RESOLUTION R2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, DETERMINING ST. FRANCIS ELECTRIC, LLC. AS THE LOWEST, RESPONSIVE, AND RESPONSIBLE BIDDER FOR THE TRAFFIC SIGNAL UPDATE PROJECT CIP NO. 17058 HSIPL-5242(034); AWARDING THE CONSTRUCTION CONTRACT TO ST. FRANCIS ELECTRIC, LLC. IN AN AMOUNT OF $3,992,700; APPROVING A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY IN AN AMOUNT OF $8,400; APPROVING AN AGREEMENT FOR SERVICES WITH TRC ENGINEERS, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES IN AN AMOUNT OF $340,000; APPROVING A PROJECT BUDGET CONTINGENCY OF $558,900; AMENDING THE FY 2024-25 ANNUAL BUDGET AND CAPITAL IMPROVEMENT PROGRAM TO INCREASE CIP 17058’S BUDGET BY THE ADDITIONAL FEDERAL HSIP GRANT OF $650,000, APPROPRIATE REVENUE IN THE AMOUNT OF $650,000 INTO FUND 480, APPROPRIATE EXPENSE IN THE AMOUNT OF $650,000, AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TAKE ALL APPROPRIATE ACTIONS NECESSARY TO CARRY OUT THE PURPOSE AND INTENT OF THE RESOLUTION.
WHEREAS, the Highway Safety Improvement Program (HSIP) is a federal grant program that funds transportation-related safety projects; and WHEREAS, the City of Manteca (City) received $2,385,000.00 in HSIP funding for the Traffic Signal Update Project, CIP No. 17058 HSIPL-5242(034) (Project); and WHEREAS, the Project, includes upgrading existing traffic signal hardware and software, optimizing signal timing, and enhancing interconnect functionality; and WHEREAS, the City entered into an agreement for professional services with TJKM to develop project plans, specifications, and estimates (PS&E) for the Project. PS&E were completed and accepted by City Council and advertised on March 6, 2024. A mandatory pre-bid meeting was held for contractors interested in bidding on the Project on March 25, 2024. Additional non-mandatory pre-bid meetings was held for contractors interested in bidding on the Project on July 8, 2024, and July 29, 2024; and WHEREAS, the bid advertisement closed on August 12, 2024. The City received Three bids:
St. Francis Electric, LLC (St. Francis) $3,992,700.00 Bear Electrical Solutions, Inc. $4,225,687.00
Tennyson Electric, LLC $6,188,410.00; and
WHEREAS, staff reviewed the bids and determined that the lowest responsive and responsible bidder is St. Francis with a bid amount of $3,992,700.00; and WHEREAS, on September 5, 2024 City submitted a request to Caltrans for additional funding for construction of the Project; and WHEREAS, on October 15, 2024, Caltrans approved and additional $650,00 in HSIP Grant funding for the Project construction (Attachment 5) and concurred with staff’s recommendation to award the construction contract for the Project to St. Francis; and WHEREAS, on September 23, 2024, the City issued a Request for Proposals (RFP) for Construction Management & Inspection Services (CMIS) for the Project; and WHEREAS, on October 23, 2024, the City received proposal from TRC Engineers, Inc. (TRC); and WHEREAS, the City established an evaluation committee constituting of three (3) City staff to evaluate and rank all the received proposals based on the advertised criteria; and WHEREAS, based on qualifications and scope of works, the evaluation committee concluded that TRC is a responsible, responsive, most qualified firm, and meets the specific goals of the Project. City staff has completed negotiations with TRC to provide needed CMIS Services for an amount of $340,000.00; and WHEREAS, on November 12, 2024, Caltrans concurred with staff recommendation to award the CMIS for the Project to TRC; and WHEREAS, on November 7, 2024, Union Pacific Railroad (UPRR) prepared an agreement to authorize the construction of one (1) underground fiber optic wireline crossing for the Project within the UPRR right-of-way. Upon execution of this agreement, the City will pay UPRR a one-time permit fee of $8,400.00; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby determines St. Francis Electric, LLC. as the lowest, responsive, and responsible bidder for the Traffic Signal Update Project CIP No. 17058 HSIPL-5242(034).
The City Council hereby awards the construction contract to St. Francis Electric, LLC. in an amount of $3,992,700 for the Project.
The City Council approves a wireline crossing agreement with Union Pacific Railroad Company in an amount of $8,400 for the Project.
The City Council approves an Agreement for Services with TRC Engineers, Inc. to provide construction management and inspection services in an amount of $340,000 for the Project.
The City Council hereby approves a Project Budget Contingency of $558,900 for all project related costs.
The City Council hereby approves appropriation of Revenue in the amount of $650,000 into Fund 480 for the Project.
The City Council hereby approves appropriation of Expense in the amount of $650,000 into Fund 480 for the Project.
The City Council hereby amends the FY 2024-25 Capital Improvement Program to increase CIP 17058’s budget by the additional Federal HSIP grant of $650,000 for the Project.
The City Council hereby authorizes the City Manager or designee to issue change orders, extend the construction contract timeline, apply for permits, apply for State and Federal grants, solicit project funding support, complete and execute all associated documents, and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
This Resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the 17th day of December, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
ATTACHMENT 1
R2024-XX Page PAGE 3 of NUMPAGES 3 December 17, 2024 R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here