CITY OF MANTECA
EXECUTIVE MANAGEMENT
COMPENSATION AND BENEFITS PLAN
Term: August 22, 2023 - June 30, 2026
Updated January 21, 2025
Table of Contents
TERM…………………………………………………………………………………….3
TERM………………………………………………………………………………...3
CLASSIFICATION…………………………………………………………………..3
COMPENSATION……………………………………………………………………….3
SALARIES…………………………………………………………………………...3
ME TOO CLAUSE …………………………………………………………………..4
AMERICAN RESCUE PLAN ACT(ARPA)………………………………………...4
STIPEND……………………………………………………………………………..4
LONGEVITY PAY…………………………………………………………………..4
DEFERRED COMPENSATION…………………………………………………….4
HOLIDAY BENEFITS……………………………………………………………....4
OUT-OF-CLASS PAY……………………………………………………………....5
UNIFORM ALLOWANCE………………………………………………………….5
FIRE CHIEF MUTUAL AID………………………………………………………..5
LEAVES…………………………………………………………………………………6
VACATION LEAVE………………………………………………………………..6
ADMINISTRATIVE LEAVE……………………………………………………….6
SICK LEAVE………………………………………………………………………..6
BEREAVEMENT LEAVE………………………………………………………….7
INSURANCE……………………………………………………………………………7
HEALTH INSURANCE…………………………………………………………….7
DENTAL INSURANCE…………………………………………………………….8
VISION INSURANCE………………………………………………………………9
LIFE INSURANCE COVERAGE…………………………………………………..9
SHORT TERM/LONG TERM DISABILITY INSURANCE………………………9
RETIREMENT…………………………………………………………………………..9
RETIREMENT………………………………………………………………………9
SUPPLEMENTAL RETIREMENT PLANS……………………………………….12
RETIREE HEALTH………………………………………………………………...13
SICK LEAVE UPON RETIREMENT……………………………………………...13
MISCELLANEOUS…………………………………………………………………….13
CATASTROPHIC LEAVE PLAN………………………………………………….13
LIGHT DUTY ASSIGNMENT……………………………………………………..13
SEVERANCE ……………………………………………………………………....13
PERSONNEL FILES………………………………………………………………..14
SIGNATURES………………………………………………………………………15
TERM
TERM
The term outlined in this summary are effective July 1, 2023 through June 30, 2026.
CLASSIFICATION
All Department Heads are exempt from the Fair Labor Standards Act (FLS), are at will employees, and serve at the pleasure of the City Manager. They are covered by the authority of the Personnel Rules and Regulations, however, they are not subject to the grievance or appeals procedure outlined in them. The City Manager is empowered to grant compensation adjustments at any time to keep up with industry trends and make recommendations to City Council for approval.
Positions covered by this plan are as follows:
Assistant City Manager
Director of Development Services
Director of Engineering/City Engineer
Director of Human Resources
Director of Information Technology and Innovation
Director of Legislative Services/City Clerk
Finance Director
Fire Chief
Police Chief
Public Works Director
COMPENSATION
SALARIES
Refer to Salary Matrix published by the Human Resources Department for salary range and corresponding salary steps within that range.
Cost of Living adjustments will be paid to all classifications listed above as follows:
July 1, 2023 2% commencing August 1, 2023 with no retroactivity July 1, 2024 2%
July 1, 2025 3%
Minimum Salary Compaction
There will be a minimum 10% compaction separation from the immediate subordinates of the department head or executive manager.
This review will occur anytime there is a change in compensation of a subordinate. The compaction rate is inclusive of base rate of pay only. At any time the City Manager can evaluate salaries for Department Heads to keep up with industry trends and make recommendations to City Council for approval.
AMERICAN RESCUE PLAN ACT (ARPA)
Employees covered by this summary of benefits and on payroll June 30, 2023 shall receive a one-time, non-PERSable stipend of $2,500 upon execution of this contract for Fiscal Year 2024 only, to be paid on the first payday following ratification of this contract. Employees hired on or after July 1, 2023 will not be eligible for the stipend.
STIPEND
Employees will receive a non-PERSable stipend equal to 6% of their base salary. The 6% stipend can be cashed out or placed into a deferred compensation account. This option can occur anytime during the fiscal year. The stipend will be forfeited at separation or on June 30 each year, if not cashed out or placed into a deferred compensation account.
An employee hired after July 1, will receive a prorated stipend in the fiscal year in which they were hired.
LONGEVITY PAY
Department Head with over five years of continuous employment with the City of Manteca are eligible to be considered for one longevity bonus per year of 10% of one month’s base salary.
Department Head with ten years of continuous employment are eligible for 20% of one month's base salary. This bonus will be considered on the employee's anniversary date of employment and paid with the next regular payroll.
DEFERRED COMPENSATION
Mission Square Retirement Corporation and Strategic Retirement Advisors administer a deferred compensation plan for the City. Department Head may voluntarily contribute to this plan with a minimum contribution of $10.00 per pay period. The maximum amount that may be deferred is available in the deferred compensation provider materials.
Department Head may catch up on unused deferrals for any years since January 1, 1979 that they did not defer the maximum amounts. The maximum catch-up contribution amount is available in the deferred compensation provider materials.
HOLIDAY BENEFITS
The following are recognized as legal holidays:
New Year’s Day Labor Day
Martin Luther King Day Veterans Day
Presidents Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Cesar Chavez Day Christmas Eve
Independence Day Christmas Day
When a holiday falls on a Sunday, the following Monday shall be observed. When a holiday falls on a Saturday, it shall be observed on the preceding Friday. Managers who work a 4/10 work schedule will be granted one additional floating holiday if a holiday lands on a day that is previously designated as their day off. Rules regarding usage of floating holidays as outlined below shall otherwise apply.
Department Heads will receive four (4) floating holidays the first pay period in July of each year. The floating holidays are to be taken any time as a whole day throughout the fiscal year with the approval of the City Manager. Employees will not be allowed to carryover the floating holidays. The floating holidays cannot be cashed out in lieu of taking the day off.
OUT-OF-CLASS PAY
The City agrees in concept with providing just compensation to Department Head working out-ofclass, either when managing another department or in acting for the City Manager. Out-of-class compensation of 5% is eligible after the completion of five consecutive days of working out-of-class authorization by the City Manager. Any increment amount over 5% is to be based on comparison of "out-of-class" range being worked to regular range.
UNIFORM ALLOWANCE
The Police Chief and Fire Chief shall receive $1,500 (one-thousand five hundred dollars) annually for the purchase and maintenance of uniforms. This is to be paid out on the first paycheck in July of each year.
For Classic members, uniform allowance will be reported to CalPERS as earned each pay period.
FIRE CHIEF MUTUAL AID
If the Fire Chief participates in a mutual aid assignment and such participation is eligible for reimbursement, the Fire Chief will receive additional pay at straight time compensation for hours worked outside of the City's regular business hours. The Fire Chief must have approval from the City Manager before accepting a mutual aid assignment.
LEAVES
VACATION LEAVE
Effective February 1, 2025, Department Head shall be entitled to vacation leave accrual based upon their total years of service working for a public agency, subject to verification and approval by the Director of Human Resources. Qualifying public agency service includes City, County, Special District or State. Vacation will accrue on a semi-monthly pay period basis, in accordance with the following accrual rates shown below and the Personnel and Rules and Regulations.
Public Service Total: Annual Accrual (Per Semi-Monthly Pay Period) 1 thru 48 months 80 hours annually (3.33 hours per pay period) 49 thru 96 months 120.00 hours annually (5 hours per pay period) 97 thru 144 months 152 hours annually (6.33 hours per pay period) 145 months & on 184 hours annually (7.67 hours per pay period) The maximum vacation accrual limit shall be three (3) times the annual accrual rate. Once the vacation cap is reached, no additional accruals of vacation will be made until the reduction is at least equal to the monthly accrual. Payment for cashing out up to 80 hours of vacation leave per fiscal year may be made upon request.
ADMINISTRATIVE LEAVE
Department Heads shall receive 120 hours of administrative leave per fiscal year,with a cap of 300 hours.
Once the cap is reached, no further administrative leave will accrue until the reduction is at least equal to the monthly accrual rate. Payment for cashing out up to 80 hours per fiscal year of administrative leave may be made upon request.
SICK LEAVE
Department Heads shall accrue 96 hours of sick leave annually for each full month of continuous service. There shall be no maximum accumulation limit on sick leave accrual. Sick leave with pay shall not be considered an earned right to time off from work at the employee's discretion but shall only be allowed in cases of actual necessity caused by personal illness, disability or preventive medical, dental, or optical care.
Employees may utilize up to 80 hours of accrued sick leave per calendar year for illness, disability or preventative medical, dental or optical care for members of the employee’s immediate family.
Retirees;
See Section V Retirement for retiree sick leave accrual cash out.
BEREAVEMENT LEAVE
In the event of an immediate family member’s death, upon request, employee will be granted up to five (5) days bereavement leave. Three (3) days will be with pay without charge to their accumulated sick leave credits or accrued vacation. The additional two (2) days bereavement leave, shall be charged against the employee's leave bank of choice. Leave does not have to be taken at once, but must be taken during the three (3) months following the death.
For the purpose of this section, "immediate family" shall be defined as the employee's spouse/registered domestic partner, children/stepchildren, siblings, parents (including foster or step), parents of the employee's spouse /registered domestic partner (including foster or step), grandparents and grandchildren of the employee or the employee's spouse/registered domestic partner or other individuals whose relationship to the employee is that of a dependent.
In the event of the death of a relative other than those defined above as immediate family, the employee may be granted up to one (I) day of bereavement leave upon request which shall be charged against the employee's accumulated leave credits of choice.
The City may require evidence of the relationship and attendance of the funeral.
INSURANCE
HEALTH INSURANCE
Active Employees:
A health care plan will be provided for all employees. The monthly maximum benefit paid, including the Minimum Employer Contribution (MEC) and the City contribution, will be as follows, effective January 1, 2025:
Single $ 950
Employee +1 $ 1800
Family $ 2400
If the City paid cap exceeds the cost of the medical insurance premium, no monetary value will result for the employee regardless of the medical insurance option they chose. Any unused cap dollars will be maintained by the City and no additional compensation will be afforded to the employee.
If employee chooses to decline health insurance coverage, the City will contribute $600 to their deferred compensation account or cash in lieu of deferred compensation each month. The employee shall notify Finance if they want the contribution in cash or deferred compensation by February of each year. Failure to notify Finance will result in continuation of the previous year's option.
If the employee currently contributes the maximum allowed amount to deferred compensation, that contribution must be reduced by the amount exceeding the maximum contribution to enable the City to make the in-lieu of contribution. In this case, the employee will net the difference in their paycheck.
The employee will be required to sign a waiver when canceling coverage. Re-enrollment to CalPERS plans can only be made during the open enrollment period unless criteria for re-enrollment are met as defined by CalPERS.
Retirees;
See Section V Retirement for retiree health benefits.
DENTAL INSURANCE
The City shall pay the entire premium for dental coverage for the employee and dependents. Diagnostic/preventative work will be covered 100%. Deductibles will also be waived for diagnostic/preventative work.
Orthodontia Coverage:
The City will provide orthodontia coverage under the dental plan. The plan will be 50% of the cost of orthodontia serves up to a lifetime maximum of $1,500 per person covered.
VISION INSURANCE
The City shall pay the entire premium for vision care of employees and their dependents.
LIFE INSURANCE COVERAGE
Employees shall receive $10,000, plus an equivalent amount to their annual salary of group life insurance coverage upon being employed one full calendar month. The City shall pay all premium costs for life insurance coverage.
SHORT TERM/LONG TERM DISABILITY INSURANCE
The City shall provide a short term/long-term disability insurance plan. The plan shall provide a maximum monthly income benefit of 66 2/3% of the first $15,000 of base monthly earnings.
The maximum benefit paid shall not exceed $10,000 per month. Benefits of the plan shall not be paid until 50% of accrued sick leave has been exhausted or until the 30th day following the onset of disability, whichever is longer. The City pays the majority of the cost of the long-term disability insurance plan. Employees will pay the difference in the cost (with pre tax dollars) for the enhanced benefit.
RETIREMENT
RETIREMENT
Department Heads shall be members of the California Public Employees' Retirement System (CalPERS). Any contract with CalPERS currently in effect, shall remain in effect, as they may apply to the Department Head. All employee contributions to the below retirement plans shall be paid on a pre-tax basis in accordance with the provisions of Internal Revenue Code 414(h)(2) - Employee Pick-Up. Retirement benefits shall be consistent with the laws of the State of California and the United States.
Definitions:
Retired Employee is defined as follows:
Any employee who retires from the City of Manteca under the provisions of the California Public Employees’ Retirement System.
New Member is defined as follows:
A unit member who becomes a member of CalPERS for the first time on or after January 1, 2013 and who was not a member of any other public retirement system prior to that date; A unit member who becomes a member of Cal PERS for the first time on or after January 1, 2013 and who was a member of another public retirement system prior to that date, but who was not subject to reciprocity under Gov. Code §7522.02(c) and related CalPERS reciprocity requirements; or A unit member who was an active member in CalPERS with another employer and who, after a break in service of more than six (6) months, returned to active membership in CalPERS with the City.
Classic Member is defined as follows:
A unit member who entered into membership with a qualifying public retirement system on or before December 31, 2012 who does not meet the definition of a New Member under Government Code §7522.04(t) and related CalPERS membership requirements.
Status as either a New Member or Classic Member shall be determined by CalPERS.
Retirement Benefits
Classic Tier 1: Retirement plan for employees hired with the City of Manteca on or before May 31, 2012.
Classic Tier 1 members shall receive the 2.7% at 55 retirement formula. For purposes of determining a retirement benefit, final compensation for these employees shall mean the single highest year of pensionable compensation.
Classic Tier 1 members shall pay through payroll deduction 100% of the CalPERS established employee contribution, which is eight percent (8%). Additionally, Classic Tier 1 members shall pay through payroll deduction an additional eight percent (8%). Toward the employer contribution for a total of sixteen percent (16%).
Classic Tier 1 member in the Police Chief position shall receive the 3% at 50 retirement formula. For purposes of determining a retirement benefit, final compensation for these employees shall mean the single highest year of pensionable compensation.
Classic Tier I member in the Police Chief Position shall pay through payroll deduction 100% of the CalPERS establishes employee contribution which is nine percent (9%). Additionally, Classic Tier 1 members in the Police Chief position shall pay through payroll deduction an additional eight percent (8%). toward the employer contribution for a total of seventeen percent (17%).
Classic Tier 1 member in the Fire Chief Position shall receive the 3% at 55 retirement formula. For purposes of determining a retirement benefit, final compensation for these employees shall mean the single highest year of pensionable compensation.
Classic Tier 1 member in the Fire Chief Position shall pay through payroll deduction 100% of the CalPERS established employee contribution, which is nine percent (9%). Additionally, Classic Tier 1 member in the Fire Chief position shall pay through payroll deduction an additional eight percent (8%) toward the employer contribution for a total of seventeen percent (17%).
Classic Tier 2: Retirement p lan for employees hired with the City of Manteca on or a fter June 1, 2012 who meet the definition of a Classic member as de fined by CalPERS.
Classic Tier 2 members shall receive the 2.0% at 60 retirement formula. For purposes of determining a retirement benefit, final compensation for these employees shall mean the highest annual average pensionable compensation earned during thirty-six (36) consecutive months of service.
Classic Tier 2 members shall pay through payroll deduction 100% of the CalPERS established employee contribution, which is seven percent (7%). Additionally, Classic Tier I members shall pay through payroll deduction an additional eight percent (8%) toward the employer contribution for fifteen percent (15%).
Classic Tier 2 member in the Police Chief position shall receive the 3% at 55 retirement formula. For purposes of determining a retirement benefit, final compensation for these employees shall mean the highest annual average pensionable compensation earned during thirty-six (36) consecutive months of service.
Classic Tier 2 member in the Police Chief Position shall pay through payroll deduction, 100% of the CalPERS established employee contribution, which is nine percent (9%). Additionally, Classic Tier 2 member in the Police Chief Positions shall pay through payroll deduction an additional eight percent (8%) toward the employer contribution for a total of seventeen percent (17 %).
There is no Tier 2 formula for the Fire Chief. If the member meets the definition of a Classic Member as defined by CalPERS the member will receive the Classic Tier 1 benefit as listed above.
PEPRA: Retirement plan for employees hired with the City of Manteca on or after January 1, 2013, who meet the definition of a new member as defined by CalPERS.
PEPRA members shall receive the 2.0% at 62 retirement benefit. For purposes of determining a retirement benefit, final compensation for these employees shall mean the highest annual average pensionable compensation earned during thirty-six (36) consecutive months of service.
PEPRA members in the Police Chief or Fire Chief positions shall receive the 2.7% at 57 retirement benefit. For purposes of determining a retirement benefit, final compensation for these employees shall mean the highest annual average pensionable compensation earned during thirty-six (36) consecutive months of service.
As required by Gov. Code§ 7522.04(g), PEPRA members shall pay through payroll deduction fifty percent (50%) of the total normal cost of their retirement plan as determined annually by CalPERS.
Additionally, PEPRA members shall pay through payroll deduction an additional eight percent (8%) toward the employer contribution for a total of eight percent (8%) plus fifty percent (50%) of normal cost.
Additionally, PEPRA members in the Police or Fire Chief positions shall pay through payroll deduction an additional eight percent (8%) toward the employer contribution for a total of eight percent (8%) plus, fifty percent (50%) of normal cost Under no circumstances shall these employees pay less than half the normal cost as determined annually by CalPERS.
All classifications will utilize Level 4 of the Cal PERS 1959 Survivor Benefit.
SUPPLEMENTAL RETIREMENT PLANS
Mission Square 401
Non-sworn Department Heads will be eligible for Mission Square 401 Supplemental Retirement enhancement. The City will contribute five percent (5%) to this plan, and the participant may voluntarily contribute after-tax dollars. This plan supplements the CalPERS retirement benefit to provide the following vesting schedule:
Number Years Completed
Vesting%
1 years
33%
2 years
67%
3 years
100%
RETIREE HEALTH
All Department Heads hired prior to December 31, 2011 will receive a monthly maximum contribution benefit of $675, which includes the Minimum Employer Contribution (MEC) as established annually by CALPERS.
The maximum benefit provided to retirees under this section shall be $675.00.
All Department Heads hired after December 31, 2011 will receive the Minimum Employer Contribution (MEC) as established annually by CALPERS.
SICK LEAVE UPON RETIREMENT
Department Heads who retire from City service (exclusive of deferred or disability retirement) shall be entitled to all sick leave hours credited to their account in the form of one of the options below:
50% applied toward retirement credit and the remaining 50% cash payment at their currently hourly rate; or 50% applied toward retirement credit and the remaining 50% applied toward Retirement Health Savings Plan at their current hourly rate; or 100% of sick leave hours applied toward retirement credit.
MISCELLANEOUS
CATASTROPHIC LEAVE PLAN
Department Heads may donate sick leave, vacation, and/or administrative leave to another employee for the use of another employee when he/she/they are off work due to a non-work related injury or illness. When donating time to another employee, a release form must be signed permitting the City to transfer the time. Time may only be donated as needed.
LIGHT DUTY ASSIGNMENT
The City will assign Department Heads to light duty assignments when an injured employee is found by a physician to be able to return to work but unable to assume all of the duties of his / her regular assignment. The guiding principle for the City in making light duty assignments will be that the tasks will not aggravate the employee's illness or injury.
SEVERANCE
Other than the City Manager and the City Attorney (whose contracts are set and approved by the City Council) severance for all Department Heads listed herein shall be set at four (4) months, subject to the terms and conditions of their employment contracts.
PERSONNEL FILES
Department Heads shall have access to their personnel files including the right to inspect or receive a copy of any material placed in their personnel file maintained by the Human Resources Department and the right to respond to any such material. Department Heads shall be required to provide Human Resources with 24 hours advance notice to review their personnel file. 13 ATTACHMENT 2