RESOLUTION R20XX-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, APPROVING A BUDGET APPROPRIATION OF $1,272,700 IN THE MEASURE Q FUND (FUND 105) TO PUBLIC WORKS (PW) CIP 26004 CIVIC CENTER BACK-UP POWER, AWARDING A CONTRACT TO TJ GARDENER COMPANY FOR THE EMERGENCY REPLACEMENT OF THE CITY HALL EMERGENCY GENERATOR WHEREAS, The City Hall Emergency Generator serves as a critical component of the City's emergency preparedness and continuity of operations infrastructure. The generator provides backup power to essential City facilities and systems during utility power outages, ensuring uninterrupted operation of critical municipal services; and WHEREAS, The existing generator has reached the end of its useful life and is no longer considered reliable for emergency operations. Recent evaluations have identified significant concerns regarding the generator's operational dependability and ability to support critical functions during extended power outages; and WHEREAS, The loss of generator functionality presents a substantial operational risk to the City. During utility outages, the City becomes vulnerable to disruptions in emergency communications and municipal operations. Most notably, the City risks losing critical communication systems supporting Police and Fire operations, while City Hall loses the ability to maintain full operational control and continuity of essential governmental services; and WHEREAS, The replacement of the City Hall Emergency Generator is necessary to ensure continuity of operations during planned and unplanned power outages. Reliable backup power is essential for maintaining public safety communications, supporting emergency response operations, protecting critical information systems, and ensuring the City's ability to provide services during emergency events; and WHEREAS, The increasing frequency of utility disruptions and Public Safety Power Shutoff (PSPS) events throughout California further emphasizes the importance of maintaining dependable emergency power infrastructure. Failure of the existing generator during a power outage could significantly impair the City's ability to coordinate emergency response efforts and provide essential services to the community; and WHEREAS, To address this vulnerability, staff recommend appropriating funds in the Measure Q Fund (Fund 105) to PW CIP 26004 Civic Center Back-up Power, in the amount of $1,272,700 for the emergency replacement of the generator. The requested appropriation will support the procurement, installation, and associated project costs necessary to place the new generator into service as quickly as possible; and WHEREAS, The City would like to award the contract to TJ Gardner Company who provided the lowest emergency bid of $1,157,000. In addition, staff would like to add a 10% contingency of $115,700 for a total of $1,272,700; and WHEREAS, This project supports the City's goals of maintaining critical infrastructure, ensuring public safety, enhancing emergency preparedness, and providing reliable municipal services to the community; and WHEREAS, Given the critical nature of these risks and the immediate need to restore reliable emergency power capabilities, staff recommend proceeding with the replacement as an emergency purchase to expedite procurement and installation; and WHEREAS, Staff recommend authorizing the City Manager or designee to complete and execute associated documents and take all appropriate actions necessary to carry out the purpose and intent of the resolution; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.
Approve a budget appropriation of $1,272,700 in the Measure Q Fund (Fund 105) to PW CIP 26004 Civic Center Back-up Power, for the emergency replacement of the City Hall Emergency Generator.
Formerly award the contract to TJ Gardener Inc. for the purchase, installation, commissioning, and related services necessary for the emergency replacement of the City Hall Emergency Generator in an amount not to exceed $1,272,700.
The City Council hereby authorizes the City Manager or their designee to execute all associated documents and take all appropriate actions necessary to carry out the purpose and intent of the resolution This Resolution shall take effect immediately upon adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the __ day of ______, 20__, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
R20XX-XX Page PAGE 1 of NUMPAGES 1 Resolution date entered here R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here