RESOLUTION R2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, DETERMINING UNITED PAVEMENT MAINTENANCE, INC. AS THE LOWEST, RESPONSIVE, AND RESPONSIBLE BIDDER FOR THE MAIN STREET (NORTHGATE DRIVE TO ALAMEDA STREET) BIKE AND PEDESTRIAN IMPROVEMENT PROJECT CIP 20005; AWARDING THE CONSTRUCTION CONTRACT TO UNITED PAVEMENT MAINTENANCE, INC. IN THE AMOUNT OF $2,995,249.25; APPROVING AN AGREEMENT FOR SERVICES WITH TRC ENGINEERS, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES IN AN AMOUNT NOT-TO-EXCEED $184,000; APPROVING A PROJECT CONTINGENCY OF $300,000; AMENDING THE FY 2024-2025 ANNUAL BUDGET AND CAPITAL IMPROVEMENT PROGRAM TO INCREASE CIP 20005’S BUDGET BY THE ADDITIONAL FEDERAL HSIP GRANT OF $850,000; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO TAKE ALL APPROPRIATE ACTIONS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE RESOLUTION.
WHEREAS, the Highway Safety Improvement Program (HSIP) is a federal grant program that funds transportation-related safety projects; and WHEREAS, the City of Manteca (City) received $1,661,040 in HSIP funding for the Main Street (Northgate Drive to Alameda Street) Bike and Pedestrian Improvement Project CIP 20005 (Project); and WHEREAS, the Project, includes the installation of bike lanes, raised medians, pedestrian median fencing, enhanced pedestrian crossings, High Intensity Activated Crosswalk (HAWK) Pedestrian Hybrid Beacon signal system at the Main Street intersection with Edison Street, slurry seal, and traffic signal loop modifications along Main Street from Northgate Drive to Alameda Street; and WHEREAS, on September 27, 2023, the City entered into an Agreement for Professional Services with Mark Thomas & Company to develop the plans, specifications, and estimates (PS&E) for the Project; and WHEREAS, on June 18, 2024, the City approved the Project PS&E and authorized an invitation for bids; and WHEREAS, on August 21, 2024, Caltrans authorized Construction and Construction Engineering phase of the Project; and WHEREAS, on September 10, 2024, the Project was advertised for bid, and a mandatory job walk was held on October 2, 2024. The deadline to submit questions and/or inquiries was on October 3, 2024 and responses to questions/inquiries received prior to the deadline was published on the City’s website on October 8, 2024; and WHEREAS, five bids were received and opened on October 10, 2024:
United Pavement Maintenance, Inc. $2,995,249.25
George Reed, Inc. $3,206,688.00
Knife River Construction $3,264,172.00
Martin General Engineering, Inc. $3,356,321.50
Mountain Cascade, Inc. $3,457,756.00; and
WHEREAS, staff reviewed the bids and determined that the lowest, responsive, and responsible bidder is United Pavement Maintenance, Inc. (UPM) with a bid amount of $2,995,249.25; and WHEREAS, on September 23, 2024, the City issued a Request for Proposals (RFP) for Construction Management & Inspection Services (CMIS) for the Project. The deadline to submit questions and/or inquiries was on October 7, 2024 and responses to questions/inquiries received prior to the deadline was published on the City’s website on October 8, 2024; and WHEREAS, on October 14, 2024, the City received proposals from two firms:
Ghirardelli Associates, Inc.
TRC Engineers, Inc.; and
WHEREAS, the City established an evaluation committee consisting of City staff to evaluate and rank all the received proposals based on the advertised criteria; and WHEREAS, based on qualification and scope of works, the evaluation committee concluded that TRC Engineers, Inc. (TRC) is the most responsible, responsive, qualified firm, and meets the specific goals of the Project. Staff has completed cost negotiations with TRC for an amount not-to-exceed $184,000; and WHEREAS, on October 30, 2024, the City submitted a request to Caltrans for additional construction phase federal grant funding in the amount of $1,898,500; and WHEREAS, on November 6, 2024, Caltrans approved an additional $850,000 of federal HSIP funds for the Project; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby determines United Pavement Maintenance, Inc. as the lowest, responsive, and responsible bidder for the Main Street (Northgate Drive to Alameda Street) Bike and Pedestrian Improvement Project CIP 20005.
The City Council hereby awards the construction contract to United Pavement Maintenance, Inc. in the amount of $2,995,249.25.
The City Council approves an Agreement for Services with TRC Engineers, Inc. to provide construction management and inspection services in an amount not -to-exceed $184,000 for the Project.
The City Council hereby approves a Project Contingency of $300,000 for any and all project related costs.
The City Council hereby approves appropriation of Revenue in the amount of $850,000 into Fund 480 for the Project.
The City Council hereby approves appropriation of Expense in the amount of $850,000 into Fund 480 for the Project.
The City Council hereby amends the FY 2024-2025 Capital Improvement Program to increase CIP 20005’s budget by the additional Federal HSIP grant of $850,000 for the Project.
The City Council hereby authorizes the City Manager or designee to execute the construction contract, Agreement for Services, approve construction change orders and Agreement amendments up to the total Project budget, apply for permits, apply for State and Federal grants, solicit project funding support, complete and execute all associated documents, and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
This Resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 17th day of December, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R2024-XX Page PAGE 3 of NUMPAGES 3 December 17, 2024 R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here