work together to complete their relocations within the time
arranged in the special provisions. If needed, utilities will be an agenda item at the weekly progress meetings
and utility company representatives will be invited to
weekly meetings.
WSP is very skilled in constructing interchanges with large volumes of earthwork.
Utility Coordination Existing overhead poles will be relocated further east to allow for the widening of McKinley Avenue.
• Strong relationships with PG&E, Frontier,
WSP'S APPROACH TO and Comcast through a long history of work NO SURPRISES throughout San Joaquin County.
• Engage early and often with utility agencies
to review and agree upon schedule. Weekly
coordination meetings to update Utility Matrix.
→ Eliminate "Wasted Work" by verifying relocated
facilities will clear the new interchange
improvements.
→ Document labor, equipment and materials
used when work is to be performed at the
City's expense.
38 RETURN TO
DIRECTORY
Environmental / Permits
TO
→ Review the ECR with Caltrans liaison HOV COMPLETION AND EXPRESS LANES ON SOUTHBOUND INTERSTATE 680
WSP will ensure that
SOURCE INGPECTION QUALITY MANAGEMENT PLAN
every quarter.
WSP'S APPROACI Source Inspection is
• Pre-operation meetings with the contractor.
NO SURPRISE. • Review contractor look-ahead schedules completed per the federal- to oversee work done in environmentally aid requirements. sensitive areas.
› Document the mitigation measures identified
in the ECR are completed in a timely manner
to recommend approval to the Caltrans RE at
project completion.
→ File Notice of Completion to "4p'
regulatory agencies.
Please see Task 5 - Environmental Coordination for - Retaining Walls additional information.
→ Thorough analysis and phasing of slope paving
demolition and reconstruction requirements.
Source Inspection
WSP'S APPROACH → Effective and early coordination with the City and Caltrans.
PROACH TO → Develop approved SIQMP as first order of → Review existing underground utility plans and work to prevent delay in Caltrans issuing the indicate areas close to soil nail and ground Encroachment Permit. anchor installation.
NO SURPRISES Rapid review of all Materials to be Used (CEM- → Review as-builts of existing structures.
3101) forms to identify materials inspected at → Preconstruction video and photo to record the source or released at the jobsite. cracks and existing damage of the bridges and → Monthly reports to METS for quick acceptance properties to avoid future claims. of materials used.
Soil nail and ground anchor retaining walls will need to As part of the Local Agency Quality Management Plan, a be constructed and the existing slope paving will need to requirement for Federal-aid projects is the development be demolished at the existing State Route 120 structures. and implementation of a Source Inspection Quality
Retaining Walls No. 1 and No. 2 have a maximum
Management Plan (SIQMP). As the resident engineer
on the Sand Creek project, Eric was instrumental in height of 14 feet which may require large gang forms for construction. Eric will visit the site to ensure that development and implementation of the first SIQMP for a local agency in the State of California and has established the contractor can feasibly construct the retaining an excellent working relationship with Caltrans walls safely and without impacts to the surrounding oversight staff. Eric will also be the structural material environment including traffic control on McKinley Avenue for drilling operations.
representative for your project and he recently oversaw source inspection activities on the federally funded
1-680 Express Lanes project, which received formal Caltrans Eric has extensive acceptance on source inspected materials over six months prior to experience in the substantial completion of all work! A key critical component construction of of implementation of the SIQMP is the detailed monthly soil nail retaining reports that are submitted to the Caltrans METS oversight walls, most staff and Eric will write these reports for your project. 7 recently on the
1-680 Express
Lane project.
39 11S1
RETURN TO
DIRECTORY
Materials Procurement Traffic Management Plan / Traffic Control → Identify current lead times of materials during → WSP key team members are intimately familiar the constructability review. with local traffic patterns — we have other Recommend first order of work requirement
WSP'S APPROACHI projects near the project limits.
NO SURPRISES to procure identified long lead items such as → Thorough review and understanding of the
NO SURPRISES
signal poles and electrical components. Transportation Management Plan (TMP).
Discuss requirements at the pre-construction → Pre-operation meetings and conference.
contingency plans.
→ Verify that lead times are identified in the CPM → Weekly traffic meetings with Caltrans, City, San baseline schedule.
Joaquin County.
→ Proven experience with Caltrans Traffic
Procurement of long lead material items, such as signal Management Center (TMC). poles and mast arms, can take approximately six months → Early detour coordination and communication from the time the submittal is approved to when the with the City, Caltrans, and the material is delivered to the project site. WSP has seen traveling public. additional delays to this procurement period on recent
projects due to COVID-19 and related supply chain impacts Please see Task 4 - Traffic Management Coordination for on the fabrication schedule. During preconstruction, WSP additional information. will reach out to fabricators and verify the current lead times for these materials. Based on fabricator responses, WSP Unsheltered Encampments will encourage the contractor during the preconstruction conference to provide submittals for long lead material → Early coordination with Caltrans. items as a first order of work. → Verify advance notice required for relocations WSP'S APPROACHI and compare to construction schedule.
NO SURPRISE → Coordination with City to discourage
reoccupation on site.
Public Relations / Public Information
→ Weekly traffic meetings with stakeholders.
→ Task Force meetings for major closures and
WSP'S APPROACHT There are multiple unsheltered encampments traffic shifts to include City, Caltrans, and
NO SURPRISES within the project limits that will need to removed emergency responders. by Caltrans in accordance with section 7-1.09 of the Real time, accurate distribution of information
revised standard specifications. As the encampments
from the CM team to the City and Caltrans
are quite large, Eric will coordinate with the Caltrans to ensure early notification to residents,
District 10 task force lead on homelessness and the
businesses, and traveling public.
maintenance superintendent to provide advance notice
→ Assistance in providing responses to public
of encampment removal needs. The advance notice is
inquiries.
also intended to allow local continuum of care service
providers additional opportunity to find housing options Please see Task 3 - Public Outreach for additional
for unsheltered encampment individuals. Eric will also
information. assist in the coordination of scheduled site visits by service providers to make sure providers have awareness of site-specific, construction related safety concerns.
After removal, Eric will coordinate with the City and
contractor to minimize potential for reoccupation of
the areas by making sure construction activities are
coordinated. While it is the contractor's contractual
responsibility to maintain areas once cleared, WSP
recommends the City consider participating in the cost of preventive measures such as temporary fencing as there
is a high likelihood of reoccupation.
40 Appendices
NSp
Appendices I
APPENDICES
WSP USA Inc. has provided the following as appendices to our proposal:
• Licenses of California Professional Engineers
• Kleinfelder Quality Assurance Program
• Kleinfelder Laboratory Certifications - Stockton
• Joshua Smith - Materials Testing Resume and Certifications • James Zepeda - Materials Testing Resume and Certifications ii 1151
Licenses of California
Professional
Engineers
1151
WSP USA Inc's Principal In Charge/Project Manager, Bart Littell, PE, CA PE license is provided below:
STATE BOARD OF REGISTRATION
FOR PROFESSIONAL ENGINEERS
AND LAND SURVEYORS
This Is To Certify That Pursuant
To The Provisions of Chapter 7, Division 3 of The Business and Professions Code Bart I Wittell
IS DULY REGISTERED AS A
PROFESSIONAL ENGINEER
CIVIL ENGINEERING
In The State of California, and Is Entitled To All The Rights and Priviledges Conferred In Said Code
CONSUMER WITNESS OUR HAND AND SEAL
IN3 PROFESSIONA
COR ENGINEL Certificate No C 47543
This 2nd day of August, 1991, at Sacramento, California. 1938 STATE BOARD OF REGISTRATION
LAND FOR PROFESSIONAL ENGINEERS
STATE JIVIS VINHOTS SURVEYORS
use rotters! IS THE PROPERTT OF THE STATE OF CALIFORNIA AND IN THE EVENT DE HIS SUSPENSION. REVOCATION OR INVALIDATION FOR ANT REASON 1T MUST UPON DEMAND BE RETURNED TO THE STATE BOARO OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND LANO SURVEYORS EPRENG 10/23/91
WSP USA Inc's Resident Engineer and Structures Representative, Eric Lilly, PE, CCM, QSD is the California-licensed Professional Engineer (PE) that will be in responsible charge, and approve and stamp the final report. A copy of his CA PE license is provided below:
aca BOARD FOR PROFESSIONAL
ENGINEERS AND LAND SURVEYORS
DEPARTMENT OF CONSUMER AFFAIRS
This Is To Certify That Pursuant
To The Provisions of Chapter 7, Division 3 of The Business and Professions Code Erit Hauid Lilly
IS DULY LICENSED AS A
PROFESSIONAL ENGINEER
IN
CIVIL ENGINEERING
In The State of California, and Is Entitled To All The Rights and Privileges Conferred In Said Code
ENGINEERS CONSUMER WITNESS OUR HAND AND SEAL
Certificate No C 74849
AND SURD AFFAIRS This 23rd day of July, 2009, at Sacramento, California.
BOARD FOR PROFESSIONAL
YORS ENGINEERS AND LAND SURVEYORS
Dand Ebrow Patrick I Tami
Executive Officer
THIS CERTIFICATE IS THE RUST UPON DEMAND BE RETURNED TO THE BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEY INVALIDAT LON FOR ANY REASON EPRENG 05/31/08
WSP USA Inc. has provided screenshots from the California State license website of our Principal In Charge/Project Manager, Bart Littell, PE and Resident Engineer and Structures Representative, Eric Lilly, PE, CCM, QSD below:
LITTELL, BART L
LICENSE NUMBER: 47543 LICENSE TYPE: CIVIL ENGINEER
LICENSE STATUS: CLEAR • EXPIRATION DATE: DECEMBER 31. 2023 SECONDARY STATUS: N/A
CITY: ANTIOCH STATE: CALIFORNIA COUNTY: CONTRA COSTA ZIP: 94509 MORE OETAIL WSP USA Inc's Resident Engineer and Structures Representative, Eric Lilly, PE, CCM, QSD is the California- licensed Professional Engineer (PE) that will be in responsible charge, and approve and stamp the final report.
LILLY, ERIC DAVID
LICENSE NUMBER: 74849 LICENSE TYPE: CIVIL ENGINEER
LICENSE STATUS: CLEAR O EXPIRATION DATE: DECEMBER 31, 2023 SECONDARY STATUS: NIA
CITY: CAKLEY STATE: CALIFORNIA COUNTY: CONTRA COSTA ZIP: 94561 MORE DETAIL Kleinfelder Quality
Assurance Program
11S1)
KLEINFELDER
Bright People. Right Solutions.
CONSTRUCTION MATERIALS
ENGINEERING AND TESTING
QUALITY MANAGEMENT
SYSTEM MANUAL
Revision: 5
Effective Date: 11/11/2020
Approved By:
1030 fit
11/11/2020
Chris Pollack, National Laboratory Director (Date)
This is an uncontrolled copy when printed. Controlled copy available on the Kleinfelder intranet. The information contained herein is proprietary and confidential. All unauthorized access to, and disclosure of the information contained herein is strictly prohibited. "Kleinfelder" is a registered trademark of The Kleinfelder Group. © 2019, Kleinfelder. All rights reserved.
Page i of vili Effective Date: 11/11/2020
Copyright 2020 Kleinfelder Rev. 5
Kleinfelder CoMET Services Quality Management System Manual
REVISION HISTORY
Below is a record of revisions to this Quality Management System Manual.
Type of Update
Effective Sections Revision Required
Revision Date Revised Description (Majorl Reading?
Minor) (Yes/No)
0 4/19/2013 All Initial issue NA Yes
Section5: Expanded the list of
positions that can perform
technician competency
1 1/6/2014 5,8 Minor No
Section 8: Added a discussion
of sampling and transport of
samples.
All: CoMET Services has been
replaced with Construction
Services.
Regional Delivery Manager has
been replaced with Regional
Manager.
Wording clarified throughout.
Renumbered sections as
needed.
Section 1.2: Simplified
traceability to reference the
International System of Units
Section 1.3.6: The Engineer in
Responsible Charge (Technical
Manager) also must approval
2 local office deviations to this Major Yes
All manual.
Section 1.7: Reworded for
Sections 1 and 11: The CoMET
Technical Discipline Leader has
been replaced by the National
Laboratory Director
Sections 1, 3, 5, 10 and 11:
Laboratory Quality Manager role
has been replaced with
Laboratory and/or Field
Supervisor.
Section 2: Updated the address
of the corporate office
Moved conflict of interest to new
Section 15.
Page ii of vill Effective Date: 11/11/2020
Copyright 2020 Kleinfelder Rev. 5
Kleinfelder CoMET Services Quality Management System Manual Sections 2, 3 and 4: Division
Delivery Managers removed
from the organizational structure
Section 3: Clarified levels of
supervision. Removed the
Director-Quality Assurance
(Corporate) position from the
organization chart.
Section 3.3: Clarified that formal
position descriptions are
maintained on the KLF Intranet.
Section5.2: Clarified that
training applies to technicians
and supervisors.
Section 6.4 New section
regarding supplies.
Section 7. Added equipment
maintenance.
Section 8. Logbooks removed to
account for registering in
LabNet.
Section 9 Added a statement
regarding data integrity. Test
data sheets has been simplified
to test data to permit electronic
recording.
Section 10 Added a statement
regarding service to the
customer. Clarified that
equipment, test procedures or
analysis techniques will be
suspended if they are in
question.
Section 14 was added to comply
with Section 4.4 of ISO 17025.
Removed sections 2.3 and 6.1.1.
(Geographic Area Served and
Local Office and Laboratory
Wording clarified throughout.
Renumbered sections as
needed.
Removed Chief Operating
Officer; removed Market
3 2/28/2017 All Minor No
Segments, replaced Regional
Manager with Area Manager
Renamed to Construction
Materials Engineering and
Title, 1, 2, Testing Quality Management
4 4/1/2019 5, 6, 11, System Manual. Minor No
13, 14 Added Section 1.7 for records
storage and disposal.
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Kleinfelder CoMET Services Quality Management System Manual Section 2.2.1 Removed
reference to employee
ownership
Section 5.3 on Verification
(Competency Evaluation) was
updated for clarity and to include
third party assessors as
acceptable evaluators
Added section 6.5 on ITS.
• Section 10. Report time was
changed from 90 to 60 days.
Section 11.4 was added to direct
users to the Internal Audit form
for a procedure.
Section 13. C1077 external
organization verification has
been specified at an interval of
36 months.
Section 14 was reworded for
clarity.
Renumbered sections as
needed.
Changed internal audit and
11/11/202 11.2, management review frequency
5 Minor No
12.2 from at least annually to every
12 months.
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TABLE OF CONTENTS
Section Page
1 QUALITY MANAGEMENT SYSTEM POLICY.. 1
1.1 Standards 1
1.2 Statement of General Objectives
1.3 QMS Manual 1
1.3.1 Location
1.3.2 Review Process....
1.3.3 Revision Process 2
1.3.4 Issuing Revisions 2
1.3.5 Local Office .... 2
1.3.6 Deviations......... 2
1.4 Referenced Documents... 2
1.5 Responsible Individual.... 2
1.6 QMS Records Location and Retention
1.7 Storage and disposal of records
1.8 QMS Training
2 ORGANIZATION AND ORGANIZATIONAL POLICY
2.1 Legal Name and Address.
2.1.1 Local Office.
2.1.2 Corporate Office...
2.2 Ownership and Management Structure 4
2.2.1 Ownership.. 4
2.2.2 Management Structure 4
2.3 COMET Services: 4
2.3.1 Offices without Laboratories
2.3.2 Local Office Services.
2.3.3 Non-Standard Testing 5
2.3.4 Resourcing. 5
3 PERSONNEL ORGANIZATIONAL STRUCTURE AND OPERATIONAL
POSITIONS..... 6
3.1 Company Structure 6
3.2 Region and Local Office.. 7
3.3 Position (Job) Descriptions 7
3.3.1 8
Keriple Positions...
3.3.2 10
3.4 Delegation of Duties During Absence .. 10
3.5 Resumes.. 10
4 QUALITY MANAGEMENT SYSTEM ORGANIZATIONAL STRUCTURE .. 10
4.1 Organizational Structure. 10
4.2 Delegation of Duties. 11
5 TRAINING AND VERIFICATION 11
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5.1 Responsible Individual. 11
5.1.1 Supervisors.. 11
5.1.2 Individual. 11
5.2 Training.. 11
5.2.1 On-the-Job Training 11
5.2.2 Formal Training.... 12
5.2.3 Prior Experience... 12
5.3 Verification (Competency Evaluation). 12
5.3.1 Frequency 12
5.3.2 Evaluators 12
5.4 Records 12
5.4.1 Field and/or Laboratory Supervisor. 12
5.4.2 Employee. 13
FACILITIES, EQUIPMENT, REFERENCE MATERIALS, AND SUPPLIES ... ... 13
6.1 Facilities.. 13
6.1.1 Environment 13
6.1.2 Use of Equipment and Facilities Controlled by Others 13
6.2 Equipment. 13
6.2.1 Equipment Inventory List 13
6.2.2 Manufacturer Instructions. 14
6.3 Reference Materials.. 14
6.4 supplies (Consumable Materials).. 14
6.4.1 Compliance 14
6.4.2 Storage 14
6.4.3 Records. 15
6.5 information technoligy services (its).. .. 15
6.5.1 Hardware 15
6.5.1 Security. .. 15
6.5.2 Data Integrity, Storage and Transmission 15
EQUIPMENT MAINTENANCE AND CALIBRATION (STANDARDIZATION, VERIFICATION AND CHECK).. .. 15
7.1 Terminology 15
7.2 Intervals 16
7.3 Records 16
7.4 Method for Maintaining Current maintenance and Calibration 17
7.4.1 Responsible Individual 17
7.4.2 Equipment Inventory and Maintenance Log 17
7.4.3 Labels 17
7.5 New Equipment 18
7.6 Out-of-Calibration Equipment 18
7.7 Removal of equipment from Service 18
7.8 relocation of Equipment.. 18
7.9 Procedures .. 18
7.9.1 External Calibration Service Provider Calibration Procedures . 18 Page vi of vili Effective Date: 11/11/2020
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7.9.2 In-house Calibration and Maintenance Procedures . 18
7.10 Calibration Equipment and Reference Standards. 19
7.10.1 Calibration Standard Traceability ... 19
7.10.2 Files for Equipment Certifications 19
7.10.3 Use and Storage.. 19
8 SAMPLE MANAGEMENT... 19
8.1 Delivery.. 19
8.2 Identification 19
8.2.1 Required Information 20
8.2.2 Sample Marking... 20
8.3 Storage.. 20
8.4 Retention and Disposal 20
8.5 Shipping and Handling... 21
9 TEST DATA, FIELD RECORDS, AND REPORTS 21
Report Type...... 21
9.1.1 Field Records and Reports 21
9.1.2 Laboratory Data and Reports 21
9.2 Typical Laboratory Report Forms .. 22
9.2.1 Examples.. 22
9.2.2 Sample Identification.. 23
9.2.3 Test Report Information 23
9.2.4 Amending Reports 24
9.3 Files, Retention, and Confidentiality 24
9.3.1 File System 24
9.3.2 Retention.. 24
9.3.3 Confidentiality 24
10 DIAGNOSTIC AND CORRECTIVE ACTIONS.. 25
10.1 Service to the customer. 25
10.2 External Assessment and Proficiency Sample Program participation... 25
10.3 Assessment, Inspection and Proficiency Sample Deficiencies... 25
10.3.1 Cause Analysis (Identification of the Root Cause) .... 25
10.3.2 Implementation of the Corrective Action 26
10.3.3 Report 26
10.3.4 Monitoring 26
10.4 Technical Complaints..... 26
10.4.1 Notification 26
10.4.2 Verification 26
10.4.3 Investigation.. ...27
10.4.4 Corrective Action Plan 27
10.4.5 Report 27
10.4.6 Reply 27
10.5 Analysis of Deficiency Impact 27
10.5.1 Stop Work 27
10.5.2 Cause Analysis (Identification of the Root Cause) 28 Page vii of viii Effective Date: 11/11/2020
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10.5.3 Assessment 28
10.5.4 Notification.. 28
10.5.5 Corrective Action Plan 28
11 INTERNAL AUDITS ...29
11.1 Scope 29
11.2 Frequency 29
11.3 Individuals Responsible.. 29
11.3.1 Field Testing and Inspection Activities 29
11.3.2 Laboratory Activities. 29
11.4 procedure. 29
11.5 Report Preparation and Distribution 29
11.6 Corrective Action 30
12 MANAGEMENT REVIEWS ... 30
12.1 Scope 30
12.2 Frequency... 30
12.3 Report Preparation 30
13 SUBCONTRACTING EXTERNAL ORGANIZATIONS ., ... 31
13.1 Selection 31
13.2 Reporting Subcontractor Results 31
13.3 Approved Subcontractors 31
14 REVIEW OF REQUESTS, TENDERS, AND CONTRACTS 32
14.1 Evaluation... 32
14.2 Response. 32
14.3 Contracts. 32
14.4 Contracting authority 32
15 CONFLICT OF INTEREST. .. 32
15.1 Kleinfelder to Client. 32
15.2 Client to Client 33
15.3 Employee to Client. ...............33
.......
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Kleinfelder CoMET Services Quality Management System Manual 1 QUALITY MANAGEMENT SYSTEM POLICY
This Quality Management System Manual defines the Quality Management System (QMS) applicable to Kleinfelder facilities providing Construction Materials Engineering and Testing (CoMET) services, including geotechnical laboratory testing services.
1.1 STANDARDS
This manual conforms to the requirements of quality stated in AASHTO Standard Recommended Practice R18, ASTM Standard Practices C1077, C1093, D3666, D3740 and E329, and ANS/IEC/ISO Standard 17025 (with exception in Section 7.3). This manual also complies with the internal guidelines expressed in the Kleinfelder Quality Management Program (KQMP) Manual.
1.2 STATEMENT OF GENERAL OBJECTIVES
Kleinfelder is committed to comply with the standards listed above (as applicable), provide accurate and reliable service, and to continue to improve this QMS. The quality policy objectives are as follows:
• Provide services with personnel who are properly trained, experienced and educated.
• Use equipment that meets the requirements of applicable standards and is calibrated in a manner traceable to the International System of Units. • Perform services consistent with recognized standards or sound engineering and materials testing principles.
1.3 QMS MANUAL
1.3.1 Location
This manual is posted on the Kleinfelder Intranet site and available to all employees.
1.3.2 Review Process
The National Laboratory Director, or designee, periodically reviews the effectiveness of this QMS and makes recommendations for improvement. Additionally, when a Management Review (Section 12) is conducted, local management personnel will review the QMS to verify that it is current and properly implemented.
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1.3.3 Revision Process
Proposed revisions shall be submitted in writing to the National Laboratory Director, who Will review the proposal and designate a course of action. Appeals of the National Laboratory Director's decisions regarding this manual may be made to the Technical and Quality Director.
1.3.4 Issuing Revisions
The National Laboratory Director shall communicate revisions to the responsible Area Managers within 30 days of approval of the revised QMS Manual.
1.3.5 Local Office
Each local office utilizes the current QMS Manual and maintains the appropriate local office documents. The applicable Laboratory and/or Field Supervisor confirms the local office is utilizing the most current version of this manual.
1.3.6 Deviations
If a local office determines deviations from the systems presented in this QMS are necessary due to local agency regulation or standard of care, these deviations must be communicated to and approved by the National Laboratory Director, and the local office Area Manager and Engineer in Responsible Charge (Technical Manager). Approved deviations will be noted on a QMS modification sheet located on the Kleinfelder Laboratory SharePoint Page on K-Net.
1.4 REFERENCED DOCUMENTS
QMS documents included or referenced in this manual are subject to the requirements herein.
1.5 RESPONSIBLE INDIVIDUAL
The Engineer in Responsible Charge (Technical Manager) is responsible for implementing and maintaining the QMS presented in this manual.
1.6 QMS RECORDS LOCATION AND RETENTION
Unless otherwise stated in this manual, records are maintained in the local office in a location determined by the Laboratory Supervisor. Records will be retained for a minimum of five years. This includes:
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Kleinfelder CoMET Services Quality Management System Manual • QMS training
• Technician training and competency evaluation
• Equipment inventory and calibration records
• External assessments and deficiency responses
• Proficiency sample test records and corrective actions • Technical complaints and resulting reports
• Deficiency impact analysis
• Internal audits
• Management reviews
1.7 STORAGE AND DISPOSAL OF RECORDS
Records are stored electronically, or as hard copy, in a location designated by the Laboratory Supervisor.
At the discretion of the Laboratory Supervisor, and after the minimum retention period, records will be disposed of via suitable means, including deletion of electronic files and transferring of hard copies to municipal waste disposal.
1.8 QMS TRAINING
Within one month of employment, or after a revision, personnel who engage in CoMET Services will be trained to this manual. This training will be provided by the Laboratory and/or Field Supervisor, or the Engineer in Responsible Charge (Technical Manager). 2 ORGANIZATION AND ORGANIZATIONAL POLICY
2.1 LEGAL NAME AND ADDRESS
2.1.1 Local Office
In this document, the office is referred to as the "local office". The legal name and address of our local office is identified in the local office organization chart maintained by the Laboratory Supervisor.
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2.1.2 Corporate Office
The Kleinfelder Group corporate office is located at:
550 West C Street, Suite 1200
San Diego, California 92101
2.2 OWNERSHIP AND MANAGEMENT STRUCTURE
2.21 Ownership
Kleinfelder is a privately held company.
2.2.2 Management Structure
2.2.2.1 Organizational Components
The control of Kleinfelder is vested in a Board of Directors. They are engaged in the management and operations of the firm. Kleinfelder is subdivided into Delivery Divisions which contain Areas, each Area consists of one or more local offices.
2.2.2.2 Management Relationships
Through a decentralized management system, responsibility, and authority for day-to-day management of the local office is delegated to the Area Manager. The Area Manager reports to the Division Manager. CoMET Services provided by a local office are under the direction of an Engineer in Responsible Charge (Technical Manager). Each manager has responsibility to determine that personnel under their direction have the needed training, assistance, and resources to perform their duties.
2.3 COMET SERVICES:
Kleinfelder performs tests and inspections consistent with project specifications following accepted and applicable industry standards.
2.3.1 Offices without Laboratories
If the local office does not have a laboratory but performs construction field services (i.e. construction testing and inspection), the responsibilities assigned to the Laboratory Supervisor herein shall be assigned to the Field Supervisor.
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2.3.2 Local Office Services
A list of the common testing services performed, and the established standards commonly used, is maintained by the Laboratory Supervisor.
2.3.3 Non-Standard Testing
Client requests that require development of testing programs not addressed by standard industry procedures will be developed using sound engineering and testing principles.
When applicable, testing programs will be validated by the Engineer in Responsible Charge (Technical Manager), and the Client or their representative.
Where non-standard testing procedures are used to evaluate structural components, Kleinfelder works with structural engineering consultants to determine if proper structural design parameters are being measured
Where non-standard test procedures are used to evaluate materials or assemblies under the jurisdiction of an authority, such as ICC Evaluation Services, Kleinfelder works with the authority to develop approval of the test procedure.
2.3.4 Resourcing
Kleinfelder's policy is to have the proper personnel and equipment to perform the required scope of services before accepting the work, and during performance of the work the proper resources are assigned. The Area Manager has the primary responsibility of making the overall decision in this regard, but, as described herein, each individual is additionally responsible to verify they meet the minimum competency requirements for their work and the equipment used conforms to the requirements of the appropriate standard.
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PERSONNEL ORGANIZATIONAL STRUCTURE AND OPERATIONAL
POSITIONS
3.1 COMPANY STRUCTURE
The organization chart depicting the overall structure of the company is presented in Figure 1.
Board of Directors
Chief Executive Officer
Technical and Quality Director Division Managers
National
Laboratory Area Managers
Director
Figure 1: Kleinfelder Corporate Organization Chart
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3.2 REGION AND LOCAL OFFICE
The organization chart depicting the structure of the local office is presented in Figure 2.
Area Manager National Lab Director
-------.
Project Managers Engineer in Responsible Charge
(Technical Manager)
Field Supervisors) Laboratory Supervisors)
Field Technicians Laboratory Technicians
QMS Implementation Role
QMS Verification Role
Figure 2: Kleinfelder: Local Office Construction Services Organization Chart for the Construction Services Quality Management System (QMS)
3.3 POSITION (JOB) DESCRIPTIONS
Position (job) descriptions for each technical operational position are maintained on the Kleinfelder Intranet site.
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3.3.1 Key Positions
The following are abbreviated descriptions of the key positions in the local office. These descriptions highlight roles specific to maintenance of the QMS and are not intended to supersede the descriptions on the Kleinfelder Intranet site under job descriptions.
3.3.1.1 Area Manager
The Area Manager is an operations manager for a geographic region. Each Area performance for the region. Area Managers provide the resources necessary to implement this QMS and meet client requirements. This role supervises Laboratory and/or Field Supervisors, Engineers in Responsible Charge and/or Project Managers and is supervised by the respective Division Manager.
3.3.1.2 Engineer in Responsible Charge (Technical Manager) This functional position may be filled by an individual with the title of Staff Professional II, Project Professional, Principal Professional, Senior Principal Professional, Project Manager I, II or III, Materials Operations Supervisor, or Materials Manager 1 or II. A registered engineer, or licensed design professional, with at least five years of construction materials experience and who is a full-time employee is in responsible charge of all relevant CoMET services. This role supervises Project Managers and Laboratory and/or Field supervisors and is supervised by other Project Managers, Engineers in Responsible Charge and/or Area Managers. The Engineer in Responsible Charge shall be able to make accurate judgements and decisions, communicate effectively, coordinate project activities, follow policies and procedures, manage performance, manage resources, and use computers and technology.
3.3.1.3 Project Manager
Project Manages may also hold the title of Project Manager I, II, or III, Lab Supervisor, Materials Operations Supervisor, or Materials Manager 1 or II. A Project Manager plans, directs, and manages project activities including project execution and project personnel management in an effort to meet the goals, objectives, and standards of the project within the prescribed time frame and budget. They respond to and address internal and external issues related to the project. They are responsible to schedule, leverage, and manage personnel engaged on the project for maximum project profitability and effectiveness.
This role supervises Laboratory and/or Field supervisors and is supervised by other Project Managers, Engineers in Responsible Charge and/or Area Managers.
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3.3.1.4 Laboratory Supervisor
The Laboratory Supervisor may have the Kleinfelder job title of Senior Technician, Supervisory Technician, Staff Professional | or II, Laboratory Supervisor, Materials Operations Supervisor, or Materials Manager 1 or II. The Laboratory Supervisor is responsible to confirm the QMS is implemented and maintained as required in this manual. They have direct access to the level of management where Construction Services policy decisions are made.
The Laboratory Supervisor oversees activities related to operations of the laboratory and laboratory technicians. They are responsible to meet project deadlines by providing proper scheduling and organization of samples to be tested, and to advise laboratory technicians of project work scopes. They are additionally responsible to direct laboratory technicians to perform tests and computations consistent with this QMS and applicable standards. This role supervises Laboratory and/or Field Technicians and is supervised by Project Managers, Engineers in Responsible Charge or Area Managers. An individual filling the Laboratory Supervisor role shall be able to communicate effectively, coordinate project activities, follow policies and procedures, manage performance, manage resources, and use computers and technology. The Laboratory Supervisor shall have a high school diploma, or equivalent, and a minimum of three years of experience relevant to testing (with the exception of labs that test masonry in accordance with C1093, then the laboratory supervisor shall have five years of experience - with two years specific to masonry materials).
3.3.1.5 Field Supervisor
The Field Supervisor may have the Kleinfelder job title of Senior Technician, Supervisory Technician, Lab Supervisor, Project Manager I, II or iil, Materials Operations Supervisor, or Materials Manager I or II. The Field Supervisor is responsible to confirm the QMS is implemented and maintained as required in this manual. hey have direct access to the level of management where Construction Services policy decisions are made.
The Field Supervisor oversees field technicians in their work on various field projects.
They are responsible to meet project deadlines by providing proper scheduling of tests and inspections, and to advise field technicians of project work scopes. They are additionally responsible to direct field technicians to perform tests, inspections, and computations consistent with this QMS and applicable standards. This role supervises Laboratory and/or Field Technicians and is supervised by Project Managers, Engineers in Responsible Charge or Area Managers. An individual filling the role of Field Supervisory shall be able to communicate effectively, manager performance, manager resources and use computers and technology. The Field Supervisor shall have a high school diploma, or equivalent, and three years of experience relevant to testing.
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3.3.1.6 Technician
Kleinfelder maintains 6 job titles with technician classification with varying levels of responsibility and competency requirements - Technician I, II, III, IV, Senior and Supervisory. Laboratory or Field Technicians are responsible to perform tests and inspections consistent with this QMS and applicable standards. This role is supervised by relevant Laboratory and/or Field Supervisors. Technicians shall be able to follow policies and procedures, perform quality work, and use computers and technology. They have a high school diploma, or equivalent; no minimum experience is required.
3.3.2 Multiple Positions
In some offices, the above noted positions may be combined. In locations that provide limited Construction Services, the Engineer in Responsible Charge (Technical Manager) may be located in a different office.
3.4 DELEGATION OF DUTIES DURING ABSENCE
In the event of an absence of any of the positions noted above, the delegation of authority or duty is assigned to an individual who has the appropriate qualifications (training, certification, etc.) to fulfill the duties necessary.
The local office shall designate an individual or position to serve as deputy in the absence of the Engineer in Responsible Charge (Technical Manager) and quality manager. This shall be recorded on the local office organization chart.
3.5 RESUMES
Resumes of personnel are stored online in the Sherlock database, accessible via the Kleinfelder Intranet site.
4 QUALITY MANAGEMENT SYSTEM ORGANIZATIONAL STRUCTURE
4.1 ORGANIZATIONAL STRUCTURE
The organizational chain of command of the QMS is as follows: Chief Executive Officer, President, Division Managers, Area Managers, Engineers in Responsible Charge (Technical Managers), Laboratory and/or Field Supervisors, and Laboratory and/or Field Technicians.
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4.2 DELEGATION OF DUTIES
Individual quality task assignments are detailed throughout this manual and in the position (job) descriptions. If an individual assigned a task is unavailable, the Delegation of Duties during Absence statement of Section 3.4 shall apply. -. 5 TRAINING AND VERIFICATION
5.1 RESPONSIBLE INDIVIDUAL
5.1.1 Supervisors
Each Laboratory and/or Field Supervisor is responsible for determining and documenting that individuals assigned to work under their supervision are trained and verified as competent in the tasks assigned.
5.1.2 Individual
Each individual must notify their immediate supervisor if they have not been trained and verified to perform a task to which they are assigned, or if they are in any way uncomfortable or unsure about their skills. If a supervisor is not responsive to the concerns of the individual, the individual shall report their concerns directly to their Area Manager and/or the National Laboratory Director.
5.2 TRAINING
The following are acceptable means of training technicians and supervisors:
5.2.1 On-the-Job Training
On-the-Job training is provided to an employee being trained (trainee) by an employee who has been verified competent in the procedure (trainer). The trainee will read the procedure(s), observe the trainer perform the procedure(s), and then perform the procedure(s) under the direct supervision of the trainer. The trainer will document completion of On-the-Job training when the trainee has demonstrated their competency to perform the procedure(s) properly.
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5.2.2 Formal Training
Formal training is provided, either in-house or external, through the provision of classes and seminars. Formal training is considered accomplished only on the basis of documented successful completion of a written examination and performance testing.
5.2.3 Prior Experience
Prior experience may be substituted for Kleinfelder training provided the competency of the individual is documented and verified before the technician performs work independently. Documentation of prior experience may include a resume or work history summary.
5.3 VERIFICATION (COMPETENCY EVALUATION)
For each task, competency is considered verified when an evaluator observes the performance of a task consistent with the requirements of the applicable procedure.
5.3.1 Frequency
The interval between evaluations shall not exceed 24 months.
5.3.2 Evaluators
Evaluations may be performed by in-house personnel, or third parties, including certification program personnel, assessment body personnel, or other consultants used to provide objective evaluations of competency.
5.4 RECORDS
Training and competency evaluation results are recorded on the Training and Competency Verification Record which is available the Kleinfelder Laboratory SharePoint Page on K-Net. Alternative records may be used provided the record contains the name of the individual evaluated, the date of the evaluation (mm-dd-yy), the test procedure(s) evaluated, identification of the individual who performed the evaluation, and comments about the evaluation activity, when applicable.
5.4.1 Field and/or Laboratory Supervisor
Records are maintained for each employee by the Field and/or Laboratory Supervisor.
Relevant records include on-the-job training, formal training/certification, prior experience, and competency evaluation.
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5.4.2 Employee
Upon completion of training or receipt of an externally provided training certification, the employee shall provide evidence of completion of training to their supervisor. 6 FACILITIES, EQUIPMENT, REFERENCE MATERIALS, AND SUPPLIES
6.1 FACILITIES
6.1.1 Environment
Portions of the laboratory are equipped with heating and air conditioning for temperature control, humidifiers and dehumidifiers for humidity control, and ventilation hoods for fume control, as appropriate to the standard test procedures for tests performed by the local office. Facilities are maintained in a clean and organized manner conducive to the performance of tests consistent with specified standard procedures and the industry standard of care.
6.1.2 Use of Equipment and Facilities Controlled by Others In the event Kleinfelder performs services using equipment and/or facilities controlled by others, Kleinfelder verifies appropriate standards are met prior to our use of the equipment and/or facility. Verification is performed by one or more of the following methods and documented in the project file:
• Review of calibration records to determine if the equipment is acceptable for use. • Verification of current calibration by a recognized external calibration laboratory. • Calibration by Kleinfelder using tools traceable to a national or international standard.
6.2 EQUIPMENT
6.2.1 Equipment Inventory List
An equipment inventory list for the local office is maintained by the Laboratory Supervisor to identify and track equipment. This inventory list includes (when available):
• Equipment name
Manufacturer
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• Serial or other unique identification number
• Date received
• Condition received (new, used, refurbished)
• Date placed in service
• The internal calibration procedure, or notation that an external provider is used • Calibration interval
• Date of calibration
• Date of next calibration
• Current general location (e.g. Materials Lab, Soils Lab, etc.) • History of damage and/or repair (if applicable)
6.2.2 Manufacturer Instructions
If available, and applicable, manufacturer instructions are maintained by the Laboratory Supervisor.
6.3 REFERENCE MATERIALS
Kleinfelder has an up-to-date reference standards library including ASTM, AASHTO, ACI, AWS, local and state agency standards, etc., as applicable to services provided by the local office. The standards are readily accessible to personnel performing tests and inspections.
6.4 SUPPLIES (CONSUMABLE MATERIALS)
Kleinfelder uses supplies that comply with the requirements of the standard that specifies their use. When ordering supplies, applicable requirements will be communicated to the supplier through a purchase order, or documented correspondence.
6.4.1 Compliance
Supplies will be verified through manufacturer certificates of compliance or by performing testing and/or measurements as required by the standard.
6.4.2 Storage
Supplies will be stored as required by the standard and/or manufacturer requirements. If supplies are found to be improperly stored, they will not be used.
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6.4.3 Records
When required by the test standard, records of compliance verification, storage, and/or storage environment will be maintained.
6.5 INFORMATION TECHNOLIGY SERVICES (ITS)
Kleinfelder's ITS manages all computer functions, including hardware, wide area network, local area networks, software, standard operating procedures, and security.
6.5.1 Hardware
All hardware system purchases are made through ITS to confirm system compatibility, functionality, and security. Additionally, ITS confirms installed hardware includes equipment for protection from power supply variations and has appropriate system components to support software, security, and operating procedure functions.
6.5.1 Security
ITS also establishes, maintains, and monitors computer security issues. These include virus scanning, password protocols and user privileges.
6.5.2 Data Integrity, Storage and Transmission
ITS establishes and monitors system standard operating procedures including drive allocation and use, electronic filing systems, automatic back-up systems, and user privilege scenarios.
Data is stored in secure off-site data centers. Backup of laboratory and field data collection systems is performed nightly.
Data is typically transmitted via email. Emails have a disclaimer regarding receipt of email by unintended recipients
7 EQUIPMENT MAINTENANCE AND CALIBRATION (STANDARDIZATION,
VERIFICATION AND CHECK)
7.1 TERMINOLOGY
For this document "calibration", "standardization", "verification", and "check" will be considered calibration.
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7.2 INTERVALS
When required, equipment shall be calibrated and maintained within the interval identified in the Kleinfelder CoMET Equipment Calibration Intervals table located on the Kleinfelder Laboratory SharePoint Page on K-Net. Kleinfelder has adopted the maximum intervals specified in quality system standards AASHTO R18, ASTM C1077, C1093, D3666 and D3740, as well as relevant standard test methods, whichever are most frequent. If equipment is not listed in these standards, Kleinfelder will establish an interval; this may include a one-time calibration for the life of the equipment. For equipment that is not used as frequently as the required calibration interval, the specified interval may be extended.
However, whenever that piece of equipment is used, it must have had its calibration verified within a time period equal to or less than the specified interval. If there is reason to suspect equipment is not providing accurate test results, the item must be removed from service until it's accuracy has been verified, including recalibration, if needed.
7.3 RECORDS
The following information shall be included and/or traceable to the calibration certificates provided by ISO 17025 accredited calibration laboratories:
• A title of the certificate
• Name and address of the laboratory and location where the calibration was performed, if different from the address of the laboratory • Description of the equipment calibrated
• Serial number or other unique identification number
• Date of the calibration
• Date the next calibration is due
• Results of the calibration (such as: pass/fail, deviations, out-of-tolerance) • Identification of the individual who performed the calibration • Identification of the calibration procedure used
• Identification of reference standards traceable to national or international standards used for calibration
• Condition of the equipment when received
• Environmental conditions that influence measurement results • Estimated measurement of uncertainty
If the local office does not maintain ISO 17025 accreditation, the following information may be excluded from internal calibration records produced by the local office:
• Environmental conditions that influence measurement results • Estimated measurement of uncertainty
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Kleinfelder CoMET Services Quality Management System Manual Maintenance records shall include:
• Identification of who performed the maintenance and date performed. • Reference to the maintenance procedure
• Identification of repairs performed, if any.
7.4 METHOD FOR MAINTAINING CURRENT MAINTENANCE AND CALIBRATION
7.4.1 Responsible Individual
•
7.4.1.1 Field
The Field Supervisor is responsible for field equipment.
7.4.1.2 Laboratory
The Laboratory Supervisor is responsible for laboratory equipment.
7.4.1.3 Individual
Each individual using a piece of equipment has the responsibility to confirm that it has current maintenance and calibration prior to use.
7.4.2 Equipment Inventory and Maintenance Log
The Equipment Inventory List identifies the required next date of calibration for each item and is maintained by the Laboratory Supervisor. This list is reviewed periodically to determine if calibrations are current.
The Maintenance Log identifies the schedule of maintenance for major equipment, along with procedures and check records, and is maintained by the Laboratory Supervisor.
7.4.3 Labels
When calibration or maintenance is performed, a label is applied to the piece of equipment showing the serial number or unique identification number, date calibration performed, the date next due, and the initials of the individual who performed the work. If the piece of equipment will not accommodate a label, other methods, such as labeling the equipment's container, will be used.
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7.5 NEW EQUIPMENT
When new equipment is received, it is inspected to verify that it meets the requirements of the purchase order provided to the vendor, or that it meets the specifications provided by the vendor, and that it meets the requirements of the test standard for which it will be used. Prior to use, new equipment must be calibrated. Any equipment that is calibrated must also be added to the Equipment Inventory List.
7.6 OUT-OF-CALIBRATION EQUIPMENT
Equipment that needs repair or does not meet calibration criteria is identified in a manner that alerts potential users to its current removed from service condition.
7.7 REMOVAL OF EQUIPMENT FROM SERVICE
Equipment removed from service is clearly marked, labeled, or tagged to prevent inadvertent use, and is calibrated before being placed back into service.
7.8 RELOCATION OF EQUIPMENT
Equipment that could be affected by relocation (e.g. compression machine) is calibrated before it is returned to service.
7.9 PROCEDURES
7.9.1 External Calibration Service Provider Calibration Procedures Procedures used by external calibration service providers are available to Kleinfelder upon request. Equipment manufacturers may be utilized for maintenance, repair, and calibration.
In-house Calibration and Maintenance Procedures ...
7.9.2 Where the applicable standard does not specify calibration or maintenance procedures, Kleinfelder has developed them consistent with standard engineering and testing principles. The local office equipment calibration and maintenance procedures are maintained by the Laboratory Supervisor.
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7.10 CALIBRATION EQUIPMENT AND REFERENCE STANDARDS
7.10.1 Calibration Standard Traceability
Equipment used for calibration is traceable to national or international standards and is calibrated by ISO 17025 accredited calibration service providers.
7.10.2 Files for Equipment Certifications
The Laboratory Supervisor maintains files that contain equipment calibration certificates by both external agencies and in-house procedures.
7.10.3 Use and Storage
Equipment and Reference Standards used for in-house calibrations are stored in locations that limit their potential for use or accidental contact that might invalidate their traceability to national or international standards.
8 SAMPLE MANAGEMENT
8.1 DELIVERY
Sample control and protection on site and while in transit is the responsibility of the party, or parties, sampling and delivering samples to the laboratory. In cases where Kleinfelder is responsible for sampling and transporting samples, the samples are to be procured in accordance with specified sampling procedures and with project specific protocol. When applicable samples are to be:
• Stored and transported in a specific orientation, such as upright. • Protected from environmental factors that may affect sample condition, such as temperature, humidity, and wind.
• Protected from physical factors that may affect sample condition, such as vibration and jarring.
8.2 IDENTIFICATION
All samples must be uniquely identified. Each sample received into the laboratory is identified on a Laboratory Testing Program, or Compression Test Data Sheet.
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8.2.1 Required Information
When registered, each Laboratory Testing Program, or Compression Test Data Sheet, is assigned a unique number. Additionally, each sample has its own number. The combination of the Laboratory Testing Program, or Compression Test Data Sheet number (lab number) and the sample number (provided or assigned), or the combination of the project number, test pit or boring number, and depth becomes the unique identifier for the sample.
8.2.2 Sample Marking
Sample identification is retained throughout the life of the sample.
8.2.2.1 Compression Test Samples
At a minimum, the sample number and test date shall be marked on each sample with indelible ink.
8.2.2.2 Other Samples
These samples are identified by a method relevant to the material. This includes tagging or marking the sample, marking the sample container, by placing a tag in the sample container, or any combination of these. At a minimum, the following information is required: sample number and project number.
8.3 STORAGE
Samples received by the laboratory are stored and conditioned consistent with the requirements of the tests that are to be performed. These conditions include but are not limited to: prevention of water loss, drying under a variety of specified conditions, storage at specified temperatures, and storage at specified humidity.
8.4 RETENTION AND DISPOSAL
Sample retention after testing depends upon the sample type, tests performed and project requirements. Unless specified otherwise:
Samples destructively tested are disposed of upon completion of the tests.
Other samples are retained until the laboratory test report is issued.
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8.5 SHIPPING AND HANDLING
Samples or portions of samples sent to another laboratory require the following information be included with the samples:
• The name of the originating laboratory.
• A Laboratory lesting Program, transmittal form, or chain of custody record identifying the sample, the testing instructions, special storage and disposal instructions and other relevant information.
• Additionally, certain samples require special care in handling. The receiving laboratory should be nottied in advance of shipment of such samples. Appropriate containers, adequate markings, and adequate care and protection should be provided such that the sample integrity is not compromised as a result of shipment, transport, or handling.
9 TEST DATA, FIELD RECORDS, AND REPORTS
9.1 REPORT TYPE
9.1.1 Field Records and Reports
9.1.2 Laboratory Data and Reports
9.1.2.1 Test Data
While a laboratory technician is performing a test, pertinent information and observations will be recorded. This may be a template (paper or electronic) with data fields or a blank worksheet. At a minimum, each data record must contain:
• Test method(s)
• Project number
• Sample number
• Date(s) the test was performed,
• The identification of the individual(s) who performed the test.
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9.1.2.2 Spreadsheet Review
Kleinfelder uses application software, including our laboratory information management system (LabNet), Excel, and gINT to perform calculations and prepare reports. These systems are subject to the same reviews and requirements discussed in this manual for other reports.
9.1.2.3 Data Security and Integrity
Computers and networks used to capture, store, process and transmit data are password protected to prevent unauthorized use or manipulation.
9.1.2.4 Reports
Once a test is completed, a competent individual will review the results, checking for completeness, accuracy, and reasonableness of information and data in the report. Prior to issue, the report is approved by the individual accepting technical responsibility for the report, or their designee. The report is stored in the project file and the temporary worksheets will be discarded following Kleinfelder's published Project File Retention Policy, located in the Business Administration Manual (see also Section 9.3.2), and according to the requirements of this QMS.
9.1.2.5 Distribution
When distributing reports, steps shall be taken to confirm the report is transmitted to the intended recipient. Depending on client requirements, this may include uploading to a client hosted, password protected secure file server or sending to client provided email addresses. Communication of report distribution requirements is the responsibility of the Project Manager.
9.2 TYPICAL LABORATORY REPORT FORMS
9.2.1 Examples
Examples of typical laboratory reports are located on the Kleinfelder Laboratory SharePoint Page on K-net.
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9.2.2 Sample Identification
Each sample for which test results are presented shall be identified in the test report by a sample number, along with other appropriate identification information.
9.2.3 Test Report Information
The reporting requirements in the appropriate test standard will be followed in preparing the written results for testing. As applicable, the following information shall be included and/or traceable to the report:
• A title (e.g. Laboratory Test Report)
• Name and address of the laboratory where the test was performed • Identification of the report, date issued, and a sequential page number and total number of pages
• A description and identification of the test sample
• Date of receipt of the test sample
• Date(s) the test was performed
• Identification of standard test method(s) used and a notation of deviations from the standard test method
• Test results and other pertinent data required by the standard test method • Identification of any test results obtained from tests performed by a subcontractor • A limitations statement, noting that the results only relate to the items inspected or tested and that the report may not be reproduced, except in full, without prior written approval.
• Name of the individual(s) performing the inspections or tests • If difference than above, the name of person(s) accepting technical responsibility for the test report
• Other relevant information (e.g. material supplier, material source, material type, sample location, date sampled, name of party who obtained sample • When relevant, sampling conditions, such as environmental conditions • Where applicable, project or other material specifications may be presented and compared to the test results with a pass or fail disposition. Field reports of observations shall identify the nature of the observation, the item being observed, and location of the observation
• If non-standard testing procedures were used, they will be described in detail.
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9.2.4 Amending Reports
9.2.4.1 Revision Date
If it becomes necessary to revise or amend a report, the original report date and the date(s) of revision will be shown on the report.
9.2.4.2 Audit Trail
Supplemental reports shall clearly be so identified, with the original report being identified in the report introduction in order to establish a clear audit trail.
9.3 FILES, RETENTION, AND CONFIDENTIALITY
9.3.1 File System
Project reports, testing programs (work orders), and test data will be safely stored in a manner that prevents damage, deterioration, or loss.
9.3.2 Retention
Test data records and reports will be retained for a minimum of five years from the date of the report. Sufficient information to permit recapitulation of the report includes original observations, calculations, and derived data with final test reports. In addition to the requirements of this QMS, Kleinfelder's Project File Retention Policy will be followed for retaining project documentation. Responsibility for carrying out the policy described herein is assigned to the Project Manager.
9.3.3 Confidentiality
9.3.3.1 Confidentiality Statement
Test reports are the property of the client. Reporting is restricted to the client or client-authorized personnel, and governmental/jurisdictional agencies, such as loca building departments, as required. No results are distributed to non-client or non Kleinfelder parties, except as noted above, unless authorized by the client or required by legal action.
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9.3.3.2 Access
Only ation fem project files. Personnel involved are zuese adies are red y the confidentiality requirements described above.
10 DIAGNOSTIC AND CORRECTIVE ACTIONS
10.1 SERVICE TO THE CUSTOMER
Upon request and agreement, Kleinfelder will afford clients or their representatives' cooperation to clarify the client's request and to monitor performance in relation to the work performed, provided that confidentiality to other clients is maintained.
10.2 EXTERNAL ASSESSMENT AND PROFICIENCY SAMPLE PROGRAM
PARTICIPATION
Kleinfelder requires local offices to participate in on-site assessments and inspections, and proficiency sample programs administered by external agencies.
10.3 ASSESSMENT, INSPECTION AND PROFICIENCY SAMPLE DEFICIENCIES The programs in which Kleinfelder participates identify findings or results for which a response is necessary. Findings in assessments classified as 'nonconformity' or 'correction action request' require responses. Proficiency testing values that are more than 2 standard deviations from the average are considered deficient (poor result). In the event a deficiency is found, the Laboratory and/or Field Supervisor must be notified and is responsible for confirming the corrective action procedures described below are followed.
10.3.1 Cause Analysis (Identification of the Root Cause) Determine if the deficiency is a result of procedural factors, equipment factors, the QMS, or a combination thereof. This analysis may include review of systems and procedures, verification of equipment calibration and suitability, verification of data entry, calculations and reporting, and interviews of personnel.
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10.3.2 Implementation of the Corrective Action
The corrective action is the action taken to eliminate the cause of the deficiency and preclude recurrence. This may include: update of the QMS, retraining of the employee, and equipment repair and/or calibration.
10.3.3 Report
A report summarizing the results of the investigation, identification of root causes, and description of the corrective actions taken will be prepared. When required, this report will be sent to the appropriate program administrator by the deadline provided or within 60 days from receipt of the deficiency notification, whichever comes first. A copy of this report shall be filed with the report that identified the deficiency.
10.3.4 Monitoring
The Laboratory Supervisor or Field Supervisor, identified as applicable, will be responsible for implementing any corrections necessary and for monitoring results to determine if corrective actions taken are effective.
10.4 TECHNICAL COMPLAINTS
The procedure outlined below shall be followed in the event a technical complaint is received. A technical complaint is defined as any concern expressed to Kleinfelder personnel that could affect the quality of our testing services or the quality of test results that have or will be issued.
10.4.1 Notification
The Engineer in Responsible Charge (Technical Manager) shall be notified upon receipt of the complaint.
10.4.2 Verification
The Engineer in Responsible Charge (Technical Manager), or their designee, shall contact the complainant to determine if the complaint is founded. If the complaint is determined to be without basis, the investigation will be terminated. If the complaint is determined to be valid the details of the complaint will be verified and the expectations of the complainant regarding resolution and resolution date will be established.
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10.4.3 Investigation
All reports, records, and pertinent data shall be collected and reviewed, and the Kleinfelder employee(s) who performed the work shall be interviewed.
10.4.4 Corrective Action Plan
Under the direction of the Engineer in Responsible Charge (Technical Manager), the involved personnel shall develop and implement a corrective action plan that addresses the resolution of the complaint. Such plans may include: resampling, retesting, re- inspection, consultation with in-house or third party technical experts, testing by a third party, in-house or third party split sample testing, equipment calibration, or employee competency verification.
10.4.5 Report
A designated manager, supervisor, or in-house expert shall report the findings verbally or in writing, depending upon the severity of the complaint, to the Engineer in Responsible Charge (Technical Manager).
10.4.6 Reply
After the report has been produced, a reply will be issued to the complainant.
10.5 ANALYSIS OF DEFICIENCY IMPACT
The procedure outlined below shall be followed for deficiencies noted through external assessments and inspections, internal audits, proficiency sample programs, employee competency verification, equipment calibration, or technical complaints, or if any equipment, test procedure, or analysis technique is found by any means to be defective provided that the deficiency could affect the quality of our testing services or the quality of test results that have or will be issued.
10.5.1 Stop Work
The use of the equipment, test procedure or analysis technique shall be suspended until the assessment and corrective actions, where relevant, have been completed and documented.
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10.5.2 Cause Analysis (Identification of the Root Cause) Determine if the deficiency is a result of procedural factors, equipment factors, the QMS, or a combination thereof. This analysis may include review of systems and procedures, verification of equipment calibration and suitability, verification of data entry, calculations and reporting, and interviews of personnel.
10.5.3 Assessment
The Laboratory and/or Field Supervisor shall assess the impact of the deficiency on other work and make a determination as to whether a corrective action plan needs to be developed.
10.5.4 Notification
If the Laboratory and/or Field Supervisor concludes the deficiency may have affected other work, he shall immediately inform the Engineer in Responsible Charge (Technical Manager). If deemed necessary, clients will be notified of potentially nonconforming test results.
10.5.5 Corrective Action Plan
The Laboratory and/or Field Supervisor shall assign individual(s) to develop a corrective action plan that includes the following:
• Identification of work affected by the deficiency; this includes work performed between the last satisfactory verification and the discovery of the deficiency • Determination of the urgency of corrective actions
• Identification of corrective action requirements, which may include all or some of • Development of a schedule for corrective actions
• Presentation of the plan to the Laboratory and/or Field Supervisor • Finalization of the plan with approval from the Engineer in Responsible Charge (Technical Manager)
• Performance of corrective actions
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Kleinfelder CoMET Services Quality Management System Manual 11 INTERNAL AUDITS
11.1 SCOPE
Internal audits are performed to determine if operations comply with the requirements of this manual and the Standard Practices to which this manual is written, Section 1.1
11.2 FREQUENCY
Internal audits shall be conducted at least every 12 months.
11.3 INDIVIDUALS RESPONSIBLE
Where possible, the auditor will be trained and independent of the activities audited. The Laboratory and/or Field Supervisor, or their designee, is responsible to confirm performance of the audit, and may perform the audit, if necessary.
11.3.1 Field Testing and Inspection Activities
The Field Supervisor is responsible for the compliance with requirements of this QMS, preparation and performance of corrective action plans, reporting of corrective actions, and record keeping.
11.3.2 Laboratory Activities
The Laboratory Supervisor is responsible for compliance with the requirements of this QMS, preparation and performance of corrective action plans, reporting of corrective actions, and record keeping.
11.4 PROCEDURE
SharePoint Page on K-Net. The audit procedure is included with the Internal Audit form.
11.5 REPORT PREPARATION AND DISTRIBUTION
The individual performing the audit shall submit a completed report of their findings to the Engineer in Responsible Charge (Technical Manager), and the Laboratory and/or Field Supervisor.
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11.6 CORRECTIVE ACTION
If corrective actions are needed, a plan shall be developed and implemented by the Laboratory and/or Field Supervisor. Upon completion of the corrective action plan, a report shall be submitted to the Laboratory and/or Field Supervisor. 12 MANAGEMENT REVIEWS
12.1 SCOPE
The Area Manager, or their designee, and the Laboratory and/or Field Supervisor shall perform a Management Review to determine the suitability and effectiveness of the QMS established by this manual. This review shall consider the following:
• Suitability of policies and procedures
• Quality policy objectives
• Reports from managerial and supervisory personnel
• Results of internal audits
• Corrective and preventive actions
• Results of external assessments
• Results of proficiency tests
• Changes in the volume and type of work
• Client feedback
• Complaints
• Recommendations for improvement
• Quality control activities
• Resources
• Personnel training
12.2 FREQUENCY
Management reviews shall be conducted at least every 12 months and whenever a technical complaint casts doubt on the effectiveness of this QMS.
12.3 REPORT PREPARATION
A report shall be prepared with the findings using the Kleinfelder Management Review form on the Kleinfelder Laboratory SharePoint Page on K-Net. The Laboratory and/or Field Supervisor are responsible for confirming actions identified in the report are carried out in an appropriate time frame.
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Kleinfelder CoMET Services Quality Management System Manual 13 SUBCONTRACTING EXTERNAL ORGANIZATIONS
For those occasions where the local office is not capable or equipped to perform a certain technical service, or when additional resources are needed, these services may be performed through another Kleinfelder office or a subcontractor. Additionally, for laboratories testing concrete and concrete aggregate in accordance with ASTM C1077, external organizations include calibration service providers and equipment maintenance providers, if used
13.1 SELECTION
Kleinfelder's policy is to select subcontractors who meet the applicable requirements of the project which requires the service. If the service is specific to a contract, Kleinfelder requires subcontractors to comply with all requirements of the contract to which Kleinfelder is bound. When applicable, Kleinfelder uses subcontractors that meet the requirements of local, state, and federal statutes for licensing. ASTM C1077 subcontractor evaluations shall be performed prior to use of the subcontractor, or within 36 months of the past evaluation. Subcontractors are evaluated by review of one or more of these areas, where relevant and as agreed upon by the client:
• Capability
• Experience
• Accreditation status and scope
• Proficiency sample program participation and results
• Quality management system
13.2 REPORTING SUBCONTRACTOR RESULTS
The name of the subcontractor and specific data and analysis provided shall be clearly noted in the report. Typically, a complete copy of a subcontractor's report is included with the report.
13.3 APPROVED SUBCONTRACTORS
If the local office subcontracts CoMET services (testing and inspection related to scope of the local office accreditation) the use of the subcontractor shall be approved by the client. If used, a list of the common subcontractors is maintained.
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Kleinfelder CoMET Services Quality Management System Manual 14 REVIEW OF REQUESTS, TENDERS, AND CONTRACTS
Requests for Kleinfelder services typically come in the form of Requests for Proposals, Requests for Statements of Qualifications, and/or Purchase Orders.
14.1 EVALUATION
An individual with defined authority will review the request to make an assessment based on the financial viability of the request, associated risk, company policy and availability of resources.
14.2 RESPONSE
If Kleinfelder elects to respond, the response is prepared by individuals assigned to the task. Responses will be reviewed and signed by the responsible manager before delivery to the client.
14.3 CONTRACTS
If the client accepts the response, a contract shall be executed between the client and Kleinfelder. This contract should include the request for tender and the Kleinfelder response including the scope of work, fees, payment provisions, insurance requirements, limitations of liability, general conditions, and other significant items.
If changes are required during the course of the work, notification should be given to the client and/or Kleinfelder. Contract amendments should be executed detailing the changes in work scope and the effect on the contract terms.
14.4 CONTRACTING AUTHORITY
An approval matrix is maintained on the Kleinfelder Intranet site. 15 CONFLICT OF INTEREST
15.1 KLEINFELDER TO CLIENT -
Kleinfelder will not knowingly provide services to a client where the outcome of those services affects the interests of Kleinfelder. This is considered a conflict with the interests of our client. Examples include where Kleinfelder or its principals may have direct personal or financial interests or where the results of our services may be compared with
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Kleinfelder CoMET Services Quality Management System Manual previous services provided by Kleinfelder. Neither Kleinfelder nor its employees will perform work where remuneration for services is influenced by the results of those services.
15.2 CLIENT TO CLIENT
Kleinfelder will not knowingly provide services where the outcome of those services for one client conflicts with the interests of another client who has already retained Kleinfelder. In addition to services that are specifically in conflict, existing client relationships may project the appearance of inappropriate bias that is also considered by Kleinfelder to create a conflict of interest.
15.3 EMPLOYEE TO CLIENT
Kleinfelder will not knowingly assign an individual to work where that individual may have a conflict of interest beyond those of Kleinfelder. Such conflicts would include work that could personally or financially affect an employee or their immediate relations. Kleinfelder may elect, at our discretion, to provide these services with employees who do not have a conflict of interest.
END OF MANUAL
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Kleinfelder Laboratory
Certifications Stockton
1151)
SIAD TL-0113: CALTRANS ACCREDITATION LABORATORY INSPECTION REPORT
STATE OF CALIFORNIA
DEPARTMENT OF
TRANSPORTATION
CALTRANS ACCREDITATION LABORATORY INSPECTION REPORT
Expiration Date: 2023-02-15 A certified Independent Assurance (IA) visited this Inspected By: Ed Gamboa laboratory on 2022-02-15
IA No.: 63
Phone: 209-497-7814 Only the equipment to be used on Caltrans Construction RSP #: 57 projects and/or local construction projects on the National Highway System was checked for qualification.
File: Material Category 500 At the time of Caltrans Accreditation, this laboratory had Laboratory: Kleinfelder Inc.
all necessary equipment to perform the test method
Address: 2001 Arch Airport Road Stockton CA, ndicated below 95203
Lab QC Mgr.: Breanna Debler Testing personnel shall be Caltrans Qualified and E-mail: [email protected] bossess a current Caltrans Certification Form TL-011 Telephone: 209-948-1345 or AASHTO Proficiency Form TL-0115 prior to Fax #.: 209-948-0621 performing any sampling or testing.
ASTM D4791 CT 105 CT 106 CT 125 AGG CT 125 GEN
CT 125 HMA CT 201 CT 202 CT 204 CT 205
CT 206 CT 207 CT 208 CT 209 CT 212
CT 213 CT 216 CT 217 CT 226 CT 227
CT 229 CT 231 CT 235 CT 301 CT 304
CT 308 CT 309 CT 310 CT 366 CT 370
CT 375 CT 382 CT 504 CT 518 CT 521
CT 523.1 Section B.1 & B.2 CT 524 CT 533 CT 539 CT 540
CT 541 CT 543 CT 556 CT 557
A visual check was performed and documents provided as necessary for the following items:
Facility Safety Manual Copies of current applicable test procedures Laboratory Procedures Manual Calibration and service documentation Laboratory Quality Control Manual Calibration stickers affixed to test equipment Proper test equipment (dated within the 12 months)
On 2022-02-15 _ this laboratory was Caltrans Qualified by:
Ed Gamboa IA No. 063
(Printed name of IA person) (Signature of IA person)
Please verify lab accreditation by visiting SIAD website: https://sia.dot.ca.gov/
-
Joshua Smith Materials
Testing Resume &
Certifications
Years of Experience Joshua Smith, CWI, NDT LvI II, KEOUNIC 20 years NACE Level II
Education
Materials Technician/inspector
General Education Diploma
Mr. Smith has over 20 years of experience in the structural Certifications steel/welding industry, with extensive knowledge in code related ACI: Concrete Field Testing, practices such as welding procedure qualification, welder/welder Grade 1 operator qualification, and welding plan development. He ASNT: UT, MT, PT, Level Il worked for 8 years with Alaska DOT as quality assurance lead, AWS: Certified Welding planning, budgeting, coordinating inspections in remote Inspector, No. 13111451 locations; reviewing QC plans and specifications. Experienced in source and field inspections, he has expertise in International ICC Special Inspector: Structural Code Council (ICC) and applicable standards (Caltrans, Welding; Structural Steel and
Bolting American Welding Society(AWS), American Concrete Institute (ACI), American Institute of Steel Construction (AISC). He NACE Certified Coating Inspector currently maintains multiple Caltrans Testing Certifications.
Level I|
Selected Project Experience
STI SP001 Tank Inspector
CPN Training on Radiation Safety State Route 132 West Freeway/Expressway - Phase 1, & Use of Nuclear Gauge Modesto, CA
Mr. Smith serves as Kleinfelder's lead source inspector and Caltrans Certified: CT 125, 106,
materials testing lead for the project. The project proposes to 125, 231, 375, 504, 518, 523, construct a new access-controlled freeway from Dakota Ave. in 533, 539, 540, 543, 556, 557
rural Stanislaus County east to connect with SR99 and
Loss Prevention System Safety Needham Street in the City of Modesto. The new access- Training controlled freeway will consist of two lanes separated by a Radiation Safety Officer (RSO) median divider. Access to SR99 will be via east and west couplets. Dakota Avenue will be reconstructed to form a new 3- lane roadway between Maze and Kansas Avenue. SR132 from Dakota east to SR 99 will be relinquished back to the City and County following completion of the project. Four new bridges will be constructed including a new overhead crossing of SR99.
Nigliq Bridge, CD5 North Slope, AK
Included a 6-mile gravel road built on tundra, a 1,421-tt bridge that was built and "launched" using a unique state of the art hydraulic launching system capable of pushing the entire bridge across the channel. Unique challenges to the projects include harsh winter conditions where temperatures regularly reach - 40F, 24 hours of darkness, limited seasonal access via ice roads and platforms to bridge sub structure. as lead quality inspector, Mr. Smith supervised six other full-time inspectors working around the clock 24 hours a day, 7 days a week to meet the accelerated schedule set by Conoco Phillips.
Alaska DOT, Glenn Hwy Eagle River Bridge NB Bridge,
Eagle River, AK
Quality assurance inspection and materials testing for the new three-lane northbound bridge and supporting infrastructure.
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Name Name Lab(s) Active Certifications/Proficiencies Details Joshua Smith 1) Kleinfelder Inc. CT 105: Calculations - Gradings (JTCP) 2001 Arch Airport CT 106: Definitions - Specific Gravity (SpG) View Road Stockton CT 125 AGG: Sampling - AGGREGATES
District 10 CT 125 HMA: Sampling - HMA
CT 231: Relative Compaction - Nuclear Gage
CT 375: AC Density by Nuclear Gage
CT 504: Air Content of PCC - Pressure Method
(JTCP)
CT 518: Unit Weight - PCC (JTCP)
CT 523.1 Section B.1 & B.2: Flexural Strength
(Field Fabrication) (JTCP)
CT 533: Ball Penetration - PCC
CT 539: Sampling Fresh Concrete (JTCP)
CT 540: Making Cylinders - PCC (JTCP)
CT 543: Air Content of PCC - Volumetric Method
(JTCP)
CT 556: Slump - PCC (JTCP)
CT 557: Temperature - PCC (JTCP)
© For concerns with missing or erroneous data, please contact your Independent Assurance personnel Please submit any comments or questions to the SIAD Task Manager:
Robby Rodriguez
[email protected]
916-240-3821
Accessibility Information
© 2022 by California Department of Transportation (Caltrans) James Zepeda Materials
Testing Resume &
Certifications
James "Jimmy" Zepeda, ACI
Years of Experience
28 years Materials Technician
Education Mr. Zepeda has over 28 years of experience as a materials High School Diploma inspector. He holds numerous ICC certifications including Master of Special Inspection as well as being a California Certifications Department of Transportation (Caltrans) certified quality tester ACI: Concrete Field Testing, for numerous test methods. His experience includes testing and Grade 1 observation services involving concrete placement, reinforcing CPN Training on Radiation Safety -steel placement, pre-stressed and post-tensioning operations, & Use of Nuclear Gauge
ICC Special Inspector: Concrete,
Structural Masonry, Structural
Steela Bolted Connections,
Structural Welding, Soils Selected Project Experience
Caltrans Certified: CT 105, 125,
State Route 132 West Freeway/Expressway - Phase 1,
201, 231, 375, 504, 518, 533,
539, 540, 543
Loss Prevention System Safety
Training
with SR99 and Needham Street in the City of Modesto. The new access-controlled freeway will consist of two lanes separated by a median divider. Dakota Avenue will be reconstructed to form a SR-132/Bird Road Interchange, Tracy, CA
Center Point Intermodal Center, Manteca, CA
Mr. Zepeda served as materials tester for the project.
Responsibilities included providing materials testing (field and laboratory) and inspection services for asphalt, concrete, steel, soils, and aggregate base. This is a 168-acre logistics center, covering 168 acres and 3.1 million SF of combined facilities.
I-5/French Camp Road Interchange, Stockton, CA
The project consisted of the reconstruction of the I-5 and French Camp Interchange and reconfiguring the Interstate 5 and French Camp Road Interchange and realigning Manthey Road.
Mr. Zepeda's scope of services on this project consisted of quality assurance testing services.
KLEINFELDER Kleinfelder | 1
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Matched Records
First Last
Name Name Lab(s) Active Certifications/Proficiencies Details First Last
Name Name Lab(s) Active Certifications/Proficiencies Details Jimmy Zepeda 1) Kleinfelder Inc. CT 105: Calculations - Gradings (JTCP) 2001 Arch Airport CT 106: Definitions - Specific Gravity (SpG) View Road Stockton CT 125 AGG: Sampling - AGGREGATES
District 10 (JTCP)
CT 125 HMA: Sampling - HMA (JTCP)
CT 201: Sample Preparation - Soil and
Aggregates (JTCP)
CT 231: Relative Compaction - Nuclear
Gage
CT 375: AC Density by Nuclear Gage
CT 504: Air Content of PCC - Pressure
Method (JTCP)
CT 518: Unit Weight - PCC (JTCP)
CT 533: Ball Penetration - PCC
CT 539: Sampling Fresh Concrete (JTCP)
CT 540: Making Cylinders - PCC (JTCP)
CT 543: Air Content of PCC - Volumetric
Method (JTCP)
CT 556: Slump - PCC (JTCP)
CT 557: Temperature - PCC (JTCP)
• For concerns with missing or erroneous data, please contact your Independent Assurance personnel Please submit any comments or questions to the SIAD Task Manager:
Robby Rodriguez
[email protected]
916-240-3821
Accessibility Information
© 2022 by California Department of Transportation (Caltrans)
NEGOTIATED COST ESTIMATE
COST ESTIMATE
SR 120 / MCKINLEY AVENUE INTERCHANGE
FROM:
WSP USA INC.
Approved:
TO:
CITY OF MANTECA
Wednesday, May 4, 2022
Basis For Estimate
WSP services to start May 2022 and end November 2023.
2) Construction begins July 2022.
Annual labor escalations of 3.5% to be effective in January.
Proposed Fee Profit = 10%.
Field office provided by contractor. If contractor does not provide field office, it will be provided at cost after knowning City of Manteca's space requirements and expectations.
SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
COST ESTIMATE SUMMARY
WSP BURDENED LABOR COSTS
LABOR $ 1,710,219
OVERTIME $ 16,619
SECOND SHIFT PREMIUM 5,792
15% Hours Estimate
SUBTOTAL 1,732,630
SUBCONSULTANT(S):
Environmental, Material Testing, Source Inspection KLEINFELDER 16.49% $ 390,000 Public Outreach 3.61% $ 85,421
Headlight PAVIA SYSTEMS 1.15% $ 27,240
SUBTOTAL $ 502,661
WSP EXPENSES: $ 129,246
SUBTOTAL 129,246
TOTAL $ 2,364,537
Construction Management Services - SR 120 / McKinley Road Interchange Proposed Labor Schedule
YEAR: 2022
Pre Const Construction TOTAL HOURS
Const
POSITION NAME • FIRM C z
Project Manager Bart Littell, PE WSP i 16 16 16 16 16 286 Resident Engineer and Structures
Representative Eric Lilly, PE, CCM WSP 80 152 152 152 152 152 152 152 152 152 152 152 152 152 152 2,744 ARE / Office Engineer Chad Baker, EIT WSP 80 152 152 152 152 152 152 152 152 152 152 152 152 152 152 152 2,744 Schedule / Claims Scott Frenette, JD, CCM WSP 128
Construction Inspector Ryan George WSP 152 152 152 152 152 152 152 152 2,128 Construction Inspector Brice Ehoff WSP 152 152 152 152 152 152 152 1,832 Construction Inspector (Peak) Roy Robbert WSP
Project Administrator William Sievers WSP 76
Staff performing inspection services are subject to prevailing wage rates 9,938
OVERTIME HOURS
YEAR: 2022 2023
Pro Const Construction Post
Const TOTAL HOURS
POSITION NAME [FIRM
Construction Inspector Ryan George WSP 10 10
Staff performing inspection services are subject to prevailing wage rates 80 SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
STRAIGHT TIME LABOR COSTS
Jan. 1, 2022 - Dec. 31, 2022 Jan. 1, 2023 - Dec. 31, 2023
BILL BILL TOTAL TOTAL
POSITION NAME FIRM HRS RATE TOTAL HRS RATE TOTAL HOURS COST Project Manager Bart Littell, PE WSP 112 350.00 $39,200.00 174 350.00 $60,900.00 286 $100,100 Resident Engineer / Structures Representative Eric Lily, PE, CCM WSP 992 223.17 5221,384,64 1,752 230.98 $404,676.96 2,744 $626,062 Schedule / Claims Scott Frenette, JD, CCM WSP 48 195.45 $9,381.60 80฿ 202.29 $16,183.20 128 $25,565 Construction Inspector Ryan George WSP 1,672 165.78 $277,184.16 456 172.16 $78,504.96 2,128 $355,689 Construction Inspector Brice Ehoff WSP 1,376 165.78 $228,113.28 456 172.16 $78.504.96 1,832 $306,618 Construction Inspector Roy Robbert WSP 165.78 $0.00 172.16 $0.00 $0 Project Administrator William Sievers WSP-GSO 28 128.58 $3,600.24 48 133.08 S6,387.84 76 $9,988 ARE / Office Engineer Chad Baker, EIT WSP 992 102.02 $101,203.84 1,752 105.59 $184,993.68 2,744 $286,198 5,220 $880,067.76 4,718 $830,151.60 9,938 $ 1,710,219
Bart Littell rate capped at $350 per hour.
Inspector rate increase for 2023 does not begin until July 2023 due to a planned prevailaing wage increase by the DIR.
SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
OVERTIME COSTS
Jan. 1, 2022 - Dec. 31, 2022 Jan. 1, 2023 - Dec. 31, 2023
BILL BILL TOTAL TOTAL
POSITION NAME FIRM HRS RATE TOTAL RATE TOTAL HOURS COST Construction Inspector Ryan George WSP 204.78 $10,239.00 30 212.66 $6,379.80 $16,619 50 $10,239.00 30 $6,379.80 80 $16,619
Inspector rate increase for 2023 does not begin until July 2023 due to a planned prevailaing wage increase by the DIF [SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
ESTIMATED EXPENSES
UNIT
UNIT / QTY COST ($) SUBTOTAL ($)
EXPENSES
A) VEHICLES, VEHICLE 0&M, COMPUTERS,
FIELD EQUIPMENT, SAFETY EQUIPMENT, SURVEY EQUIPMENT
Hours
Bart Littell, PE 286 $13 3,718
Eric Lilly, PE, CCM 2,744 $13 35,672
Chad Baker, EIT 2,744 $13 35,672
Scott Frenette, JD, CCM 128 $13 1,664
Ryan George 2.332 $13 28,704
Brice Ehoff $13 23,816
Roy Robbert $13
$ 129,246
ESTIMATED EXPENSES 129,246
Field office provided by contractor. If contractor does not provide field office, it wll be provided at cost after knowning City of Manteca's space requirements and expectations.
COST ESTIMATE
SR 120 / MCKINLEY AVENUE INTERCHANGE
FROM:
WSP USA INC.
Approved:
TO:
CITY OF MANTECA
Wednesday, May 4, 2022
Basis For Estimate
WSP services to start May 2022 and end November 2023.
2) Construction begins July 2022
Annual labor escalations of 3.5% to be effective in January.
Proposed Fee Profit = 10%.
Field office provided by contractor. If contractor does not provide field office, it wlll be provided at cost after knowning City of Manteca's space requirements and expectations.
SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
COST ESTIMATE SUMMARY
WSP BURDENED LABOR COSTS
LABOR $ 1,710,219
OVERTIME $ 16,619
SECOND SHIFT PREMIUM $ 5,792
15% Hours Estimate
SUBTOTAL $ 1,732,630
SUBCONSULTANTS):
Environmental, Material Testing, Source Inspection KLEINFELDER 16.49% $ 390,000 Public Outreach AIM 3.61% $ 85,421
Headlight PAVIA SYSTEMS 1.15% $ 27,240
SUBTOTAL 502,661
WSP EXPENSES: $ 129,246
SUBTOTAL $ 129,246
TOTAL $ 2,364,537
Construction Management Services - SR 120 / McKinley Road Interchange Proposed Labor Schedule
YEAR: 2022 2023
Pre Const Construction Post
TOTAL HOURS
Const
POSITION NAME FIRM z 2
Project Manager Bart Littell, PE WSP 16 16 16 16 16 16 10 286 Resident Engineer and Structures
Representative Eric Lily, PE, CC WSP 80 152 152 152 152 152 152 152 152 152 152 152 152 152 152 152 152 152 80 2,744 ARE / Office Engineer Chad Baker, EIT WSP 80 152 152 152 152 152 152 152 152 152 152 152 152 152 2,744 Schedule / Claims Scott Frenette, JD, CCM WSP 128
Construction Inspector Ryan George WSP 152 152 152 152 152 152 152 152 152 152 2,128 Construction Inspector Brice Ehoff WSP 152 152 152 152 152 152 152 152 152 1,832 Construction Inspector (Peak) Roy Robbert WSP
Project Administrator William Sievers WSP 76
Staff performing inspection services are subject to prevailing wage rates 9,938
OVERTIME HOURS
YEAR:
Pre Const Construction Post
TOTAL HOURS
POSITION NAME 1 FIRM co A
Construction Inspector Ryan George WSP 10 10 10
Staff performing inspection services are subject to prevailing wage rates 80 SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
STRAIGHT TIME LABOR COSTS
Jan. 1, 2022 - Dec. 31, 2022 Jan. 1, 2023 - Dec. 31, 2023
BILL BILL TOTAL TOTAL
POSITION NAME FIRM HRS RATE TOTAL HRS RATE TOTAL HOURS COST Project Manager Bart Littell, PE WSP 112 350.00 $39,200.00 174 350.00 $60,900.00 286 $100,100 Resident Engineer / Structures Representative Eric Lily, PE, CCM WSP 992 223.17 $221,384.64 1,752 230.98 $404,676.96 2,744 $626,062 Schedule / Claims Scott Frenette, JD, CCM WSP 48 195.45 $9,381.60 80 202.29 $16,183.20 128 $25,565 Construction Inspector Ryan George WSP 1.672 165.78 $277,184.16 456 172.16 $78,504.96 2,128 $355,689 Construction Inspector Brice Ehoff WSP 1,376 165.78 $228,113.28 456 172.16 $78,504.96 1,832 $306,618 Construction Inspector Roy Robbert WSP 165.78 $0.00 172.16 $0.00 $O Project Administrator William Sievers WSP-GSO 28 128.58 $3,600.24 48 133.08 $6,387.84 76 $9,988 ARE / Office Engineer Chad Baker, EIT WSP 992 102.02 $101,203.84 1,752 105.59 $184,993.68 2,744 $286,198 5,220 $880,067.76 4,718 $830,151.60 9,938 $ 1,710,219
Bart Littell rate capped at $350 per hour.
Inspector rate increase for 2023 does not begin until July 2023 due to a planned prevailaing wage increase by the DIR.
SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
OVERTIME COSTS
Jan. 1, 2022 - Dec. 31, 2022 Jan. 1, 2023 - Dec. 31, 2023
BILL BILL TOTAL TOTAL
POSITION NAME FIRM HRS RATE TOTAL HRS RATE TOTAL HOURS COST Construction Inspector Ryan George WSP 50 204.78 $10,239.00 30 212.66 $6,379.80 80 $16,619 50 $10,239.00 30 $6,379.80 80 $16,619
Inspector rate increase for 2023 does not begin until July 2023 due to a planned prevailaing wage increase by the DIF SR 120 / MCKINLEY AVENUE INTERCHANGE
WSP USA INC.
ESTIMATED EXPENSES
UNIT
UNIT / QTY COST ($) SUBTOTAL ($)
EXPENSES
A) VEHICLES, VEHICLE 0&M, COMPUTERS,
FIELD EQUIPMENT, SAFETY EQUIPMENT, SURVEY EQUIPMENT
Hours
Bart Littell, PE 286 $13 3,718
Eric Lilly, PE, CCM 2,744 $13 35,672
Chad Baker, EIT 2,744 $13 35,672
Scott Frenette, JD, CCM 128 $13 1,664
Ryan George 2,208 $13 28,704
Brice Ehoff 1,832 $13 23.816
Roy Robbert $13
$ 129,246
ESTIMATED EXPENSES $ 129,246
Field office provided by contractor. If contractor does not provide field office, it will be provided at cost after knowning City of Manteca's space requirements and expectations.
ATTACHMENT 2
INSURANCE REQUIREMENTS
EXHIBIT 1
Insurance Requirements for Professional Services
INSURANCE REQUIREMENTS
Consultants shall procure and maintain for the duration of the contract insurance against claims for injuries o persons or damages to property which may arise from or in connection with the performance of the worl hereunder by the Consultant, his agents, representatives, emplovees or subcontractors Minimum Limits of Insurance: Coverage shall be at least as broad as:
Commercial General Liability
• Commercial General Liability Insurance with $2,000,000 minimum limit per occurrence. • Ifa general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. • Commercial General Liability Additional Insured Endorsement naming the following as insured on 2001 or earlier issued endorsement forms:
"City of Manteca, its officers, officials, employees, agents, and volunteers".
Automobile Liability
If the vehicles are brought onto city facilities, covering any auto, or of Contractor has no owned autos, hired, and non-owned autos, the Contractor shall maintain automobile liability with limits no less than:
• Automobile Liability Insurance with $1,000,000 minimum limit per accident for bodily injury and property damage.
• Automobile Liability Additional Insured Endorsement naming the following as additional insured:
"City of Manteca, its officers, officials, employees, agents, and volunteers".
Worker's Compensation
As required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
Professional Liability (Errors and Omissions)
Insurance appropriates to the Contractor's profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate
Other Insurance Provisions:
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Manteca, its officers, officials, employees, agents and volunteers are to be covered as insured's as respect to: liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance at least as broad as CG 20 10 and CG 20 37 if completed operations coverage
2. For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers, shall be excess of the Consultant's insurance and shall not contribute with it. 05/14
3. The applicant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City of Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City of Manteca reserves the right to require complete, certified copes of all required insurance policies, including endorsements required by these specifications, at any time.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Manteca
Waiver of Subrogation
Consultant hereby grants to The City of Manteca a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that The City of Manteca is an additional insured on insurance required from subcontractors.
SPECIAL RISKS OR CIRCUMSTANCES
The City of Manteca reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances. 05/14
ACORD® DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
NAME: AJG Service Team
Arthur J. Gallagher Risk Management Services, Inc. PHONE TAC, No): 212-994-7074 250 Park Avenue, 5th Floor (A/C, No, Ext): 212-981-2485 E-MAIL
New York NY 10177 ADDRESS: [email protected] INSURERS) AFFORDING COVERAGE NAIC #
INSURERA: QBE Specialty Insurance Company 11515
INSURED WSPGLOB-01
INSURER B:
WSP USA Inc.
One Penn Plaza INSURER C:
New York, NY 10119 INSURER D:
INSURER E:
INSURER F:
CERTIFICATE NUMBER: 361454602 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR ADDL SUBR
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER. LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO:
POLICY JECT LOC PRODUCTS - COMPIOP AGG
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED ON-OWN! PROPERTY DAMAGE
AUTOS ONLY JTOS ON Per accident
UMBRELLA LIAB OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE
DED RETENTIONS
WORKERS COMPENSATION STATUTE T
AND EMPLOYERS' LIABILITY YIN
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT
OFFICER/MEMBEREXCLUDED? N/ A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE S
DESSRIPTION OF OPERATIONS beloN E.L. DISEASE - POLICY LIMIT S A PLAINS MA Debility QPL0022630 11/1/2021 10/31/2022 : Per Claim 2,000,00 Aggregate 52,000,00
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is réquired) THIRTY (30) DAYS NOTICE OF CANCELLATION
RE: Project No. 202016858 | MANTECA SR120/MCKINLEY AVENUE INTERCHANGE PROJECT
CERTIFICATE HOLDER CANCELLATION
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Manteca
1001 W. Center Street
Manteca CA 95337 AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ACORD® CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
CONTACT AJG Service Team
NAME:
Arthur J. Gallagher Risk Management Services, Inc. PHONE FAC, No): 212-994-7047 250 Park Avenue, 5th Floor (A/C, No, Ext): 212-994-7100 -MAIL
New York NY 10177 ADDRESS: [email protected] INSURER(S) AFFORDING COVERAGE NAIC #
INSURERA: Liberty Insurance Corporation 42404
INSURED WSPGLOB-01
INSURER B: Zurich American Insurance Company 16535
WSP USA Inc.
One Penn Plaza INSURER C:
New York, NY 10119 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 583310652 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIM:
INSR ADDL SUBR
LTR TYPE OF INSURANCE LINSP WVD POLICY NUMBER LIMITS
X | COMMERCIAL GENERAL LIABILITY Y Y GLO 9835819-09 5/1/2022 5/1/2023 $ 3,500,000 CLAIMS-MADE OCCUR $ 100,000
MED EXP (Any one person) $10,000
PERSONAL & ADV INJURY $ 3,500,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $7,500,000 X POLICY | LOC PRODUCTS - COMP/OP AGG $3,500,000
OTHER:
A AUTOMOBILE LIABILITY Y Y AS7-621-094060-032 5/1/2022 5/1/2023 COMBINED SINGLE LIMIT $ 5,000,000 (Ea accident
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED ROPERTY DAMAG
AUTOS ONLY JTOS ON $
er accider
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE
DED RETENTIONS
WORKERS COMPENSATION WA7-62D-094060-012 5/1/2022 5/1/2023 • STATUTE I AND EMPLOYERS' LIABILITY Y / N WA7-62D-094060-982 5/1/2022 5/1/2023 A ANYPROPRIETOR/PARTNER/EXECUTIVE $2,000,000
N WA7-62D-095609-072 5/1/2022 5/1/2023 EL. EACH ACCIDENT OFFICER/MEMBEREXCLUDED? N/ A WC7-621-094060-912 5/1/2022 5/1/2023 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 2,000,000 s, describe unde
ESCRIPTION OF OPERATIONS belor E.L. DISEASE - POLICY LIMIT $2.000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION
City of Manteca
1001 W. Center Street
Manteca CA 95337 AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD