ATTACHMENT 2
City of Manteca
ASSISTANT CITY MANAGER
Class Spec Code
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Established Date
03/01/2020
Occupational Group
Revision Date
FLSA
02/03/2026
Exempt
DEFINITION
Under administrative direction, assumes management responsibility for assigned City departments; assists the City Manager in the overall management of City operations and services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with elected officials, intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; serves as City Manager in his or her absence; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over management, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This executive management classification oversees, directs, and participates in all activities of the City’s operations, including short- and long-term planning, as well as development and administration of City-wide policies, procedures, and services. This class also manages assigned departments and provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions, and municipal government activities, including the role of the City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the City and assigned departments with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the City. The incumbent is accountable for accomplishing City-wide planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Assists the City Manager in planning, organizing, and directing the services and activities of City departments and programs; assumes management responsibility for assigned department(s).
Implements directives and policies from the City Manager; provides guidance and direction to department directors and/or managers to coordinate and direct programs and projects; meets with management to identify and resolve organizational and operational problems both within departments and across departmental lines; ensures the successful completion of programs and projects.
Manages and participates in the development and administration of assigned departmental budgets; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.
Selects, trains, motivates, and directs personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
Contributes to the overall quality of the City’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Monitors legal, regulatory, technological, and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
Responds to high-level concerns of the City Council, department directors, and immediate staff members.
Plans, delegates, and oversees large-scale projects; plans, implements, oversees, and evaluates new programs provided by various departments.
Represents the City Manager’s Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts a variety of City-wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
Negotiates contracts and agreements; coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services.
Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal government.
Directs the maintenance of working and official departmental files.
Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
Serves as a spokesperson for the City at a variety of community events, meetings, and other public relations activities.
Serves as acting City Manager in the absence of the City Manager.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
Oversight of education, outreach and social media of assigned areas.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development.
Principles and practices of budget administration.
Principles and practices of contract management.
General principles of risk management related to the functions of the assigned area.
Principles, practices, and procedures of public administration in a municipal setting.
Functions, authority, and responsibilities of an elected City Council.
Principles, practices, and procedures of public administration in a municipal setting.
Functions, services, and funding sources of a municipal government.
Current social, political, and economic trends affecting City government and service provision.
Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
Methods and techniques of developing technical and administrative reports, and business correspondence.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
City and mandated safety rules, regulations, and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards.
Provide administrative, management, and professional leadership for the City Manager’s Office and assigned departments.
Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Establish and maintain positive employer/employee relations with labor groups.
Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration or a related field.
Experience:
Eight (8) years of responsible experience in an administrative capacity, including two (2) years of experience in a management role in a municipal organization involving the responsibility for the planning, organization, implementation, and supervision of varied work programs.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
If assigned over Public Works related Divisions or Departments, prior experience and knowledge required.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
Assistant City Manager