City of Manteca
HOUSING AND HOMELESS PROJECT SPECIALIST
Class Spec Code ### Established Date 09/01/26
Revision Date
Occupational Group Technical and
Support Services
Association (TSS)
FLSA Non-Exempt
DEFINITION
Under general direction of the Housing and Homeless Services Manager, assists with the coordination and implementation of Housing and Homeless Services programs, projects, and related activities; provides administrative support; assists with activities involving City departments, outside agencies, and community organizations; prepares a variety of reports and documents in support of program goals; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Housing and Homeless Services Manager. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for performing specialized technical administrative support duties for the Housing and Homeless Services program.
Incumbents exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are knowledgeable of the operating procedures and policies of the work unit.
REPRESENTATIVE DUTIES
Essential Duties:
Management may amend duties pursuant to the Americans with Disabilities Act (ADA) so qualified employees can perform the essential functions of the job. Assists with the implementation of assigned housing, homelessness, and community development projects, programs, and activities; provides administrative and technical support for assigned functions.
Assists with the implementation of goals, objectives, policies, procedures, and priorities related to assigned projects and programs.
Assists with monitoring assigned project and program budgets; tracks revenues and expenditures; prepares and processes purchase orders, invoices, and other financial ATTACHMENT 10
Housing and Homeless Project Specialist
documentation; maintains accurate financial records and assists with budget-related reporting.
Assists with contract administration and monitoring; maintains contract documentation, tracks requirements, and coordinates with contractors and City staff to support compliance with contract terms.
Assists with grant administration activities, including researching grant opportunities, preparing and maintaining documentation, tracking grant requirements and deadlines, and assisting with required reports and applications.
Provides support for the administration and implementation of Community Development Block Grant (CDBG), HOME, and other federal, state, and local housing and community development programs and projects.
Manages and maintains the Homeless Management Information System (HMIS), including data tracking, grant reporting, and program compliance. Assists with education and outreach through public meetings, events, communications, and presentations related to assigned projects and programs. Coordinates assigned projects and activities; monitors schedules and timelines; coordinates with other City departments, outside agencies, community groups, and contractors regarding assigned functions.
Conducts research and analysis related to housing, homelessness, community development, and assigned projects; gathers, compiles, and analyzes information and data; assists in preparing reports, correspondence, presentations, and other materials; maintains accurate records and files related to assigned projects and programs.
Interprets and applies applicable federal, state, and local laws, codes, regulations, policies, procedures, and guidelines related to assigned projects and programs. Participates in meetings with City staff, outside agencies, community groups, contractors, and the public regarding assigned projects and activities. Researches and stays current on trends and developments related to housing, homelessness, and community development programs and projects. Monitors applicable regulations, policies, and procedures related to assigned projects and programs.
Responds to inquiries and provides information to the public, community groups, other City departments, and outside agencies regarding assigned projects, programs, policies, and procedures.
May be assigned duties related to social media and website management. Observes and complies with all City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Housing and Homeless Project Specialist
Principles and practices of administrative and project support. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of budget monitoring and administration. Effective communication techniques for interacting with the public, community groups, and others associated with the program area of assignment. Basic principles and practices of contract and grant administration. Methods and techniques for the development of presentations, correspondence, informational materials, and other program documents.
General practices and terminology related to housing, homelessness, and community development projects.
Record keeping principles and procedures.
Basic arithmetic and statistical techniques.
Research methods and techniques.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Assist in the implementation and administration of assigned housing, homelessness, and community development programs and services.
Assist in implementing program goals, objectives, practices, policies, procedures, and work standards.
Coordinate assigned program activities, projects, and services. Assist with budget monitoring, including tracking program revenues and expenditures and maintaining related records.
Assist with the preparation, administration, and monitoring of contracts and agreements.
Analyze, interpret, summarize, and present information and data in an effective manner.
Research, analyze, and evaluate programs, policies, procedures, and service delivery methods.
Perform mathematical calculations quickly and accurately. Prepare, maintain, and update accurate detailed records and files. Handle sensitive and confidential information.
Housing and Homeless Project Specialist
Understand, interpret, explain, and apply applicable federal, state, and local laws, codes, regulations, policies, procedures, and guidelines relevant to work performed. Effectively interact with governmental agencies, community groups, service providers, businesses, and members of the public in support of assigned programs. Prepare clear and concise reports, correspondence, documentation, and other written materials.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to the completion of the twelfth (12th) grade.
Experience:
Minimum of two (2) years of experience in performing community outreach and casework, working with the homeless and related community service organizations, or social work.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; operate a motor vehicle to visit City sites; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Housing and Homeless Project Specialist
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).