September 1st
, 2025
(Manteca Police Department,
1001 W Center St, Manteca, CA 95336)
(Attention: Contact person/Executive Director)
Re. Antone E & Marie F Raymus Foundation
Conditional Charitable Grant Approval
To the aforementioned:
Congratulations on your grant of $30,000 from the Antone E & Marie F Raymus Foundation in recognition of your important efforts in the community. The Antone E & Marie F Raymus Foundation is proud to support organizations like yours which are dedicated to enriching the lives of those most in need of assistance in our local communities.
[Please note that your organization applied for a grant for several items listed in your original grant application. The grant funds are for a "Drone($20,000), streaming service($5,000), warranty &
accessories($5,000)" for $30,000. The grant funds are to be used only for the approved listed above.]
This letter and the enclosures contained herein outline the terms and conditions upon which the grant from the Antone E & Marie F Raymus Foundation is made. Please read carefully the enclosed terms and conditions, and should your organization agree to the same please sign and return all enclosed no later than two (2) weeks from the date of this letter.
The signed documents may be scanned and emailed to
[email protected] , the Foundation Director, or mailed to our office address: 544 E Yosemite Ave, Manteca, CA 95336.
Please note that neither you nor your organization is authorized to negotiate the enclosed check unless and until the contract and letter are signed by the person so authorized by your organization's operating charter and a copy provided to the Antone E & Marie F Raymus Foundation. If we do not receive the fully executed documents within two (2) weeks from the date of this letter, the Foundation will presume the terms of the grant are not acceptable and the grant will be cancelled. If additional time is necessary to obtain the appropriate signature on the enclosed, the Foundation will make reasonable accommodations for additional time to obtain the same if given notice.
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The purpose of the terms and conditions of the grant are to make certain that the funds are being used for the charitable purposes for which they were requested, and to keep the Antone E & Marie F Raymus Foundation in compliance with state and federal tax laws.
The funds must be used exclusively for the designated purposes as declared by your organization's original grant application. Grant funds must be fully expended within six (6) months from the date of this letter. In the event the funds can no longer be used for the previously agreed to terms or within six months for any reason, please contact our offices promptly at (209) 823-3148. The Foundation leadership will consider the new facts and circumstances and determine the necessary course of action regarding the funds.
Upon signing this contract, your agency states that you agree to notify us if there is any change in your public charity status. In addition, we also request a written financial report on the expenditure of our grant funds immediately after their full expenditure for the purpose for which they were approved by the Foundation Board. The financial report must be delivered to the Antone E & Marie F Raymus Foundation within six (6) months in accordance with allotted time given to fully expend the grant funds. A document of your choosing outlining the detailed use of the funds will be completed and mailed to the Antone E & Marie F Raymus Foundation to satisfy this requirement. Please include and attach all necessary receipts, purchase orders, and/or financial disclosures with the document to satisfy this request. Delay in fund expenditure or delivery of financial reporting may prohibit your agency from future grant funding.
This agreement gives the Antone E & Marie F Raymus Foundation permission to use photographs, logos, published/printed information, and any other materials you supply, without further notice, in press releases and/or publications informing the community of the charitable works supported by the Antone E & Marie F Raymus Foundation. You further permit access to a representative of the Antone E & Marie F Raymus Foundation, to visit the site of grant funding to view said product of grant funding at a predetermined time agreed upon by both parties. 2 ATTACHMENT 2
Please sign and date below on the enclosed copy of this letter and on the General Grant Terms, Conditions and Understandings and return.
Sincerely,
ANTONE E & MARIE F RAYMUS FOUNDATION
Ann Sugar: _____ L-=---
'
_,____ _
President �
Dated: ------- _-_( ,20
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IN RE THE ANTONE E & MARIE F RAYMUS FOUNDATION
GENERAL GRANT TERMS, CONDITIONS AND UNDERSTANDINGS
In addition to the specific terms and conditions in the grant award letter dated above, to which these General Grant Terms, Conditions and Understandings are attached, The ANTONE E & MARIE F RAYMUS FOUNDATION (hereafter 'the Foundation') is awarding this grant to you as the Grantee contingent upon the following:
Tax-Exempt Status:
You are a nonprofit organization currently recognized by the Internal Revenue Service as a public charity described in IRC § 501(c)(3) and/or IRC § 509(a)(1), (2) or (3) (IRC meaning the Internal Revenue Code of 1986 as amended (hereafter the "Code").
Your tax-exempt status has not changed since the issuance of the IRS determination letter which you provided to The Foundation, and there is no issue presently pending before any office of the Internal Revenue Service that could result in any proposed changes to your tax-exempt status under Sections 501(c)(3) and 509(a) of the Code. Further, at this time, you are not aware of any issue or issues that could reasonably lead to a change to your tax-exempt status under the code sections cited hereinabove.
Expenditure of Funds:
This grant (together with any income earned upon investment of grant funds) is made for the express purpose outlined in the grant application you submitted to the Foundation, except as modified by the terms of the award letter. The terms of the grant and the purpose for which the funds are to be used may not be modified without The Foundation's prior written approval.
If the grant is intended to support a specific project or to provide general support for a specific period, any portion of the grant unexpended at the completion of the project or the end of the period shall be returned immediately to The Foundation.
You may not expend any grant funds for any political or lobbying activity or for any purpose other than one specified in section 170(c)(2)(b) of the Code. 4 ATTACHMENT 2
No Assignment or Delegation:
You may not assign, or otherwise transfer, your rights or delegate any of your obligations under this grant without prior written approval from The Foundation.
Records and Reports:
You are required to keep a record of all receipts and expenditures relating to this grant and to provide The Foundation with a written report summarizing the project upon completion of funding use with any and all additional supporting documents within the six (6) months of receiving funding.
Please attach all pertinent receipts, purchase orders, or other relevant documents of grant expenditures after full expenditure of grant funding. Your transparency and specificity in reporting largely predetermines your chances of any future funding by the Raymus Foundation. Funds can NOT be used retroactively The Foundation may also require interim progress reports for larger grants or for grants which may take significant time to implement. Your reports should describe your progress in achieving the purposes of the grant and include a detailed accounting of the uses or expenditure of all grant funds. You also agree to provide any other information reasonably requested by The Foundation. If your organization obtains any audited financial statements covering any part of the period of this grant, please provide a copy to The Foundation as well.
You are required to keep the financial records with respect to this grant, along with copies of any reports submitted to The Foundation, for at least four years following the year in which all grant funds are fully expended.
Required Notification:
You are required to provide The Foundation immediately, by written notification, of: (1) any changes in your organization's tax-exempt status; (2) your inability to expend the grant for the purposes described in the grant award letter; or (3) any expenditure from this grant made for any purpose other than those for which the grant was intended.
Reasonable Access for Evaluation:
You will permit The Foundation and its representatives, at its request, to have reasonable access during regular business hours to your files, records, accounts, personnel and clients or other beneficiaries for the purpose of making such financial audits, verifications or program evaluations as The Foundation deems necessary or appropriate concerning this grant award.
These materials and access to the same are solely for purposes of compliance with the Code and the requirements of the State of California.
The Foundation trusts your organization, otherwise your grant would not 5 ATTACHMENT 2
have been accepted. Please understand our compliance with federal and state law ensures the Foundation will be able to continue to support fine organizations like yours by our strict adhering with the Code and its requirements for tax exempt organizations.
Publicity:
You will allow The Foundation to review and approve they text of any proposed publicity concerning this grant prior to its release. The Foundation may include information regarding this grant, including the amount and purpose of the grant, any photographs you may have provided, your logo or trademark, or other information or materials about your organization and its activities, in The Foundation's periodic public reports, newsletters, and news releases.
Right to Modify or Revoke:
The Foundation reserves the right to discontinue, modify or withhold any payments to be made under this grant award or to require a total or partial refund of any grant funds if, in The Foundation's sole discretion, such action is necessary: (1) because you have not fully complied with the terms and conditions of this grant; (2) to protect the purpose and objectives of the grant or any other charitable activities of The Foundation; or (3) to comply with the requirements of any law or regulation applicable to you, of The Foundation, or this grant.
If the Foundation does not receive signed copies of its grant award letter and of these general grant terms within Fourteen (14) days after the date of The Foundation's grant award letter, this grant may be revoked.
The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all of the terms and conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the Grantee all grant agreements, representations, receipts, reports and other instruments of every kind.
ACCEPTED AND AGREED TO:
Organization Name: fVlANTf:.CA- /o1..,1a /J'f;,/11-"P'ThrfA?'r Organization Leadership: �
(Please sig � andprint your name below)
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