AGENDA
Tuesday, May 30, 2023 6:00 P.M. Open Session
SPECIAL BUDGET STUDY SESSION
CITY COUNCIL, AIRPORT COMMISSION,
MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK
SUSTAINABLE COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR
AGENCY OF THE FORMER MARINA REDEVELOPMENT AGENCY AND MARINA
GROUNDWATER SUSTAINABILITY AGENCY
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).
Council Chambers
211 Hillcrest Avenue
Marina, California
AND
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556
PARTICIPATION
You may participate in the City Council meeting in person or in real-time by calling Zoom M eeting via the weblink and phone number provided at the top of this agenda. Instructions on how to access, view and participate in remote meetings are provided by visiting the City’s home page at https://cityofmarina.org/. Attendees can make oral comments during the meeting by using the “Raise Your Hand” feature in the webinar or by pressing *9 on your telephone keypad if joining by phone only.
The most effective method of communicat ion with the City Council is by sending an emai l to [email protected] Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting. All comments recei ved will become part of the r ecord.
Council will have the option to modify their action on items based on comments received.
AGENDA MATERIALS
Agenda materials, staff reports and background information related to regular agenda items are available on the City of Marina’s website www.cityofmarina.org. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Marina website www.cityofmarina.org subject to City staff’s ability to post the documents before the meeting.
VISION STATEMENT
Marina will grow and mature from a small town bedroom community to a small city which is diversified, v ibrant and through positi ve relationships w ith regional agencies, self -sufficient. The City will develop in a way that insulates it from the negative impacts of urban sprawl to become a desirable residential and business community in a natural setting . (Resolution No. 2006-112 - May 2, 2006)
Agenda for Special City Council Meeting of Tuesday, May 30, 2023 Page 2
MISSION STATEMENT
The City Council will provide the leade rship in protecting Marina’s natural setting while developing the City in a way that provides a balance of housing, jobs and business opportunities that wil l result in a community chara cterized by a desirable quality of life, including recreation and cultu ral opportunities, a safe environment and an economic viability that supports a high level of municipal services and infrastructure. (Resolution No. 2006-112 - May 2, 2006)
LAND ACKNOWLEDGEMENT
The City recognizes that it was founded and is built upon th e traditional homelands and villages first inhabited by the Indigenous Peoples of this region - the Esselen and their ancestors and allies - and honors these members of the community, both past and present.
1. CALL TO ORDER
2. ROLL CALL & ESTABLISHMENT OF QUORUM: (City Coun cil, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Pr eston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevel opment Agency Members and Marina Groundwater Sustainability Agency)
Liesbeth Visscher, Brian McCarthy, Kathy Biala, Mayor Pro-Tem/Vice Chair Cristina Medina Dirksen, Mayor/Chair Bruce C. Delgado
3. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand)
4. OTHER ACTION:
a. Budget Study Session Discussion: Fiscal Year 2023 -2024 and 2024 -2025 Operating and Capital Improvement Budget.
5. ADJOURNMENT:
CERTIFICATION
I, Anita Sharp, Deputy City Clerk , of the City of Marina, do hereby certify that a c opy of the foregoing agenda was posted at City Hall and Council Cha mbers Bulletin Board at 211 H illcrest Avenue, Monterey County Library Marina Branch at 190 Se aside Circle, City Bulletin Board at the corner of Reservatio n Road and Del Mon te Boulevard on o r before 6:30 p.m., Friday, May 26, 2023.
___________________________________
ANITA SHARP, DEPUTY CITY CLERK
City Council, Airport Com mission and Redevelopm ent Agency me etings are recorded on tape and available for public review and listening at the Of fice of the City Clerk and ke pt for a period of 90 days after the formal approval of MINUTES.
City Council meetings may be viewed live on the meeting night and at 12:30 p.m. and 3:00 p.m. on Cable Channel 25 on the Sund ay following the R egular City Council meeting date. In addition, Council meetings can be viewed at 6:30 p.m. every Monday, Tuesday and Wednesday. For more inform ation about viewing the Council Meetings on Channel 25, you may contact Access Monterey Peninsula directly at 831-333-1267.
Agenda for Special City Council Meeting of Tuesday, May 30, 2023 Page 3
Agenda items and staff reports are public record and are available for public review on the City's website (www.ciytofmarina.org), at the Monterey County Marina Library Branch at 190 Seaside Circle and at the Office of the City Clerk at 211 Hillcr est Avenue, Marina between the hours of 10:00 a.m. 5:00 p.m., on the Monday preceding the meeting.
Supplemental materials receive d after the c lose of the final agenda and thr ough noon on t he day of the scheduled meeting will be available for public revie w at the City C lerk’s Office during reg ular office hours and in a ‘Supplemental Binder’ at the meeting.
ALL MEETINGS ARE OPEN TO TH E PUBLIC. TH E CITY OF MARINA DOES N OT DISCRIMINATE AGAINST PERSONS WITH DISABILITIES. Council Chambers are wheelchair accessible. Meetings are broadcast on cable c hannel 25 and recordings of m eetings can be provided upon request. To request assistive li stening devic es, sign language int erpreters, readers, la rge print agendas or other accommodations, please call (831) 884 -1278 or e -mail: [email protected]. Requests must be made at least 48 hours in advance of the meeting.
May 26, 2023 Item No. 4a
Honorable Mayor and Members City Council Budget Study Session of the Marina City Council May 30, 2023
BUDGET STUDY SESSION DISCUSSION : FISCAL YEAR 2023 -2024 AND 2024 -2025 OPERATING AND CAPITAL IMPROVEMENT
BUDGET
REQUEST:
It is requested that the City Council receive information and provide directions to staff.
BACKGROUND:
On March 30, 2023, the City Council held a budget strategic planning and priority setting retreat.
Discussed at this retreat was an overview of City finances which included a review of ongoing revenues and expend itures, financial proje ctions, fund balances, and the capi tal impr ovement program. There was also an overview of all City department needs and priorities including staffing needs. The retreat concluded with a brief discussion of the Consolidated Projects List and Council top priorities from the current budget. An updated Consolidated Project List would be provided to Council after the retreat and Council would be ranking the top projects on the list prior to the next budget study session. EXHIBIT A is the presentation from the retreat.
ANALYSIS:
The information presented and discussed a t this Budget Study Session will serve as the foundation for final preparation of the Fiscal Year 2023 -2024 and 2024 -2025 Operating and Capital Improvement Budget. Attached EXHIBIT B is the updated Consolidate d Project List that has n ot yet been completed by all City Council members. The list provides a preliminary ranking of Council priorities from those that have completed the rankings.
The discussion will focus on Council priorities from the Consolidated Project List, the Capital Improvement Program, and funding available to address Council priorit ies for the Fiscal Year 2023-2024 and 2024-2025 Budget.
CONCLUSION:
This request is submitted for City Council consideration and action.
Respectfully submitted,
____________________________
Layne Long
City Manager
City of Marina
1 2023 Total Ranking Scoring Calculations
Consol
Proj # Priority Preliminary
Ranking
1 Maintain staffing and resources to meet service and project demands 1
70 Present a Preston/Abrams Parking Mngmt Plan 2
67 Present designs for Sports/Recreation/Aquatic and Roller Hockey Center Rehab & Improvements 3
78 Sports/Aquatic Center Design- Rehab and Improvement Funding 4 60 Present Del Monte/ 2nd Ave Connection alternatives 5 122 Present plan for Glorya Jean Tate Park playground
reconstruction 6
8 Present the Downtown Vitalization Specific Plan 7
93 Present a plan to maintain Locke Paddon Park and Pond 8 142 Preston Park Playground Improvements 9
2 Implement a customer service request software for city street, etc. repairs 10
143 Preston Park Ballfield Improvements 11
3 Develop and present plans for the maintanence and
improvement of existing facilities 12
57 Facilitate the Street Maintenance Program 13
99 Develop a Park Maintenance Plan with funding options 14 146 Locke Paddon Park- select project and proceed with matching grant request from MPRPD 15
104 Develop and present a Facilities Management Program for all existing city owned structures 16
132 Purchase Public Works riding mowers 17
38 Construct the Sea Haven Community Park 18
12 Protect the City's groundwater & aquifer from contamination 19 82 Present options for a new Senior Center 20
85 Develop plans for City Hall/Annex Center 21
126 Conduct Airport pavement maintenance projects 22
124 Develop and present plans for Preston Park ballfield and playground improvements 23
61 Present Del Monte Median Landscape alternatives 24
34 Update and maintain City lease documents 25
24 Impact Fee Update 26
25 Update the City's Fee Schedule 27
69 Annual street resurfacing 28
48 Update the City's Zoning Ordinance 29
50 Update the City's General Plan 30
EXHIBIT A
2 68 Present plan for the stabilization of useful City owned buildings 31 10 Develop former Cypress Knolls Specific Plan 32
39 Present final plans and funding for the Dunes City Park to City Council 33
31 Analyze and present plans to bring a 3rd High Speed Internet provider to the City 34
134 Replace existing body cameras and install car cameras 35 135 Street Camera System 36
110 Present design plans with financing options for Fire Station 37 100 Conduct park improvements and maintenance 38
155 Master Plan for parks and recreation 39
125 Facilitate Airport Building Improvements: Bldgs 533,510 (new roof), 507, 510, 520, 514, 518, and 526 40
92 Develop and present a Resource (Habitat) Management
Program & City wide ITP application 41
14 Conduct a Police Service Study 42
109 Present design plans with financing options for New Police Station 43
118 Present improvement plans for Marina Drive Stormdrain 44 59 Present Del Monte/Reservation Rd. Intersection improvement plans 45
137 Admin Records Management System 46
51 Update the City's Local Coastal Plan 47
5 Complete Imjin Prkway roundabout and street widening project 48 23 Create a framework to apply DEI principles into activities, projects, plans and budget (old Racism Study) 49
52 Update the Housing Element 50
151 Asian American Garden working design plan, irrigation plan, landscape plan, funding plan, approvals/permits, construction 51 19 Complete the installation of the Martin Luther King Jr. Sculpture at Locke Paddon Park
52 102 Street light replacement 53
40 Approval of final Permits and Inspections of Dunes Phase II development Promenade
54 160 Present analysis for Annexation of landfill property, 55 121 Phase I Glorya Jean Tate Park Improvements incl Pump Track, Restroom improvement 56
147 Public Safety Technology Solutions 57
84 Council Chamber Improvements incl. ADA, Media broadcast improvements
58 130 Access Control System 59
18 Present uses for ARPA Funds in the annual budget 60
EXHIBIT A
3 32 Improve the Website design, navigation and content 61 77 Aquatic Center- Estab. Bond committee 62
114 Los Arboles Sports Deck Rebuild 63
7 Develop and present Equestrian Center Park Upgrade Design 64 96 Tree study maintenance removal program 65
111 Design plans with financing options for Community Center Upgrades 66
159 Blight Removal 1st Street Park 67
6 Blight Removal Units north of Imjin/east of 2nd 68
62 Install additonal power sources in Reservation Rd landscaped median 69
37 Permitting, process, and present necessary components of the Marina Station Development 70
158 Blight Removal Cypress Knolls 71
73 Preston Park- Park planning 72
54 Sidewalk improvement (hazard reduction) program 73
55 Support the Safe Routes to School program 74
131 Scan CDD Documents for permanent retention 75
149 Update Parks and Recreation Masterplan 76
98 Work with FORTAG to memorialize routes in the City limits. 77 107 Present improvement plans for Teen Center, skate park, and new volleyball court 78
58 8th St between 3rd & 5th Ave Design 79
138 Citywide Security Access Control 80
15 Increase traffic enforcement 81
148 City-wide IT Improvements 82
46 Rental Registry program 83
141 Enhanced Payment Portals 84
106 Holiday Light Display with City Holiday Tree Lighting event 85 64 Design Salinas Ave Widening project 86
88 Old Corp. Yard Entry Gate 87
9 Present analysis for Annexation of CSUMB housing 88
30 Obtain a City Standalone Stormwater permits, non NPDES 89 112 Analyze and present option to install a North Del Monte Pedestrian Cross walk at DiMaggio Pk 90
76 Arts Village Development (stabilization) 91
80 Facilitate new special/cultural events 92
91 Monitor retention basins annual 93
47 Update the City's Inclusionary Ordinance 94
103 Traffic Signal Maintenance & Upgrades incl. Traffic signal ADA upgrade 95
157 Update Traffic Study 96
EXHIBIT A
4 123 Salinas Ave Widening Construction 97
74 Promote the development of the parcels adjacent to Walmart 98 120 Present analysis of a new Imjin Prkway & 3rd Ave Traffic Signal 99 27 Develop and present plan to renovate City owned Hayes Circle Duplexes 100
75 Purchase the property at 3006 Del Monte 101
105
Establish funding program for Marina High Students projects with oversight by the CM and Principal of Marina H.S. (old Care Bag Initiative for Foster Children)
102
140 Recreation Registration Portals 103
153 Streamline processes to encourage economic Development and business development 104
56 Design Gateway improvements incl entry sign and landscaping 105 65 Install improvements for a pedestrian crossing at California Ave & Marina Heights 106
97 Develop a climate change action plan 107
139 Citywide Building Upgrades 108
116 Present improvement plans for Cardoza Neighborhood
Stormdrain 109
63 Design Reservation Rd Roundabouts at Cordoza & Beach 110 129 Develop options for Airport Landscape improvements 111 79 Present options for Youth/Srs/Family Program improvements & partnerships 112
94 Present plan to rehab the Locke Paddon park floating walkway 113 136 Dept Staffing Study 114
156 Arborist report and design for Dunes "South" City Park at 1st Ave / 3rd Ave
115
150 Sea Haven - MST Bus Stops and traffic signal at Imjin and Abrams 116
101 City Lights Program & funding allocation plan 117
53 Conduct and Present Findings of a City-wide parking study 118 145 Homeless Action Plan 119
133 Casa de Noche Bueno contribution 120
11 Implement the Groundwater Sustainability Plan (GSP) 121 33 Develop and deliver a Bi-weekly newsletter re: police work, street repairs, rec program, upcoming meetings 122
44 Address unhouse persons issues through local and regional efforts 123
154 Employee Homebuying Program 124
108 Hockey Pavillion: design plan, financing 125
EXHIBIT A
5 161 Present analysis for Annexation of East Garrison 126
EXHIBIT A
6 City of Marina City Council
Strategic Planning and Priority Setting Retreat
FY 2023-24 & 2024-25 Budget Discussion
March 30, 2023
EXHIBIT B
7 Strategic Planning and Priority Setting Retreat
Current Structural Budget Status
Ongoing Revenues
Ongoing Expenses and Commitments
Dept Needs and Priorities
Available Funding Projections
Council Priority List Updates
2 EXHIBIT B
8 Adopted Structural Budgets
The FY22-23 General Fund Budget was initially adopted with a nearly $500k structural deficit and subsequently revised with a $300k surplus as major revenue sources strengthened through the pandemic
3 EXHIBIT B
9 FY22/23 General Fund Revenues, $30 million
4 EXHIBIT B
10 Two-Year Major Revenue Forecasts
Property Taxes, Sales Taxes and Transient Occupancy Taxes (TOT) make up over 70% of the City’s ongoing revenues
Property Tax growth remains strong and resilient even with recent borrowing interest rate increases
Generally, increases in mortgage rates will lower home sale prices and corresponding assessed values
Sales Taxes are outpacing our current budget but we will likely see negative impacts from a potential recession
TOT is at pre-pandemic levels but we likely see some recessionary effects that will be helped by new hotels
5 EXHIBIT B
11 Property Tax Revenues
6 EXHIBIT B
12 Sales Tax Revenues
7 EXHIBIT B
13 TOT Revenues
8 EXHIBIT B
14 Major Revenue Forecasts
* amounts shown in $ thousands
9 EXHIBIT B
15 Expenses –General Fund
10 EXHIBIT B
16 Ongoing Expenses
Ongoing Expenses
Salaries and Benefits
Based on staffing levels, ongoing negotiations and upcoming MOU amendments
Health Premiums, Workers Compensation and Pension costs are contributing to increased expenses
Services and Supplies
Current contracts and obligations based on current service levels Ex.: Professional Service Contracts, Legal expenses, IT support, Utilities, Property and Liability Insurance, etc.
Mostly ongoing but may have one-time items
11 EXHIBIT B
17 Ongoing Expenses
Interfund Transfers
Based on reserve commitments and council priorities
May be one-time or ongoing in nature
Debt Service
Current Debt Obligations
Minimal for Marina
12 EXHIBIT B
18 Ongoing Expenses
Salaries and Benefits
Expected to be at least $1.7 million in year-over-year increases $1 million –Cost of Living Adjustments and inflationary costs for existing employees $500,000 –new staff added since last budget cycle
$200,000 –New Fire Staff as part of SAFER Grant
Full annual cost will be over $1 million as SAFER Grant ends in ~3-4 years Services and Supplies
City Attorney Expenses
Will recommend a $200,000 increase to $800,000 annually Other Services and Supplies
Likely $100,000-$200,000 increase due to inflationary increases 13 EXHIBIT B
19 Ongoing Expenses –Water Litigation
Legal expenses related to groundwater litigation
The annual budget amount for these expenses is now $2 million
By the end of FY 2023 we anticipate groundwater expenses to total well over $9 million over the last 7 years
14 EXHIBIT B
20 Ongoing Expenses –Water Litigation
15 EXHIBIT B
21 Ongoing Expenses –Water Litigation
16 EXHIBIT B
22 Ongoing Reserves and Commitments
Emergency Reserve
20% of Ongoing Revenues
Fully funded and will continue to fund in this cycle, about $500,000/year
Pension Stabilization Fund
To offset increases in CalPERS unfunded liability payments Ongoing analysis to determine future needs
Vehicle/Equipment Replacement Fund
To offset the increased needs for citywide vehicles and heavy equipment Ongoing analysis to determine future needs
Currently $900,000/year
Road Repairs and Maintenance –Measure X
Analysis to determine ongoing General Fund contribution Currently $1.6 million/year
17 EXHIBIT B
23 Current Staff/Departmental Priority List
Community Development
Add’lGeneral Plan Funding - $750,000
Cypress Knolls Master Plan –$900,000 –will pursue grant opportunities Local Coastal Plan (LCP) Amendment - $60,000
Police
Replace existing body cameras and install car cameras $750,000 one-time
$65,000 ongoing
Street Camera System –TBD
Dept Staffing Study - TBD
18 EXHIBIT B
24 Current Staff/Departmental Priority List
Fire
Countywide Fire Alert System - $100,000
2 New Command Vehicles - $210,000
Citywide
Admin Records Management System - $750,000
Citywide Security Access Control - $250,000
Citywide Building Upgrades - $100,000
Recreation Registration Portals - $20,000
Enhanced Payment Portals - $20,000
19 EXHIBIT B
25 Current Staff/Departmental Priority List
Vehicles and Equipment
Fire Truck Equipment - $200,000
Planning Light Vehicle
Recreation Buses
Public Works Street Sweeper
Public Works Bobcat
Citywide Light Vehicle
20 EXHIBIT B
26 Current Staffing Needs
Administration
Affordable Housing/Grants/Lease Manager
Public Works
3 Maintenance Workers
1 Maintenance Lead
1 City Engineer
Community Development
Code Enforcement - Organics
21 EXHIBIT B
27 Current Staffing Needs
Public Works
5 Maintenance Workers
1 Maintenance Lead
1 City Engineer
Community Development
Code Enforcement - Organics
22 EXHIBIT B
28 One-Time Funds –General Fund
23 EXHIBIT B
29 One-Time Funds –General Fund
ARPA funds in the amount of $5.2 million are now essentially unrestricted The Final Rule allows for a standard allowance of revenue loss for jurisdictions that receive less than $10 million in ARPA funds
Funds can be used for services that are traditionally provided by a government Must be obligated by 12/31/24 and must be spent by 12/31/26 The few restrictions consist of:
No funding to offset or reduce taxes
Cannot fund a pension fund contribution
Cannot fund emergency/rainy day funds
Cannot satisfy settlements or judgements
Will recommend that we take the standard allowance and combine this with our General Fund.
24 EXHIBIT B
30 One-Time Funds –Impact Fees Fund Balance
25 EXHIBIT B
31 FORA Funding
One-time
FORA Bond Proceeds
Restricted to FORA Building Rehab and Blight Removal - $8.5 million Currently allocated to various blight removal projects (Barracks removal, Cypress Knolls Duplex removal, Arts Village, Fire Station 3 reroof)
FORA Escrow Bond Proceeds
Restricted to FORA Building Rehab and Blight Removal - $7.1 Million $3.5 million allocated to the Sports Center Rehab
FORA Habitat Management Allocation
$1.5 million unallocated
Ongoing
FORA CFD Replacement Fees
Restricted to FORA Building Rehab and Blight Removal, Habitat Mgmt, Construction of Del Monte Ave Extension, and Construction of 8th St.
Net $10.4 million projected by end of FY22/23
$23 million projected over next 10 years
26 EXHIBIT B
32 FORA Blight/Habitat Mgmt Obligations/Priorities
Obligations
Del Monte Ave Extension - $17 million (est.)
Blight Removal - $15 million (est.)
8th Street Construction - $13 million (est.)
Habitat Management - $5 million (est.)
Priorities
Sports/Aquatic Center - $28 million (est.)
27 EXHIBIT B
33 Citywide Priorities
Parks
New
Preston Park Ballfields - $8 million
Existing
Dunes Park - $18 million
Preston Park Playground Improvements - $2 million
Glorya Jean Tate Park - $3 million
28 EXHIBIT B
34 Capital Improvement/Priority List
29 EXHIBIT B
35 Capital Improvement/Priority List
30 EXHIBIT B
36 Capital Improvement/Priority List
31 EXHIBIT B
37 Capital Improvement/Priority List
32 EXHIBIT B
38 Questions?
33 EXHIBIT B
39