RESOLUTION R20XX-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANTECA, STATE OF CALIFORNIA, ADOPTING A RESOLUTION TO RATIFY THE EMERGENCY PURCHASE AND CONTRACT WITH CHAMPION INDUSTRIAL CONTRACTORS, INC FOR THE ANIMAL SHELTER COOLING SYSTEM REPLACEMENT IN AN AMOUNT NOT TO EXCEED $130,957, WITH A 10% CONTINGENCY AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ANY ASSOCIATED DOCUMENTS CONSISTENT WITH THE CITY'S PURCHASING POLICY WHEREAS, due to the excessive heat experienced in early August, the cooling system at the Animal Shelter failed, creating an emergency condition requiring immediate action. The loss of adequate cooling presented an unacceptable risk to the health and welfare of the animals housed at the facility, particularly given the extreme summer temperatures; and WHEREAS, the Animal Shelter requires continuous and adequate climate control, delaying corrective action through the City's normal procurement process would have unnecessarily prolonged the emergency and increased the potential risk to the animals, staff, and City operations; and WHEREAS, staff evaluated the available options and determined that replacement of the failed cooling system with a new 30-ton cooling unit was the most appropriate long-term solution. As part of the evaluation process, the required 14-day load test at the Animal Shelter was successfully completed, confirming that the facility is ready to proceed with installation of the replacement unit; and WHEREAS, staff obtained quotes for the replacement and installation of the cooling system. Based on the proposals received, Champion Industrial Contractors, Inc provided the most cost-effective option and was determined to provide the best value to the City based on overall cost, equipment availability, and its ability to promptly restore adequate cooling at the facility; and WHEREAS, staff recommends that the City Council ratify the emergency procurement and authorize the replacement of the failed cooling system at the Animal Shelter. Specifically, staff recommends ratification of the agreement with Champion for the purchase and installation of a new 30-ton cooling unit in an amount not to exceed $130,957, with a 10% contingency of $13,095.70 for unforeseen conditions and potential duct detector modifications; and WHEREAS, Approval of the recommended action will allow the City to address the emergency conditions, restore reliable climate control at the Animal Shelter, and provide an appropriate long-term cooling solution for the facility; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Manteca, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
Formally ratify award of the contract to Champion Industrial Contractors, Inc in an amount not to exceed $130,957, with a 10% contingency of $13,095.70.
The City Council hereby authorizes the City Manager or their designee to execute all associated documents and take all appropriate actions necessary to carry out the purpose and intent of the resolution.
This Resolution shall take effect immediately upon adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Manteca at a public meeting of said City Council held on the __ day of ______, 20__, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR: __________________________
GARY SINGH
Mayor
ATTEST: __________________________
CASSANDRA CANDINI-TILTON
City Clerk
R20XX-XX Page PAGE 1 of NUMPAGES 1 Resolution date entered here R20XX-XX Page PAGE 1 of NUMPAGES 2 Type approved date of resolution here