AGREEMENT FOR SERVICES
THIS AGREEMENT (“AGREEMENT”) is made and entered into this _______ day of__________, ___________, by and between the CITY OF MANTECA, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and CAROLLO ENGINEERS, INC.
Consultant
2880 GATEWAY OAKS
DRIVE, SUITE 300
SACRAMENTO CA 95833
MAILING ADDRESS CITY STATE ZIP
a Delaware corporation.
N/A
STATE LICENSE CLASSIFICATION & NUMBER (if required)
hereinafter referred to as “CONSULTANT”.
WITNESSETH:
A. WHEREAS, CITY desires to enter into this Agreement for services for construction management and inspection services for the WQCF Sludge Thickener & Dewatering Unit No. 3 Project CIP 24006 & 24007.
B. WHEREAS, CITY desires to retain CONSULTANT to provide these services by reason of its qualifications, applicable license(s), and experience for performing such services, and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows:
AGREEMENT
1. SCOPE OF SERVICES:
A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to complete the services described in Exhibit “A”. This AGREEMENT and its exhibits shall be known as the “Agreement Documents”. Terms set forth in any Agreement Document shall be deemed to be incorporated in all Agreement Documents as if set forth in full herein. In the event of conflict between terms contained in these Agreement Documents, the more specific term shall govern. If any portion of the Agreement Documents is in conflict with any other portion or provisions contained in the AGREEMENT, the AGREEMENT shall govern over the conflicting provisions contained in the exhibits to the AGREEMENT. To eliminate doubt, in ATTACHMENT 3
Agreement for Services
2 the case of conflict between Consultant's proposal or Consultant's attachments and the City's AGREEMENT and attachments, the City's AGREEMENT and attachments shall take precedence over Consultant's proposal and attachments.
B. Consultant enters into this AGREEMENT as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this AGREEMENT to bind the City in any respect. Nothing in this AGREEMENT shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this AGREEMENT.
C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this AGREEMENT is based on such independent investigation and research.
2. TERM OF AGREEMENT
A. The services of Consultant are to commence upon execution of this Agreement and shall be completed and this AGREEMENT terminated on December 31, 2028, unless otherwise extended in writing by the mutual agreement of both parties.
B. The City Manager or designee may, by written instrument signed by the Parties, extend the duration of this AGREEMENT in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.
3. COMPENSATION:
A. The Consultant shall be paid in accordance to the attached Fee Schedule in Exhibit “C”. Consultant charges separately for certain costs incurred in the representation, as well as for any disbursements to third parties made on City's behalf. Such costs and disbursements include, for example, the following: mileage (at the IRS rate in effect at the time the travel occurs), overnight delivery and messenger services. Consultant shall be reimbursed for expenses related to travel, for example (flights, hotels, meals). However, Consultant shall not make travel arrangements or incur costs on behalf of City without prior written authorization to incur said expenses and in no event shall total compensation under this AGREEMENT exceed
NINE HUNDRED ELEVEN THOUSAND FIVE HUNDRED FORTY EIGHT DOLLARS AND THIRTY CENTS ($911,548.30) without City’s prior written approval. An additional SIX HUNDRED
EIGHTY SIX THOUSAND FOUR HUNDRED EIGHTY DOLLARS AND ZERO CENTS ($686,480.00) may be authorized at a later date with City written authorization.
B. Said amount shall be paid upon submittal of monthly billings showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this AGREEMENT. The invoices shall be submitted with the monthly billings.
ATTACHMENT 3
Agreement for Services
3 C. If the work is temporarily suspended at the request of the City, compensation shall be based upon the portion of work completed as of the date of the suspension , subject to Section
4. 4. TERMINATION:
A. This AGREEMENT may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (delivered by registered mail) of intent to terminate.
B. The City may temporarily suspend this AGREEMENT, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this AGREEMENT.
C. Notwithstanding any provisions of this AGREEMENT, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this AGREEMENT by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.
D. In the event of termination, the Consultant shall be compensated as provided for in this AGREEMENT, except as provided in Section 4C. Upon termination, the City shall be entitled to all final work and draft work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 herein.
5. AMENDMENTS, CHANGES OR MODIFICATIONS:
Amendments, changes or modifications in the terms of this AGREEMENT may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.
6. EXTENSIONS OF TIME:
Consultant may, for good cause, request extensions of time to perform the services required herein. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this AGREEMENT in the manner provided in Section
5. 7. PROPERTY OF CITY:
A. It is mutually agreed that all draft and final materials prepared by the Consultant under this AGREEMENT shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this AGREEMENT which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.
ATTACHMENT 3
Agreement for Services
4 B. Additionally, it is agreed that the parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by Consultant herein (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.
8. COMPLIANCE WITH ALL LAWS:
A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this AGREEMENT. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services herein.
Consultant shall assist City in providing the same.
B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this AGREEMENT and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this AGREEMENT.
9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT:
A. Consultant agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Consultant’s profession.
B. Consultant agrees and represents that the work performed under this AGREEMENT shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.
C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this AGREEMENT. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.
D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.
10. SUBCONTRACTING:
None of the services covered by this AGREEMENT shall be subcontracted without the prior written consent of the City., which will not be unreasonably withheld. Consultant shall be fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant.
11. ASSIGNABILITY:
ATTACHMENT 3
Agreement for Services
5 Consultant shall not assign or transfer any interest in this AGREEMENT whether by assignment or novation, without the prior written consent of the City. However, claims for money due or to become due to Consultant from the City under this AGREEMENT may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.
12. INTEREST IN AGREEMENT:
Consultant covenants that neither it, nor any of its employees, agents, contractors, subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the AGREEMENT, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this AGREEMENT, City determines and notifies Consultant in writing that Consultant’s duties under this AGREEMENT warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.
13. MATERIALS CONFIDENTIAL:
All of the materials prepared or assembled by Consultant pursuant to performance of this AGREEMENT are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.
14. LIABILITY OF CONSULTANT-NEGLIGENCE:
Consultant shall be responsible for performing the work under this AGREEMENT in a manner which is consistent with the generally-accepted standards of the Consultant’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant or its employees, agents, contractors or subcontractors.
15. INDEMNITY AND LITIGATION COSTS:
To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless the City, its officers, officials, agents, and employees against all claims, damages, demands, liability, costs, losses and expenses, including without limitation court costs and reasonable attorneys’ fees, arising from Consultant's negligent acts or negligent failure to act, errors, omissions or willful misconduct incident to the performance of this AGREEMENT except such loss or damage caused solely by the active negligence, sole negligence, or willful misconduct of the City. The provisions of this paragraph shall survive termination or suspension of this AGREEMENT.
16. CONSULTANT TO PROVIDE INSURANCE:
ATTACHMENT 3
Agreement for Services
6 A. Consultant shall not commence any work before obtaining, and shall maintain in full force at all times during the duration and performance of this AGREEMENT, the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than “A” in Class VII (an NR rating is acceptable for Worker’s Compensation insurance written with the State Compensation Insurance Fund of California).
B. Prior to execution of this AGREEMENT and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the AGREEMENT. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the AGREEMENT not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this AGREEMENT. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this AGREEMENT.
Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.
1. Commercial General Liability Insurance.
a. Commercial General Liability Insurance with $2,000,000 minimum limit for each occurrence and $4,000,000 minimum limit for general aggregate. b. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
c. Commercial General Liability Additional Insured Endorsement naming the following as insured on 2001 or earlier issued endorsement forms: “City of Manteca, its officers, officials, employees, agents, and volunteers”.
2. Automobile Liability: If the vehicles are brought onto city facilities, covering any auto, or of Contractor has no owned autos, hired, and non-owned autos, the Contractor shall maintain automobile liability with limits no less than:
a. Automobile Liability Insurance with $1,000,000 minimum limit per accident for bodily injury and property damage.
b. Automobile Liability Additional Insured Endorsement naming the following as additional insured: “City of Manteca, its officers, officials, employees, agents, and volunteers”.
3. Workers’ Compensation: As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
ATTACHMENT 3
Agreement for Services
7 5. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions:
a. The City of Manteca, its officers, officials, employees, agents and volunteers are to be covered as insured’s as respect to: liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 and CG 20 37 if completed operations coverage is required.
b. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers, shall be excess of the Consultant’s insurance and shall not contribute with it.
c. The applicant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City of Manteca.
6. Verification of Coverage: Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City of Manteca reserves the right to require complete, certified copes of all required insurance policies, including endorsements required by these specifications, at any time.
7. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.
8. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Manteca.
9. Waiver of Subrogation: Consultant hereby grants to The City of Manteca a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.
10. Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that The City of Manteca is an additional insured on insurance required from subcontractors.
ATTACHMENT 3
Agreement for Services
8 11. SPECIAL RISKS OR CIRCUMSTANCES: The City of Manteca reserves the right to modify these requirements based on the nature of the risk, prior events, insurance coverage, or other special circumstances.
12. Consultant shall sign the Certificate of Compliance with labor Code 3700 (Exhibit B).
13. No other provision of this Agreement or any attachment thereto shall reduce the insurance or indemnity obligations imposed under this Section.
C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage that is not being maintained, in the form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due to Consultant under this AGREEMENT.
D. No policy required by this AGREEMENT shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless written approval is obtained by Consultant from the City.
E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.
F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the AGREEMENT.
17. MISCELLANEOUS PROVISIONS:
A. Compliance with Laws. Consultant shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this AGREEMENT or the materials used or which in any way affect the conduct of the work.
B. Unlawful Acts. Consultant shall not engage in unlawful employment discrimination.
Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.
C. Record Retention. Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this AGREEMENT. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this AGREEMENT are made to the Consultant.
D. Notice. All notices that are required to be given by one party to the other under this AGREEMENT shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
ATTACHMENT 3
Agreement for Services
9 City: Consultant:
Kyzen Nicolas
Associate Engineer
City of Manteca
1001 W. Center St.
Manteca, CA 95337
Ryan Sellman, PE
Vice President
Carollo Engineers, Inc.
2880 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
916-565-4888
[email protected]
E. Governing Law and Venue. This AGREEMENT shall be interpreted and governed by the laws of the State of California, and any legal action relating to this AGREEMENT shall take place in the Superior Court, County of San Joaquin.
F. Waiver. Waiver of any breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach or default of the same or any other provision under this AGREEMENT.
G. Severability. If any provision of this AGREEMENT is held to be invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this AGREEMENT shall continue in full force and effect.
H. Mediation. In the event of any controversy or claim arising out of or relating to this Agreement or the Services provided by Consultant (each referred to as a “Dispute” and all collectively referred to as the “Disputes”), the Parties shall try to resolve all Disputes through good faith, direct discussions involving the representatives of each Party who possess the necessary authority to resolve such Dispute. If direct discussions are unsuccessful in resolving a Dispute, the Parties shall endeavor to resolve the matter by mediation through and administered by JAMS or its successor in interest. JAMS shall provide the parties with the name of five (5) qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS, and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
I. Costs and Attorney' Fees. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action may recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.
J. Entire Agreement. This AGREEMENT constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this AGREEMENT. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this AGREEMENT, except those contained in or referred to in writing.
ATTACHMENT 3
Agreement for Services
10 K. Execution. This AGREEMENT may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties.
L. Authority to Enter Agreement Consultant warrants that it has all requisite power and authority to conduct its business and to execute, deliver, and perform this AGREEMENT.
Each party warrants to the other that the signature to this AGREEMENT have the legal power, right, and authority to enter into this AGREEMENT and to bind each party.
M. California Prevailing Wage Requirement Pursuant to California Labor Code sections 1720 through 1861, the Consultant, its Contractor and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR), if applicable. This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post-construction phases of construction, including but not limited to all cleanup work at the jobsite. The most current prevailing wage determination can be found at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
THIS SPACE INTENTIONALLY LEFT BLANK.
ATTACHMENT 3
Agreement for Services
11 TO EFFECTUATE THIS AGREEMENT, each of the parties has caused this Agreement to be executed by its duly authorized representative as of the date set forth in the introductory paragraph on page 1 above.
CITY OF MANTECA: CONSULTANT:
CAROLLO ENGINEERS, INC.
_________________________________ ___________________________________ Toni Lundgren (Type name of Consultant/form of organization)* City Manager
ATTEST: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Cassandra Candini-Tilton, (Type name and title)
Director of Legislative Services
COUNTERSIGNED: By: ___________________________________
(Signature)
_________________________________ ___________________________________ Matt Boring (Type name and title)
Director of Finance
COUNTERSIGNED: Address: ____________________________
_________________________________ ____________________________ Stephanie Van Steyn,
Director of Human Resources Telephone: ____________________________ APPROVED AS TO FORM:
Andy Pinasco, Interim City Attorney
By:_________________________________
Kousha Mckeenejad, Deputy City Attorney
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ATTACHMENT 3
Agreement for Services
12 EXHIBIT A
Consultant Proposal/Scope of Work
ATTACHMENT 3
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 12CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT C. Work Plan
Carollo understands the project tasks. Our work plan and approach have been developed to manage project risks
and deliver your project on schedule.
C-C TECHNICAL PROPOSAL
CONSTRUCTION MANAGEMENT APPROACH
Project Coordination
The initial step in the process
involves internal coordination
to update the construction management
(CM) team. This coordination will
commence immediately upon project
award. Given that Carollo handled the
design, the collaboration between the
CM and design staff is streamlined and
effective. The teams work in unison,
facilitating a seamless transition from
design to construction. Sharing a common
language and understanding of Carollo's
details and specifications enhances
communication with the contractor. This
is particularly important for this project
as ESDC and Construction have started
prior to the CM's involvement. During
these early coordination meetings, risks
will be discussed or noted to the team
so they can be reduced or eliminated
wherever possible.
2nd Party or Designer-led CM can
reduce risk and costs to the City.
With designer-led Construction Management,
coordination between the design team and CM team is
seamless. In the previous Turlock Chemical Upgrades
project, Ryan Sellman, was the PIC during design and the PM/CM during Construction. This consistency reduces
the number of RFIs, resubmittals, and rework as questions can be addressed quickly and accurately in the field. If a change is needed, follow up RFIs documenting the
change can be provided. This reduces risk and cost to
the City for any delays that may occur due to unforeseen conditions or changes.
Construction Document Management,
Communications, and Meetings
Carollo understands the importance of using a
dependable and flexible construction document management system and how essential it is in controlling costs, managing claims, and maintaining the project schedule. Chris will be responsible for coordination and act as the first-point-ofcontact for all construction-related communications between the City and the contractor.
Chris will maintain strict control over the document flow and will manage document flow and information management as they apply to the contracted parties and associated project issues. In addition, our careful control over document flow will develop accurate records that may be required to support potential contract changes and to defend against claims.
Carollo has implemented the ACC software, which is also utilized in the capacity improvements project. This rollout has led to several staff members becoming super users.
Among them is Garret, the Deputy Construction Manager/
Inspector, who will support Chris, the City, and the Contractor by addressing any issues that arise during construction. This support is crucial for maintaining progress and thorough documentation.
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 13CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT Submittal Review Management
and Processing
The submittal review process is often the last
opportunity to provide quality in the final product
before it is constructed. Therefore, a robust submittal review management process, combined with our
approach to promptly assessing and processing each
submittal, is key to project success.
We will take a proactive role in conducting the initial review of submittals for completeness. For submittals
that include or-equal items or contain exceptions from
the specified product or equipment, we will request
that the contractor include a written list of deviations and provide reasons for the proposed changes, so
the design team can quickly review and determine
if it will meet the design intent and quality of the
specified product or equipment.
RFI Review Management
and Processing
Carollo will coordinate and manage the RFI submittal
process and screen RFIs for completeness before
forwarding them to the City and design engineer
for review. Timely response to all RFIs is critical to
maintaining the construction schedule and avoiding
potential claims.
We have found some contractors generate
unnecessary RFIs, with many RFIs relating to means
and methods that are the contractor's responsibility.
In other cases, problems are caused by a lack of
coordination between the contractor and their
subcontractors. To make sure that only merited
RFIs are reviewed, we will require the contractor to
concisely describe the issue for which clarification
or interpretation is sought and explain why a
response is needed.
Inspection and Materials Testing
Our CM team includes experienced
inspectors and material testing staff
to verify that the construction complies with the
design documents.
During active construction, we will provide fulltime, qualified staff for onsite management and field inspection to prepare inspection reports, materials
installation tracking logs, and photographic records.
Our inspection staff will also track actual start and
finish dates against the contractors schedule for use
in regular schedule review sessions. In addition, our
CM team will monitor the contractor’s upkeep of the
project as-built drawings and recommend approving
progress payments contingent upon the acceptability
of the working as-built markups.
We will employ the services of Kleinfelder to provide
materials testing and select specialty inspection
services. Kleinfelder's local office in Stockton can
provide rapid response to requests for material
testing and specialty inspection support.
Safety Plan
Safety is paramount for any construction
project. Carollo believes each employee is
owed a safe working environment that protects the
health and safety of all parties working at the plant
site. To achieve this, we will prepare a comprehensive
Safety Plan that will be used to monitor site safety
and to avoid accidents, injuries, and equipment
damage for our CM team.
We will check that the contractor’s safety plan has
been prepared and approved by the contractor's
safety consultant before construction begins. If
we observe unsafe field conditions created by the
Information control for
detailed project records
For the City of Turlock's Secondary Clarifier No. 5 and Denitrification CM Project, Carollo used a web-based
document tracking system, which allowed for strict
control over document flow and the management of
information.
This allowed for the maintenance of detailed and
accurate project records including inspection
reports, photos, meeting minutes, and log decisions.
ATTACHMENT 3
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 14CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT contractor, we will report these deficiencies to the
contractor's safety officer and request for immediate
corrective measures.
Training, Startup, and
Commissioning
Planning for training, startup, and commissioning will
begin on day one of the project. This is critical, since all construction activities must lead to successful
commissioning and plant startup. Our experience
with other treatment plants and operations staff will
aid in the commissioning and personnel training. Our
CM team will work closely with the design engineer
and the City to confirm that the equipment suppliers
submit the proper equipment O&M manuals and
training materials well in advance of the scheduled
training sessions for plant staff.
Project success will largely depend on how
effectively start up and commissioning is conducted
at each interim sequencing milestone and at project
completion. We will review the contractor s startup
and commissioning plan to make sure the proper
procedures, equipment, logs, and forms are in place
before the start of each test to achieve successful
startup and commissioning at the most important
stage of the project. In addition, we have included
an operational support specialist to our team to
help streamline startup. Chris Vasquez and his
team will provide certified operators to review the
startup plans, assist in the procedures, and provide
troubleshooting support. Our goal is to not only start
up the equipment, but to leave the City's O&M staff
comfortable and confident to run the new system
on their own.
Record Documents
Having a complete and accurate set of
record documents at the completion
of the project is a necessary documentation step
for future reference and construction. Our CM
team will maintain its own redline markups of the
contract drawings and specifications showing all
approved contract modifications through change
orders and RFIs, as well as information regarding
underground utilities.
We will perform a review of the contractor s working
record documents and advise them and the City
about the status. We recommend approving progress
payments beyond 90 percent completion contingent
upon the acceptability of the working record
documents. At project completion, we will reconcile
our markups with the contractor s markups and
provide these to the design engineer to prepare the
final record drawings.
Project Closeout
As the project nears completion, our CM
team will begin preparing project files, manuals,
record drawings, and other project information in
an organized manner for submittal to the City. Our
closeout activities will include: verifying completion
of punch list items; accepting and distributing all
contract-required spare parts, training manuals, and
other information; and processing final payment and
negotiated withholdings, release of retention, lien
release verification, and warranty transfer. Every
relevant contractor deliverable will be tracked,
logged, and closely reviewed and evaluated during
closeout to provide proper documentation to the City
for safe record keeping.
PROJECT MANAGEMENT
Project Planning and Management
As your construction manager, we will represent
the City in administering the sludge thickening
and dewatering unit no. 3 project to see that the
requirements of the contract documents are met. We
will work as an extension of the City and plant staff
to provide leadership and positive direction to the
project. Our primary objective is to build a smoothrunning, efficient CM team that incorporates the best from the City, plant staff, design team, and the
contractors.
Beginning with the preconstruction conference, we
will set the tone of the project by establishing the
proper chain of command among all parties. For
example, we will strongly enforce the requirements
When the final punch list items have been completed or resolved, we will recommend acceptance by the City. The Carollo team uses this systematic approach to bring all of these elements together to achieve project success.
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 15CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT of the contract documents and will not allow the
contractor to proceed without the proper submittal
approvals on materials and equipment. We will review
engineering proposals from the contractor with
assistance from the City, plant staff, and the designer to expedite a quick response so these proposals will
not delay the project schedule.
Scope, Schedule, and Cost Control
Our CM team's scope, schedule, and budget are
effectively managed on each task we perform.
Scope control. Ryan will prepare resource goals
for each team member. Individual work plans will
be developed for each task prior to any work
kicking-off. These work plans provide a detailed
definition of how the project will be executed with
the City s budget, a detailed work breakdown
structure showing the sequence of all work, and a
detailed list of specific deliverables.
Schedule control. Ryan will track the overall
project status and will report the schedule status at
regular check-ins with the City.
Cost control. Cost control begins from the first
day of project initiation. Ryan will provide frequent
review and comparison of costs incurred versus
percent complete, which offers the best method
of controlling costs and ensuring performance
within the budget.
Project Status Reporting System
Timely, effective communication is critical to confirm
expectations and encourage internal and external
stakeholder input that results in a successful project.
In addition to the tools described above, we will
promote this by employing the following:
Management check-ins. Ryan will communicate
with you weekly or more frequently if needed to
review issues and to discuss project direction and
decisions needed for various tasks to continue in
a timely manner. These weekly check-ins will be
organized around a standard working agenda,
target purposeful and efficient discussion, and
result in a list of actionable items to improve
project management and CM coordination.
Effective use of weekly construction meetings.
Your time and the time being requested of any
construction team member is valuable, hence we
are sticklers about:
» Planning each progress construction meeting
and other meetings such that attendees will be
fully prepared to participate in the discussion.
» Providing a standing agenda in advance for key
topics of discussion, including but not limited to
contract time status, safety and security issues,
look-ahead schedule reviews, submittal/RFI/
change order logs and review status, plant
coordination and shutdown activities, startup
and commissioning, training, field order status,
non-compliance notices, and action items.
» Facilitating discussions to cover the desired
topics and build trust among the construction
team members.
» Distributing meeting minutes and following up
on key issues and action items identified.
Construction Reports. We will prepare and
submit regular construction reports to inform
progress and to comply with funding disbursement
requirements. Each report will include the
following items:
» Executive Summary.
» Work Performed Each Month.
» Project Issues.
» RFI and Submittal Review Summary.
» Change Order Summary.
» Project Schedule and Budget Summary.
» Appendix.
As requested in the RFP, our sample monthly report
for the City of Ukiah is included in Appendix B.
Carollo proposes the use of a web-based document management system to file, track, and link all documents to manage the project and maintain schedule and budget compliance.
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 16CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT Communication Methods and Meetings
Based on our CM experience, the following major meetings and suggested frequency have proven successful in conducting during the construction period to improve communication among all stakeholders. We will work with the City and plant staff to review each meeting prior to finalizing the scope to decide which meeting type and frequency will benefit the City and the project.
MONDAY MORNING CHECK-IN
Construction manager, Chris Powell, and his team will touch base with the contractor’s PM first thing to gather information on the week’s planned work, including hot items, any shutdowns, deliveries, and/or coordination items with the City. Chris will then convey this information to the City’s PM and the design team’s PM to make them aware of the work planned and help determine if any coordination is required with operations staff.
DAILY JOB WALKS
Chris and/or his inspectors, Garett Gentry or Ron Baker, will walk the job site each day during active construction to document contractor staff, equipment onsite, weather conditions, and work progress. Daily inspection reports will be prepared and submitted through Autodesk Construction Cloud. The team will coordinate individually with the City’s PM, contractor PM, and design engineer PM to capture important topics to include on the agenda for the weekly progress meetings, including quality control issues and/or pay application status. Pre-weekly meetings will be held with the City, design engineer, and CM to discuss topics prior to the weekly meeting with the contractor.
QUALITY CONTROL ISSUE RESOLUTION
When quality control issues are observed, the team will alert the contractor’s PM immediately, and notify the design engineer, as appropriate. The team will determine if an immediate remedy is required, or if there is time to work through the typical RFI process to finalize the response. While ultimately it is the contractor’s responsibility to respond to and remedy any construction quality control issue, our team will work collaboratively to help determine the best solution for the City.
WEEKLY PROGRESS MEETINGS
Weekly progress meetings with the contractor, design engineer, and City are an important part of documenting project status to verify that everyone continues to work toward a common goal.
The meeting typically includes a review of the following topics: site safety, submittal and RFI logs, look-ahead schedule, outstanding issues, hot items, and shutdown requirements. The meeting is documented in meeting minutes that are also posted on Autodesk Construction Cloud.
MONTHLY PAY ESTIMATE PROCESSING
Once a month, the contractor will submit a "pencil copy" for their monthly pay estimate review. This will document their progress and what materials they have on hand or have installed to support their pay app request. Chris will review the contractor’s projected work versus actual contractor work completed and provide any comments to the contractor. If necessary, Chris will meet with the contractor’s team to discuss any questions or concerns. The monthly pay estimate process will be submitted and tracked through Autodesk Construction Cloud.
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 18CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT
SCOPE OF WORK
We will work as an extension of the City and plant
staff to provide leadership and positive direction
to the project. Our primary objective is to build a
smooth-running, efficient CM team that incorporates
the best from the City, plant staff, design team, and
the contractors.
Our Project Manager will be responsible for
implementing the work plan including preconstruction
services, construction management services during
construction, quality assurance and material testing
services, and post construction services.
Task 1 – Project Management
Task 1.1 – Project Management. Consultant will
furnish a Project Manager to coordinate all Consultant
operations with the City, including but not limited
to: monthly project progress reports, administering
subcontracts, and providing overall project
management, coordination, and supervision of
project staff to facilitate the performance of the work.
Task 2 – Preconstruction Services
Task 2.1 – Conformed Documents Review. Review
the project conformed documents with design team..
Since the project has already started, any potential
issues that are found during review will be discussed
with the City and Contractor.
Task 2.2 – Labor Compliance. Consultant
Construction Manager will review certified payroll
records to verify that the Consultant or sub-consultant is in compliance with the State Labor Code. Certified
payroll submittals will be directed to the Department
of Industrial Relations (DIR).
Task 2.3 – Schedule Review. Consultant
Construction Manager will review contractor's
schedule, evaluate and confer with the City regarding
workability of the schedule or suggest changes that
may improve the schedule. Schedule review will be
in coordination with project deadlines as well as work
sequencing. This will be coordinated closely with the
design team and operations.
Task 2.4 – Safety Plan. Consultant Construction
Manager and/or inspectors will review and monitor
the safety programs developed by the Contractor
and as required by OSHA/Cal-OSHA. Consultant
will also provide their own project safety plan for
Consultant staff.
Task 3 – Construction Management
Services During Construction
Provide construction management oversight,
project observation / inspection during construction.
Consultant management services will be in
accordance with the latest City Standards, Project
Specifications, Caltrans standards, and American
Water Works Association (AWWA) standards.
Consultant Construction Manager will maintain close
contact with City on all correspondence.
Task 3.1 – Construction Inspection. Consultant
Construction Manager and/or inspectors will provide
day-to-day on-the-job observation/inspection of
all construction work on the project. Consultant
inspectors will make reasonable efforts to guard
the City against defects and deficiencies in the
work of the Contractor and to confirm provisions of
the contract documents are being fulfilled; prepare
daily inspection reports documenting observed
construction activities; take progress photographs,
label them, and put them on ACC; review contractor
record drawing markups; punch lists; coordinate
with the City for final inspection; and assist with all other matters relating to construction of the project.
This includes performing daily reports and tracking
weekly statements of working days.
Task 3.2 – Weekly Progress Meetings. Consultant
Construction Manager will schedule and conduct
construction weekly progress meetings online using
Microsoft Teams. Prepare and distribute meeting
minutes and agendas to all attendees. Weekly inperson meetings can be scheduled as necessary.
Task 3.3 – Monthly Project Updates. Consultant
Construction Manager will attend monthly status
report meetings with the City to review detailed
construction progress and budget status through
Microsoft Teams. Monthly in-person meetings can be
scheduled as necessary.
Task 3.4 – Schedule Update Review. Consultant
Construction Manager will enforce the construction
schedule and phasing plan to complete the project
within the allocated time and schedule. Perform
schedule analysis, as needed.
Task 3.5 – Pay Application Review. Consultant
Construction Manager will monitor the construction
budget and confirm that the project remains within
budget, including a detailed tracking of installed and
expected quantities of work. This includes review and
recommending for approval monthly pay applications
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 19CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT and pay quantities from the Contractor. Consultant
will review and approve Contractor’s schedule of
values to confirm it meets contract requirements.
Task 3.6 – Submittal Review. Consultant
Construction Manager will review and respond to
product and project and material submittals and/or
coordinate with the Design Engineer and the City to
review project submittals. Maintain a submittal log
and track turnaround time to avoid delays.
Task 3.7 – RFI Review. Consultant Construction
Manager will review and respond to all Requests
for Information (RFIs) and/or coordinate with the
Design Engineer to provide responses. Log and track
RFI progress.
Task 3.8 – Change Order Review. Consultant
Construction Manager will review all change
orders related to construction issues based on the
project drawings, specifications, and other design
information from the Design Engineer. Consultant will
perform change order analysis, including reviewing:
logs of proposed change orders, change order
quotations from Contractor, negotiated change
order costs, time extensions, processing final
negotiated change orders, and effect of approved
change orders in progress payment breakdowns.
Consultant will prepare Contract Change Orders
and recommendations to accompany change order
documents and forward to the Resident Engineer for
review and approval.
Task 3.9 – Certificate of Compliance. Consultant
Construction Manager will review and inspect
for certificates of compliance with each project
delivery for furnished construction materials to be
incorporated into the work.
Task 3.10 – SWPPP Review. Consultant Construction
Manager and/or inspectors will provide Storm
Water Pollution Prevention Plan (SWPPP)/Water
Pollution Control Plan (WPCP) services including
inspections and reporting for the project. Oversee
the implementation of the SWPPP/WPCP, including
oversight of the monitoring/sampling, weather and
event tracking requirements, visual monitoring,
inspections, and checklists.
Task 3.11 – Shutdown/MOP Review. Consultant
Construction Manager will review shutdown requests
(MOPs) to determine compliance with the Project
contract documents. MOPs should be tracked in the
baseline and updated schedules.
Task 4 – Quality Assurance and
Materials Testing Services
Coordinate and provide required testing as stated
in the specifications and special inspections
as necessary.
Task 4.1 – Material Testing. Consultant will provide
a sub-consultant (Kleinfelder) as a certified materials testing agency (MTA) to perform testing services.
The MTA sub-consultant will refer to the Caltrans
Quality Assurance Program for testing sampling and
testing guidelines. For all improvements (HMA, AB,
slurry seal, etc.), the QA/QC construction process
will follow Project Specifications. The MTA will have
an Independent Quality Assurance Program to
verify that acceptance testing is being performed
correctly with properly calibrated equipment in good
working order. All test results will be reported to the City in the shortest time that the specific test will
realistically allow. The Consultant guarantees that
the offered equipment, material or services meet
all safety requirements applicable in accordance
with Cal-OSHA regulations and any other rule or
regulation required by the City. If the MTA fails any
tests or inspections, retests or re-inspections will be required. Retests and re-inspections will be billed
at the same rates as the original tests. Retests will
be marked on reports and invoices to help facilitate
back charging to the Contractor, if allowed by
the project contract. The MTA sub-consultant will
submit to the City all applicable certifications for the laboratory and testing personnel that will be working
on the project. All certifications must be kept current throughout the project duration. If certifications are
updated while the project is underway, the updated
certificate will be submitted to the City immediately.
It is the intent of the City to maintain a consistency
of material testing quality throughout each phase of
the project. Consultant is therefore encouraged to
provide, wherever and whenever possible, the same
field personnel for the duration of construction of
the project. On days when work is not performed by
the Contractor, such as rainy or unsuitable weather
days, the materials testing personnel will not provide
services unless authorized by the City.
Task 5 – Post Construction Services
Project closeout, punch list items completion, dispute
resolution, contract change orders and process
final payment.
Task 5.1 – Closeout Documents. Consultant
Construction Manager will review, prepare and scan
project closeout documents (e.g., maintenance,
ATTACHMENT 3
C-C / WORK PLAN
CAROLLO / PROPOSAL / MAY 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\Manteca\WQCFSludgeThickDewaterCM\Prop0525\Indd\C-C_WorkPlan 20CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT operational, warranty, etc.) as required in the
construction documents, and as submitted by the
contractor at the completion of the work.
Task 5.2 – Project Records. At the conclusion of
the project, the Consultant Construction Manager
will provide the City with a digital copy of all the
project records. The digital records will be in the
approved file format/s, file naming convention and
directory structure.
Task 5.3 – Lessons Learned. Consultant
Construction Manager will perform post construction
review and prepare lessons learned documents for
future projects.
Task 5.4 – Claim Resolution. Consultant
Construction Manager will perform optional
service if needed: claim resolution and detailed
schedule analysis.
Task 5.5 – Punch List. Consultant Construction
Manager will review punch lists items of
remaining work.
Task 5.6 – Final Inspection. Consultant Construction
Manager will coordinate with the City for
final inspection.
Assumptions
1. It is assumed the substantial completion will be
reached in 900 calendar days and final completion
90 days after substantial.
2. Consultant Construction Manager will enforce the
contract requirements as they pertain to Labor
Compliance, Equal Employment Opportunity,
Prevailing Wage, and Disadvantaged Business
Enterprise according to Caltrans Local Assistance
Procedures and all State and federal regulations.
3. Consultant Construction Manager will review any
material related to potential claim record procedures
with contractor's methodologies, policies, and
procedures. Consultant will work with the Resident
Engineer to assist as necessary.
4. Consultant Construction Manager will prepare for
approval file naming convention, file format/s and
directory structure for all project files.
5. Consultant Construction Manager will review and
monitor Contractor’s listed items submittals that
will be completed prior to any jobsite activities as
specified in the Project Specifications.
6. Consultant Construction Manager will review and
monitor Contractor’s submittals for any survey
monuments within 100 ft of improvements.
7. Consultant Construction Manager will review and
investigate pay and benefits from the Contractor, flag
discrepancies, and provide resolution documentation
for the project files. Spot check that the Contractor
and subcontractors are following requirements
established by the DIR as outlined the applicable
Prevailing Wage Determination and Federal Davis
Bacon rules. Documentation of discrepancies will be
reported to the City in a timely manner.
8. Estimates and Projections. In providing opinions
of cost, financial analyses, economic feasibility
projections, and schedules for potential projects,
Consultant has no control over cost or price of
labor and material; unknown or latent conditions
of existing equipment or structures that may affect
operation and maintenance costs; competitive
bidding procedures and market conditions; time
or quality of performance of third parties; quality,
type, management, or direction of operating
personnel; and other economic and operational
factors that may materially affect the ultimate
project cost or schedule. Therefore, Consultant
makes no warranty that the City’s actual project
costs, financial aspects, economic feasibility, or
schedules will not vary from Consultant’s opinions,
analyses, projections, or estimates.
9. Construction Contractor Means, Methods and
Safety. Consultant shall not be responsible for
the means, methods, techniques, sequences,
or procedures of construction selected by
construction contractors or the safety precautions
and programs incident to the work of construction
contractors and will not be responsible for
construction contractors’ failure to carry out work
in accordance with the construction documents
10. Third Parties. The services to be performed by
Consultant are intended solely for the benefit of
City. No person or entity not a signatory to this
Agreement shall be entitled to rely on Consultant's
performance of its services hereunder, and no
right to assert a claim against Consultant by
assignment of indemnity rights or otherwise
shall accrue to a third party as a result of this
Agreement or the performance of Consultant's
services hereunder.
e substantial completion will be
361 from April 22, 2026.
ATTACHMENT 3
Agreement for Services
13 EXHIBIT B
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this AGREEMENT.
CONSULTANTS
By:
[Title]
ATTACHMENT 3
Agreement for Services
14 EXHIBIT C
Fee Schedule
ATTACHMENT 3
KLEINFELDER, INC – NorCal Pacific Area, CoMET Services
2025 RATE SCHEDULE
Developed for: City of Manteca
Kleinfelder Fee Schedule 2025_CoMET_NCP
Page | 1 of 1 Revised 1/2025
TECHNICIAN NON-PREVAILING WAGE (OFF-SITE) RATES
Technician * - ACI/Soils/Asphalt Testing & Observation.............................................................. $ 115/ hour Special Inspector* - ICC Certified Structural Inspector (Masonry, Shotcrete and PT Slab Services, Reinforced Concrete, High Strength Bolting, and Floor Flatness) .......................................... $ 125/ hour
Special Inspector* - CWI/NDT/NACE (Welding, NDT, NACE) ....................................................... $ 150/ hour
TECHNICIAN PREVAILING WAGE (ON-SITE & TRAVEL) RATES
Group 1*^ (Lead Insp - NC 63-3-9-2024-1)................................................................................... $ 237/ hour Group 2*^ (Bldg. Inspector - NC 63-3-9-2024-1).......................................................................... $ 231/ hour Group 3*^ (Soils - NC 63-3-9-2024-1)........................................................................................... $ 210/ hour Group 4*^ (Concrete - NC 63-3-9-2024-1) ................................................................................... $ 195/ hour
PROFESSIONAL STAFF RATES
Professional* ................................................................................................................................ $ 152/ hour Staff Professional*........................................................................................................................ $ 175/ hour Project/Senior Professional.......................................................................................................... $ 218/ hour Principal Professional ................................................................................................................... $ 257/ hour Senior Principal Professional ........................................................................................................ $ 314/ hour Project Manager I ......................................................................................................................... $ 200/ hour Project Manager II ........................................................................................................................ $ 200/ hour Materials Manager/Materials Operations Supervisor ................................................................. $ 220/ hour Senior Project Manager ............................................................................................................... $ 263/ hour Program Manager ........................................................................................................................ $ 268/ hour Senior Program Manager ............................................................................................................. $ 300/ hour Project Controls Professional* ..................................................................................................... $ 137/ hour Senior Project Controls Professional ............................................................................................ $ 210/ hour Administrator/Dispatch* ............................................................................................................. $ 115/ hour ✓ Public works projects or projects receiving public funds may be subject to Prevailing Wage laws. The above rates marked ^ do apply to NC 63-3-9-2024-1 prevailing wages. Second shift rates (not shown) apply to any work starting after 2pm and before 4am and will incur a separate rate in accordance with California DIR. ✓ Travel time will be charged at the prevailing wage rate, as required per the determination and the Public Works Manual Section 4.1.5.
✓ PW rates will be charged, including retroactively, for the covered scope items if the DIR directs that this is covered work at any time during the life of this agreement, or thereafter. ✓ Hourly rates will increase 5% annually on January 1st of each year. ✓ Hourly rates assume that other direct costs will be billed and reimbursed by the client. Kleinfelder reserves the right to adjust the rate schedule on projects where other direct costs are not reimbursed.
Geotechnical and Materials Laboratory Testing Rates are in accordance with Fee Schedule (attached) Subcontractor fees and Other Direct Costs to be reimbursed at cost plus 10%.
Travel related expenses to be reimbursed at cost. Mileage to be billed at current IRS rate.
ATTACHMENT 3
City of Manteca WQCF Thickening and Dewatering Project
Construction Management Services
Task
Principal-in-ChargeConstruction Manager OversightConstruction ManagerOperations SupportDeputy CM/InspectorInspectorElectrical InspectorConstruction Administration Total
Hours
Total Labor
Costs
Technology
Charges
(PECE) Total Costs
1 Project Management 0 100 100 0 0 0 0 50 250 $65,750 $4,250 $70,000
1.1 Project Management 0 100 100 0 0 0 0 50 250 $65,750 $4,250 2 Construction Management Services During Construction 74 128 1672 80 500 1905 424 250 5033 $1,191,245 $85,561 $1,276,806
2.1 Construction Inspection 0 10 1000 80 100 1800 400 0 3390 $799,590 $57,630
2.2 Weekly Progress Meetings 40 40 240 0 40 85 16 200 661 $150,005 $11,237
2.3 Monthly Project Updates 0 10 40 0 40 0 0 50 140 $30,200 $2,380
2.4 Schedule Review Updates 24 10 24 0 80 0 0 0 138 $35,170 $2,346
2.5 Pay Application Review 0 0 40 0 50 0 0 0 90 $21,450 $1,530
2.6 Submittal Review 0 20 40 0 60 0 0 0 120 $30,200 $2,040
2.7 RFI Review 0 20 20 0 90 0 0 0 130 $31,850 $2,210
2.8 Change Order Review 8 10 240 0 40 0 0 0 298 $76,050 $5,066
2.9 Certificate of Compliance 0 0 20 0 0 0 0 0 20 $5,100 $340
2.10 SWPPP Review 0 0 0 0 0 20 0 0 20 $4,500 $340
2.11 Shutdown/MOP Review 2 8 8 0 0 0 8 0 26 $7,130 $442 3 Quality Assurance and Materials Testing Services 0 0 40 0 0 0 0 0 40 $10,200 $680 $10,880
4.1 Materials Testing Agency Coordination 0 0 40 0 0 0 0 0 40 $10,200 $680 4 Post-Construction Services 8 36 128 0 0 0 36 0 208 $55,220 $3,536 $58,756
5.1 Closeout Documents 0 8 24 0 0 0 8 0 40 $10,560 $680
5.2 Project Records 0 8 24 0 0 0 8 0 40 $10,560 $680
5.3 Lesson's Learned 0 4 4 0 0 0 0 0 8 $2,320 $136
5.4 Claims Resolution 8 4 20 0 0 0 4 0 36 $9,920 $612
5.5 Punchlist 0 8 40 0 0 0 0 0 48 $12,800 $816
5.6 Final Inspection 0 4 16 0 0 0 16 0 36 $9,060 $612
TOTAL HOURS 82 264 1940 80 500 1905 460 300 5531
HOURLY RATES $325 $325 $255 $273 $225 $225 $230 $155 $17.00 TOTAL LABOR & PECE COST $1,416,442
NOTES $37,500
1. Services will be billed on time and material, not to exceed $1,597,942. $45,000 $15,000
3. Estimated start date is April 22, 2026. $4,000
4. Substantial completion and final completions dates assumed are April 17, 2027 and July 14, 2027, respectively. $101,500
5. Project closeout services will be completed by August 31, 2027.Rates reflected are good up to this date. $50,000
$5,000
$25,000
$80,000
Total CM Fee $1,597,942
Allowances (estimated)
Material Testing (subcontractor)
Mark-up on subcontractors (10%)
Allowances Total
File Management Software
2. Fee estimate is based off the CPM Schedule update 3576 WUPT 03-2.
Expenses Total
ODC Expenses (estimated)
Trucks ($1,250/month)
Hotel ($140/night)
Meals while traveling
Mileage ($0.725/mile)
ATTACHMENT 3
KLEINFELDER, INC – NorCal Pacific Area, CoMET Services
2025 RATE SCHEDULE
Developed for: City of Manteca
Kleinfelder Fee Schedule 2025_CoMET_NCP
Page | 2 of 1 Revised 1/2025
*Time worked in excess of 8 hours per day and weekend/holiday work will be charged at 1.5X the hourly rate shown above. Overtime applies to (*) rates only.
Hourly rates shall be escalated annually on January 1 of each calendar year, starting 1/1/2026. Labor Escalation Rate to be 5%.
ATTACHMENT 3
C-C / WORK PLAN
CITY OF MANTECA / CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE WQCF SLUDGE THICKENER & DEWATERING UNIT NO. 3 PROJECT
CAROLLO / PROPOSAL / MAY 2025 17
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TASK MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV 1 – Project Management
1.1 Project Management
2 – Preconstruction Services
2.1 Conformed Documents Review
2.2 Labor Compliance
2.3 Schedule Review
2.4 Safety Plan
3 – Construction Management Services During Construction
3.1 Construction Inspection
3.2 Weekly Progress Meetings
3.3 Monthly Project Updates
3.4 Schedule Update Review
3.5 Pay Application Review
3.6 Submittal Review
3.7 RFI Review
3.8 Change Order Review
3.9 Certificate of Compliance
3.10 SWPPP Review
3.11 Shutdown/MOP Review
4 – Quality Assurance and Materials Testing Services
4.1 Materials Testing
5 – Post-Construction Services
5.1 Closeout Documents
5.2 Project Records
5.3 Lessons Learned
5.4 Claim Resolution
5.5 Punchlist
5.6 Final Inspection
ATTACHMENT 3