RESOLUTION R2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, APPROVING AN AGREEMENT FOR SERVICES WITH CAROLLO ENGINEERS, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE WQCF NORTH/SOUTH WASTE ACTIVATED SLUDGE & SOUTH RETURN ACTIVATED SLUDGE PUMP REPLACEMENT PROJECT CIP 22061 & 22063 IN AN AMOUNT NOT-TO-EXCEED $159,046; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT FOR SERVICES AND TAKE ALL APPROPRIATE ACTIONS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE RESOLUTION.
WHEREAS, on December 5, 2023, City Council awarded the construction contract to C. Overaa & Co. (Overaa) in the amount of $3,581,000 and approved a construction contingency of 12% for a total not-to-exceed project cost of $4,010,720 for the WQCF North/South Waste Activated Sludge (WAS) & South Return Activated Sludge (RAS) Pump Replacement Project CIP 22061 & 22063 (Project); and WHEREAS, construction for the project began on March 4, 2024; and WHEREAS, City Engineering staff is providing construction management and inspection services (CMIS) for the Project; and WHEREAS, on April 15, 2024, the City entered into an Agreement for Services (C2024-44) with Herwit Engineering (Herwit) to provide Engineering Services During Construction (ESDC) in an amount not-to-exceed $99,915; and WHEREAS, from March 2024 through October 2024, construction activities are limited to the installation of underground piping that connects the WAS and RAS pumps and is less complex in nature; and WHEREAS, the Project is now entering a time of more complex construction work, which includes the installation of a temporary WAS bypass system, demolition of existing pumps and above grade piping system, structural modifications to the pump foundation, structural modifications to WAS pump station walls for the associated above grade piping, and modifications to the City’s SCADA system, Programmable Logic Controllers (PLCs), and associated electrical systems; and WHEREAS, due to the higher complexity of the construction work and limited staffing, Staff is seeking to contract with an engineering firm to provide construction engineering observation and inspection for the Project to supplement City Engineering staff in the construction management of the Project; and WHEREAS, on September 17, 2024, the City entered into an Agreement for Services (C2024-158) with TRC Engineers, Inc. (TRC) to provide On-Call CMIS and authorized Task Order No. 1 on October 15, 2024 to provide construction engineering observation and inspection for the Project to supplement City Engineering staff in the construction management of the Project in an amount not-to-exceed $30,146.40 through November 29, 2024; and WHEREAS, on October 3, 2024, the City issued a Request for Proposals (RFP) for Construction Management & Inspection Services for the Project. The deadline to submit questions and/or inquiries was on October 15, 2024 and responses to questions/inquiries received prior to the deadline was published on the City’s website on October 17, 2024; and WHEREAS, on October 21, 2024, the City received proposals from three firms:
Anchor Engineering, Inc.
Carollo Engineers, Inc.
TRC Engineers, Inc.; and
WHEREAS, the City established an evaluation committee consisting of City staff to evaluate and rank all the received proposals based on the advertised criteria; and WHEREAS, based on qualification and scope of works, the evaluation committee concluded that Carollo Engineers, Inc. (Carollo) is the most responsible, responsive, qualified firm, and meets the specific goals of the Project. Staff has completed cost negotiations with Carollo for an amount not-to-exceed $159,046; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby approves an Agreement for Services with Carollo Engineers, Inc. to provide construction management and inspection services for the Project in an amount not-to-exceed $159,046.
The City Council hereby authorizes the City Manager or designee to execute the Agreement for Services, approve Agreement amendments up to the total Project budget, apply for permits, apply for State and Federal grants, solicit project funding support, complete and execute all associated documents, and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
This Resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 19th day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R2024-XX Page PAGE 3 of NUMPAGES 3 November 19, 2024 R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here