AGENDA
Tuesday, May 5, 2026 5:00 P.M. Closed Session
6:30 P.M. Open Session
REGULAR MEETING
CITY COUNCIL, AIRPORT COMMISSION,
MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK
SUSTAINABLE COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR
AGENCY OF THE FORMER MARINA REDEVELOPMENT AGENCY
THIS MEETING WILL BE HELD IN PERSON AND VIRTUALLY (HYBRID).
Council Chambers
211 Hillcrest Avenue
Marina, California
AND
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556
PARTICIPATION
You may participate in the City Council meeting in person or in real-time by calling Zoom Meeting via the weblink and phone number provided at the top of this agenda. Instructions on how to access, view and participate in remote meetings are provided by visiting the City’s home page at https://cityofmarina.org/. Attendees can make oral comments during the meeting by using the “Raise Your Hand” feature in the webinar or by pressing *9 on your telephone keypad if joining by phone only.
The most effective method of communication with the City Council is by sending an email to [email protected] Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting. All comments received will become part of the record.
Council will have the option to modify their action on items based on comments received.
AGENDA MATERIALS
Agenda materials, staff reports and background information related to regular agenda items are available on the City of Marina’s website www.cityofmarina.org. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the City of Marina website www.cityofmarina.org subject to City staff’s ability to post the documents before the meeting.
VISION STATEMENT
Marina will grow and mature from a small town bedroom community to a small city which is diversified, vibrant and through positive relationships with regional agencies, self -sufficient. The City will develop in a way that insulates it from the negative impacts of urban sprawl to become a desirable residential and business community in a natural setting. (Resolution No. 2006-112 - May 2, 2006)
Agenda for City Council Meeting of Tuesday, May 5, 2026 Page 2
MISSION STATEMENT
The City Council will provide the leadership in protecting Marina’s natural setting while developing the City in a way that provides a balance of housing, jobs and business opportunities that will result in a community characterized by a desirable quality of life, including recreation and cultural opportunities, a safe environment and an economic viability that supports a high level of municipal services and infrastructure. (Resolution No. 2006-112 - May 2, 2006)
LAND ACKNOWLEDGEMENT
The City recognizes that it was founded and is built upon the traditional homelands and villages first inhabited by the Indigenous Peoples of this region - the Esselen and their ancestors and allies - and honors these members of the community, both past and present.
1. CALL TO ORDER
2. ROLL CALL & ESTABLISHMENT OF QUORUM: (City Council, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Preston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency)
Jenny McAdams, Brian McCarthy, Kathy Biala, Mayor Pro-Tem/Vice Chair Liesbeth Visscher, Mayor/Chair Bruce C. Delgado
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS:
4. CLOSED SESSION:
a. Real Property Negotiation (Govt. Code Section 54956.8) i. Property: Locke-Paddon Park, various parcels, APN Nos.: 033-121-004, 033-121-005-006, 033-132-003, 033-132-003, 033-121-101, 033- 121009, 033-121-002
Negotiating Party: Monterey Peninsula Regional Park District Negotiator(s): City Manager
Terms: Price and Terms
b. Conference with Legal Counsel, Existing Litigation (§ 54956.9(d)(1)) case(s) i. Application of California-American Water Company (U210W), Application 21-11-024, California Public Utilities Commission. 6:30 PM - RECONVENE OPEN SESSION AND REPORT ON ANY ACTIONS TAKEN IN
CLOSED SESSION
5. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand)
6. SPECIAL PRESENTATIONS:
a. Mental Health Month Proclamation
b. Building Safety Month Proclamation
7. COUNCIL AND STAFF ANNOUNCEMENTS:
8. PUBLIC COMMENT: Any member of the public may comment on any matter within the City Council’s jurisdiction that is not on the agenda. This is the appropriate place to comment on items on the Consent Agenda. Action will not be taken on items not on the
Agenda for City Council Meeting of Tuesday, May 5, 2026 Page 3
agenda. Comments are limited to a maximum of three (3) minutes. General public comment may be limited to thirty (30) minutes and/or continued to the end of the agenda. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the City Council. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
9. CONSENT AGENDA FOR THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Background information has been provided to the Successor Agency of the former Redevelopment Agency on all matters listed under the Consent Agenda, and these items are considered to be routine and non -controversial. All items under the Consent Agenda are normally approved by one motion. Prior to such a motion being made, any member of the public or City Council may ask a question or make a comment about an agenda item and staff may provide a response. If discussion or a lengthy explanation is required, the Council may remove an item from the Consent Agenda for individual consideration. If an item is pulled for discussion, it will be placed at the end of Other Action Items Successor Agency to the former Marina Redevelopment Agency.
10. CONSENT AGENDA: These items are considered to be routine and non-controversial. All items under the Consent Agenda may be approved by one motion. Prior to such a motion being made, any member of City Council may ask a question or make a comment about an agenda item and staff may provide a response. If discussion or a lengthy explanation is required, Council may remove the item from the Consent Agenda and it will be placed at the end of Other Action Items.
a. ACCOUNTS PAYABLE: (Not a Project under CEQA per Article 20, Section 15378) (1) Accounts Payable Check Numbers 109092-109168, totaling $719,264.05 Accounts Payable Successor Agency Check No. 138-139, totaling $44,090.75 b. MINUTES: None
c. CLAIMS AGAINST THE CITY: None
d. AWARD OF BID: None
e. CALL FOR BIDS: None
f. ADOPTION OF RESOLUTIONS: (Not a Project under CEQA per Article 20, Section 15378) g. APPROVAL OF AGREEMENTS: (Not a Project under CEQA per Article 20, Section 15378) (1) Adopting Resolution No. 2026-, approving the lease of three (3) new Ford Interceptors with Unified Fleet Services.
h. ACCEPTANCE OF PUBLIC IMPROVEMENTS: None
i. MAPS: None
j. REPORTS: (RECEIVE AND FILE): None
k. FUNDING & BUDGET MATTERS: None
l. APPROVE ORDINANCES (WAIVE SECOND READING): None
m. APPROVE APPOINTMENTS: None
Agenda for City Council Meeting of Tuesday, May 5, 2026 Page 4
11. PUBLIC HEARINGS: In the Council’s discretion, the applicant/proponent of an item may be given up to ten (10) minutes to speak. All other persons may be given up to three (3) minutes to speak on the matter.
a. Open public hearing and introducing Ordinance No. 20 26-, adopting the proposed amendments to Section 17.42.170 Short -Term Rentals (STR) of the Marina Municipal Code; and find that adoption of the ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the CEQA Guidelines.
12. OTHER ACTIONS ITEMS OF THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY : Action listed for each Agenda item is that which is requested by staff. The Successor Agency may, at its discretion, take action on any items. Members of the public may be given up to three (3) minutes to speak.
13. OTHER ACTION ITEMS: Action listed for each Agenda item is that which is requested by staff. The City Council may, at its discretion, take action on any items. Members of the public may be given up to three (3) minutes to speak.
Note: No additional major projects or programs should be undertaken without review of the impacts on existing priorities (Resolution No. 2006-79 – April 4, 2006). a. Adopting Resolution 2026 -, authorizing staff to issue a request for proposals (RFP) for landscape architectural design services for an Asian American Garden at Locke -Paddon Park and authorize staff to solicit proposals and return to Council with a recommended consultant. Continued from April 21, 2026
b. Receive an informational update regarding city facilities and potential November ballot measure; and Provide direction for city staff. Continued from April 21, 2026
c. Presentation by Marina Police Department on the 2025 Firework Impacts; and planned Firework activities for July 2026. Continued from April 21, 2026 d. Receive a presentation on past amendments to the Council Rules, (2) further amendments and refinements to such Rules; and (3) providing direction to City Attorney and Staff on other refinements or amendments to such Rules. e. Sign Ordinance-Window Covering Update and possible council direction.
14. COUNCIL & STAFF INFORMATIONAL REPORTS:
a. Monterey County Mayor’s Association [Mayor Bruce Delgado] b. Council reports on meetings and conferences attended ( Gov’t Code Section 53232).
15. ADJOURNMENT:
CERTIFICATION
I, Anita Sharp, Deputy City Clerk, of the City of Marina, do hereby certify that a copy of the foregoing agenda was posted at City Hall and Council Chambers Bulletin Board at 211 Hillcrest Avenue, Monterey County Library Marina Branch at 190 Seaside Circle, City Bulletin Board at the corner of Reservation Road and Del Monte Boulevard on or before 6:30 p.m., Friday, May 1, 2026.
Agenda for City Council Meeting of Tuesday, May 5, 2026 Page 5
___________________________________
ANITA SHARP, DEPUTY CITY CLERK
City Council, Airport Commission and Redevelopment Agency meetings are recorded on tape and available for public review and listening at the Office of the City Clerk and kept for a period of 90 days after the formal approval of MINUTES.
City Council meetings may be viewed live on the meeting night and at 12:30 p.m. and 3:00 p.m. on Cable Channel 25 on the Sunday following the Regular City Council meeting date. In addition, Council meetings can be viewed at 6:30 p.m. every Monday, Tuesday and Wednesday. For more information about viewing the Council Meetings on Channel 25, you may contact Access Monterey Peninsula directly at 831-333-1267.
Agenda items and staff reports are public record and are available for public review on the City's website (www.ciytofmarina.org), at the Monterey County Marina Library Branch at 190 Seaside Circle and at the Office of the City Clerk at 211 Hillcrest Avenue, Marina between the hours of 10:00 a.m. 5:00 p.m., on the Monday preceding the meeting.
Supplemental materials received after the close of the final agenda and through noon on the day of the scheduled meeting will be available for public review at the City Clerk’s Office during regular office hours and in a ‘Supplemental Binder’ at the meeting.
ALL MEETINGS ARE OPEN TO THE PUBLIC. THE CITY OF MARINA DOES NOT DISCRIMINATE AGAINST PERSONS WITH DISABILITIES. Council Chambers are wheelchair accessible. Meetings are broadcast on cable channel 25 and recordings of meetings can be provided upon request. To request assistive listening devices, sign language interpreters, readers, large print agendas or other accommodations, please call (831) 884 -1278 or e -mail:
[email protected]. Requests must be made at least 48 hours in advance of the meeting.
U p c o m i n g 2026 M e e t i n g s o f t h e C i t y C o u n c i l , A i r p o r t C o m m i s s i o n , M a r i n a A b r a m s B N o n - P r o f i t C o r p o r a t i o n , P r e s t o n P a r k S u s t a i n a b l e C o m m u n i t y N o n p r o f i t C o r p o r a t i o n , S u c c e s s o r A g e n c y o f t h e F o r m e r R e d e v e l o p m e n t A g e n c y a n d M a r i n a G r o u n d w a t e r S u s t a i n a b i l i t y A g e n c y R e g u l a r M e e t i n g s : 5 : 0 0 p . m . C l o s e d S e s s i o n ; 6 : 3 0 p . m . R e g u l a r O p e n S e s s i o n s
Tuesday, May 19, 2026
Tuesday, June 2, 2026
Tuesday, June 16, 2026
Tuesday, September 1, 2026
Tuesday, September 15, 2026
Tuesday, July 7, 2026
Tuesday, July 21, 2026 (Cancelled)
Tuesday, October 6, 2026
Tuesday, October 20, 2026
**Wednesday, August 5, 2026
Tuesday, August 18, 2026 (Cancelled)
***Wednesday, November 4, 2026
Tuesday, November 17, 2026
Tuesday, December 1, 2026
Tuesday, December 15, 2026
Agenda for City Council Meeting of Tuesday, May 5, 2026 Page 6
** Regular Meeting rescheduled due to National Night Out *** Regular Meeting rescheduled due to City Election Day
C I T Y H A L L 202 6 H O L I D A Y S
(City Hall Closed)
Memorial Day ------------------------------------------------------------- Monday, May 25, 2026 Juneteenth Day--------------------------------------------------------------- Friday, June 19, 2026 Independence Day (City Offices Closed) ---------------------------------- Friday, July 3, 2026 Labor Day ------------------------------------------------------------ Monday, September 7, 2026 Veterans Day (City Offices Closed) ------------------------- Wednesday, November 11, 2026 Thanksgiving Day ------------------------------------------------- Thursday, November 26, 2026 Thanksgiving Break -------------------------------------------------- Friday, November 27, 2026 Winter Break ----------------- Thursday, December 24, 2026- Thursday, December 31, 2026
2026 COMMISSION DATES
U p c o m i n g 2 0 2 6 M e e t i n g s o f P l a n n i n g C o m m i s s i o n 2nd and 4th Thursday of every month. Meetings are held at the Council Chambers at 6:30 P.M.
May 14, 2026 July 8, 2026
July 22, 2026
November 11, 2026
November 25, 2026 (Cancelled)
May 28, 2206 August 12, 2026 December 9, 2026
June 10, 2026 August 26, 2026 December 23, 2026
June 24, 2026 September 9, 2026
July 8, 2026 September 26, 2026
July 22, 2026 October 14, 2026
October 23, 2026
U p c o m i n g 2 0 2 6 M e e t i n g s o f P u b l i c W o r k s C o m m i s s i o n 1st Thursday of every month. Meetings are held at the Council Chambers at 6:30 P.M.
May 7, 2026 August 6, 2026 November 5, 2026
June 4, 2026 September 3, 2026 December 3, 2026
July 2, 2026 October 1, 2026
U p c o m i n g 2 0 2 6 M e e t i n g s o f R e c r e a t i o n & C u l t u r a l S e r v i c e s C o m m i s s i o n
4th Wednesday of every second month. Meetings are held at the Council Chambers at 6:30 P.M.
May 6, 2026 July 22, 2026
September 23, 2026
December 2, 2026
U p c o m i n g 2 0 2 6 M e e t i n g s o f M a r i n a T r e e C o m m i t t e e 2nd Wednesday of every quarter month as needed. Meetings are held at the Council Chambers at 6:30 P.M.
July 8, 2026 October 14, 2026
Agenda Item: 6a
Agenda Item: 6b
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 120 - City Mgr/HR/Risk
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6140703379 Monthly Verizon Bill- 308174766
Paid by EFT #
7583
04/10/2026 04/17/2026 04/17/2026 04/24/2026 175.90
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $175.90 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $175.90 Division 000 - Non-Div Totals Invoice Transactions 1 $175.90 Department 120 - City Mgr/HR/Risk Totals Invoice Transactions 1 $175.90 Department 125 - I. T.
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.332 - Prof Svc IT - GIS Support
10515 - Rincon Consultants, Inc. 73569 Marina on call GIS support 2/1/2026 -
3/31/2026
Paid by EFT #
7580
04/14/2026 04/16/2026 04/16/2026 04/24/2026 1,882.50
Account 6300.332 - Prof Svc IT - GIS Support Totals Invoice Transactions 1 $1,882.50 Account 6360.076 - Maint & Repairs Copier
10406 - Monterey Bay Systems 511929 CDD Copier
Maintenance( Apr-Jul)
and Overage -
Paid by EFT #
7578
04/17/2026 04/16/2026 04/16/2026 04/24/2026 763.65
Account 6360.076 - Maint & Repairs Copier Totals Invoice Transactions 1 $763.65 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $2,646.15 Division 000 - Non-Div Totals Invoice Transactions 2 $2,646.15 Department 125 - I. T. Totals Invoice Transactions 2 $2,646.15 Department 130 - Finance
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6140703379 Monthly Verizon Bill- 308174766
Paid by EFT #
7583
04/10/2026 04/17/2026 04/17/2026 04/24/2026 102.90
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $102.90 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $102.90 Division 000 - Non-Div Totals Invoice Transactions 1 $102.90 Department 130 - Finance Totals Invoice Transactions 1 $102.90 Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.240 - Prof Svc Grant Writer
12302 - California Consulting, Inc. 7836 Grant Writing Services Paid by Check # 109096
03/17/2026 04/06/2026 04/06/2026 04/24/2026 30,000.00
Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 1 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
Agenda Item: 10a
1 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.240 - Prof Svc Grant Writer
12302 - California Consulting, Inc. 7748 Grant Writing Services- US EPASubmitted
1/27/206
Paid by Check
# 109096
02/01/2026 04/17/2026 04/17/2026 04/24/2026 18,000.00
Account 6300.240 - Prof Svc Grant Writer Totals Invoice Transactions 2 $48,000.00 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Feb 2026 56-
017
208 Palm Ave Unit A
(56-017)
Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 92.90
10349 - Marina Coast Water District Feb 2026 56-
018
208 Palm Ave (56-018) Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 324.22
10349 - Marina Coast Water District Feb 2026 56-
020
304 Hilllcrest Ave (56-
020)
Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 109.63
10349 - Marina Coast Water District Feb 2026 56-
025
327 Reindollar Ave
Sewer (56-025)
Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 43.48
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0009 Marina Fire Protection
District (12-00009)
Paid by Check
# 109105
03/31/2026 04/11/2026 04/11/2026 04/24/2026 272.80
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0325 2800 2nd Ave (13-
000325)
Paid by Check
# 109105
03/31/2026 04/11/2026 04/11/2026 04/24/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2026 3949 209 Cypress Ave (13-
003949)
Paid by Check
# 109105
03/31/2026 04/11/2026 04/11/2026 04/24/2026 136.40
10432 - Monterey One Water - former
MRWPCA
Mar 2026 3245 3254 Abdy Ave (13-
003245)
Paid by Check
# 109105
03/31/2026 04/11/2026 04/11/2026 04/24/2026 68.20
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 8 $1,115.83 Account 6600.010 - Other Charges Alarm
10239 - First Alarm 947771 Alarm Monitoring - City
Hall - May-July 2026
Paid by EFT #
7574
04/15/2026 04/16/2026 04/16/2026 04/24/2026 138.00
10239 - First Alarm 948720 Alarm Monitoring - 327
Reindollar Ave - May-
Jul 2026
Paid by EFT #
7574
04/15/2026 04/16/2026 04/16/2026 04/24/2026 170.97
10239 - First Alarm 950571 327 Reindollar Ave
Service Call
Paid by EFT #
7574
04/14/2026 04/16/2026 04/16/2026 04/24/2026 288.48
10239 - First Alarm 950569 209 Cypress Ave -
Service Call
Paid by EFT #
7574
04/14/2026 04/16/2026 04/16/2026 04/24/2026 231.25
Account 6600.010 - Other Charges Alarm Totals Invoice Transactions 4 $828.70 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 14 $49,944.53 Division 000 - Non-Div Totals Invoice Transactions 14 $49,944.53 Department 190 - Citywide Non-Dept Totals Invoice Transactions 14 $49,944.53 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 2 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
2 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
11632 - Veritone, Inc. 1133391 Redaction Managed Svc
March Overages
Paid by EFT #
7582
04/06/2026 04/06/2026 04/06/2026 04/24/2026 1,276.50
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $1,276.50 Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades 10897 - TechRx Technology Services
Corporation
13665 SOUTHFIELD OFFICE
MISC SERVICE WORK
Paid by EFT #
7581
04/01/2026 04/08/2026 04/10/2026 04/24/2026 3,990.45
Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades Totals Invoice Transactions 1 $3,990.45 Account 6370.015 - Shared Svc ACJIS Warrant
10410 - Monterey County Sheriff's
Department
3280 CRIMINAL JUSTICE
INFORMATION
SYSTEM JANUARY 1 -
MARCH 31, 2026
Paid by Check
# 109104
04/14/2026 04/15/2026 04/15/2026 04/24/2026 32,409.78
Account 6370.015 - Shared Svc ACJIS Warrant Totals Invoice Transactions 1 $32,409.78 Account 6380.150 - Utilities Comm Phone System
10053 - AT & T APR 2026 428 0 Acct # 248 134 7275
428 0
Paid by Check
# 109094
04/01/2026 04/22/2026 04/10/2026 04/24/2026 17.31
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 1 $17.31 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2026 74-
000
Acct # 014874-000 Paid by Check
# 109102
03/25/2026 04/16/2026 04/10/2026 04/24/2026 598.81
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 1 $598.81 Account 6400.352 - Material & Suppl IT - Software (non-capitalize) 10897 - TechRx Technology Services
Corporation
13659 Satelite Starlink Fuel
Pump/Dimaggio Park
Paid by EFT #
7581
04/01/2026 04/08/2026 04/10/2026 04/24/2026 780.00
Account 6400.352 - Material & Suppl IT - Software (non-capitalize) Totals Invoice Transactions 1 $780.00 Account 6400.800 - Material & Suppl Uniform
10309 - Salinas Valley Pro Squad 022869 UNIFORM K.
MOROZOVA
Paid by Check
# 109113
03/24/2026 04/23/2026 04/06/2026 04/24/2026 149.64
10309 - Salinas Valley Pro Squad 022886 UNIFORM K. BAINS Paid by Check # 109113
03/31/2026 04/30/2026 04/06/2026 04/24/2026 167.12
10309 - Salinas Valley Pro Squad 022893 UNIFORM F. TAPIA Paid by Check # 109113
03/31/2026 04/30/2026 04/06/2026 04/24/2026 383.45
10309 - Salinas Valley Pro Squad 022867 UNIFORM T. BRANNON Paid by Check # 109113
03/23/2026 04/22/2026 04/06/2026 04/24/2026 133.11
10309 - Salinas Valley Pro Squad 022895 UNIFORM N. TANYA Paid by Check # 109113
04/01/2026 05/01/2026 04/06/2026 04/24/2026 242.49
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 5 $1,075.81 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 3 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
3 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6500.620 - Training & Travel POST
11760 - Rachel Shimabukuro - Employee 04-20-26 Per Diem - POST Supervisor School
Paid by Check
# 109119
04/20/2026 04/20/2026 04/16/2026 04/24/2026 100.00
Account 6500.620 - Training & Travel POST Totals Invoice Transactions 1 $100.00 Account 6600.455 - Other Charges Leased Parking
12070 - Open Road Investors, LLC 1123 Monthly Parking Lot Rent
Paid by Check
# 109109
04/21/2026 04/21/2026 04/21/2026 04/24/2026 1,600.00
Account 6600.455 - Other Charges Leased Parking Totals Invoice Transactions 1 $1,600.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 13 $41,848.66 Division 000 - Non-Div Totals Invoice Transactions 13 $41,848.66 Department 210 - Police Totals Invoice Transactions 13 $41,848.66 Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10841 - Art Black / Carmel Fire Protection 126150 Commercial Fire Alarm System and Inspection
for 3001 Second
Paid by EFT #
7571
04/17/2026 04/21/2026 04/21/2026 04/24/2026 215.00
10841 - Art Black / Carmel Fire Protection 126165 Commercial Fire Alarm System and Inspection
for 110 General Stil
Paid by EFT #
7571
04/14/2026 04/21/2026 04/21/2026 04/24/2026 215.00
10841 - Art Black / Carmel Fire Protection 26-B Apartments Inspection (30 Apartments)
Paid by EFT #
7571
04/15/2026 04/21/2026 04/21/2026 04/24/2026 2,250.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 3 $2,680.00 Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades 11965 - Square Grove LLC / Uplift Desk EST213055 Desk for Fire Admin Paid by Check # 109115
04/16/2026 04/16/2026 04/16/2026 04/24/2026 1,502.19
Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades Totals Invoice Transactions 1 $1,502.19 Account 6360.360 - Maint & Repairs Janitorial
10927 - Ace Hardware - Fire Dept. 094017 Cust #204 - Cleaning Supplies for Station 2
Paid by Check
# 109092
04/18/2026 04/21/2026 04/21/2026 04/24/2026 60.02
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 1 $60.02 Account 6400.740 - Material & Suppl Special Dept Suppl
10560 - Suburban Propane April 2026 3924 Bulk Tank Rent 1 Year Paid by Check # 109116
04/14/2026 04/21/2026 04/21/2026 04/24/2026 1.00
Account 6400.740 - Material & Suppl Special Dept Suppl Totals Invoice Transactions 1 $1.00 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 4 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
4 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.796 - Material & Suppl Turnout Equip-Wildland Fires 10323 - L.N. Curtis & Sons INV1060565 Training Fire Shelter - Equipment
Paid by EFT #
7576
04/20/2026 04/21/2026 04/21/2026 04/24/2026 389.16
Account 6400.796 - Material & Suppl Turnout Equip-Wildland Fires Totals Invoice Transactions 1 $389.16 Account 6400.800 - Material & Suppl Uniform
10323 - L.N. Curtis & Sons INV1060481 Firefighter Pants - Bredeson
Paid by EFT #
7576
04/20/2026 04/21/2026 04/21/2026 04/24/2026 174.11
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 1 $174.11 Account 6600.340 - Other Charges Insur - Liability
10439 - Myers Stevens & Toohey Co 1448800 Reserve Firefighters Insurance Invoice
Paid by Check
# 109106
04/22/2026 04/22/2026 04/22/2026 04/24/2026 1,868.00
Account 6600.340 - Other Charges Insur - Liability Totals Invoice Transactions 1 $1,868.00 Account 6600.455 - Other Charges Leased Parking
12070 - Open Road Investors, LLC 1123 Monthly Parking Lot Rent
Paid by Check
# 109109
04/21/2026 04/21/2026 04/21/2026 04/24/2026 400.00
Account 6600.455 - Other Charges Leased Parking Totals Invoice Transactions 1 $400.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 10 $7,074.48 Division 000 - Non-Div Totals Invoice Transactions 10 $7,074.48 Department 250 - Fire Totals Invoice Transactions 10 $7,074.48 Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6360.065 - Maint & Repairs Bdg NonFlagship
10250 - Gavilan Pest Control 0176879 3126 Shoemaker @
Pond
Paid by Check
# 109100
03/26/2026 04/11/2026 04/11/2026 04/24/2026 80.00
Account 6360.065 - Maint & Repairs Bdg NonFlagship Totals Invoice Transactions 1 $80.00 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2026 56-
094
2660 5th Ave (56-094) Paid by Check
# 109102
03/18/2026 03/30/2026 03/30/2026 04/24/2026 477.13
10349 - Marina Coast Water District Mar 2026 56-
001
209-13 Cypress Ave
(56-001)
Paid by Check
# 109102
03/11/2026 03/30/2026 03/30/2026 04/24/2026 260.82
10349 - Marina Coast Water District Mar 2026 56-
006
188 Seaside Cir (56-
006)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 285.28
10349 - Marina Coast Water District Mar 2026 56-
111
Imjin Pkwy & Preston
Dr (56-0111)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 2,729.83
10349 - Marina Coast Water District Mar 2026 56-
046
3100 Preston Dr (56-
046)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 222.54
10349 - Marina Coast Water District Mar 2026 56-
045
3100 Preston Dr (56-
045)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 3,390.11
Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 5 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
5 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2026 56-
042
3040 Lake Dr (56-042) Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 425.82
10349 - Marina Coast Water District Mar 2026 56-
061
Reservation/Locke
Paddon Park (56-061)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 213.83
10349 - Marina Coast Water District Mar 2026 56-
088
Marina Backflow Acts
(56-088)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 2,296.00
10349 - Marina Coast Water District Mar 2026 56-
090
Locke Paddon Park 956
-090)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 178.62
10349 - Marina Coast Water District Mar 2026 56-
099
9th St West of 2nd Ave
(56-099)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 1,692.75
10349 - Marina Coast Water District Mar 2026 56-
100
9th StIrrigation Parcels
L & M (56-100)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 1,265.26
10349 - Marina Coast Water District Mar 2026 56-
102
9th St & 4th St (56-
102)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 142.68
10349 - Marina Coast Water District Mar 2026 56-
103
2840 5th Ave (56-103) Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 129.21
10349 - Marina Coast Water District Mar 2026 56-
108
Imjin Pkwy & Marina
Heights Irrigation (56-
108)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 3,844.51
10349 - Marina Coast Water District Mar 2026 56-
109
8th ST Hilltop Park
Irrigation (56-109)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 744.42
10349 - Marina Coast Water District Mar 2026 56-
110
9th ST & 4th Ave (56-
110)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 86.47
10349 - Marina Coast Water District Mar 2026 56-
112
NE Corner of Imjin &
Abrams Dr (56-112)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 206.92
10349 - Marina Coast Water District Feb 2026 56-
111
Imjin Pkwy & Preston
Dr (56-111)
Paid by Check
# 109102
02/18/2026 04/13/2026 04/13/2026 04/24/2026 4,686.04
10349 - Marina Coast Water District Feb 2026 56-
001
209-13 Cypress Ave
(56-001)
Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 260.82
10349 - Marina Coast Water District Feb 2026 56-
019
211 Hillcrest Ave (56-
019)
Paid by Check
# 109102
02/11/2026 04/16/2026 04/16/2026 04/24/2026 945.69
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 21 $24,484.75 Account 6400.565 - Material & Suppl Office Supplies
12248 - Blue Triton Brands Inc 8720337299 209 Cypress Ave 3/15/26-4/14/26
Paid by Check
# 109095
04/16/2026 04/16/2026 04/16/2026 04/24/2026 90.48
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 1 $90.48 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 23 $24,655.23 Division 311 - Buildings & Grounds Totals Invoice Transactions 23 $24,655.23 Department 310 - Public Works Totals Invoice Transactions 23 $24,655.23 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 6 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
6 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 410 - Planning
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10515 - Rincon Consultants, Inc. 73795 Marina Grant Support & Prohousing Feb 13,
2026- March 31, 2026
Paid by EFT #
7580
04/17/2026 04/17/2026 04/17/2026 04/24/2026 1,861.50
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $1,861.50 Account 6300.610 - Prof Svc Planning - Consultant
10508 - Regional Government Services 20932 Special Event Permit Ordinance February
2026
Paid by EFT #
7579
02/28/2026 04/08/2026 04/08/2026 04/24/2026 2,101.00
Account 6300.610 - Prof Svc Planning - Consultant Totals Invoice Transactions 1 $2,101.00 Account 6330.100 - Fee Agr Costs - Planning
10189 - Denise Duffy & Associates 10599 RAMCO RESTORATION
PLAN DD&A PROJECT
#2024-19
Paid by Check
# 109097
03/31/2026 03/31/2026 04/09/2026 04/24/2026 543.00
11084 - EMC Planning Group 25-143-4 25-143-4 Marina
Station Project
Paid by Check
# 109098
03/31/2026 04/16/2026 04/16/2026 04/24/2026 2,544.33
Account 6330.100 - Fee Agr Costs - Planning Totals Invoice Transactions 2 $3,087.33 Account 6360.342 - Maint & Repairs IT - System Annual Maint 11131 - Online Solutions LLC - Citizenserve 6596 CitizenServe Subscription(s)
Planning/Building/Engin
eering
Paid by Check
# 109108
04/21/2026 04/21/2026 04/21/2026 04/24/2026 1,656.17
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 1 $1,656.17 Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6140703379 Monthly Verizon Bill- 308174766
Paid by EFT #
7583
04/10/2026 04/17/2026 04/17/2026 04/24/2026 89.80
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $89.80 Account 6400.565 - Material & Suppl Office Supplies
12420 - ARC Document Solutions, LLC 13075815 lease Payment March 2026 Bill
Paid by Check
# 109093
03/31/2026 04/14/2026 04/14/2026 04/24/2026 176.72
12248 - Blue Triton Brands Inc 8720337299 209 Cypress Ave 3/15/26-4/14/26
Paid by Check
# 109095
04/16/2026 04/16/2026 04/16/2026 04/24/2026 90.48
10734 - Office Depot-Public Works Dept. 464874751001 CDD-Office Supplies Paid by Check # 109107
04/01/2026 04/13/2026 04/13/2026 04/24/2026 32.27
10734 - Office Depot-Public Works Dept. 464874752001 CDD-Office Supplies Paid by Check # 109107
04/01/2026 04/13/2026 04/13/2026 04/24/2026 41.50
10734 - Office Depot-Public Works Dept. 464874750001 CDD-Office Supplies Paid by Check # 109107
04/01/2026 04/13/2026 04/13/2026 04/24/2026 53.74
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 5 $394.71 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 11 $9,190.51 Division 000 - Non-Div Totals Invoice Transactions 11 $9,190.51 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 7 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
7 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 410 - Planning Totals Invoice Transactions 11 $9,190.51 Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6330.200 - Fee Agr Costs - Engineering
10463 - Pacific Gas & Electric 0008494436-2 Engineering Advice Paid by Check # 109110
03/03/2026 04/13/2026 04/13/2026 04/24/2026 3,500.00
Account 6330.200 - Fee Agr Costs - Engineering Totals Invoice Transactions 1 $3,500.00 Account 6360.342 - Maint & Repairs IT - System Annual Maint 11131 - Online Solutions LLC - Citizenserve 6596 CitizenServe Subscription(s)
Planning/Building/Engin
eering
Paid by Check
# 109108
04/21/2026 04/21/2026 04/21/2026 04/24/2026 813.70
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 1 $813.70 Account 6400.565 - Material & Suppl Office Supplies
12420 - ARC Document Solutions, LLC 13075815 lease Payment March 2026 Bill
Paid by Check
# 109093
03/31/2026 04/14/2026 04/14/2026 04/24/2026 176.73
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 1 $176.73 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 3 $4,490.43 Division 000 - Non-Div Totals Invoice Transactions 3 $4,490.43 Department 420 - Engineering Totals Invoice Transactions 3 $4,490.43 Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.100 - Prof Svc Code Enforcement
10171 - CSG Consultants 65541 CODE ENFORCEMENT
TEMP
Paid by EFT #
7573
04/10/2026 04/13/2026 04/13/2026 04/24/2026 1,080.00
Account 6300.100 - Prof Svc Code Enforcement Totals Invoice Transactions 1 $1,080.00 Account 6360.342 - Maint & Repairs IT - System Annual Maint 11131 - Online Solutions LLC - Citizenserve 6596 CitizenServe Subscription(s)
Planning/Building/Engin
eering
Paid by Check
# 109108
04/21/2026 04/21/2026 04/21/2026 04/24/2026 875.34
Account 6360.342 - Maint & Repairs IT - System Annual Maint Totals Invoice Transactions 1 $875.34 Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6140703379 Monthly Verizon Bill- 308174766
Paid by EFT #
7583
04/10/2026 04/17/2026 04/17/2026 04/24/2026 856.75
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $856.75 Account 6400.565 - Material & Suppl Office Supplies
10734 - Office Depot-Public Works Dept. 464874749001 Office Supplies CDD Paid by Check # 109107
04/01/2026 04/13/2026 04/13/2026 04/24/2026 27.30
Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 8 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
8 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6400.565 - Material & Suppl Office Supplies
10734 - Office Depot-Public Works Dept. 464874480001 CDD-Office Supplies Paid by Check # 109107
04/01/2026 04/13/2026 04/13/2026 04/24/2026 68.93
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 2 $96.23 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 5 $2,908.32 Division 000 - Non-Div Totals Invoice Transactions 5 $2,908.32 Department 430 - Building Inspection Totals Invoice Transactions 5 $2,908.32 Department 440 - Economic Dev
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN058282 Economic Development
Svc-Qrtr 4 2025 (Oct-
Dec 2025) CD
Paid by EFT #
7575
12/31/2025 04/21/2026 04/21/2026 04/24/2026 7,000.00
10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN061964 Economic Development
Svc-Qrtr 1 2026 (Jan-
Mar 2026) CD
Paid by EFT #
7575
03/31/2026 04/21/2026 04/21/2026 04/24/2026 5,000.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $12,000.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $12,000.00 Division 000 - Non-Div Totals Invoice Transactions 2 $12,000.00 Department 440 - Economic Dev Totals Invoice Transactions 2 $12,000.00 Department 510 - Recreation & Culture
Division 100 - Admin
Sub-Division 00 - Non-Subdiv
Account 6380.150 - Utilities Comm Phone System
10053 - AT & T April 2026 520
5 AT&T 831-582-9957
520 5
Paid by Check
# 109094
04/13/2026 04/17/2026 04/17/2026 04/24/2026 664.28
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 1 $664.28 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $664.28 Division 100 - Admin Totals Invoice Transactions 1 $664.28 Department 510 - Recreation & Culture Totals Invoice Transactions 1 $664.28 Fund 100 - General Fund Totals Invoice Transactions 86 $155,701.39 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 9 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
9 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 210 - Public Educ Govt PEG
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6370.610 - Shared Svc PEG Svc
10012 - Access Monterey Peninsula - AMP 04-23-26 Q1-Q2 PEG Paid by Check # 109118
04/23/2026 04/23/2026 04/23/2026 04/24/2026 43,925.53
Account 6370.610 - Shared Svc PEG Svc Totals Invoice Transactions 1 $43,925.53 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $43,925.53 Division 000 - Non-Div Totals Invoice Transactions 1 $43,925.53 Department 000 - Non-Dept Totals Invoice Transactions 1 $43,925.53 Fund 210 - Public Educ Govt PEG Totals Invoice Transactions 1 $43,925.53 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 10 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
10 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric Mar 2026 329-1 430 Marina Heights Dr Unit A (2391581329-1)
Paid by Check
# 109110
03/17/2026 03/30/2026 03/30/2026 04/24/2026 48.95
10463 - Pacific Gas & Electric Mar 2026 080-9 5th Ave Bldg 1A-136 (3479881080-9)
Paid by Check
# 109110
03/11/2026 03/30/2026 03/30/2026 04/24/2026 24.64
10463 - Pacific Gas & Electric April 2026 720-
0 PG&E - 0167505720-0 Paid by Check
# 109110
04/10/2026 04/17/2026 04/17/2026 04/24/2026 1,395.42
10463 - Pacific Gas & Electric April 2026 851-
0 PG&E - 3440977851-0 Paid by Check
# 109110
04/15/2026 04/17/2026 04/17/2026 04/24/2026 226.07
10463 - Pacific Gas & Electric April 2026 535-
3 PG&E - 6161832535-3 Paid by Check
# 109110
04/14/2026 04/17/2026 04/17/2026 04/24/2026 364.12
10463 - Pacific Gas & Electric April 2026 827-
8 PG&E - 0423929827-8 Paid by Check
# 109110
04/14/2026 04/17/2026 04/17/2026 04/24/2026 199.43
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 6 $2,258.63 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2026 56-
049
Imjin Rd
(Irrigation/Backflow
Acts) 56-049
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 3,108.45
10349 - Marina Coast Water District Mar 2026 56-
028
California @ Jerry Ct
(56-028)
Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 87.44
10349 - Marina Coast Water District Mar 2026 56-
040
Hilo Ave (56-040) Paid by Check
# 109102
03/18/2026 04/11/2026 04/11/2026 04/24/2026 56.84
10349 - Marina Coast Water District Mar 2026 56-
107
9th St Irrigation (56-
107)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 783.46
10349 - Marina Coast Water District Mar 2026 56-
036
2nd Ave/Divarty &
Intergarrison (56-036)
Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 294.43
10349 - Marina Coast Water District Mar 2026 56-
037
2nd Ave (56-037) Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 257.50
10349 - Marina Coast Water District Mar 2026 56-
095
2nd Ave (56-095) Paid by Check
# 109102
03/25/2026 04/11/2026 04/11/2026 04/24/2026 245.45
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 7 $4,833.57 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 13 $7,092.20 Division 000 - Non-Div Totals Invoice Transactions 13 $7,092.20 Department 000 - Non-Dept Totals Invoice Transactions 13 $7,092.20 Fund 220 - Gas Tax Totals Invoice Transactions 13 $7,092.20 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 11 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
11 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 235 - Cypress Cove II AD
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.500 - Utilities Water & Sewer
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0183 4th Ave DX Dr (13-
000183)
Paid by Check
# 109105
03/31/2026 04/11/2026 04/11/2026 04/24/2026 545.60
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 1 $545.60 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $545.60 Division 000 - Non-Div Totals Invoice Transactions 1 $545.60 Department 000 - Non-Dept Totals Invoice Transactions 1 $545.60 Fund 235 - Cypress Cove II AD Totals Invoice Transactions 1 $545.60 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 12 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
12 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 462 - City Capital Projects
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
12298 - The Public Restroom Company INV53566 Windy Hill Restroom Paid by Check # 109117
03/31/2026 04/16/2026 04/16/2026 04/24/2026 75,184.84
11084 - EMC Planning Group 24-132-10 Locke Paddon Wetland Community Park &
Pond Mgmt Plan March
2026
Paid by Check
# 109098
03/31/2026 04/16/2026 04/16/2026 04/24/2026 418.78
10316 - Kimley-Horn & Associates, Inc. 34527119 Del Monte Blvd & Beach Rd
Paid by Check
# 109101
12/31/2025 03/30/2026 03/30/2026 04/24/2026 2,379.91
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 3 $77,983.53 Account 6700.105 - Capital Outlay Construction
12337 - Salvador Medina / 3R Construction 07012 Gutter Replacement for Teen Center
Paid by Check
# 109114
03/31/2026 04/09/2026 04/09/2026 04/24/2026 18,450.00
Account 6700.105 - Capital Outlay Construction Totals Invoice Transactions 1 $18,450.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 4 $96,433.53 Division 000 - Non-Div Totals Invoice Transactions 4 $96,433.53 Department 000 - Non-Dept Totals Invoice Transactions 4 $96,433.53 Fund 462 - City Capital Projects Totals Invoice Transactions 4 $96,433.53 Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 13 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
13 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.120 - Utilities Comm Mobile & Pager
10603 - Verizon Wireless 6140703379 Monthly Verizon Bill- 308174766
Paid by EFT #
7583
04/10/2026 04/17/2026 04/17/2026 04/24/2026 89.80
Account 6380.120 - Utilities Comm Mobile & Pager Totals Invoice Transactions 1 $89.80 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $89.80 Division 000 - Non-Div Totals Invoice Transactions 1 $89.80 Department 000 - Non-Dept Totals Invoice Transactions 1 $89.80 Fund 555 - Marina Airport Totals Invoice Transactions 1 $89.80 Grand Totals Invoice Transactions 106 $303,788.05
Run by Melanie Hernandez on 04/23/2026 02:14:24 PM Page 14 of 14 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
14 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 125 - I. T.
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.332 - Prof Svc IT - GIS Support
10515 - Rincon Consultants, Inc. 73568 Marina on call GIS support 3/31/2026
Paid by EFT #
7596
04/14/2026 04/16/2026 04/16/2026 05/01/2026 1,842.50
Account 6300.332 - Prof Svc IT - GIS Support Totals Invoice Transactions 1 $1,842.50 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $1,842.50 Division 000 - Non-Div Totals Invoice Transactions 1 $1,842.50 Department 125 - I. T. Totals Invoice Transactions 1 $1,842.50 Department 130 - Finance
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.625 - Other Charges Printing Svc
10028 - Altec 1245969 AP CHECK - 6000 QTY Paid by Check # 109121
04/28/2026 04/28/2026 04/28/2026 05/01/2026 1,783.83
Account 6600.625 - Other Charges Printing Svc Totals Invoice Transactions 1 $1,783.83 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $1,783.83 Division 000 - Non-Div Totals Invoice Transactions 1 $1,783.83 Department 130 - Finance Totals Invoice Transactions 1 $1,783.83 Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6150.500 - Medical Vision
10607 - Vision Service Plan 05-01.-26 VSP Adjustment
(05.01.2026)
Paid by EFT #
7599
05/01/2026 05/01/2026 05/01/2026 05/01/2026 46.05
10607 - Vision Service Plan 05-.01-26 VSP COBRA (05.2026) Paid by EFT # 7599
05/01/2026 05/01/2026 05/01/2026 05/01/2026 117.55
Account 6150.500 - Medical Vision Totals Invoice Transactions 2 $163.60 Account 6300.217 - Prof Svc Fin - Business Lic Services 10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN062140 March 2026 BL Admin
Fee
Paid by EFT #
7591
03/31/2026 04/30/2026 04/30/2026 05/01/2026 3,326.82
Account 6300.217 - Prof Svc Fin - Business Lic Services Totals Invoice Transactions 1 $3,326.82 Account 6300.570 - Prof Svc Other
11710 - HdL Coren & Cone SIN062628 Contract Services
Property Tax 04/26-
06/26
Paid by EFT #
7590
04/27/2026 04/28/2026 04/28/2026 05/01/2026 2,339.05
10274 - Hinderliter, de Llamas & Associates
( HDL )
SIN062141 March 2026 HDL - TOT Paid by EFT #
7591
03/31/2026 04/30/2026 04/30/2026 05/01/2026 2,622.05
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $4,961.10 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 1 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
15 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 190 - Citywide Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.570 - Maint & Repairs Other Svc Agr
10129 - Cintas Corporation 4267154239 Mat Service City Hall Paid by Check # 109127
04/24/2026 04/30/2026 04/30/2026 05/01/2026 73.73
Account 6360.570 - Maint & Repairs Other Svc Agr Totals Invoice Transactions 1 $73.73 Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000025111334 CALNET3-9391023482 (884-0985)
Paid by Check
# 109123
04/15/2026 04/30/2026 04/30/2026 05/01/2026 31.91
10758 - AT & T CALNET3 000025111336 CALNET3-9391023485 (884-2573)
Paid by Check
# 109123
04/15/2026 04/30/2026 04/30/2026 05/01/2026 33.15
10758 - AT & T CALNET3 000025111341 CALNET3-9391023490 (884-9568)
Paid by Check
# 109123
04/15/2026 04/30/2026 04/30/2026 05/01/2026 60.70
10758 - AT & T CALNET3 000025111342 CALNET3-9391023491 (884-9654)
Paid by Check
# 109123
04/15/2026 04/30/2026 04/30/2026 05/01/2026 92.91
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 4 $218.67 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2026 172-
2 PG&E - 5618207172-2 Paid by Check
# 109150
04/19/2026 04/30/2026 04/30/2026 05/01/2026 660.30
10463 - Pacific Gas & Electric April 2026 683-
2 PG&E 6217294683-2 Paid by Check
# 109150
04/17/2026 04/30/2026 04/30/2026 05/01/2026 162.06
10463 - Pacific Gas & Electric April 2026 795-
7 PG&E - 4467294795-7 Paid by Check
# 109150
04/21/2026 04/30/2026 04/30/2026 05/01/2026 627.25
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 3 $1,449.61 Account 6380.500 - Utilities Water & Sewer
10432 - Monterey One Water - former
MRWPCA
Mar 2026 4675 306 Reservation Rd (13
-004675)
Paid by Check
# 109145
03/31/2026 04/11/2026 04/11/2026 05/01/2026 108.00
10432 - Monterey One Water - former
MRWPCA
Mar 2026 3451 0 Seaside Ave &
Reservation Rd (12-
003451)
Paid by Check
# 109145
03/31/2026 04/11/2026 04/11/2026 05/01/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2025 1708 304 Hillcrest Ave (12-
001708)
Paid by Check
# 109145
03/31/2026 04/11/2026 04/11/2026 05/01/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2026 1627 211 Hillcrest Ave (12-
001627)
Paid by Check
# 109145
03/31/2026 04/11/2026 04/11/2026 05/01/2026 272.80
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 4 $517.20 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 17 $10,710.73 Division 000 - Non-Div Totals Invoice Transactions 17 $10,710.73 Department 190 - Citywide Non-Dept Totals Invoice Transactions 17 $10,710.73 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 2 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
16 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
12425 - Critical Incident Videos, Corp. 1439 TRANSPARENCY
ADVISING CRISIS
COMM & REP MNGMT
Paid by Check
# 109131
02/26/2026 03/28/2026 04/16/2026 05/01/2026 9,000.00
11723 - Hardee Polygraph Services -
Heather Hardee
MPD26-01 POLYGRAPH SERVICES
- WILSON,
KOBAYASHI, GARCIA,
RAMIREZ, ROSADO
Paid by Check
# 109137
04/12/2026 04/16/2026 04/16/2026 05/01/2026 1,725.00
12065 - Hasco Stations, LLC HCL-058741-26 CAR WASH ACCT # 23680
Paid by Check
# 109138
04/15/2026 04/17/2026 04/17/2026 05/01/2026 144.50
11764 - Kurt Ashley / Secure Solutions 002121 POLICE BACKGROUND
JOHNSON, DUSTIN
Paid by Check
# 109141
04/10/2026 05/10/2026 04/16/2026 05/01/2026 400.00
11764 - Kurt Ashley / Secure Solutions 002200 POLICE BACKGROUND
LEE, PAUL
Paid by Check
# 109141
04/10/2026 05/10/2026 04/16/2026 05/01/2026 400.00
11764 - Kurt Ashley / Secure Solutions 002153 POLICE BACKGROUND
ISAIAH MENDOZA
Paid by Check
# 109141
04/10/2026 05/10/2026 04/16/2026 05/01/2026 1,165.00
11764 - Kurt Ashley / Secure Solutions 002198 POLICE BACKGROUND
ROSADO, DAMIAN
Paid by Check
# 109141
04/10/2026 05/10/2026 04/16/2026 05/01/2026 1,579.20
11899 - Robert Half International, Inc 66128664 Admin Temp - JoAnn Wilson
Paid by Check
# 109157
04/20/2026 04/22/2026 04/22/2026 05/01/2026 1,926.40
11899 - Robert Half International, Inc 66104378 Admin Temp - JoAnn Wilson
Paid by Check
# 109157
04/13/2026 04/23/2026 04/23/2026 05/01/2026 1,926.40
11632 - Veritone, Inc. 1139431 REDACT APPLICATION
- 5/9/26 - 5/8/27 100
HOURS OF
PROCESSING
Paid by EFT #
7598
04/15/2026 04/15/2026 04/16/2026 05/01/2026 9,500.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 10 $27,766.50 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 229063 Janitorial Service
Police/Fire/Airport
March 2026
Paid by EFT #
7586
03/25/2026 04/22/2026 04/22/2026 05/01/2026 1,308.00
10080 - Branch's Janitorial 229079 Janitorial Service
Police/Fire/Airport April
2026
Paid by EFT #
7586
04/25/2026 04/27/2026 04/27/2026 05/01/2026 1,308.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 2 $2,616.00 Account 6360.570 - Maint & Repairs Other Svc Agr
10981 - Sentry Alarm Systems of America,
Inc.
2313394 BURGLAR ALARM
SYSTEM CUST # 1840
05/1/26 - 7/31/26
EASTFIELD
Paid by Check
# 109159
04/15/2026 04/17/2026 04/17/2026 05/01/2026 540.90
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 3 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
17 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.570 - Maint & Repairs Other Svc Agr
10981 - Sentry Alarm Systems of America,
Inc.
2313395 BURGLAR ALARM
SYSTEM CUST # 1840
05/1/26 - 7/31/26
SOUTHFIELD
Paid by Check
# 109159
04/15/2026 04/17/2026 04/17/2026 05/01/2026 150.00
Account 6360.570 - Maint & Repairs Other Svc Agr Totals Invoice Transactions 2 $690.90 Account 6400.565 - Material & Suppl Office Supplies
10498 - Quill Corporation 48497184 ACCT # 7474999
OFFICE SUPPLIES
Paid by Check
# 109152
04/09/2026 05/09/2026 04/16/2026 05/01/2026 484.72
10498 - Quill Corporation 48501147 ACCT # 7474999
OFFICE SUPPLIES
Paid by Check
# 109152
04/10/2026 05/10/2026 04/17/2026 05/01/2026 226.15
10498 - Quill Corporation 48500982 ACCT # 7474999
OFFICE SUPPLIES
Paid by Check
# 109152
04/10/2026 04/17/2026 04/17/2026 05/01/2026 51.88
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 3 $762.75 Account 6400.635 - Material & Suppl Postage Shipping
10235 - FedEx 9-717-15775 ACCT # 3995-9218-6 Paid by Check # 109134
04/10/2026 04/25/2026 04/17/2026 05/01/2026 5.21
Account 6400.635 - Material & Suppl Postage Shipping Totals Invoice Transactions 1 $5.21 Account 6400.720 - Material & Suppl Safety Equip
10330 - LC ACTION POLICE SUPPLY
LTD/LC ACTION POLICE SUPPL
486986 CTS 4557 SPONGE
RND SPIN & CTS 4504
SPONGE RELOAD KIT
Paid by Check
# 109142
04/13/2026 05/13/2026 04/17/2026 05/01/2026 5,622.29
11171 - Motorola Solutions, Inc. 8282312420 RADIO BATTERY (IMPRES 2 LI-ION R
IP68 3400T)
Paid by EFT #
7594
04/10/2026 05/10/2026 04/16/2026 05/01/2026 904.92
Account 6400.720 - Material & Suppl Safety Equip Totals Invoice Transactions 2 $6,527.21 Account 6500.620 - Training & Travel POST
11950 - Randy Hopkins - Employee 05-03-26 Monterey County Chief's Workshop
Paid by Check
# 109154
04/29/2026 04/29/2026 04/29/2026 05/01/2026 230.00
Account 6500.620 - Training & Travel POST Totals Invoice Transactions 1 $230.00 Account 6600.485 - Other Charges Medical Svc - Investigations 10157 - Community Hospital of the
Monterey Peninsula
04-08-2026 GUARANTOR 12252 Paid by Check
# 109129
04/08/2026 04/17/2026 04/17/2026 05/01/2026 28.00
10445 - Natividad Medical Center 04-07-2026 SEBASTIAN D. PEREZ
VENEGAS BLOOD
ALCOHOL TESTING
Paid by Check
# 109149
04/07/2026 04/16/2026 04/16/2026 05/01/2026 31.00
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 4 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
18 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 210 - Police
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.485 - Other Charges Medical Svc - Investigations 10445 - Natividad Medical Center 04-08-2026 BLOOD ALCOHOL
TESTING-HERNANDEZ,
J.F; JIMENEZ I;
MUNOZ E.R.
Paid by Check
# 109149
04/08/2026 04/17/2026 04/17/2026 05/01/2026 93.00
Account 6600.485 - Other Charges Medical Svc - Investigations Totals Invoice Transactions 3 $152.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 24 $38,750.57 Division 000 - Non-Div Totals Invoice Transactions 24 $38,750.57 Department 210 - Police Totals Invoice Transactions 24 $38,750.57 Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10841 - Art Black / Carmel Fire Protection 126139 Plan Review and Fire Inspection for 140 10th
Street
Paid by EFT #
7585
03/28/2026 04/23/2026 04/23/2026 05/01/2026 215.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $215.00 Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades 12202 - Staples, Inc./Staples Contract &
Commercial LLC db
6062182916 Shredder for Fire Chief Paid by Check
# 109161
04/27/2026 04/28/2026 04/28/2026 05/01/2026 150.46
Account 6360.344 - Maint & Repairs IT - Office Equip & PC Upgrades Totals Invoice Transactions 1 $150.46 Account 6360.360 - Maint & Repairs Janitorial
10080 - Branch's Janitorial 229063 Janitorial Service
Police/Fire/Airport
March 2026
Paid by EFT #
7586
03/25/2026 04/22/2026 04/22/2026 05/01/2026 517.00
10080 - Branch's Janitorial 229079 Janitorial Service
Police/Fire/Airport April
2026
Paid by EFT #
7586
04/25/2026 04/27/2026 04/27/2026 05/01/2026 517.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 2 $1,034.00 Account 6400.565 - Material & Suppl Office Supplies
12146 - MRC Smart Tech. Solutions/MR
COPY INC DBA:XBS-WEST
IN5350927 SOS-CIT1600-001-Z -
Meter Read
Paid by Check
# 109148
04/27/2026 04/28/2026 04/28/2026 05/01/2026 212.35
Account 6400.565 - Material & Suppl Office Supplies Totals Invoice Transactions 1 $212.35 Account 6400.796 - Material & Suppl Turnout Equip-Wildland Fires 10124 - Charles Murray / JAECO Fire &
Safety
20149 Turnout Coat -
Goncalves Turnout
Pants - Goncalves,
Smith
Paid by Check
# 109168
04/16/2026 04/16/2026 04/16/2026 05/01/2026 9,946.54
Account 6400.796 - Material & Suppl Turnout Equip-Wildland Fires Totals Invoice Transactions 1 $9,946.54 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 5 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
19 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 250 - Fire
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6500.700 - Training & Travel Training & Travel
12433 - Kristan Maurer - Refund Only (HR) AA
Reimbursement
Airline Reimbursement Paid by Check
# 109140
04/28/2026 04/28/2026 04/28/2026 05/01/2026 441.20
12433 - Kristan Maurer - Refund Only (HR) United
Reimburse
Airline Reimbursement Paid by Check
# 109140
04/28/2026 04/28/2026 04/28/2026 05/01/2026 290.20
12433 - Kristan Maurer - Refund Only (HR) Hotel
Reimburse
Hotel Reimbursement Paid by Check
# 109140
04/28/2026 04/28/2026 04/28/2026 05/01/2026 264.76
12433 - Kristan Maurer - Refund Only (HR) Checked Bag Checked Bag Reimbursement
Paid by Check
# 109140
04/28/2026 04/28/2026 04/28/2026 05/01/2026 50.00
Account 6500.700 - Training & Travel Training & Travel Totals Invoice Transactions 4 $1,046.16 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 10 $12,604.51 Division 000 - Non-Div Totals Invoice Transactions 10 $12,604.51 Department 250 - Fire Totals Invoice Transactions 10 $12,604.51 Department 310 - Public Works
Division 311 - Buildings & Grounds
Sub-Division 00 - Non-Subdiv
Account 6360.065 - Maint & Repairs Bdg NonFlagship
10728 - Ace Hardware-Public Works 093728 Facilities Paid by Check # 109120
03/12/2026 04/17/2026 04/17/2026 05/01/2026 123.35
10080 - Branch's Janitorial 229072 Open/Close Tate Park restrooms
Paid by EFT #
7586
04/10/2026 04/11/2026 04/11/2026 05/01/2026 930.00
10080 - Branch's Janitorial 229080 Custodial Services for April 2026
Paid by EFT #
7586
04/25/2026 04/27/2026 04/27/2026 05/01/2026 2,886.35
12279 - RJ Parlay Inc./ClearBLu
Environmental
35455 Corp Yard Wash Rack Paid by Check
# 109156
03/31/2026 04/11/2026 04/11/2026 05/01/2026 1,128.07
Account 6360.065 - Maint & Repairs Bdg NonFlagship Totals Invoice Transactions 4 $5,067.77 Account 6360.075 - Maint & Repairs Bdg Teen Center
10728 - Ace Hardware-Public Works 093954 Facilities- Teen Center Paid by Check # 109120
04/09/2026 04/11/2026 04/11/2026 05/01/2026 15.27
Account 6360.075 - Maint & Repairs Bdg Teen Center Totals Invoice Transactions 1 $15.27 Account 6400.742 - Material & Suppl Sprinklers/Plants/Fertilizer 10230 - EWING IRRIGATION PRODUCTS
INC / EWING OUTDOOR SUPP
29646886 MLK Park Paid by Check
# 109133
03/31/2026 04/11/2026 04/11/2026 05/01/2026 3.47
Account 6400.742 - Material & Suppl Sprinklers/Plants/Fertilizer Totals Invoice Transactions 1 $3.47 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 6 $5,086.51 Division 311 - Buildings & Grounds Totals Invoice Transactions 6 $5,086.51 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 6 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
20 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 310 - Public Works
Division 313 - Vehicle Maint
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
12208 - RAYA AUTOMOTIVE 2644 2021 Dodge Charger
#822
Paid by Check
# 109155
04/15/2026 04/17/2026 04/17/2026 05/01/2026 1,105.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $1,105.00 Account 6360.850 - Maint & Repairs Vehicle
12208 - RAYA AUTOMOTIVE 2644 2021 Dodge Charger
#822
Paid by Check
# 109155
04/15/2026 04/17/2026 04/17/2026 05/01/2026 1,467.48
12208 - RAYA AUTOMOTIVE 2640 2021 Chevrolet Tahoe
LT (Black, #821)
Paid by Check
# 109155
04/14/2026 04/23/2026 04/23/2026 05/01/2026 182.90
12208 - RAYA AUTOMOTIVE 2638 2025 Ford Police
Interceptor Utility Base
(Black, #829)
Paid by Check
# 109155
04/14/2026 04/23/2026 04/23/2026 05/01/2026 141.98
12208 - RAYA AUTOMOTIVE 2641 2016 FORD Taurus
(Gray, #810)
Paid by Check
# 109155
04/14/2026 04/23/2026 04/23/2026 05/01/2026 140.45
10527 - SAFETY-KLEEN SYSTEMS, INC. 99520852 Cleaner Paid by Check # 109158
04/07/2026 04/17/2026 04/17/2026 05/01/2026 165.73
Account 6360.850 - Maint & Repairs Vehicle Totals Invoice Transactions 5 $2,098.54 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 6 $3,203.54 Division 313 - Vehicle Maint Totals Invoice Transactions 6 $3,203.54 Department 310 - Public Works Totals Invoice Transactions 12 $8,290.05 Department 420 - Engineering
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6330.200 - Fee Agr Costs - Engineering
10316 - Kimley-Horn & Associates, Inc. 35462823 Marina Dev Review Paid by Check # 109139
03/31/2026 04/24/2026 04/24/2026 05/01/2026 1,640.13
10316 - Kimley-Horn & Associates, Inc. 34764345 Marina Dev Review Paid by Check # 109139
01/31/2026 04/24/2026 04/24/2026 05/01/2026 1,170.47
Account 6330.200 - Fee Agr Costs - Engineering Totals Invoice Transactions 2 $2,810.60 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $2,810.60 Division 000 - Non-Div Totals Invoice Transactions 2 $2,810.60 Department 420 - Engineering Totals Invoice Transactions 2 $2,810.60 Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.070 - Prof Svc Building Plan Check & Inspection 10171 - CSG Consultants 65027 Permits/Inspections
Jan31-Feb 27, 2026
Paid by EFT #
7587
03/06/2026 04/22/2026 04/22/2026 05/01/2026 22,594.00
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 7 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
21 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 100 - General Fund
Department 430 - Building Inspection
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.070 - Prof Svc Building Plan Check & Inspection 10171 - CSG Consultants 65572 Permits/Inspections
Feb 28-March 27, 2026
Paid by EFT #
7587
04/10/2026 04/22/2026 04/22/2026 05/01/2026 13,858.00
Account 6300.070 - Prof Svc Building Plan Check & Inspection Totals Invoice Transactions 2 $36,452.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 2 $36,452.00 Division 000 - Non-Div Totals Invoice Transactions 2 $36,452.00 Department 430 - Building Inspection Totals Invoice Transactions 2 $36,452.00 Department 510 - Recreation & Culture
Division 100 - Admin
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
12432 - Rachel Hall / Bob Hall & Associates 1061 Recreation Director Recruitment Services
Paid by Check
# 109153
03/12/2026 04/23/2026 04/23/2026 05/01/2026 8,325.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $8,325.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $8,325.00 Division 100 - Admin Totals Invoice Transactions 1 $8,325.00 Department 510 - Recreation & Culture Totals Invoice Transactions 1 $8,325.00 Fund 100 - General Fund Totals Invoice Transactions 70 $121,569.79 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 8 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
22 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 110 - Vehicle and Equipment
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6600.450 - Other Charges Leases & Rents
11491 - Enterprise FM Trust - Fleet Lease
payments only
FBN5610090 Lease Payment for April
2026
Paid by EFT #
7588
04/03/2026 04/24/2026 04/24/2026 05/01/2026 33,069.05
Account 6600.450 - Other Charges Leases & Rents Totals Invoice Transactions 1 $33,069.05 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $33,069.05 Division 000 - Non-Div Totals Invoice Transactions 1 $33,069.05 Department 000 - Non-Dept Totals Invoice Transactions 1 $33,069.05 Fund 110 - Vehicle and Equipment Totals Invoice Transactions 1 $33,069.05 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 9 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
23 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 130 - Library Maintenance
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6360.060 - Maint & Repairs Bdg Library
10147 - Coast Counties Glass, Inc M15132 Marina Library Glass Paid by Check # 109128
04/09/2026 04/23/2026 04/23/2026 05/01/2026 1,205.00
Account 6360.060 - Maint & Repairs Bdg Library Totals Invoice Transactions 1 $1,205.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $1,205.00 Division 000 - Non-Div Totals Invoice Transactions 1 $1,205.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $1,205.00 Fund 130 - Library Maintenance Totals Invoice Transactions 1 $1,205.00 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 10 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
24 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 220 - Gas Tax
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2026 494-
7 3001M IMJIN PKWY
6071672494-7
Paid by Check
# 109150
04/10/2026 04/16/2026 04/16/2026 05/01/2026 11.04
10463 - Pacific Gas & Electric April 2026 484-
0 2601 IMJIN PKWY M,
4546673484-0
Paid by Check
# 109150
04/10/2026 04/16/2026 04/16/2026 05/01/2026 13.49
10463 - Pacific Gas & Electric April 2026 657-
7 2501M IMJIN PKWY
4305819657-7
Paid by Check
# 109150
04/10/2026 04/16/2026 04/16/2026 05/01/2026 14.29
10463 - Pacific Gas & Electric April 2026 458-
2 2702M IMJIN PKWY
7115239458-2
Paid by Check
# 109150
04/10/2026 04/16/2026 04/16/2026 05/01/2026 11.61
10463 - Pacific Gas & Electric April 2026 329-
1 430 MARINA HEIGHTS
DR. UNIT A
2391581329-1
Paid by Check
# 109150
04/15/2026 04/21/2026 04/21/2026 05/01/2026 45.65
10463 - Pacific Gas & Electric April 2026 362-
9 PG&E - 5996678362-9 Paid by Check
# 109150
04/19/2026 04/30/2026 04/30/2026 05/01/2026 185.82
10463 - Pacific Gas & Electric April 2026 683-
2 PG&E 6217294683-2 Paid by Check
# 109150
04/17/2026 04/30/2026 04/30/2026 05/01/2026 987.48
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 7 $1,269.38 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 7 $1,269.38 Division 000 - Non-Div Totals Invoice Transactions 7 $1,269.38 Department 000 - Non-Dept Totals Invoice Transactions 7 $1,269.38 Fund 220 - Gas Tax Totals Invoice Transactions 7 $1,269.38 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 11 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
25 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 251 - CFD - Locke Paddon
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric April 2026 272-
1 PG&E - 2862559272-1 Paid by Check
# 109150
04/17/2026 04/30/2026 04/30/2026 05/01/2026 27.21
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 1 $27.21 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $27.21 Division 000 - Non-Div Totals Invoice Transactions 1 $27.21 Department 000 - Non-Dept Totals Invoice Transactions 1 $27.21 Fund 251 - CFD - Locke Paddon Totals Invoice Transactions 1 $27.21 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 12 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
26 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 422 - Capital Projects - Measure X
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10425 - Monterey Peninsula Engineering 26-02-12 Citywide Street Repair Phase1
Paid by Check
# 109146
03/27/2026 04/27/2026 04/27/2026 05/01/2026 75,905.00
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 1 $75,905.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $75,905.00 Division 000 - Non-Div Totals Invoice Transactions 1 $75,905.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $75,905.00 Fund 422 - Capital Projects - Measure X Totals Invoice Transactions 1 $75,905.00 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 13 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
27 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 462 - City Capital Projects
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10268 - Harris & Associates, Inc. 71821 Imjin Parkway
Improvement Plan
Paid by EFT #
7589
04/15/2026 04/24/2026 04/24/2026 05/01/2026 63,151.40
10425 - Monterey Peninsula Engineering 26-03-21 Glorya Jean Tate Park Improvements Phase 2
Project
Paid by Check
# 109146
03/03/2026 04/23/2026 04/23/2026 05/01/2026 42,008.99
11248 - Bear Electrical Solutions, Inc. 28952 Reservation & Imjin Camara Work
Paid by Check
# 109125
12/30/2025 04/23/2026 04/23/2026 05/01/2026 660.00
10189 - Denise Duffy & Associates 10659 Park Upgrades Paid by Check # 109132
03/31/2026 04/24/2026 04/24/2026 05/01/2026 2,852.50
10316 - Kimley-Horn & Associates, Inc. 35212188 Salinas Ave Alternatives Paid by Check # 109139
02/28/2026 04/24/2026 04/24/2026 05/01/2026 9,498.93
10316 - Kimley-Horn & Associates, Inc. 35031824 Imjin & 3rd Paid by Check # 109139
02/28/2026 04/24/2026 04/24/2026 05/01/2026 6,218.22
11266 - Verde Design, Inc. 33-2207300 Glorya Jean Tate Park Paid by Check # 109164
03/05/2026 04/17/2026 04/17/2026 05/01/2026 2,812.50
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 7 $127,202.54 Account 6700.105 - Capital Outlay Construction
11199 - WALD, RUHNKE & DOST
ARCHITECTS, LLP
2507508 MARINA FIRE STATION
#2 ADDITION
Paid by Check
# 109166
03/31/2026 04/23/2026 04/23/2026 05/01/2026 2,629.50
Account 6700.105 - Capital Outlay Construction Totals Invoice Transactions 1 $2,629.50 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 8 $129,832.04 Division 000 - Non-Div Totals Invoice Transactions 8 $129,832.04 Department 000 - Non-Dept Totals Invoice Transactions 8 $129,832.04 Fund 462 - City Capital Projects Totals Invoice Transactions 8 $129,832.04 Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 14 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
28 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6300.570 - Prof Svc Other
10587 - United Rentals (North America),
Inc.
255974156-006 Marina Airport
bathrooms
Paid by Check
# 109163
04/14/2026 04/17/2026 04/17/2026 05/01/2026 1,152.31
10587 - United Rentals (North America),
Inc.
255974156-005 Marina Airport
Bathrooms
Paid by Check
# 109163
03/17/2026 04/17/2026 04/17/2026 05/01/2026 1,152.31
Account 6300.570 - Prof Svc Other Totals Invoice Transactions 2 $2,304.62 Account 6360.050 - Maint & Repairs Building
10263 - Green Line 113940 Vac Out Interceptor at
Bldg 510
Paid by Check
# 109136
01/10/2026 04/17/2026 04/17/2026 05/01/2026 1,600.00
12428 - JAIME ANGELES OLVERA /
ANGELES PREMIUM CONSTRUCTIO
1012 Maintenance Services Paid by Check
# 109167
04/14/2026 04/17/2026 04/17/2026 05/01/2026 7,173.26
12428 - JAIME ANGELES OLVERA /
ANGELES PREMIUM CONSTRUCTIO
1013 Maintenance Services Paid by Check
# 109167
04/14/2026 04/17/2026 04/17/2026 05/01/2026 7,820.80
Account 6360.050 - Maint & Repairs Building Totals Invoice Transactions 3 $16,594.06 Account 6360.280 - Maint & Repairs Habitat Management Svc 10250 - Gavilan Pest Control 0175952 Exterior Perimeter Maintenance
Paid by Check
# 109135
02/27/2026 04/16/2026 04/16/2026 05/01/2026 3,075.00
10250 - Gavilan Pest Control 0176597 Bldg 520 Squirrels Paid by Check # 109135
03/26/2026 04/16/2026 04/16/2026 05/01/2026 1,425.00
10250 - Gavilan Pest Control 0175953 Bldg 520 Gophers Paid by Check # 109135
02/27/2026 04/17/2026 04/17/2026 05/01/2026 3,075.00
Account 6360.280 - Maint & Repairs Habitat Management Svc Totals Invoice Transactions 3 $7,575.00 Account 6360.360 - Maint & Repairs Janitorial
10034 - American Supply Co. 3086488 Airport Cleaning
Supplies
Paid by Check
# 109122
04/01/2026 04/17/2026 04/17/2026 05/01/2026 1,077.31
10080 - Branch's Janitorial 229063 Janitorial Service
Police/Fire/Airport
March 2026
Paid by EFT #
7586
03/25/2026 04/22/2026 04/22/2026 05/01/2026 410.00
10080 - Branch's Janitorial 229079 Janitorial Service
Police/Fire/Airport April
2026
Paid by EFT #
7586
04/25/2026 04/27/2026 04/27/2026 05/01/2026 410.00
Account 6360.360 - Maint & Repairs Janitorial Totals Invoice Transactions 3 $1,897.31 Account 6360.450 - Maint & Repairs Maint & Repairs
10582 - Uline Shipping Supply 206617592 Perma Patch Paid by Check # 109162
04/10/2026 04/17/2026 04/17/2026 05/01/2026 2,086.38
Account 6360.450 - Maint & Repairs Maint & Repairs Totals Invoice Transactions 1 $2,086.38 Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000025032142 Fire Alarms HGR 524 533 (9391023443)
Paid by Check
# 109123
03/28/2026 04/16/2026 04/16/2026 05/01/2026 62.26
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 15 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
29 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.150 - Utilities Comm Phone System
10758 - AT & T CALNET3 000025032143 Fire Alarms HGR 524 533 (9391023444)
Paid by Check
# 109123
03/28/2026 04/16/2026 04/16/2026 05/01/2026 62.26
Account 6380.150 - Utilities Comm Phone System Totals Invoice Transactions 2 $124.52 Account 6380.300 - Utilities Gas & Electric
10463 - Pacific Gas & Electric Mar 2026 288-5 781 Neeson Rd Bldg 520 (7175660288-5)
Paid by Check
# 109150
03/12/2026 04/20/2026 04/20/2026 05/01/2026 623.75
10463 - Pacific Gas & Electric Apr 2026 288-5 781 Neeson Rd Bldg 520 (7175660288-5)
Paid by Check
# 109150
04/10/2026 04/20/2026 04/20/2026 05/01/2026 421.33
10463 - Pacific Gas & Electric Mar 2026 767-2 751 Neeson Rd Bldg 526 (2652070767-2)
Paid by Check
# 109150
03/12/2026 04/20/2026 04/20/2026 05/01/2026 114.34
10463 - Pacific Gas & Electric Apr 2026 767-2 751 Neeson Rd Bldg 526 (2652070767-2)
Paid by Check
# 109150
04/10/2026 04/20/2026 04/20/2026 05/01/2026 68.83
10463 - Pacific Gas & Electric Mar 2026 347-0 3263 Imjin Rd Bldg 519 (6258961347-0)
Paid by Check
# 109150
03/11/2026 04/20/2026 04/20/2026 05/01/2026 1,058.33
10463 - Pacific Gas & Electric Apr 2026 347-0 3263 Imjin Rd Bldg 519 (6258961347-0)
Paid by Check
# 109150
04/09/2026 04/20/2026 04/20/2026 05/01/2026 788.01
10463 - Pacific Gas & Electric Mar 2026 608-2 3260 Imjin Rd Bldg 514 (7383993608-2)
Paid by Check
# 109150
03/12/2026 04/20/2026 04/20/2026 05/01/2026 1,171.21
10463 - Pacific Gas & Electric Apr 2026 608-2 3260 Imjin Rd Bldg 514 (7383993608-2)
Paid by Check
# 109150
03/12/2026 04/20/2026 04/20/2026 05/01/2026 1,009.91
10463 - Pacific Gas & Electric Mar 2026 103-6 3200 Imjin Rd (803042103-6)
Paid by Check
# 109150
03/11/2026 04/20/2026 04/20/2026 05/01/2026 4,428.84
10463 - Pacific Gas & Electric Apr 2026 103-6 3200 Imjin Rd (803042103-6)
Paid by Check
# 109150
04/09/2026 04/20/2026 04/20/2026 05/01/2026 3,455.92
10463 - Pacific Gas & Electric April 2026 683-
2 PG&E 6217294683-2 Paid by Check
# 109150
04/17/2026 04/30/2026 04/30/2026 05/01/2026 363.77
Account 6380.300 - Utilities Gas & Electric Totals Invoice Transactions 11 $13,504.24 Account 6380.500 - Utilities Water & Sewer
10349 - Marina Coast Water District Mar 2026 56-
044
781 Neeson Rd (56-
044)
Paid by Check
# 109143
03/25/2026 04/16/2026 04/16/2026 05/01/2026 192.32
10349 - Marina Coast Water District Mar 2026 56-
051
721 Neeson rd. (56-
051)
Paid by Check
# 109143
03/25/2026 04/16/2026 04/16/2026 05/01/2026 314.42
10349 - Marina Coast Water District Mar 2026 56-
096
3271 Imjin Rd (56-096) Paid by Check
# 109143
03/25/2026 04/16/2026 04/16/2026 05/01/2026 256.05
10349 - Marina Coast Water District Mar 2026 56-
097
3200 Imjin Rd (56-097) Paid by Check
# 109143
03/25/2026 04/16/2026 04/16/2026 05/01/2026 982.11
10349 - Marina Coast Water District Mar 2026 56-
114
3261 Imjin Rd (56-114) Paid by Check
# 109143
03/25/2026 04/16/2026 04/16/2026 05/01/2026 512.96
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0152 741 Neeson Rd (13-
000152)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 41.10
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 16 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
30 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 555 - Marina Airport
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6380.500 - Utilities Water & Sewer
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0142 3261 Imjin Rd (13-
000142)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0143 3230 Imjin Rd 507 (13-
000143)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 41.10
10432 - Monterey One Water - former
MRWPCA
Mar 2026 2930 3200 Imjin R (13-
002930)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 1,364.00
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0148 781 Neeson Rd (13-
000148)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0149 791 Neeson Rd (13-
000149)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 41.10
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0153 771 Neeson Rd (13-
000153)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 4,140.00
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0157 721 Neeson Rd (13-
000157)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 272.80
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0158 711 Neeson Rd (13-
000158)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 68.20
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0144 3200 Imjin Rd 507 (13-
000144)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 41.10
10432 - Monterey One Water - former
MRWPCA
Mar 2026 0145 3260 Imjin Rd (13-
000145)
Paid by Check
# 109145
03/31/2026 04/16/2026 04/16/2026 05/01/2026 68.20
Account 6380.500 - Utilities Water & Sewer Totals Invoice Transactions 16 $8,471.86 Account 6400.800 - Material & Suppl Uniform
10043 - VESTIS GROUP, INC./(f/k/a
ARAMARK UNIFORM & C
5110878284 Daves Uniforms & First
Aid
Paid by Check
# 109165
04/10/2026 04/16/2026 04/16/2026 05/01/2026 40.54
Account 6400.800 - Material & Suppl Uniform Totals Invoice Transactions 1 $40.54 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 42 $52,598.53 Division 000 - Non-Div Totals Invoice Transactions 42 $52,598.53 Department 000 - Non-Dept Totals Invoice Transactions 42 $52,598.53 Fund 555 - Marina Airport Totals Invoice Transactions 42 $52,598.53 Grand Totals Invoice Transactions 131 $415,476.00
Run by Melanie Hernandez on 04/30/2026 04:00:54 PM Page 17 of 17 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
31 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 758 - Successor Agency Oblig Retiremt
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6650.001 - ROPS #1- Neeson Rd Tax Alloc Bond
10593 - USDA Rural Development 04-16-26 Case #04-027-
0942321991 Code 97
Loan Number 01
Paid by Check
# 138
04/16/2026 04/16/2026 04/16/2026 04/24/2026 40,940.75
Account 6650.001 - ROPS #1- Neeson Rd Tax Alloc Bond Totals Invoice Transactions 1 $40,940.75 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $40,940.75 Division 000 - Non-Div Totals Invoice Transactions 1 $40,940.75 Department 000 - Non-Dept Totals Invoice Transactions 1 $40,940.75 Fund 758 - Successor Agency Oblig Retiremt Totals Invoice Transactions 1 $40,940.75 Grand Totals Invoice Transactions 1 $40,940.75
Run by Melanie Hernandez on 04/23/2026 02:06:37 PM Page 1 of 1 Accounts Payable by G/L Distribution Report
Payment Date Range 04/24/26 - 04/24/26
32 Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount Fund 758 - Successor Agency Oblig Retiremt
Department 000 - Non-Dept
Division 000 - Non-Div
Sub-Division 00 - Non-Subdiv
Account 6650.039 - ROPS #39-Bond Trustee Fees
11250 - U.S. Bank 8158359 MARINARE DEV
AGENCY TAX ALLOC
BOND 2023A/HOUSING
TAB 2023A/B
Paid by Check
# 139
04/24/2026 04/30/2026 04/30/2026 05/01/2026 3,150.00
Account 6650.039 - ROPS #39-Bond Trustee Fees Totals Invoice Transactions 1 $3,150.00 Sub-Division 00 - Non-Subdiv Totals Invoice Transactions 1 $3,150.00 Division 000 - Non-Div Totals Invoice Transactions 1 $3,150.00 Department 000 - Non-Dept Totals Invoice Transactions 1 $3,150.00 Fund 758 - Successor Agency Oblig Retiremt Totals Invoice Transactions 1 $3,150.00 Grand Totals Invoice Transactions 1 $3,150.00
Run by Melanie Hernandez on 04/30/2026 03:56:28 PM Page 1 of 1 Accounts Payable by G/L Distribution Report
Payment Date Range 05/01/26 - 05/01/26
33 May 1, 2026 Item No. 10g(1)
Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 5, 2026
RECOMMENDATION TO CONSIDER ADOPTING RESOLUTION NO.
2025-, APPROVING THE LEASE OF THREE (3) POLICE FORD
INTERCEPTOR REPLACEMENT VEHICLES WITH UNIFIED FLEET
SERVICES, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE
TO EXECUTE AGREEMENTS ON BEHALF OF THE CITY SUBJECT TO
FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY , AND
AUTHORIZING THE FINANCE DIRECTOR TO MAKE NECESSARY
ACCOUNTING AND BUDGETARY ENTRIES.
REQUEST:
It is requested that the City Council consider adopting Resolution No. 2026- :
1. Approving the lease of three (3) new Ford Interceptors in the amount of $376,313.00;
2. Authorizing the City Manager or his designee to execute agreements and complete documentation on behalf of the City necessary to effectuate the lease of such three (3) new vehicles, subject to final review and approval by the City Attorney, and;
3. Authorizing the Finance Director to make necessary accounting and budgetary entries.
BACKGROUND:
Currently, Marina’s Police fleet has three (3) vehicles that have reached the end of their useful life.
Replacing these vehicles will reduce maintenance costs and provide reliable vehicles to support our officers as they serve the community . This vehicle replacement was approved in the current fiscal year budget and the cost is within budget.
The Public Works Department evaluated the Police fleet , concluding that using Unified Fleet Services was the best fit for the organization. A variety of factors were considered which helped staff come to this conclusion, including safety, performance, maintenance cost , efficiency, and immediate availability.
ANALYSIS:
The Ford Interceptor is recognized industry -wide for its durability, safety, and operation al use.
Key features include:
• Safety & Security standard features include electronic stability control, rear camera on demand, multiple airbags, and ballistic front door panels. • Protection & Precaution standard features include pre -collision assist with pedestrian detection, hands-free Bluetooth wireless connectivity, and blind spot information system. • Heavy-Duty Durability in anti-lock disc brakes, cooling system regulates extreme heat, and door tethers strengthen hinges.
• Performance in engine selection of the 3.0L EcoBoost to provide the horsepower and torque needed.
• Purpose-built to support police responders to allow the vehicle to keep it running, provide ergonomic front seats, and enhance the LCD screen view for the end user. • Upfit-Friendly customization and convenience to allow interior and exterior aftermarket equipment and electronics needed for the Police.
1 The bidding requirement for this purchase is satisfied through a NPPGov cooperative purchasing program. Cooperative purchasing is defined by the American Bar Association Model Procurement Code for State and Local Governments as “Procurement conducted by, or on behalf of, one or more Public Procurement Units.” NPPGov’s analysts facilitate the procurement process by developing Requests for Proposals (RFPs) and Invitations for Bids (IFBs) for national, competitive solicitations that meet or exceed local requirements. Their rigorous process is continually refined to best serve the needs of participating agencies and ensures access to exceptional products from nationally recognized suppliers. The contract number for this purchase is PS25890.
FISCAL IMPACT:
The total cost of $ 373,935 for the three (3) Ford Interceptors is covered by the existing budget allocation of $380,000. This purchase is expected to enhance the efficiency and effectiveness of our Police fleet to serve our community, safety, and aesthetics. It supports the City’s operational goals to support our Police Department.
EXHIBITS:
Exhibit A – Sample Government Obligation Contract
Exhibit B – United Fleet Services quote for lease of three (3) new Ford Interceptors.
Respectfully submitted,
____________________________
Ismael Hernandez
Public Works Director
City of Marina
____________________________________
Layne Long
City Manager
City of Marina
2 RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF MARINA APPROVING
PURCHASE OF THREE (3) NEW FORD INTERCEPTORS REPLACEMENT
LEASED VEHICLES WITH UNIFIED FLEET SERVICES , AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE
PURCHASE/LEASE AGREEMENTS ON BEHALF OF THE CITY SUBJECT
TO FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY, AND
AUTHORIZING THE FINANCE DIRECTOR TO MAKE NECESSARY
ACCOUNTING AND BUDGETARY ENTRIES.
WHEREAS, the City of Marina recognizes the need for a reliable and efficient new Ford Interceptors, and the safety of city; and
WHEREAS, the Public Works Department has identified the Ford Interceptor as an industry - leading vehicle that offers superior performance, maneuverability, and operational efficiency; and WHEREAS, the purchase of this vehicle will enable the City to keep the Police fleet operational, as well as support public event areas and traffic accident sites; and WHEREAS, the procurement of the Ford Interceptors is in compliance with the City’s purchasing policies through participation in the NPPGov cooperative purchasing program, with contract number PS25890, which ensures a competitive and streamlined procurement process; and WHEREAS, the total cost of the vehicle replacement, $373,935, is within the current fiscal year budget allocation of $376,313 designated for new replacement vehicles.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Marina as follows:
1. The recitals set forth above are incorporated by reference;
2. The lease of three (3) new Ford Interceptors in the amount of $376,313.00 is approved;
3. The City Manager or his designee is authorized to execute agreements and complete documentation on behalf of the City necessary to effectuate the lease of such three (3) new vehicles, subject to final review and approval by the City Attorney, and;
4. The Finance Director is authorized to make necessary accounting and budgetary entries.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting duly held on the 5th Day of May 2026 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_________________________
Bruce C. Delgado, Mayor
ATTEST:
_______________________________
Anita Sharp, Deputy City Clerk
3 EXHIBIT A
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
Prepared for:
City of Marina Police Department
March 20th, 2026
EXHIBIT B
20 2
Requested Vehicles & Pricing Options
Pricing is determined based on the order value, unless otherwise specified.
REQUESTED:
● Vehicle #1 [3 units] – 2025 Ford Police Interceptor Utility AWD @12K miles per year with $43,137.15 upfit and $2,074.88 decal cost (off-the-lot pricing)
FINANCE OPTIONS
Vehicle #1: 2025 Ford Police Interceptor Utility AWD @12K miles per year with $43,137.15 upfit and $2,074.88 decal cost
One Year Term
Monthly - 12 payments at $9,886 per Month
2031 balance of $1
Additional Info:
• Vehicle Price: $52,620.00
• Upfit (Lehr): $43,137.15
• Decals: $2,074.88
• Sales Tax: $8,760.40
This brings the total loan amount per vehicle to $115,618.31.
The remaining $9,025.88 in fees is made up of transportation costs, documentation, bringing the vehicles into California, service fees, and other related administrative costs.
1) Interest rates and pricing assume a minimum of $ 300,000 in financed vehicles/equipment. Final payments and interest rates may vary based on total financed amount.
2) If applicable, equipment pricing quoted is based on upfitter’s best estimate. Final pricing is determined after all equipment is ordered and labor for installation is completed. Once financing is finalized, any variance in final equipment price must be paid in full by the client. Please budget accordingly. 3) Financing options above includes a 9.25% sales tax.
4) The financing options listed above are valid for 30 days. 5) Financing options represent per-vehicle pricing.
21 3
Next Steps
1. Complete and return the Acceptance Form below to UFS.
2. Complete and return the Credit Application provided by UFS.
3. UFS submits to Bank for underwriting and approval.
4. Bank issues lease documents through E-Sign. Customer must verify the date the resolution was adopted.
5. Customer/Insurance Agent must provide proof of insurance to Bank/UFS.
6. Once items 1-5 are completed, vehicle delivery is scheduled.
22 4
Acceptance
[ ] I have reviewed the attached Terms and Conditions and request Unified Fleet Services to pursue underwriting and approval of a commitment for the described lease agreement with the following quantities: _________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Accepted this ____ day of __________, 2026
__________________________________________
(Entity Name)
Federal Tax ID#: ___________________________
By: _______________________________________
Printed Name: _____________________________
Title: ______________________________________
Authorization: Lessee acknowledges and agrees that Lessor may furnish all Lessee presented information, financials, analysis, and related credit and review materials to its employees, counsel, and agents as well as its participants and assigns. Lessee authorizes Lessor to contact Lessor’ funding partners, and all trade suppliers and other references of Lessee, and to order any and all credit checks and investigative reports, all as Lessor deems necessary in connection with the evaluation of the transaction.
Confidentiality: Except as required by law, the proposal and its terms and conditions will not be disclosed publicly or privately except to those individuals who are your officers, employees or advisors who have a need to know because of being involved in the proposed fin ancing. The foregoing confidentiality provisions shall not apply to the disclosure of the federal income tax structure or treatment of the proposed financing.
23 5
Additional Terms
• This is a proposal only and is not a commitment to finance. This proposal is subject to credit review and approval and proper execution of mutually acceptable documentation. • OBLIGOR'S TOTAL AMOUNT OF TAX -EXEMPT DEBT TO BE ISSUED IN THIS CALENDAR YEAR WILL NOT EXCEED THE $10,000,000 LIMIT, OR THE INTEREST RATE IS SUBJECT TO CHANGE.
• Client-Owned Equity: UFS leases are structured so that the client retains 100% ownership from the start and retains 100% of the equity proceeds from sale. Vehicles are sold through high-efficiency channels to maximize value.
• Profit Return: All net proceeds from vehicle sales, after applicable closing costs, are returned to the client. This differs from traditional fleet services that retain resale profits.
Proceeds may be returned as a check to the client, credit on account or applied to existing lease principal balance.
• Early Termination: Clients may exit early simply by paying the stated payoff amount on the lease. No additional administrative fees apply. Traditional rule of 78s does not apply. • Liquidation Fees: The greater of $500 or 10% of the vehicle's sales value — will apply to cover resale costs. Liquidation fees apply if Unified liquidates the equipment and it is NOT replaced with new leased vehicles or equipment or if existing surplus equipment is liquidated by Unified. There is no obligation to use Unified to liquidate vehicles. • Renewal Options: Clients may renew, purchase the vehicle, or initiate a replacement lease. UFS can advise on the best timing based on projected equity and market trends. • Failure to consummate this transaction once credit approval is granted and the documents are drafted and delivered to Obligor may result in a documentation fee being assessed to the Obligor.
• This transaction must be credit approved, all documents properly executed and returned to Unified Fleet Services, LLC and their assignees, financial partners and related and the transaction funded on ALL proposals within 30 days of this proposal. If funding does not occur within that time-frame, or there is a change of circumstance which adversely affects the expectations, rights, or security of Obligee or its assignees, then Obligee or its assignees reserve the right to adjust and determine a new interest rate factor and payment amount, or withdraw this proposal in its entirety. Should there be a significant change in market rates at any time prior to funding of the transaction, Unified Fleet Services, LLC and their assignees and partners reserves the right to adjust the Interest Rate quoted above.
• This transaction must be designated as tax -exempt under Section 103 of the Internal Revenue Code of 1986 as amended.
24 April 29, 2026 Item No. 11a
Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 5, 2026
THE CITY COUNCIL OPEN A PUBLIC HEARING AND CONSIDER INTRODUCING ORDINANCE NO. 2026 -, AMENDING THE MARINA MUNICIPAL CODE (MMC) SECTION 17.42.170 (SHORT -TERM RENTALS). THE PROPOSED ORDINANCE IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061(b)(3) OF THE CEQA GUIDELINES.
RECOMMENDATION:
It is recommended that the City Council:
1. Open a public hearing and introducing Ordinance No. 2026-, amending the Marina Municipal Code (MMC) Section 17.42.170 Short-Term Rentals (STR); and
2. Find that adoption of an ordinance is exempt from environmental review pursuant to Section and 15061(b)(3) of the CEQA Guidelines.”
BACKGROUND
On November 5, 2019, City Council adopted Ordinance 2019 -02 amending to the Zoning Ordinance to include 17.42.170 entitled “Short -term rentals” which establishes a permitting process and appropriate standards for whole dwelling units or portions of the same for a period of 29 consecutive days or less, along with associated regulations to mitigate negative impacts.
On August 6, 2025, City Council initiated a discussion on strengthening the City’s Short -Term Rental Program to better protect neighborhood integrity. City Council directed staff to identify ordinance amendments that would improve the effectiveness of the program.
On March 17, 2026, the Marina City Council held a public hearing at which staff presented the proposed amendments and received input from the Council. The Council recommended adoption of the ordinance with the following additional modifications:
1. Requiring a 180-day rental limit for each year.
2. Prohibiting short-term rentals in recreational vehicles (RVs), tents, and other non- permanent structures.
3. Continuing to require owner occupancy for short term rental properties, consistent with the original 2019 adopted ordinance.
4. Establishing a cap of fifty (50) short-term rental permits.
5. Requiring a visible on-site placard displaying the contact information of the property manager.
6. Requiring the posting of the property address and property manager contact information on all online listings.
7. Creating an online complaint form on SeeClickFix.
8. Limiting short-term rentals to single-family residential homes.
9. Prohibiting short-term rentals on properties that have ADU or JADU.
On April 7, 2026, the public hearing was continued to the April 21, 2026, meeting. 1 ANALYSIS
April 21, 2026, City Council Meeting
At this meeting the City Council took public comment from STR permit holders and engaged in a lengthy discussion with City staff on two key issues: (1) revising the ordinance to carve out pre- 2020 ADUs from the prohibition of using ADUs as STRs; and (2) clarification on the definition of “one family”.
Ordinance Revisions from April 21, 2026 Council Meeting ADU Property Carve Out for ADUs that received approval prior to 2020: the City Council recommended reinserting the Planning Commission’s recommendation that would allow property owners to obtain an STR permit if their ADU was built prior to 2020. The Planning Commission’s rationale for carving out pre-2020 ADUs was based on the fact that Ordinance No. 2020 -06 (enacted in 2020) required that ADUs that received approval after the effective date of Ordinance No. 2020-06 required a deed restriction that would not allow an ADU to be used as an STR. See March 17, 2026 Council Staff Report. 1 The effective date of that ordinance was November 19, 2020. However, ADUs approved by-right, beginning in January 1, 2020, were also restricted by State law from being used as STRs. As a result, Staff proposes that Council’s recommended carve- out be for ADUs and JADUs that received approval prior to January 1, 2020.
Below are the two edits to the draft Ordinance that would implement Council’s April 21, 2026, direction:
e. Short-term rentals are prohibited in Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) that received approval on or after January 1 , 2020. ADUs and JADUs that received approval prior to January 1, 2020 are exempt from this prohibition and may be used as short -term rentals, provided the owner obtains a valid STR permit.
f. Parcels that have an ADU or JADU that received approval on or after January 1, 2020 are prohibited from obtaining a short-term rental permit. Parcels with an ADU or JADU that received approval prior to January 1 , 2020 are exempt from this prohibition.
Ordinance Clarification; No Proposed Revisions from April 21, 2026 One Family Definition: the City Council requested clarification on what type of dwellings could be used as STRs. Per the draft ordinance , STRs would be allowed in one family dwellings.
The draft ordinance states: “A primary residence is a “one-family” dwelling as defined in Section
17.04.290.” Section 17.04.290 of the Zoning Ordinance defines a “one family” dwelling as:
17.04.290-Dwelling, one-family. “One-family dwelling” means a detached building designed for, or occupied exclusively by, one family with facilities for living, sleeping, cooking and eating, but containing only one kitchen. (Ord. 2020 -07 § 2, 2020; Zoning Ordinance dated 7/94, 1994)
1 See March 17, 2026 City Council Staff Report Page 2 summarizing Planning Commission’s February 12, 2026 recommendation: “Prohibiting short-term rentals in accessory dwelling units and junior accessory dwelling units.
Accessory dwelling units built prior to 2020 could continue to be rented, as prior to 2020, the City’s ADU/JADU permitting process did not require the owner to execute a deed restriction prohibiting use of the ADU/JADU as an STR.”
2 Considering that the revisions set forth above regarding the carve -out are not “[c]orrections of typographical or clerical errors”2, City staff are recommending that the first action the City Council takes on May 5, 2026 is a first reading on the ordinance.
FISCAL IMPACT
The City Council supported city staff contracting with Deckard Technologies to enhance STR enforcement, which will cost approximately $11,000 on an annual basis. This contract will be paid for from the Community Development Department budget.
ENVIRONMENTAL DETERMINATION
The proposed project is exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the State CEQA Guidelines. Staff has determined that the exemption applies in this case because the proposed procedural changes would not resul t in a direct or a reasonably foreseeable indirect physical change in the environment and the proposed ordinance is covered by the general rule that CEQA applies only to projects which have potential for causing significant effect on the environment. There fore, the adoption of this ordinance is exempt from CEQA, and no further environmental review is necessary.
CONCLUSION
This request is submitted for City Council consideration and action.
Respectfully submitted,
________________________
Brian Kim
Assistant Planner
City of Marina
REVIEWED/CONCUR:
________________________
Guido Persicone, AICP
Community Development Director
City of Marina
____________________________
Layne Long
City Manager
City of Marina
Attachments:
Exhibit A: Draft Ordinance
2 See Government Code Section 36934.
3 ORDINANCE NO.
AN ORDINANCE AMENDING THE MARINA MUNICIPAL CODE
(MMC), CHAPTER 17, ARTICLE 4, BY AMENDING SECTION 17.42.170 SHORT-TERM RENTALS. THE PROPOSED ORDINANCE IS EXEMPT
FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION
15061(b)(3) OF THE CEQA GUIDELINES.
-oOo-
THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY ORDAIN AS FOLLOWS:
1. On November 5, 2019, the City Council of the City of Marina (City) adopted Ordinance 2019-02 amending to the Zoning Ordinance to include 17.42.170 entitled “Short-term rentals” which establishes a permitting process and appropriate standards for whole dwelling units or portions of the same for a period of 29 consecutive days or less, along with associated regulations to mitigate negative impacts.
2. On August 6, 2025, the City Council initiated a discussion on strengthening the City’s Short-Term Rental Program to better protect neighborhood integrity and directed Community Development Dept. (CDD) to identify ordinance amendments that would improve the effectiveness of the program.
3. On October 23, 2025, the Marina Planning Commission held a public hearing at which staff presented and received input from the Commission on the proposed amendments to Title 17, Article 4, by amending Section 17.42.170 Short-term rentals.
4. On December 18, 2025, the Marina Planning Commission held a public hearing at which staff presented a study session for short-term rentals and received input from the Commission on the proposed amendments.
5. On February 12, 2026, the Planning Commission held a public hearing and recommended approval of the draft Ordinance with changes that have been incorporated below.
6. The proposed amendments include:
a. Clarifying acceptable forms of documentation demonstrating that a property owner resides at the property to verify “Primary Residence”;
b. Defining “Advertising” to include all forms of representation, such as signage, print media, digital communications, and mobile applications, and prohibiting the advertising of unpermitted short-term rental units;
c. Establishing parking requirements consistent with the capacity of the property; 4 d. Clarifying permit application requirements to ensure that plot plans and floor plans are submitted in a timely manner and that permit numbers are displayed on all short- term rental listing platforms;
e. Implementing the requirements of Senate Bill SB 346 by requiring short-term rental facilitators to submit quarterly reporting information, including local license and tax certification numbers on listings, and to comply with City enforcement measures; f. Establishing enforcement provisions to hold owners, agents, property managers, and other responsible parties accountable for violations, including the issuance of daily infractions and escalating civil penalties;
g. Establishing a two-year period of ineligibility for short-term rental operations if a permit holder is found to be in violation of the ordinance; h. Establishing a 55-foot separation requirement for new short-term rental permits, measured from parcel boundaries, with implementation for existing permit holders beginning June 30, 2027;
i. Requiring the preparation of a nuisance response plan and the installation of decibel monitoring devices to address noise and neighborhood compatibility concerns; and j. Requiring review of the short-term rental program three years after adoption, including a staff evaluation and report to the Planning Commission to assess effectiveness and consider potential amendments.
7. The proposed amendments to Chapter 17 of the MMC are consistent with Section 17.72 (Amendments) in that the amendments are consistent with public necessity and convenience and the general welfare requires such amendments.
8. Environmental. The proposed Ordinance amendments are not subject to environmental review pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Article 5, Section 15061(b)(3) because the proposed procedural changes would not result in a direct or a reasonably foreseeable indirect physical change in the environment and the proposed ordinance is covered by the general rule that CEQA applies only to projects which have potential for causing significant effect on the environment. Therefore, the adoption of this ordinance is exempt from CEQA, and no further environmental review is necessary.
9. Effective Date. This Ordinance shall be in full force and effect on thirty (30) days after its final passage and adoption.
10. Severability. If any portion of this Ordinance is found to be unconstitutional or invalid the City Council hereby declares that it would have enacted the remainder of this Ordinance regardless of the absence of any such invalid part.
5 11. Posting of Ordinance. Within fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause it to be posted in the three (3) public places designated by resolution of the City Council.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Marina duly held on May 5, 2026, and was passed and adopted at a regular meeting duly held on May 19, 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Bruce C. Delgado, Mayor
ATTEST:
__________________________
Anita Sharp, Deputy City Clerk
6 Exhibit A
(New text is indicated with underlining, and deleted text is indicated with strikethrough, items added by the City Council on April 21, 2026 are identified in red) …
Chapter 17.42.170
SHORT-TERM RENTALS
Sections:
…
17.42.170 Short-term rentals.
…
17.42.170 Short-term rentals.
A. Purpose. The purpose of this section is to establish a permitting process and appropriate standards for the short-term rental of a whole dwelling unit, or portion of the same, for a period of twenty-nine consecutive days or less.
B. Definitions. For the purposes of this section, the following definitions shall apply:
1. “Hosting platform” means a marketplace in whatever form or format which facilitates home- sharing or vacation rental, through advertising or other means, using any medium of facilitation, and from which the operator of the housing platform derives revenues, including booking fees or advertising revenues, from providing or maintaining the marketplace.
2. “Primary residence” means an owner’s permanent residence or usual place of return for housing as documented by evidence of a Monterey County Assessor’s Homeowners Exemption and at least two forms of identification in the owner's name: motor vehicle registration, driver's license, state and federal tax returns, a bank account statement, voter registration, or a utility bill from within the past sixty (60) days. An owner may only have one (1) primary residence at any given time. A primary residence is a “one-family may be a duplex or dwelling” as defined in Section 17.04.260, 17.04.265, 17.04.270, 17.04.280, or 17.04.290.
3. “Registry” or “city registry” is the list of STR permits issued in a calendar year. The city shall bear responsibility for keeping the registry up to date with current permits.
4. “STR guest(s)” or “guest(s)” means any person or group of persons staying at an STR for no more than twenty-nine consecutive days.
5. “STR owner” or “owner” means the person, or persons, individually, jointly, in common, or a living trust whereby the trustor and trustee are the same person whereby such property is under single or unified control holding fee title which rents a dwelling operated and used as an STR.
6. “Short-term rental” or “STR” means a primary residence, or any portion thereof, rented for occupancy for lodging or sleeping purposes for a period of twenty-nine consecutive days or less.
7. “Transient occupancy tax” or “TOT” means local transient tax as set forth in Chapter 3.12.
The tax is paid by the guest when paying for their rental. The collected TOT is then remitted to the city.
7 8. “Advertising” means signs, circulars, cards, telephone books, newspapers, magazines, posters, email, mobile applications, television, radio, or any other representation implying or stating the property is available for short-term rental use.
C. Short-Term Rental Requirements and Conditions.
1. Compliance with Applicable Laws. The owner must comply with all applicable laws, rules, and regulations pertaining to the use and occupancy of the STR.
2. Short-Term Rental Permit Required. A permit from the city (hereinafter referred to as an “STR permit”) is required for all STRs. No person shall rent, offer to rent, or advertise for rent any STR for a term shorter than twenty-nine consecutive days. without a valid STR permit, which may be issued by the city in the manner provided for by this section.
3. Validity Period. An STR permit shall expire on June 30th of each calendar year and may be renewed upon reissuance of a business license and proof of timely payment of transient occupancy tax (TOT) during the time period of operation of the STR. An STR permit is only valid for up to one year, subject to renewal, and does not run with the land. Therefore, the issuance of an STR permit for a period of up to one year does not create a fundamentally vested right. As such, the city reserves the right to deny renewal of an STR permit for any reason, without the applicant having a right to hearing or other due process rights. During the application renewal submission, the owner must resubmit proof of “primary residence” as listed in section (B)(2) of this section.
4. Change in Ownership. The STR permit shall be invalidated by a change in owner of an STR, except when a spouse or domestic partner is added to the title of the property or the property is converted to a trust, which is principally under the same ownership. If the STR permit is invalidated by a change in ownership, the owner must complete the reapplication process within forty days or the right to the STR permit will be lost.
5. Noise and Disturbances. Guests are subject to the requirements of Chapter 9.24, Noise Regulations.
6. Revocation of STR Permit. An STR permit may be revoked by the city due to the failure to meet the requirements set forth in this code and state law, subject to the discretion of the city.
Any applicant or permit holder whose request for permit has been denied, or whose permit has been revoked, shall be ineligible for a two-year period from applying for a new permit. Such period shall run from the date of any final determination of denial or revocation. No person whose permit has been revoked shall continue to engage in, or carry on, the activity for which the permit was granted unless and until such permit has been reinstated or reissued.
7. Appeal Process. Revocation of an STR permit may be appealed pursuant to Section 17.70.020. The appeal shall be accompanied by a filing fee, if any, as established by city council resolution.
8. Good Neighbor Brochure. A good neighbor brochure, the contents of which shall be set by resolution of the planning commission, shall be required on the premises of any STR.
9. Occupancy Limitations. The maximum number of guests permitted in an STR is two per bedroom, plus two additional guests per unit (as shown in the following table). No more than twelve guests shall be permitted to stay in an STR.
8 Number of Bedrooms Number of Guests Allowed
0 (studio) 2
1 4
2 6
3 8
4 10
5+ 12
10. Transient Occupancy Tax. Transient occupancy tax (TOT) shall be collected on all short- term rentals. STR owners are solely responsible for the collection of all applicable TOT and remittance of the collected tax to the city on a monthly basis. If a hosting platform collects payment for short-term rentals, then it and the STR owner shall both have legal responsibility for the collection and remittance of TOT.
11. Advertising STR without STR permit. No owner, owner representative, responsible tenant, person acting as agent, real estate broker, real estate sales agent, property manager, reservation service or otherwise shall post, publish, circulate, broadcast or maintain any advertisement of an STR property if that property does not operate pursuant to a valid STR permit.
12. Parking. Each designated on-site parking space at a transient use site shall be made available for use by overnight occupants of that site and any on-site driveway must be available for the use of the guests of the site. Each private contract or tenancy shall specify what the maximum number of tenant vehicles to be parked at or in proximity to a transient use site (whether on street or off street), which shall not exceed the number of bedrooms included in the contract or tenancy.
13. Contact Information. The owner shall maintain a clearly visible on-site placard, accessible from the public right-of-way, displaying the name and 24-hour contact information of the owner or designated local contact person authorized to respond to complaints. The owner shall include the property address and contact information in all advertisements and online listings for the short-term rental.
14. Specific prohibitions. The owner is responsible for ensuring the property does not become a nuisance due to any short-term rental occupant activities. The activities prohibited for short-term rentals are examples that include, but are not limited to, the following:
a. Senior housing units and below market rate units may not be used for short-term rental purposes.
b. An owner may not have a short-term rental permit on more than one (1) parcel for short-term rental use in the City's jurisdiction. In addition, the parcel listed on the permit must be owner occupied as defined by primary residence.
c. Commercial or assembly uses, such as weddings, corporate events, and parties, are prohibited in short-term rentals.
d. Short-term rental to unaccompanied minors is prohibited. 9 e. Short-term rentals are prohibited in Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) that received approval on or after January 1, 2020. ADUs and JADUs that received approval prior to January 1, 2020 are exempt from this prohibition and may be used as short-term rentals, provided the owner obtains a valid STR permit.
f. Parcels that have an ADU or JADU that received approval on or after January 1, 2020 are prohibited from obtaining a short-term rental permit. Parcels with an ADU or JADU that received approval prior to January 1, 2020 are exempt from this prohibition g. Short-term rentals are prohibited in recreational vehicles (RVs), tents, and other non- permanent structures.
15. Density limits. Upon the effective date of the ordinance codified in this chapter, all new STR permits shall be subject to a 55-foot zone of exclusion. The 55-foot zone of exclusion shall be drawn from the STR parcel boundary. A property shall be ineligible to hold an STR license if any part of its parcel boundary is within the 55-foot zone of exclusion of an existing STR. Subject to the city manager or his/her designee’s discretion, a property may be eligible for an STR permit if its parcel boundary is outside the zone of exclusion but an associated legal easement is within the 55-foot range (i.e., a reverse ingress or egress easement creates a flag lot). Implementation of this section for existing permit holders will be deferred until June 30, 2027, and will take effect upon issuance of an STR permit during the renewal process. STR permit holders within a 55-foot zone of exclusion will not be allowed to operate a STR after June 30, 2027.
16. Permit Cap. The total number of short-term rental permits issued and active within the City shall not exceed fifty (50) at any time. No new permit shall be issued once the cap has been reached, unless an existing permit is revoked or terminated.
17. Duration. The number of nights that the property can be used for short-term rental purposes shall be limited to one hundred eighty (180) nights per calendar year. During the submission of a new application, the owner must submit a proposed rental calendar not to exceed one hundred eighty (180) nights and upon a renewal application, the owner must submit proof they have not exceeded the one hundred eighty (180) nights.
D. Permit Application Procedures. An application for an STR permit shall be filed with the community development department upon forms, the content of which shall be set by resolution of the planning commission and shall, at a minimum, request:
1. The name, address, assessor’s parcel number (APN) for the STR owner’s property, and telephone number of the owner of the STR for which the STR permit is to be issued.
2. A statement of the anticipated daily rental charge for the STR and written acknowledgment of the responsibility to pay TOT associated with the rental of the STR.
3. A valid business license issued by the city for the STR, with the stipulation that the actual business license number must be included in any solicitation for an STR.
4. An STR permit application non-refundable fee. The fee will cover the estimated costs of reviewing the application.
5. Plans, which do not need to be drawn up by a professional, but drawn to scale including the following:
10 (a) Plot plan showing location of all property lines, location of all existing buildings, and location of dimensioned on-site parking spaces.
(b) Floor plan showing all rooms with each room labeled as to room type. Floor plan modifications must be submitted within seventy-two hours of updating STR platform listings.
6. The rental/lease agreement to be used, or house rules/requirements, which shall include, but not necessarily be limited to, the following:
(a) Number of guests allowed, which shall not exceed two per legal bedroom plus two additional guests.
(b) Number of vehicles a guest is allowed to park on site and off site per Section
17.42.170(C)(12).
(c) A nuisance management plan that includes maintaining a decibel reader on-site at all times to monitor noise levels.
7. Once the STR permit is issued, the STR permit number must be listed on all platform listing headlines and the platform weblinks provided to the City.
E. Hosting Platform Requirements.
1. Hosting platforms together with STR owners shall be responsible for collecting all applicable TOTs and remitting the same to the city. The hosting platform shall be considered an agent of the owner for purposes of TOT collections and remittance responsibilities as set forth in Chapter 3.12.
2. Subject to applicable laws, hosting platforms shall disclose to the city on a regular basis each home-sharing and vacation rental listing located in the city, the names of the persons responsible for each such listing, the address of each such listing, the length of stay for each such listing, and the price paid for each stay. Hosting platforms that fail to comply will be subject to fines and penalties pursuant to Section 1.12.080.
3. Hosting platforms shall not complete any booking transaction for any residential property or unit unless it is listed on the city’s registry at the time the hosting platform receives a fee for the booking transaction.
4. A hosting platform operating exclusively on the internet, which operates in compliance with subsections (E)(1), (2), and (3) of this section, shall be presumed to be in compliance with this section, except that the hosting platform remains responsible for compliance with the administrative subpoena provisions of this code.
5. The provisions of this section shall be interpreted in accordance with otherwise applicable state and federal laws and will not apply if determined by the city to be in violation of, or preempted by, any such laws. (Ord. 2019-02 § 1 (Exh. A), 2019)
6. Pursuant to the City’s adoption of SB 346 (Durazo, 2025), short-term rental facilitators shall report the physical address, including the 9-digit ZIP Code, of each short-term rental located within the City every three months. Failure to submit the required report may result in administrative fines, penalties, or an audit initiated by the City. Facilitators shall provide additional information requested by the City, as authorized by SB 346, if the City deems such information necessary to identify a specific short-term rental. Short-term rental facilitators shall 11 include in each listing any applicable local business license number and transient occupancy tax certification issued by the City.
F. Liability and Enforcement.
1. Any owner, owner representative, responsible tenant, person acting as agent, real estate broker, real estate sales agent, property manager, reservation service or otherwise who uses, arranges, or negotiates for the use of residential property in violation of the provisions of this section is guilty of an infraction for each violation, and for each day in which such residential property is used, or allowed to be used, in violation of this chapter.
2. Violations of this chapter may be prosecuted pursuant to Section 1.12.080 and issued a civil penalty not exceeding the amounts set forth in California Government Code Section 36900(d).
G. Review of Ordinance
1. This ordinance shall be reviewed three years after its adoption. At that time, City staff shall evaluate the implementation of the Short-Term Rental (STR) ordinance and present their findings to the Planning Commission.
2058658.1
12 April 17, 2026 Item No. 13a
Honorable Mayor and Members
of the Marina City Council
City Council Meeting of
May 5,2026
CITY COUNCIL CONSIDER ADOPTING RESOLULTION NO. 2026-,
AUTHORIZING STAFF TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR
LANDSCAPE ARCHITE CTURAL DESIGN SERVICES FOR AN ASIAN
AMERICAN GARDEN AT LOCKE -PADDON PARK AND AUTHORIZE STAFF
TO SOLICIT PROPOSALS
REQUEST:
It is requested that the City Council:
1. Approve Resolution No. 2026-, authorizing staff to issue a request for proposals (RFP) for landscape architectural design services for an Asian American Garden at Locke -Paddon Park and authorize staff to solicit proposals and return to Council wi th a recommended consultant.
BACKGROUND:
The City Council has supported and approved the development of an Asian American Garden at Locke-Paddon Park. The site under consideration is located as part of Parcel 43 which is owned by the Monterey Peninsula Regional Park District. While the City has prepared a conceptual design (Exhibit A) of the Asian American Garden, the Park District has requested that the city prepared a more in-depth design of the proposed project before they can consider it for approval.
The Asian American Garden is anticipated to use about one-acre of land on Parcel 43. The garden is envisioned as a tranquil, destination-quality space inspired by traditional Japanese garden design, similar in character to the Ume Grove Japanese Garden in Shinzen Park in Fresno.
The project will include meandering pathways, scenic outlook areas, a naturalistic creek with a small waterfall meandering through the garden. It will contain a plant palette emphasizing Japanese species adapted to Marina’s coastal climate. A small tea house or pavilion may also be considered.
An Asian American Garden will be another key community park in Marina, providing open space for residents and visitors and presents an opportunity to introduce a unique garden experience that enhances the park’s identity and expands its cultural and passive recreation offerings.
The Asian American Garden concept aligns with Marina’s community interests in:
• Expanding high-quality public spaces
• Providing peaceful, contemplative environments
• Enhancing tourism and regional appeal
• Celebrating the City’s diverse cultural identity and landscape traditions The proposed garden draws inspiration from traditional Japanese strolling gardens, particularly those featuring seasonal flowering trees, naturalistic water elements, and carefully composed views.
1 CONTINUED FROM APRIL 21, 2026
ANALYSIS:
The RFP will solicit proposals that include detailed fee estimates for design services. Staff anticipate design costs to be in a range typical for specialty landscape projects of this scale. A refined budget will be presented to Council when staff brings back the consultant for selection.
Construction cost estimates will be determined following conceptual design but may vary depending on features such as water elements and structures.
Key design elements will include:
• Scenic overlook areas and seating nodes
• Meandering walking paths designed for exploration and contemplation • A water feature including:
◦ A small waterfall
◦ A meandering creek flowing through the site
• Use of natural materials such as stone and wood
• Traditional garden elements such as bridges, lanterns, and stone groupings
The planning approach will have an emphasis on Japanese or Japanese-inspired plant species with an adaptation to Marina’s coastal conditions (wind, fog, sandy soils, salt air) and a seasonal interest through flowering trees and foliage color. This approach will make it a hybrid type garden. The project may include a small Japanese tea house or pavilion.
The selected consultant will provide landscape architectural services including:
1. Site Analysis & Concept Development
◦ Site evaluation and constraints analysis
◦ CEQA impacts
◦ Preliminary cost estimates
2. Design Development
◦ Refined site plans
◦ Grading and drainage concepts
◦ Water feature design
◦ Planting and materials concepts
3. Construction Documents
◦ Plans and specifications
◦ Irrigation and planting plans
◦ Construction details
4. Bidding & Construction Support
◦ Assistance during bidding
This project supports City goals related to:
• Enhancing public spaces and parks
• Promoting community well-being
• Increasing cultural and recreational amenities
Attached is a copy of an initial concept design for the Asian American Garden.
2 FISCAL IMPACT:
None
ENVIRONMENTAL DETERMINATION
This action (authorization to solicit proposals through an RFP) is not a project under CEQA.
Environmental review will be conducted at the appropriate stage once a project design is developed.
This request is submitted for City Council consideration.
Layne P. Long
City Manager
City of Marina
3 RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA APPROVING
A REQUEST FOR PROPOSALS (RFP) FOR LANDSCAPE ARCHITECTURAL
DESIGN SERVICES FOR AN ASIAN AMERICAN GARDEN AT LOCKE -PADDON
PARK AND AUTHORIZE STAFF TO SOLICIT PROPOSALS
WHEREAS, the City Council of the City of Marina has previously supported and approved the concept of developing an Asian American Garden at Locke-Paddon Park as a destination-quality public open space that celebrates the City's diverse cultural identity; and
WHEREAS, the proposed garden site is located on a portion of Parcel 43 within Locke -Paddon Park, which is owned by the Monterey Peninsula Regional Park District, and the Park District has requested that the City prepare a more detailed design of the proposed project prior to consideration of its approval; and
WHEREAS, the Asian American Garden is envisioned as an approximately one -acre tranquil space inspired by traditional Japanese garden design, incorporating meandering pathways, scenic overlook areas, a naturalistic creek with a small waterfall, traditional garden elements such as bridges, lanterns, and stone groupings, and a plant palette emphasizing Japanese species adapted to Marina's coastal climate; and
WHEREAS, the Asian American Garden will serve residents and visitors as a community gathering space and cultural amenity, enhancing the City's park system and expanding its passive recreational and cultural offerings, and may also include a small Japanese tea house or pavilion; and
WHEREAS, the selected landscape architectural consultant will provide services including site analysis and concept development, design development, construction documents, and bidding and construction support, with a refined budget to be presented to the C ity Council upon return of a recommended consultant; and
WHEREAS, approval of this RFP is not a project under the California Environmental Quality Act (CEQA), and environmental review will be conducted at the appropriate stage once a project design has been developed.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Marina does hereby:
1. Approve the request for proposals (RFP) for landscape architectural design services for an Asian American Garden at Locke-Paddon Park; and
2. Authorize staff to solicit proposals and return to Council with a recommended consultant.
PASSED AND ADOPTED, by the City Council of the City of Marina at a regular meeting duly held on the 21st day of April 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Bruce C. Delgado, Mayor
ATTEST:
Anita Sharp, Deputy City Clerk
4 EXHIBIT A
5 April 17, 2026 Item No. 13b
Honorable Mayor and Members
of the Marina City Council
City Council Meeting of
May 5, 2026
CITY COUNCIL TO RECEIVE AN INFORMATIONAL UPDATE REGARDING
CITY FACILITIES AND POTENTIAL NOVEMBER BALLOT MEASURE
REQUEST:
It is requested that the City Council:
1. Receive an informational update regarding city facilities and potential November ballot measure; and
2. Provide direction for city staff.
Update City Facilities and Potential November Ballot Measure The City has scheduled a series of tours of city facilities including the city hall, city council chambers, community center, and police and fire station. Anyone from the public is invited to attend and the purpose is to allow residents the opportunity to see in-person the condition of the City’s facilities, the space limitations, and the operational challenges to meet the community’s needs. City leadership will also be available to answer questions on-site.
Thursday, April 23 at 6 p.m.
Saturday, April 25 at 10 a.m.
Thursday, April 30 at 6 p.m.
There will also be two community workshops to discuss the state of the City facilities, identify needs, discuss the proposed plan under consideration for future construction and outline possible funding solutions. These will be held at the Marina City Hall:
Saturday, May 2 at 10 a.m.
Wednesday, May 27 at 6 p.m.
It is currently estimated that $50 million is needed to build a new police station, fire station, and city hall and city council chamber. The City Council has directed staff to look at a potential utility user tax (UUT) as potential funding mechanism to pay for the new facilities and has directed city staff to review potential funding rates from 5% to 7% and potential options for discounts or lower rates for low-income households.
The City has contracted with FM3 research to conduct a statistically valid survey regarding issues facing Marina residents and their opinions about constructing new city facilities and a potential UUT ballot measure to fund construction new city facilities.
Extensive public outreach will continue during the months of April, May, June, and July as well as continued discussions with the city council and the public. 1 CONTINUED FROM APRIL 21, 2026
Issues have been raised in the public about sites to build city facilities. The City will not be having any discussions on specific sites for any of the facilities until after a ballot measure has been approved by the citizens of Marina. There are various potential sites including the existing city hall that can be available and there may be new sites identified by the public which will be part of an extensive public outreach process after the election.
Layne P. Long
City Manager
City of Marina
2032262.1
2 MARINA POLICE DEPARTMENT
Council Briefing May 2026
4th of July Fireworks Operations
2023–2025 Operational Review & 2026 Decision Framework
Chief Randy Hopkins
Marina Police Department
Prepared for Marina City Council · Neutral, fact-based briefing Agenda Item: 13c
Why this is before Council · Current legal framework
Why now
▪ Community views are divided on Safe & Sane fireworks
▪ Regional policies are mixed — Marina, Seaside, Salinas allow S&S; 5 Peninsula cities ban
▪ Public-safety and operational demand continue — 100+ CFS on July 4 ▪ Enforceability depends on resources and real-time identification Marina’s current framework
MMC 9.16.030
Local fireworks ordinance — Safe & Sane permitted, dangerous fireworks prohibited Cal. H&S §12500–12706
State framework defines dangerous fireworks; Cal. H&S §12671 = statewide misdemeanor Cal. H&S §12700+
Quantity-based escalation: $500–$50,000 + jail/prison
Marina enforcement
Zero-tolerance: tiered admin fines $333.92 / $533.92 / $1,133.92 (36-mo look-back) Source: Marina Municipal Code 9.16.030, California Health & Safety Code, Marina PD Administrative Citation Instructions for Fireworks Marina Police Department · Fireworks Policy Review 2 / 10
Marina · three-year operational view
What the data shows
2023: 50+ illegal FW calls, 3 fires, 9 cited/arrested
2024: 46 dispatched CFS (CAD-confirmed) under fog-
limited conditions
2025: 50+ CFS; airport celebration committed majority
of staffing
Zero fireworks-related injuries reported in Marina in
2024 and 2025 — a favorable safety outcome
alongside elevated call volume
Above-normal staffing augmentation reported: +1 Sergeant and +8 Officers (2024 & 2025). 2023 = not reported. Normal shift staffing not disclosed publicly.
Marina Police Department · Fireworks Policy Review 3 / 10
Countywide comparator · Monterey County PD calls, 2024 & 2025 Headline
Marina is the only Peninsula Safe & Sane city
with a year-over-year increase.
Safe & Sane: Marina 42→56 (+33%) · Seaside 93→67
(−28%) · Salinas 121→56 (−54%)
Full-ban: Monterey 25→6 (−76%) · PG 16→17 (+6%) ·
Sand City 2→0
County/Univ: MCSO 103→99 (−4%) · CSUMB 0→1
Scope note
Police Department CFS only — Fire responses excluded.
Annual totals (not July 4 alone). Salinas hosted pro displays in 2024 & 2025 after 8-yr hiatus.
Source: Monterey County inter-agency data compilation (2024–2025) Marina Police Department · Fireworks Policy Review 4 / 10
Marina enforcement directive · Regional penalty ladder Marina · Zero Tolerance
1st offense $333.92 $200 base + $133.92 cost recovery
2nd offense (36 mo) $533.92 $400 base + $133.92 cost recovery 3rd offense (36 mo) $1,133.92 $1,000 base + $133.92 cost recovery Authorities: MMC 9.16.030 (violation) · MMC 15.32.580 (cost recovery) · Dual-target: user + homeowner. Felonies → Monterey County D.A.
Where Marina sits regionally
Marina $333.92 → $1,133.92 Tiered admin schedule
Seaside $1,000 flat SMC Ch. 8.32 admin fine
Salinas $1,500 / violation 2024: $58,126 across 118 citations Full-ban cities No published local
schedule Enforce via local + state overlay
State (H&S §12700+) $500 → $50,000 Quantity-based; up to prison time Source: Marina PD Administrative Citation Instructions for Fireworks, City of Seaside SMC Ch. 8.32, Salinas 2026 fireworks public messaging Marina Police Department · Fireworks Policy Review 5 / 10
Partial-allow comparators · Seaside & Salinas
Seaside (2018–2022): police CFS ranged 178–306; fire CFS 59–97; illegal seizures 30→50→100 lbs. Total CFS did not trend down despite escalating enforcement.
Enforcement infrastructure invested
Seaside
▪ 10pm discharge curfew
▪ Drone deployment for detection
▪ Body-worn cameras on enforcement
▪ Escalating fines + Measure CC (Nov 2024)
Salinas
▪ Fire Prevention Office runs program
▪ Stand-lottery system
▪ 6 drone pilots
▪ $84,000 in citation revenue (2023)
▪ $1,500+ per-violation fines
Both cities pair S&S with substantial enforcement layers, treating Safe & Sane as a baseline that requires added investment to manage.
Source: City of Seaside “Real Cost of Fireworks” 2018–2022, City of Salinas Fire Prevention public messaging 2023–2026 Marina Police Department · Fireworks Policy Review 6 / 10
National safety data · CPSC 2024 & pediatric injury rate CPSC 2024 (most recent): 14,700 ER-treated injuries, 11 fatalities. 36% of injuries to children under 15.
Pediatric ER rate: ~0.5/100k in restrictive states vs ~2.25/100k in permissive states — ~4.5× higher in permissive states.
Source: CPSC 2024 Fireworks Annual Report, Pediatrics journal — Fireworks Injuries by State Policy Marina Police Department · Fireworks Policy Review 7 / 10
Marina staffing and deployment on July 4
Operational reality
The 4th of July is an All-Hands mandatory workday.
1 Sergeant and 8 Officers above normal patrol staffing
(reported for 2024 and 2025).
Normal (resting) shift staffing is not disclosed publicly for operational reasons; figures available in closed session. 2025 note
Airport celebration committed the majority of the augmented detail — limited personnel available for citywide illegal- fireworks response.
Marina Police Department · Fireworks Policy Review 8 / 10
Policy options before Council · Decision framework
A · Status quo
Maintain MMC 9.16 and current
enforcement resources.
B · Enhanced enforcement
Keep S&S; add drones, staffing, curfew,
higher fines (Seaside/Salinas model).
C · Restricted Safe & Sane
Narrow discharge window, geographic
zones, or tighter sales conditions.
D · Full ban
Align with Monterey, PG, Carmel, Sand City,
Del Rey Oaks.
Evaluate each option on 5 criteria
01 Public safety impact
Injury & fire risk under each option
02 Operational demand
Can Marina PD/Fire deliver at
current staffing & budget?
03 Regional consistency
Fit with neighboring jurisdictions
04 Community values
Resident expectations & tradition
05 Enforcement feasibility
Can the policy be enforced fairly &
consistently?
Source: Marina PD policy review framework, 2026
Marina Police Department · Fireworks Policy Review 9 / 10
WHAT THE EVIDENCE SUPPORTS
01 Safe & Sane legality does not remove enforcement workload Marina, Seaside, and Salinas all see significant July 4 call volumes despite lawful S&S programs. 02 Partial-allow cities pair S&S with stronger enforcement tools Curfews, drones, body-worn cameras, escalating fines — investments on top of the lawful framework. 03 Regional inconsistency complicates compliance
Marina sits in a Peninsula environment where most bordering cities now prohibit fireworks. 04 Marina-specific data should be strengthened
Multi-year CAD / citation / seizure / staffing extracts would further strengthen any Council record.
Marina PD will execute professionally and fairly whichever direction Council sets.
Chief Randy Hopkins · Marina Police Department
10 / 10
April 30, 2026 Item No. 13d
Honorable Mayor and Members City Council Meeting
of the Marina City Council of May 5, 2026
CITY COUNCIL CONDISER RECIEVING A PRESENTATION ON (1) PAST AMENDMENTS TO THE COUNCIL RULES, (2) POTENTIAL FURTHER
AMENDMENTS AND REFINEMENTS TO SUCH RULES, AND (3)
PROVIDING DIRECTION ON OTHER REFINEMENTS OR
AMENDMENTS TO SUCH RULES.
REQUEST:
It is recommended that the City Council consider (1) receiving a presentation on past amendments to the Council Rules, (2) further amendments and refinements to such Rules; and (3) providing direction to City Attorney and Staff on other refinements or amendments to such Rules.
BACKGROUND
The City Council’s Rules and Procedures for the Conduct of Meetings were originally established by Resolution No. 80 -71 on December 12, 1980, and ha ve been amended multiple times over the decades to address meeting times and agenda ordering, among other issues. Beginning in 2022, the Council undertook a more substantive effort focused on two overarching goals: increasing public engagement and improving meeting efficiency. Council Resolution No. 2023 -68 established the Council’s current Rules and Procedures for the Conduct of the Meetings of the Marina City Council.
See Exhibit A.
Chronology of Amendments
August 16, 2022 — Initial Amendments Presented
At its August 16, 2022 regular meeting, the Council considered a staff report prepared by Interim City Attorney proposing targeted amendments to Resolution No. 80 -71 focused on public engagement and meeting efficiency. The proposed changes addressed Paragraphs 8, 9, 13, and 27 and included a redlined draft agenda as Exhibit B. In summary, the proposals restructured the per- item agenda sequence to place public comment before Council motion and discussion; reframed the minutes function as preparation of “action minutes”; allowed Councilmembers to speak twice on any subject; reduced public comment time from four to three minutes and eliminated the requirement that speakers state their name and address; and updated the agenda template to clarify public hearing procedures and Consent Agenda handling. The item was continued to September 20, 2022, but was not agendized until November 1, 2022. See Exhibit B.
November 1, 2022 — Direction to Staff; Integrated Resolution Ordered At its November 1, 2022 regular meeting, the Council directed staff to prepare an integrated resolution incorporating the following: encouraging written email comments as an alternative to verbal comment; capping general public comment at thirty minutes at the start of meetings with overflow deferred to the end; establishing a one-minute limit for Council comments after a motion; clarifying the scope of permissible technical or clarifying questions prior to public comment; establishing a five -minute per -member speaking limit with no cap on the number of rounds; preserving the per -item agenda sequence for public hearings; prohibiting further comment or discussion after a vote; directing staff to review more efficient use of the Consent Agenda; refining quasi-judicial disclosure language; making AB 1234 reporting more publicly understandable; restricting Consent Agenda pulls to Councilmembers only; directing staff to return with a two-step process for Council for placing items on the agenda; and adding a Land Acknowledgement to all future agendas. See Exhibit C.
1 November 15, 2022 — Resolution 2022-138 Adopted; 5-0
At its November 15, 2022 regular council meeting, the Council considered the integrated rules resolution and adopted Resolution No. 2022-138, which repealed and replaced Resolution No. 80-71 and all prior amendments in their entirety. The resolution incorporated the changes directed on November1: separating Council and Staff Announcements from Public Comment, restructuring the per-item sequence to ensure public comment precedes Council discussion and motions, converting to action minutes, establishing per -member speaking time limits, prohibiting post -vote comment, reducing general public comment to three minutes at the Mayor ’s discretion with a thirty-minute overall cap, and adopting a new agenda template. See Exhibit D.
June 20, 2023 — Resolution 2023-68; Further Amendments Adopted; 5-0 At its June 20, 2023 regular council meeting , the Council considered further amendments to the Council rules and adopted the Resolution No. 2023-6 amending the Rules and Procedures by a unanimous vote, with the following modifications to the staff proposal: the proposed Paragraph 7 amendment addressing Council correspondence was deferred for future consideration; staff was directed to develop a video records retention policy; the public com ment section was revised to clarify that public comment is welcomed by any means not disruptive to the meeting; the adjournment extension mechanism was changed from time-based to item-based; action minutes were required to include the name and topic of discussion; and the Council speaking limit was set at five minutes per member with a non-interruptive timekeeping method to be determined. See Exhibit E.
ANALYSIS:
Based on a review of Council meetings, including application of the Rules as well as specific feedback during such meetings, certain refinements would be helpful to clarify the Rules and formalize such procedures as Council’s two-step process for Council-initiated agenda items. Below is a list of suggested new rules, refinements, and amendments, including to the Agenda Template:
I. Proposed New Rule: Two-Step Council-Initiated Agenda Items
Background
The current Rules and Procedures do not establish a formal process by which individual Councilmembers may place new items on a future agenda. In practice, this gap can result in items being agendized without adequate staff preparation, without a clear statement of purpose, or without the Council as a body having had an opportunity to weigh in on whether the item merits further attention. At the November 1, 2022 meeting, the Council recognized these concerns and directed staff to return with a proposed two-step process for Council-initiated agenda items, with reference to how other cities handle similar requests. A structured two -step process addresses the identified concerns while preserving each Councilmember’s ability to bring matters forward for consideration.
This proposed rule serves three objectives. First, it ensures that staff has adequate notice and context to prepare even a brief summary before an item reaches the Council, avoiding uninformed deliberation. Second, it gives the full Council, rather than a single member, the opportunity to assess whether an item warrants the investment of staff time and resources required for a complete action item report. Third, it creates a consistent, transparent record of how items originate and progress to the agenda, which supports public understanding of the Council’s legislative process.
Proposed Rule Language
Rule 36. Council-Initiated Agenda Items — Two-Step Process.
(a) Step One — Introduction and Direction. A Councilmember who wishes to place a new item on a future agenda shall first submit a written request to the City Manager describing the subject matter, the Councilmember’s proposed objective, and any background information 2 relevant to the request. The City Manager shall place the item on the next available regular meeting agenda under a designated section titled “Council-Initiated Items.” At that meeting, the Councilmember shall briefly introduce the item in no more than three (3) minutes. Staff shall provide a short summary of any known operational, fiscal, or legal considerations. The Council shall then have an opportunity to discuss the item and provide direction to City staff. No final action shall be taken at Step One.
(b) Step Two — Action Item. If the Council, by majority vote, directs staff to return with a full report, staff shall prepare a staff report and place the item on a future agenda as a regular action item in accordance with Paragraph 6 of these Rules. The staff report shall address the Council’s stated objectives, relevant background, options for Council consideration, fiscal impact, and a staff recommendation.
(c) Exceptions. A Councilmember may request that a matter bypass Step One and be placed directly on the agenda as a full action item if: (i) the matter involves a time-sensitive issue that cannot reasonably await the two -step process; (ii) staff has already prepared or possesses sufficient background to support a full report; or (iii) the subject matter has previously been considered by the Council within the prior twelve months. Any such exception shall require the concurrence of the Mayor or, in the Mayor’s absence, the Mayor Pro Tempore.
(d) Written Request Deadline. Written requests under subdivision (a) shall be submitted to the City Manager no later than 12:00 noon on the Wednesday preceding the meeting at which the Councilmember wishes the item to be introduced, consistent with the general agenda submission deadline established in Paragraph 6.
II. Proposed Rule Clarification: Public Comment on Pulled Consent Agenda Items Proposed addition to Rule 8 (Order of Business and Consideration and Sequence of Agenda Items) (Exhibit A):
(d) Public Comment on Consent Agenda Items Pulled for Separate Consideration. Public comment on all Consent Agenda items shall be heard during the general Public Comment period at the outset of the meeting. Any member of the public wishing to comment on a Consent Agenda item must do so at that time. If a Consent Agenda item is subsequently pulled by the Council for separate discussion and consideration, no additional public comment period shall be provided on that item, and Council deliberation shall procee d based upon the public input already received during general Public Comment. Notwithstanding the foregoing, the Council may, by majority vote, allow further public comment on a pulled item where the Council determines that additional input would materially assist its deliberation.
III. Proposed Agenda Template Revision: Standing Item 1.a: Councilmember Remote Attendance Announcements
It is recommended that the agenda template be revised to include a standing agenda item immediately following the Call to Order, designated as Item 1.a, with the following title and form:
1.a. Remote Attendance Announcement(s) by Councilmember(s) — Just Cause or Disability Accommodation (Gov. Code §§ 54953(c), 54953.8.3) Any Councilmember participating in this meeting remotely shall at this time announce the basis for remote attendance. A Councilmember attending remotely for just cause shall briefly identify the applicable just cause ground. A Councilmember attending remotely as a disability accommodation shall confirm participation under Government Code section 54953(c). The Council shall take no vote on remote attendance under either provision. The City Clerk shall record the member’s remote attendance and the stated basis in the minutes. 3 Statutory Background; Effect of SB 707: The prior authority for just cause remote attendance by individual Councilmembers, Assembly Bill 2449, was codified at Government Code section 54953(f) and sunsetted on January 1, 2026. Senate Bill 707, effective January 1, 2026, comprehensively reorganized and expanded the Brown Act’s teleconferencing framework. The just cause and emergency circumstances provisions formerly in section 54953(f) have been relocated and amended in new Government Code section 54953.8.3, and extended through December 31, 2029.
Just Cause Remote Attendance ; Gov. Code § 54953.8.3 : Under the successor provision, a Councilmember may attend a meeting remotely for just cause without triggering the traditional teleconferencing requirements, provided a quorum of the Council is physically present at the meeting location. SB 707 expanded the categories of qualifying just cause to include:
• Childcare or caregiving obligations for a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner;
• A contagious illness that prevents in-person attendance; • A physical or mental health condition not separately covered by the disability accommodation provision;
• Travel on official business of the legislative body or another public agency; • The presence of an immunocompromised household or family member; • A physical or family medical emergency; and
• Military service under official written orders for active duty or drill.
Notably, under SB 707 a member invoking just cause is not required to disclose any medical diagnosis or personal medical information beyond identifying the applicable ground.
Unlike the AB 2449 framework, SB 707 does not require a majority vote of the Council to approve a just cause remote attendance request. Instead, the statute requires only that the member ’s remote attendance and the specific just cause basis be recorded in the minutes of the meeting. No advance agenda notice of the remote attendance is required, though the Council may, in its discretion, adopt a practice of requesting advance notice to facilitate orderly meeting management.
Frequency limits apply: a Councilmember may not attend remotely for just cause more than five times per year if the Council meets twice per month.
Disability Accommodation ; Gov. Code § 54953(c) : SB 707 also permanently amended Government Code section 54953 to expressly authorize members of a legislative body with a disability to participate in meetings remotely as a reasonable accommodation under applicable law, including the Americans with Disabilities Act. Remote participation under this provision is treated as in-person attendance for all purposes, including quorum. The member must participate using both audio and video technology unless their disa bility requires an exception. The member must also disclose whether any other adult is present at their remote location and the general nature of that person’s relationship to the member. Because th e basis of this statutory provision is grounded in disability accommodation law rather than the just cause framework, it is not subject to the frequency limits applicable under section 54953.8.3.
Staff and City Attorney can prepare a brief reference sheet for Councilmembers summarizing the qualifying just cause grounds, frequency limits, disclosure requirements, and the distinction between just cause and disability accommodation under SB 707, to accompany adoption of this template change.
4 IV. Proposed Agenda Template Revision: Remote Participation Notice It is recommended that the agenda template also be revised to include the following notice in a prominent location, such as immediately following the meeting access and participation information currently appearing at the top of each agenda:
PLEASE NOTE: IF ALL COUNCILMEMBERS ARE PRESENT IN PERSON,
PUBLIC PARTICIPATION BY ZOOM IS FOR CONVENIENCE ONLY AND IS NOT REQUIRED BY LAW. IF THE ZOOM FEED IS LOST FOR ANY REASON, THE
MEETING MAY BE PAUSED WHILE A FIX IS ATTEMPTED BUT THE MEETING MAY CONTINUE AT THE DISCRETION OF THE PRESIDING OFFICER.
This notice serves to clearly communicate to the public the legal status of remote participation access when all Councilmembers are physically present in Council chambers. Under the Brown Act, the City of Marina is not required to provide teleconference access to the public when members are present in person; remote access, when offered, is a courtesy.1 The notice addresses potential public confusion due to a disruption when technical difficulties interrupt the Zoom feed during an otherwise properly convened in-person meeting. By setting expectations in advance and on the face of the agenda itself, the notice allows the Presiding Member to exercise discretion to continue the meeting without the appearance of disenfranchising the public or acting inconsistently with prior practice. It also reduces pressure on staff to indefinitely delay or adjourn a meeting due to a technical failure that has no legal bearing on the validity of the proceedings.
V. Suggested Refinements Based on Rosenberg’s Rules of Order The City ’s Rules and Procedures reference Robert ’s Rules of Order as the default governing authority ( Exhibit A , Rule 24), but staff reports from the 2022 amendment process cited Rosenberg’s Rules of Order, Exhibit F, as a potential model for structured deliberation. Robert’s Rules of Order is a 714 page manual of parliamentary procedure originally published in the 19 th Century by Henry Robert III. Rosenberg’s Rules, published by the League of California Cities and designed specifically for small deliberative bodies like city councils, offer several refinements worth considering for further improving meeting efficiency. A simple comparison of the two sets rules is attached as Exhibit G.
1. Motion Before Discussion. Rosenberg’s Rules recommend that a motion be placed before the body prior to opening general discussion/deliberations on an agenda item, on the theory that having a concrete motion on the floor helps focus deliberation on a specific proposed action.
The City’s current sequence ( Exhibit A, Rule 8c) places the motion after public comment and Council discussion. The Council could consider clarifying that the Chair may invite a motion immediately after public comment closes and before Council discussion begins, consistent with Rosenberg’s recommended format. Rule 8c can be amended to incorporate this change.
2. Limiting Motions on the Floor. Rosenberg’s Rules establish a practical ceiling of three motions on the floor at any one time, with votes proceeding in reverse order of introduction.
The City’s current Rules ( Rule 14) address motions and precedence but do not set an explicit numerical limit. Adding such a limit would give the Chair clearer authority to manage complex or contentious items and reduce procedural confusion.
1 SB 707: Eligible Legislative Body Requirements Not Applicable: SB 707 introduced new Government Code section 54953.4, which imposes certain mandatory public remote access requirements, including provision of a two -way audiovisual platform and adoption of a written meeting disruption policy, on legislative bodies that qualify as an “eligible legislative body.” Eligibility is determined by population thresholds based on the most recent applicable federal decennial census or qualifying estimate. Based on Marina’s current population, the City does not meet the threshold required to qualify as an eligible legislative body under section 54953.4, and the mandatory public remote access requirements of that provision are therefore not applicable to the City Council. Accordingly, the provision of Zoom access to the public remains a discretionary courtesy rather than a statutory obligation. 5 3. Friendly Amendments. Rosenberg’s Rules recognize the “friendly amendment” as a practical, informal tool that allows motions to be refined during discussion without requiring a formal separate motion to amend — provided both the maker and the seconder of the original motion agree. Council currently uses this tool, but it is not expressly permitted in the Rules and Procedures, Exhibit A. Expressly permitting this practice in the Rules would streamline deliberation on items where minor wording adjustments emerge naturally during Council discussion.
4. Motion to Limit Debate. Rosenberg’s Rules provide for a formal “motion to limit debate” that, if seconded and passed by a two-thirds vote, cuts off further discussion and moves directly to a vote. Adding this mechanism would give the Council a formal parliamentary tool to manage unusually prolonged deliberation on any single item, beyond the existing per-speaker time caps.
If Council desi res, Staff and City Attorn ey can pre pare a brief referenc e sheet for handling of motions, including descriptions of motions not subject to debate.
FISCAL IMPACT
None.
CONCLUSION:
This request is submitted for City Council consideration.
Respectfully submitted,
____________________________
René Alejandro Ortega
City Attorney
City of Marina
REVIEWED/CONUR:
____________________________
Layne Long
City Manager
City of Marina
Attachments:
Exhibit A
– Resolution No. 2023-68, Rules and Procedure s for the Conduct of Meetings of the Marina City Council
Exhibit B
– Staff Report and Resolution No. 2023-, June 20, 2023
Exhibit C – Staff Report, November 15, 2022
Exhibit D – Staff Report and Resolution No. 2022-, November 1, 2022 Exhibit E – Staff Report, August 16, 2022
Exhibit F – Rosenberg’s Rules of Order
Exhibit G – Comparison of Rosenberg’s Rules to Robert’s Rules 2059382.1
6 RESOLUTION NO. 2023-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
AMENDING THE RULES AND PROCEDURES FOR THE CONDUCT OF
MEETINGS
WHEREAS, at the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80 -71 Establishing th e Rules and Procedures for the Conduct of Meetings of the City Council (“Rules and Procedures”);
WHEREAS, the City Council previously amended the Rules and Procedures by adopting Resolution Nos. 85-1, 90 -09, 91 -17, 92 -30, 94 -15, 98 -03, 99 -01, 2001 -106, 2009-41, 2011 -32, 2011-33, 2011-65, and 2019-107 (collectively, “Amendments”); WHEREAS, at its meeting on November 15, 2022, the Council approved Resolution 2022-138 authorizing revisions to the Rules and Procedures;
WHEREAS, staff proposes further modifications to Rules and Procedures, as provided in Exhibit A attached hereto, specifically to Paragraph 7 regarding Council Correspondence, Paragraph 8 regarding the Consideration and Sequence of Agenda Items, Paragraph 13 regarding Debate, and new Paragraph 21 regarding Ex Parte Disclosures; and
WHEREAS, amendment of the Rules and Procedures is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Rules and Procedures. The Rules and Procedures shall be modified as set forth in Exhibit A, RULES AND PROCEDURES FOR THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL AND AMENDMENTS, attached hereto and incorporated by reference.
Section 3. Effective Date of Resolution. This Resolution shall take e ffect on immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held this 20th day of June 2023, by the following vote:
AYES, COUNCIL MEMBERS: Visscher, McCarthy, Biala, Medina Dirksen, Delgado NOES, COUNCIL MEMBERS: None
ABSENT, COUNCIL MEMBERS: None
ABSTAIN, COUNCIL MEMBERS: None
___________________________
Bruce C. Delgado, Mayor
ATTEST:
_____________________
Anita Sharp, Deputy City Clerk
EXHIBIT A
7 Adopted by Resolution No. 2023-68
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RULES AND PROCEDURES FOR
THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL
AND AMENDMENTS
1. Purpose. The purpose of these Rules is to establish the procedure for the presentation and determination of matters coming before the Marina City Council, to provide for the fair and efficient consideration of said matters, and to insure that the public is fully informed of the matters coming before the City Council and has an opportunity to witness the deliberations of the members thereof in the conduct of public business, and that proper public involvement in the deliberations of the council be encouraged.
2. Regular Meetings. The City Council shall hold regular meetings on the first and third Tuesday of each month convening at the hour of 5:00 p.m. if there is to be a closed session and convening in open session at the hour of 6:30 p.m. in the Council Chambers of City Hall, 211 Hillcrest Avenue in the City, or such other place within the City limits to which said meeting may be adjourned. If by reason of fire, flood or other emergency it shall be unsafe to meet in City Hall, the meetings may be held for the duration of the emergency at such other place and at such hour as is designated by the Mayor or, if he should fail to act, by three members of the City Council. When the day for any regular meeting falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the following business day.
3. Study Sessions. The City Council shall meet in a study session on the first and third Tuesdays of each month at the hour of 7:00 o’clock p.m. in the Council Chamber of the City Hall, or at such other place as may be determined by the Council, for the purpose of hearing reports from the staff and reviewing, discussing and debating matters of interest to the City. Such sessions shall be open to the public and press. No official action shall be taken at a study session; provided, however, that nothing herein shall be deemed to prevent the taking of an informal vote on any matter under discussion. The participation of the public in such sessions shall be subject to the discretion of the presiding officer.
4. Special Meetings. Special meetings may be called at any time by the mayor, or by three members of the City Council, by delivering personally or by mail written notice to each Council Member and to each local newspaper of general circulation, radio or television station requesting notice in writing. Such notice must be delivered personally or by mail at least twenty-four hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with as to any Council Member who at or prior to the time the meeting convenes files with the City Clerk a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any Council Member who is actually present at the meeting at the time it convenes.
5. Meetings to be Public - Exception for Executive Sessions. All regular and special meetings of the City Council shall be public; provided, however, the City Council may hold executive sessions during a regular or special meeting, from which the public may be excluded, 8 Adopted by Resolution No. 2023-68
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for the purpose of considering the matters referred to in §§54957-54957.6 of the Government Code of the State of California, as may be amended.
No member of the City Council, employee of the City, or any other person present during an executive session of the Council shall disclose to any person the content or substance of any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by majority vote.
6. Agenda. All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 12:00 o’clock noon on the Wednesday preceding the meeting. The City Clerk shall prepare an agenda of all such matters according to the order of business (paragraph 8 herein below). The agenda shall be delivered or otherwise made available to the Council Members on the Friday preceding the Tuesday Council meeting to which it pertains, and shall be made available to the public no later than 10:00 o’clock a.m. on the Monday preceding the meeting. All matters shall be considered by the Council in the order listed on the agenda, to the extent of time available; provided, however, that the order of the agenda may be changed at any time by the unanimous consent of all Council Members then present at a meeting. Agenda items not considered or completed for lack of time shall become agenda items at the following meeting in accordance with the foregoing policies. No matters other than those on the agenda shall be finally acted upon by the Council; provided, however, that a matter deemed to be an emergency by any Council Member, the City Manager or the City Attorney, or a matter which would become moot if not acted upon at the council meeting at which it is brought up, with an explanation of the emergency or other necessity for bringing it up stated in open council meeting, may be placed upon the agenda by a motion, seconded and carried, and then may be considered and acted upon by the Council.
7. Council Correspondence.
a) Availability to the Public. Correspondence addressed to the City Council which is received by the City Clerk or any other officer or employee of the City becomes a disclosable public record, unless subject to an exemptions under the California Public Records Act, as soon as it is received. Correspondence received in the City Clerk’s office or other offices after 12:00 o’clock noon on the Wednesday preceding a regular meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next regular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council.
Authority of City Manager. The City Manager is authorized to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be acted upon between Council meetings.
8. Order of Business and Consideration and Sequence of Agenda Items. 9 Adopted by Resolution No. 2023-68
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a) The business of the Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00 p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations
7. Council and Staff Announcements
8. Public Comment – up to a maximum of three (3) minutes
9. Consent Agenda
10. Public Hearings
11. Other Council Action Items
12. Council & Staff Informational Reports
13. Adjournment
b) The Mayor, at their discretion and subject to majority vote overruling them, may re-arrange agenda items, provided that any items `pulled’ from Item 9, `Consent Agenda’ shall be considered following the last item of Item 11, `Other Council Action Items’.
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to 10 minutes (at Presiding Officer’s discretion)
4. Public Comments
5. Mayor Closes Public Hearing/Public Comments
6. Council Discussion
7. Council Motion and Brief Comment (1 minute each)
8. Council Vote
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
10. Reading of Minutes. Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Council Member with a copy.
10 Adopted by Resolution No. 2023-68
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11. Presiding Officer. The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and Mayor Pro Tempore, the City Clerk shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Council Members present to serve until the arrival of the Mayor or Mayor Pro Tempore or until adjournment. Wherever in these Rules the term Mayor is used, it shall apply equally to the Presiding Officer as defined in this section.
12. Powers and Duties of Presiding Officer.
a) Participation. The Presiding Officer may move, second, debate and vote from the Chair.
b) Question to be Stated. The Presiding Officer or such member of the City staff as they may designate shall verbally restate each question immediately prior to calling for the vote.
Following the vote the City Clerk shall announce whether the question carried or was defeated.
The Presiding Officer in their discretion may publicly explain the effect of a vote for the audience, or may direct a member of the City staff to do so, before proceeding to the next item of business.
c) Signing of Documents. The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating their signature which were adopted in their presence, unless they are unavailable, in which case the signature of an alternate Presiding Officer may be used.
d) Sworn Testimony. The Presiding Officer may require any person addressing the City Council to be sworn as a witness and to testify under oath, and the Presiding Officer shall so require if directed to do so by a majority vote of the Council.
13. Rules of Debate.
a) Getting the Floor. Every Council Member desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine themselves to the question under debate, avoiding personalities and indecorous language.
b) Questions to Staff. Every Council Member desiring to question the City staff shall, after recognition by the Presiding Officer, address their questions to the City Manager, the City Attorney, or to such other department head or member of the City staff as may be appropriate.
c) Interruptions. A Council Member, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order or personal privilege is raised by another Council Member, or unless the speaker chooses to yield to a question by another Council Member. If a Council Member while speaking is called to order, they shall cease speaking until the question of order is determined and, if determined to be in order, may then proceed. Members of the City staff, after recognition by the Presiding Officer, 11 Adopted by Resolution No. 2023-68
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shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.
d) Points of Order. The Presiding Officer shall determine all points of order subject to the right of any Council Member to appeal to the Council. The Presiding Officer may consult with the City Manager or the City Attorney in connection with determining a point of order, or may refer the question involved to either one for determination. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” A majority vote shall conclusively determine such question of order.
e) Point of Personal Privilege. The right of a Council Member to address the Council on a question of personal privilege shall be limited to cases in which their integrity, character or motives are questioned or where the welfare of the Council is concerned. A Council Member raising a point of personal privilege may interrupt another Council Member who has the floor only if the Presiding Officer recognizes the privilege.
f) Privilege of Closing Debate. The Council Member moving the adoption of an ordinance, resolution or motion shall have the privilege of closing debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. During each round of discussion, each Council Member shall be allowed to speak for up to five (5) minutes.
14. Ordinances, Resolution and Motions--Precedents. When an ordinance, resolution or motion is properly brought before the Council and seconded by another Council Member, no other action shall be considered except a point of order, or a motion to adjourn to table, to table to a certain time, to close debate, to refer or to amend. Such items shall have precedence in the order stated in the preceding sentence. Points of order shall be ruled upon by the Presiding Officer, provided that such ruling may be overridden by a majority of the Council. All of such motions, except motions to amend, shall be put to a vote without debate and decided by a majority.
Any of the foregoing motions shall be in order at any time the speaker is duly recognized, except when repeated without intervening business or discussion, or if made when the motion to close debate has been adopted or while a vote is being taken.
a) Motion to Table. If a motion to table (without time certain) passes, consideration of the matter may be resumed only upon the motion of a member voting with the majority on the motion to table.
b) Motion to Close Debate. When a motion to close debate is duly made and seconded, there shall be no further debate. If the question carries, the Presiding Officer shall put pending amendment to a vote, without debate, in the inverse order of their introduction before putting the main question. If the question is decided negatively, the main question and its amendments remain before the council
12 Adopted by Resolution No. 2023-68
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c) Reconsideration. Providing that no intervening rights will be prejudiced, any Council Member who voted with the majority on a question may move the reconsideration of that question at the same meeting in which the original decision was made or at the next following meeting. After a motion for reconsideration has been acted upon, no other similar motion shall be made without unanimous consent.
15. Voting. Three affirmative votes are required to enact an ordinance or to adopt a resolution or motion granting a franchise or authorizing the payment or expenditure of money or incurring of a debt. The majority of a quorum is required to adopt other resolutions or motions.
A “majority” refers to a majority of the quorum present.
Every ordinance shall be adopted by a roll call vote. All other matters may be referred to a vote unless a roll call is requested by any Council Member. On all matters for which a voice vote is authorized, the Presiding Officer may ask for, “objections to the question?” If no objection is expressed, the Presiding Officer shall, “so order,” and the minutes shall record a unanimous vote in favor. If any Council Member objects to the procedure, a roll call vote shall be call in the normal manner.
After a vote has been announced, and except for comments pursuant to Rule 22, no Council member shall comment or continue to debate the vote.
16. Failure to Vote. Every Council Member should vote unless disqualified by reason of a conflict of interest. A Council Member who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon.
17. Silence Constitutes Affirmative Vote. Unless a member of the Council states that they are not voting, their silence shall be recorded as an affirmative vote.
18. Tie Vote. Tie votes shall be lost motions and may be reconsidered.
19. Changing Vote. A member may change their vote only if they make a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Council Member who publicly announces that they are abstaining from voting on a particular matter shall not subsequently be allowed to withdraw their abstention.
20. Disqualification for Conflict of Interest. Any Council Member who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Council Member affected, be decided by the other Council Members or the City Attorney. A Council Member who is disqualified by reason of a conflict in interest in any matter shall not remain in their seat during the debate and vote on such matter, but shall request and be given the permission of the Presiding Officer to step down from the Council table. The Council Member 13 Adopted by Resolution No. 2023-68
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stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.
21. Ex Parte Communications for Quasi-Judicial Matters. On quasi-judicial matters, Councilmembers shall verbally disclose off the record contacts relating to the item, after the item is called and before Council consideration of the matter. Disclosure shall include the identity of an individual(s) with whom the Council Member had contact, and the nature of the contact.
Written ex parte communications must be forwarded to the City Clerk so they can be provided to the entire Council and to the public.
22. Remarks of Council Member and Synopsis of Debate. A Council Member may request through the Presiding Officer the privilege of having an abstract of their statement on any subject under consideration by the Council entered in the minutes. If the Council consents thereto, such statement shall be entered in the minutes.
23. Protest against Council Action. Any Council Member shall have the right to have the reasons for their dissent from, or protest against, any action of the Council entered in the minutes. Such dissent or protest to be entered in the minutes shall be made in the following manner: “I would like the minutes to show that I am opposed to this action for the following reasons...”.
24. Rules of Order. Except as otherwise provided in these Rules, other rules adopted by the City Council or applicable provisions of State law, the procedures of the Council shall be governed, to the extent applicable, by the latest revised edition of Robert’s Rules of Order.
25. Failure to Observe Rules of Order. Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.
26. Ordinances, Resolutions and Contracts.
a) All ordinances Shall be Prepared by the City Attorney. No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council, or requested by the Mayor, or City Manager, or prepared by the City Attorney on their own initiative.
b) Prior Approval by Administrative Staff. All ordinances, resolutions and contract documents shall, before presentation to the Council, have been approved as to form and legality by the City Attorney and shall have been examined and approved for administration by the City Manager or their authorized representative.
27. Reading of Ordinances and Resolutions. At the time of adoption of an ordinance or a resolution, it shall be read in full unless, after the reading of the title thereof, the further reading thereof is waived by unanimous consent of the Council Members present. Such consent may be expressed by a statement by the Presiding Officer that “if there is no objection, the further 14 Adopted by Resolution No. 2023-68
~ 8 ~
reading of the ordinance or resolution shall be waived.” If any Council Member so requests, the ordinance or resolution shall be read in full.
28. Addressing the Council.
a) Manner of Addressing Council. Each person desiring to address the Council shall, unless time is limited or otherwise specifically provided for in these rules or is granted by majority vote of the Council, limit their remarks to three (3) minutes, which may be limited at the discretion of the Mayor depending on time available and the number of speakers. All remarks shall be addressed to the Council as a whole and not to any member thereof.
b) Spokesman for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council and, in case additional information or matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council.
c) After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
29. Rules of Decorum.
a) Council Members. While the Council is in session, the Members must preserve order and decorum, and a Member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any Member while speaking or refuse to obey the orders of the Presiding Officer.
b) Employees. Members of the City staff and employees shall observe the same rules of order and decorum as are applicable to the City Council.
c) Persons Addressing the Council. Any person making impertinent, slanderous or profane remarks, or who becomes boisterous while addressing the Council, shall be called to order by the Presiding Officer and, if such conduct continues, may at the discretion of the Presiding Officer be barred from further audience before the Council during that meeting, unless permission to continue be granted by a majority of the Council.
d) Members of the Audience. Any person in the audience who engages in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the Presiding Officer, shall be guilty of an infraction, and upon instructions from the Presiding Officer, it shall be the duty of the Sergeant at Arms to remove any such person from the Council Chamber and to place him under arrest or otherwise cause him to be prosecute under the law.
15 Adopted by Resolution No. 2023-68
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30. Enforcement of Decorum. The Director of Public Safety or such member or members of the Public Safety Department as they may designate, shall be Sergeant at Arms of the City Council and shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Council Member may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Council shall require him to do so.
31. Public Hearings. The following rules shall apply to all public hearings, except when proceedings are held under general laws of the State of California which require different procedures
a) The Mayor shall state the subject matter of the hearing and declare the public hearing open. Before doing so, they may determine whether or not there are proponents or opponents who wish to make presentations, how many persons wish to be heard or other matters which may affect the conduct of the proceedings. The Mayor may impose and announce reasonable time limits on presentations or oral arguments by the public.
b) The City Manager or appropriate staff member shall give a factual summary of the matter.
c) Council Members shall disclose any ex parte communications.
d) The proponents shall be heard. (Written correspondence shall be summarized by the Clerk.)
e) The opponents shall be heard. (Written correspondence shall be summarized by the Clerk.
f) Each side shall be given a reasonable time for rebuttal. Additional speakers must limit their remarks to providing new information that was not already covered by other speakers.
g) Prior to the close of the public hearing, the Mayor shall give those persons wishing to place their names on the record as being for or against, without presenting an oral argument, an opportunity to do so.
h) The public hearing shall be declared closed.
i) The Council shall discuss and determine the matter.
j) After the public hearing is closed, the public shall not be recognized to speak except to answer any question not covered in the public hearing, and provided that whenever any such answer is given, the opposing side shall be given an opportunity to present facts in rebuttal of the answer given.
32. Policy on Public Input. It is the declared policy of the City Council that any member of the public wishing to be heard on a matter under consideration by the City Council shall be given 16 Adopted by Resolution No. 2023-68
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a reasonable opportunity to do so. Prior to the vote on any issue, the Mayor shall determine whether or not anyone present wishes to be heard. The Mayor may establish reasonable time limits for oral presentations and shall limit the presentation to the matter before the City Council at that time.
33. Absences from Council Meetings. Pursuant to Government Code §36513, if a City Council Member is absent without permission from all regular Council meetings for 60 days consecutively from the last regular meeting he attended, their office becomes vacant and shall be filled by the Council as any other vacancy. In addition, should any Council Member be absent from two (2) consecutive regular Council meetings, or from three (3) regular Council meetings in any six-month period, without permission from (i.e., not excused for good cause) the Council, the Council may determine that the best interests of the City would be served by said Council Member’s resignation, and may request such resignation in a letter authorized by vote of the Council.
34. Automatic Adjournment. Unless otherwise adjourned, all meetings of the City Council shall automatically be adjourned at 10:00 o’clock p.m., except that a majority may by one or more motions act to extend the automatic adjournment for completion of a particular item or items, as specified in the motion to extend the time of adjournment.
35. Amendment of Rules. These rules may be amended by an affirmative vote of a majority of a quorum; provided, however, that except as to rules relating to adjournment, where a provision of these rules requires action by a specific affirmative vote which is greater than a majority of a quorum, then amendment to that rule requires the same vote required for the rule proposed to be amended.
17 May 31, 2023 Item No. 13c
Honorable Mayor and Members
of the Marina City Council
City Council Meeting
of June 20, 2023
CITY COUNCIL CONSIDER ADOPTING RESOLUTION 2023- ,
AMENDING THE CITY’S RULES AND PROCEDURES FOR THE
CONDUCT OF MEETINGS
REQUEST:
It is requested the City Council consider:
1. Adopting Resolution No. 2023- , which further amends the Rules and Procedures for the Conduct of Meetings (EXHIBIT 1).
BACKGROUND:
On December 12, 1980, the City Council adopted Resolution No. 80-71, “Establishing the Rules and Procedures for the Conduct of Meetings of the City Council” (“Rules and Procedures”). The Rules and Procedures govern Council conduct, and include provisions for setting meetings, order of the agendas, Council debate, and conflicts of interest. Council directed staff to bring forward proposals regarding the Rules and Procedures to increase public engagement and improve meeting efficiency. At its meeting on November 15, 2022, the Council approved Resolution 2022-138, authorizing revisions to the Rules and Procedures. A link to the staff report can be found at: https://www.cityofmarina.org/AgendaCenter/ViewFile/Agenda/_11152022-377.
DISCUSSION:
The City Council has been successfully implementing the new Rules and Procedures, and some additional changes have been proposed to increase meeting efficiency, and address new concerns.
A. Paragraph 7 – Council Correspondence
From time to time, Council Members have prepared written comments or presentations in regard to meeting agenda items. Providing materials in advance of the meeting would allow City staff the opportunity to make copies, review and/or respond if needed, and ensure any technical difficulties are addressed. Proposed language regarding such a policy is shown in italicized text as follows:
7. Council Correspondence.
c) Council members providing written comments or materials regarding agenda items must provide such materials to the City Clerk no later than 10:00 a.m. the day of the Council meeting.
Council Members must keep in mind that their written comments should not be distributed to other Council Members outside of the public meeting.
1 EXHIBIT B
18 Paragraph 8 - Consideration and Sequence of Agenda Items In November, Council also approved changes to 8 c) regarding the sequence of an agenda item.
Once the agenda item is presented by staff and the applicant/proponent, if any, the matter should be referred to the public for comment. Prior to public comment, the Council agreed that the only questions from Council would be “technical questions” that are imperative to understanding of the presentation and matter before Council, e.g., “Is the contract for two or three years?” or “Is the not-to-exceed amount of $50,000 correct?” All other questions (and discussion) by Council should be deferred until after the public has had the opportunity to provide input. In practice, the questions typically segue into extended discussion prior to soliciting the public comment.
Proposed modifications to the sequence are shown in strike-out text below:
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
4. Public Comments
5. Mayor Closes Public Hearing/Public Comments
6. Council Discussion
7. Council Motion and Brief Comment (1 minute each)
8. Council Vote
B. Paragraph 9 – Preparation of the Minutes
Council approved “action” minutes, which is recommended by Robert’s Rules of Order. Action minutes will reduce staff time and effort required to prepare detailed minutes, which are no longer needed given current Council meetings are recorded and available through AMP and YouTube. Paragraph 9 of the Rules was modified accordingly. Council directed staff to come back with guidelines and samples for action minutes. A sample is attached as EXHIBIT 2.
Guidelines can be developed as experience is gained in creating action minutes.
C. Paragraph 13 – Debate
To enhance equitable debate, and manage time more efficiently, Council approved a modification to the Rules to limit the initial comment period by Councilmembers to five (5) minutes. However, Council may have intended the five (5)-minute limit to apply to those Councilmembers participating in additional rounds of discussion. Proposed deletions are noted in strikeout font; proposed additions are in italicized, underlined text:
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. During each the initial round of discussion, each Council Member shall be allowed to speak for up to five (5) minutes. 2 19
D. New Rule – Ex Parte Disclosure
Rules regulating disclosure of ex parte communications to decision makers have arisen from concerns regarding fairness and due process rights. An ex parte communication is any material or substantive oral or written communication with a Council Member that is relevant to an adjudicatory or quasi-judicial proceeding (such as a public hearing) that takes place outside of a noticed proceeding open to all parties. The same concerns do not apply with purely legislative proceedings such as adopting an ordinance.
Generally, quasi-judicial proceedings are identified by whether a) the matter requires advance notice and hearing; b) the decision must be based upon specific findings of fact; and c) the decision applies law to specific facts to make a determination of a specific person’s rights or interests.
Ex parte communications include oral and written information, but can also include other input, such as information obtained during a site visit. Non-substantive communications that do not include factual information to influence a Council Member do not violate due process.
Case law makes clear that pre-hearing disclosure of ex parte communications protects the due process rights of the non-present parties to the matter. The disclosure should be complete and detailed. Ex parte communications between the Council’s closure of public hearing and decision should be prohibited, i.e., the decision is delayed to a future meeting for example.
Language could be added to the Rules as a stand-alone rule, following conflicts of interest, and in regards to public hearings.
Proposed additions are shown in italicized text:
21. Ex Parte Communications for Quasi-Judicial Matters. On quasi-judicial matters, Councilmembers shall verbally disclose off the record contacts relating to the item, after the item is called and before Council consideration of the matter. Disclosure shall include the identity of an individual(s) with whom the Council Member had contact, and the nature of the contact. Written ex parte communications must be forwarded to the City Clerk so they can be provided to the entire Council and to the public. 301. Public Hearings. The following rules shall apply to all public hearings, except when proceedings are held under general laws of the State of California that require different procedures
a) The Mayor shall state the subject matter of the hearing and declare the public hearing open. Before doing so, they may determine whether or not there are proponents or opponents who wish to make presentations, how many persons wish to be heard, or other matters which may affect the conduct of the proceedings. The Mayor may impose and announce reasonable time limits on presentations or oral arguments by the public.
b) The City Manager or appropriate staff member shall give a factual summary of the matter.
c) Council Members shall disclose any ex parte communications. . . .
3 20
CEQA:
Adoption of Resolution 2023- , which amends the City’s Rules and is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
FISCAL IMPACT:
None identified.
CONCLUSION:
This request is submitted for City Council consideration and potential action.
Respectfully submitted,
Heidi A. Quinn
___________________________
Heidi Quinn
Interim City Attorney
City of Marina
4 21
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
AMENDING THE RULES AND PROCEDURES FOR THE CONDUCT OF
MEETINGS
WHEREAS, at the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80-71 Establishing the Rules and Procedures for the Conduct of Meetings of the City Council (“Rules and Procedures”);
WHEREAS, the City Council previously amended the Rules and Procedures by adopting Resolution Nos. 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011- 65, and 2019-107 (collectively, “Amendments”);
WHEREAS, at its meeting on November 15, 2022, the Council approved Resolution 2022-138 authorizing revisions to the Rules and Procedures;
WHEREAS, staff proposes further modifications to Rules and Procedures, as provided in Exhibit A attached hereto, specifically to Paragraph 7 regarding Council Correspondence, Paragra ph 8 regarding the Consideration and Sequence of Agenda Items, Paragraph 13 regarding Debate, and new Paragraph 21 regarding Ex Parte Disclosures; and
WHEREAS, amendment of the Rules and Procedures is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Rules and Procedures. The Rules and Procedures shall be modified as set forth in Exhibit A, RULES AND PROCEDURES FOR THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL AND AMENDMENTS, attached hereto and incorporated by reference.
Section 3. Effective Date of Resolution. This Resolution shall take effect on immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held this 20th day of June 2023, by the following vote:
AYES, COUNCIL MEMBERS:
NOES, COUNCIL MEMBERS:
ABSENT, COUNCIL MEMBERS:
ABSTAIN, COUNCIL MEMBERS:
___________________________
Bruce C. Delgado, Mayor
ATTEST:
_____________________
Anita Sharp, Deputy City Clerk
Exhibit 1
5 22
Adopted by Resolution No. 2023-
~ 1 ~
PROPOSED RULES AND PROCEDURES FOR
THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL
AND AMENDMENTS
1. Purpose. The purpose of these Rules is to establish the procedure for the presentation and determination of matters coming before the Marina City Council, to provide for the fair and efficient consideration of said matters, and to insure that the public is fully informed of the matters coming before the City Council and has an opportunity to witness the deliberations of the members thereof in the conduct of public business, and that proper public invo lvement in the deliberations of the council be encouraged.
2. Regular Meetings. The City Cou ncil shall hold regular meetings on the first and third Tuesday of each month convening at the hour of 5:00 p.m. if there is to be a closed session and convening in open session at the hour of 6:30 p.m. in the Council Chambers of City Hall, 211 Hillcrest Avenue in the City, or such other place within the City limits to which said meeting may be adjourned. If by reason of fire, flood or other emergency it shall be unsafe to meet in City Hall, the meetings may be held for the duration of the emergency at su ch other place and at such hour as is designated by the Mayor or, if he should fail to act, by three members of the City Council.
When the day for any regular meeting falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the following business day.
3. Study Sessions . The City Council shall meet in a study session on the first and third Tuesdays of each month at the hour of 7:00 o’clock p.m. in the Council Chamber of the City Hall, or at su ch other place as may be determined by the Council, for the purpose of hearing reports from the staff and reviewing, discussing and debating matters of interest to the City. Such sessions shall be open to the public and press. No official action shall be taken at a study session; provided, however, that nothing herein shall be deemed to prevent the taking of an informal vote on any matter under discussion. The participation of the public in such sessions shall be subject to the discretion of the presiding officer.
4. Special Meetings. Special meetings may be called at any time by the mayor, or by three members of the City Council, by delivering personally or by mail written notice to each Council Member and to each local newspaper of general circulation, radio or television station requesting notice in writing. Such notice must be delivered personally or by mail at least twenty -four hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the s pecial meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with as to any Council Member who at or prior to the time the meeting convenes files with the City Clerk a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any Council Member who is actually present at the meeting at the time it convenes.
5. Meetings to be Public - Exception for Executive Sessions. All regular and special meetings of the City Council shall be publ ic; provided, however, the City Council may hold executive sessions during a regular or special meeting, from which the public may be excluded, for the purpose of considering the matters referred to in §§54957-54957.6 of the Government Code of the State of California, as may be amended.
Exhibit A to Resolution
6 23
Adopted by Resolution No. 2023-
~ 2 ~
No member of the City Council, employee of the City, or any other person present during an executive session of the Council shall disclose to any person the content or substance of any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by majority vote.
6. Agenda. All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 12:00 o ’clock noon on the Wednesday preceding the meeting. The City Clerk shall prepare an agenda of all such matters according to the order of business (paragraph 8 herein below). The agenda shall be delivered or otherwise made available to the Council Members on the Friday preceding the Tuesday Council meeting to which it pertains, and shall be made available to the public no later than 10:00 o ’clock a.m. on the Monday preceding the meeting. All matters shall be considered by the Council in the order listed on the agenda, to the extent of time available; provided, however, that the order of the agenda may be changed at any time by the unanimous consent of all Council Members th en present at a mee ting. Agenda items not considered or completed for lack of time shall become agenda items at the following meeting in accordance with the foregoing policies. No matters other than those on the agenda shall be finally acted upon by the Council; provided, however, that a matter deemed to be an emergency by any Council Member, the City Manager or the City Attorney, or a matter which would become moot if not acted upon at the council meeting at which it is brought up, with an explanation of the emergency or o ther necessity for bringing it up state d in open council meeting, may be plac ed upon the agenda by a motion, seconded and carried, and then may be considered and acted upon by the Council.
7. Council Correspondence.
a) Availability to the Public. Correspondence addressed to the City Council which is received by the City Clerk or any other officer or employee of the City becomes a disclosable public record, unless subject to an exemptions under the California Public Records Act, as soon as it is received. Correspondence received in the City Clerk ’s office or other offices after 12:00 o’clock noon on the Wednesday preceding a regular meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next r egular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council.
b) Authority of City Manager. The City Manager is authorize d to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be acted upon between Council meetings.
c) Council members providing written comments or materials regarding agenda items must provide such materials to the City Clerk no later than 10:0 0 a.m. the day of the Council meeting.
Exhibit A to Resolution
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Adopted by Resolution No. 2023-
~ 3 ~
8. Order of Business and Consideration and Sequence of Agenda Items.
a) The business of the Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00 p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations
7. Council and Staff Announcements
8. Public Comment – up to a maximum of three (3) minutes
9. Consent Agenda
10. Public Hearings
11. Other Council Action Items
12. Council & Staff Informational Reports
13. Adjournment
b) The Mayor, at their discretion and subject to majority vote overruling them, may re-arrange agenda items, provided that any items `pulled’ from Item 9, `Consent Agenda’ shall be considered following the last item of Item 11, `Other Council Action Items’.
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to 10 minutes (at Presiding Officer’s discretion)
4. Public Comments
5. Mayor Closes Public Hearing/Public Comments
6. Council Discussion
7. Council Motion and Brief Comment (1 minute each)
8. Council Vote
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
10. Reading of Minutes. Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council , such minutes may be approved w ithout reading if the City Clerk has previously furnished each Council Member with a copy.
Exhibit A to Resolution
8 25
Adopted by Resolution No. 2023-
~ 4 ~
11. Presiding Officer. The Mayor shall be the Presiding Officer at all meeti ngs of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and Mayor Pro Tempore, the City Clerk shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Council Members present to serve until the arrival of the Mayor or Mayor Pro Tempore or until adjournment. Wherever in these Rules the term Mayor is used, it shall apply equally to the Presiding Officer as defined in this section.
12. Powers and Duties of Presiding Officer.
a) Participation. The Presiding Officer may move, second, debate and vote from the Chair.
b) Question to be Stated. The Presiding Officer or such member of the City staff as they may designate shall verbally restate each question immediatel y prior to calling for the vote.
Following the vote the City Clerk shall announce whether the question carried or was defeated.
The Presiding Officer in their discretion may publicly explain the effect of a vote for the audience, or may direct a member of the City staff to do so, before proceeding to the next item of business.
c) Signing of Documents. The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating their signature which were adopted in their presence, unless they are unavailable, in which case the signature of an alternate Presiding Officer may be used.
d) Sworn Testimony. The Presiding Officer may require any person addressing the City Council to be sworn as a witness and to testify under oath, and the Presiding Officer shall so require if directed to do so by a majority vote of the Council.
13. Rules of Debate.
a) Getting the Floor. Every Council Member desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine themselves to the question under debate, avoiding personalities and indecorous language.
b) Questions to Staff. Every Council Member desiring to question the City staff shall, after recognition by the Presiding Officer, a ddress their questions to the City Manager, the City Attorney, or to such other department head or member of the City staff as may be appropriate.
c) Interruptions. A Council Member, once recognized, shall not be interrupted when speaking unless called to or der by the Presiding Officer, unless a point of order or personal privilege is raised by another Council Member, or unless the speaker chooses to yield to a question by another Council Member. If a Council Member while speaking is called to order, they shall cease speaking until the question of order is determined and, if determined to be in order, may then proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.
d) Points of Order. The Presiding Officer shall determine all points of order subject to the right of any Council Member to appeal to the Council. The Presiding Officer may consult with Exhibit A to Resolution
9 26
Adopted by Resolution No. 2023-
~ 5 ~
the City Manager or the Ci ty Attorney in connection with deter mining a point of order, or may refer the question involved to either one for determination. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” A majority vote shall conclusively determine such question of order.
e) Point of Personal Privilege. The right of a Council Member to address the Council on a question of personal privilege shall be limited to cases in which their integrity, character or motives are questioned or where th e welfare of the Coun cil is con cerned. A Council Member raising a point of personal privilege may interrupt another Council Member who has the floor only if the Presiding Officer recognizes the privilege.
f) Privilege of Closing Debate . The Council Member moving the adoption of an ordinance, resolution or motion shall have the privilege of closing debate.
g) Limitation of Debate . No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Mem ber desiring to do so shall have spoken. During each round of discussion, each Council Member shall be allowed to speak for up to five (5) minutes.
14. Ordinances, Resolution and Motions --Precedents. When an ordinance, resolution or motion is properly brought before the Council and seconded by another Council Member, no other action shall be considered except a point of order, or a motion to adjourn to table, to table to a certain time, to close debate, to refer or to amend. Such items shall have precedence in the order stated in the preceding sentence. Points of order shall be ruled upon by the Presiding Officer, provided that such ruling may be overridden by a majority of the Council. All of such motions, except motions to amend, shall be put to a vote without debate and decided by a majority.
Any of the foregoing motions shall be in order at any time the speaker is duly recognized, except when repeated without intervening business or discussion, or if made when the motion to close debate has been adopted or while a vote is being taken.
a) Motion to Table. If a motion to table (without time certain) passes, consideration of the matter may be resumed only upon the motion of a member voting with the majority on the motion to table.
b) Motion to Close Debate. When a motion to close debate is duly made and seconded, there shall be no further debate. If the question carries, the Presiding Officer shall put pending amendment to a vote, without debate, in the inverse order of their introduction before put ting the main question. If the question is decided negatively, the main question and its amendments remain before the council
c) Reconsideration. Providing that no intervening rights will be prejudiced, any Council Member who voted with the majority on a question may move the reconsideration of that question at the same meeting in which the original decision was made or at the next following meeting. After a motion for reconsideration has been acted upon, no other similar motion shall be made without unanimous consent.
Exhibit A to Resolution
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Adopted by Resolution No. 2023-
~ 6 ~
15. Voting. Three affirmative votes are required to enact an ordinance or to adopt a resolution or motion granting a franchise or authorizing the payment or expenditure of money or incurring of a debt. The majority of a quorum is required to adopt other resolutions or motions. A “majority” refers to a majority of the quorum present.
Every ordinance shall be adopted by a roll call vote. All other matters may be referred to a vote unless a roll call is requested by any Council Member. On all matters for which a voice vote is authorized, the Presiding Officer may ask for, “objections to the question?” If no objection is expressed, the Presiding Officer shall, “so order,” and the minutes shall record a unanimous vote in favor. If any Council Member objects to the procedure, a roll call vote shall be call in the normal manner.
After a vote has been announced , and except for comments purs uant to Rule 22, no Council member shall comment or continue to debate the vote.
16. Failure to Vote . Every Council Member should vote unles s disqualified by reason of a conflict of interest. A Council Member who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon.
17. Silence Constitutes Affirmative Vote. Unless a member of the Council states that they are not voting, their silence shall be recorded as an affirmative vote.
18. Tie Vote. Tie votes shall be lost motions and may be reconsidered.
19. Changing Vote. A member may change their vote only if they make a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Council Member who publicly announces that they are abstaining from voting on a particular matter shall not subsequently be all owed to withdraw their abstention.
20. Disqualification for Conflict of Interest . Any Council Member who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Council Member affected, be decided by the other Council Members or the City Attorney. A Council Member who is disqualified by reason of a conflict in interest in any mat ter shall not remain in their seat during the debate and vote on such matter, but shall request and be given the permission of the Presiding Officer to step down from the Council table. The Council Member stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.
21. Ex Parte Communications for Quasi -Judicial Matters . On quasi -judicial matters, Councilmembers shall verbally disclose off the record contacts relating to the item, after the item is called and before Council consideration of the matter. Disclosure shall include the identity of an individual(s) with whom the Council Member had contact, and the nature of the contact. Written Exhibit A to Resolution
11 28
Adopted by Resolution No. 2023-
~ 7 ~
ex parte communications must be forwarded to the City Clerk so they can be provided to the entire Council and to the public.
22. Remarks of Council Member and Synopsis of Debate . A Council Member may request through the Presiding Officer the privilege of having an abstract of their statement on any subject under consideration by the Council entered in the minutes. If the Council consents thereto, such statement shall be entered in the minutes.
23. Protest a gainst Council Action . Any Council Member shall have the right to have the reasons for their dissent from, or protest against, any action of the Council entered in the minutes.
Such dissent or protest to be entered in the minutes shall be made in the following manner: “I would like the minutes to show that I am opposed to this action for the following reasons...”.
24. Rules of Order . Except as otherwise provided in these Rules, other rules adopted by the City Council or applicable provisions of State law, the procedures of the Council shall be governed, to the extent applicable, by the latest revised edition of Robert’s Rules of Order.
25. Failure to Observe Rules of Order. Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to str ictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.
26. Ordinances, Resolutions and Contracts.
a) All ordinances Shall be P repared by the City Attor ney. No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council, or requested by the Mayor, or City Manager, or prepared by the City Attorney on their own initiative.
b) Prior Approval by Administrative St aff. All ordinances, resolutions and contract documents shall, before presentation to th e Council, have been approved as to form and legality by the City Attorney and shall have been examined and approved for administra tion by the City Manager or their authorized representative.
27. Reading of Ordinances and Resolutions . At the time of adoption of an ordinance or a resolution, it shall be read in full unless, after the reading of the title thereof, the further reading thereof is waived by unanimous consent of the Council Members present. Such consent may be expressed by a statement by the Presiding Officer that “if there is no objection, the further reading of the ordinance or resolution shall be waived.” If any Council Member so requests, the ordinance or resolution shall be read in full.
28. Addressing the Council.
a) Manner of Addressing Council. Each person desiring to address the Council shall, unless time is limited or otherwise specifically provided for in these rules or is granted by majority vote of the Council, limit their remarks to three (3) minutes, which may be limited at the discretion Exhibit A to Resolution
12 29
Adopted by Resolution No. 2023-
~ 8 ~
of the Mayor depending on time available and the number of speakers . All remarks shall be addressed to the Council as a whole and not to any member thereof.
b) Spokesman for Group of Persons . In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council and, in case additional information or matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council.
c) After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
29. Rules of Decorum.
a) Council Members. While the Council is in session, the Members must preserve order and decorum, and a Member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any Member while speaking or refuse to obey the orders of the Presiding Officer.
b) Employees. Members of the City staff and employees shall observe the same rules of order and decorum as are applicable to the City Council.
c) Persons Addressing the Council . Any person making impe rtinent, slanderous or profane remarks, or who becomes boisterous while addressing the Council, shall be called to order by the Presiding Officer and, if such conduct continues, may at the discretion of the Presiding Officer be barred from further audience before the Council during that meeting, unless permission to continue be granted by a majority of the Council.
d) Members of the Audience. Any person in the audience who engages in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of th e Presiding Officer, shall be guilty of an infraction, and upon instructions from the Presi ding Officer, it shall be the duty of th e Sergeant at Arms to remove any such person from the Council Chamber and to place him under arrest or otherwise cause him to be prosecute under the law.
30. Enforcement of Decorum. The Director of Public Safety or such member or members of the Public Safety Department as they may designate, shall be Sergeant at Arms of the City Council and shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Council Member may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Council shall require him to do so.
Exhibit A to Resolution
13 30
Adopted by Resolution No. 2023-
~ 9 ~
31. Public Hearings . The foll owing rules shall apply to all public hearings, except when proceedings are held under general laws of the State of California which req uire different procedures
a) The Mayor shall state the subject matter of the hearing and declare the public hearing open. Before doing so, they may determine whether or not there are pr oponents or opponents who wish to make presentations, how many persons wish to be heard or other matter s which may affect the conduct of the proceedings. The Mayor may impose and announce reasonable time limits on presentations or oral arguments by the public.
b) The City Manager or appropriate staff member shall give a factual summary of the matter.
c) Council Members shall disclose any ex parte communications.
d) The proponents shall be h eard. (Written correspondence shall be summarized by the Clerk.)
e) The opponents shall be heard. (Written correspondence shall be summarized by the Clerk.
f) Each side shall be given a reasonable time for rebuttal. Additional speakers must limit their remarks to providing new information that was not already covered by other speakers.
g) Prior to the close of the public hearing, the Mayor shall give those persons wishing to place their names on the record as being for or against, without presenting an oral argument, an opportunity to do so.
h) The public hearing shall be declared closed.
i) The Council shall discuss and determine the matter.
j) After the public hearing is closed, the public shall not be recognized to speak except to answer any question not covered in the public hearing, and provided that whenever any such answer is given, the opposing side shall be given an opportunity to present fact s in rebuttal of the answer given.
32. Policy on Public Input. It is the declared policy of the City Council that any member of the public wishing to be heard on a matter under consideration by the City Council shall be given a reasonable opportunity to do so. Prior to the vote on any issue, the Mayor shall determine whether or not anyone present wishes to be heard. The Mayor may establish reasonable time limits for oral presentations and shall limit the presentation to the matter before the City Council at that time.
33. Absences from Council Meetings. Pursuant to Government Code §36513, if a City Council Member is absent without permission from all regular Council meetings for 60 days consecutively from the last regular meeting he attended, their office becomes vacant an d shall be filled by the Exhibit A to Resolution
14 31
Adopted by Resolution No. 2023-
~ 10 ~
Council as any other vacancy. In addition, should any Council Member be absent from two (2) consecutive regular Council meetings, or from three (3) regular Council meetings in any six-month period, without permission from (i.e., not excuse d for good cause) the Council, the Council may determine that the best interests of the City would be served by said Council Member’s resignation, and may request such resignation in a letter authorized by vote of the Council.
34. Automatic Adjournment. Unless otherwise adjourned, all meetings of the City Council shall automatically be adjourned at 10:00 o’clock p.m., except that a majority may by one or more motions act to extend the automatic adjournment to not later than a specified time, or for completion of a particular item or items, as specified in the motion to extend the time of adjournment.
35. Amendment of Rules. These rules may be amended by an affirmative vote of a majority of a quorum; provided, however, that except as to rules relating to adjournment, where a provision of these rules requires action by a specific affirmative vote which is greater than a maj ority of a quorum, then amendment to that rule requires the same vote required for the rule proposed to be amended.
Exhibit A to Resolution
15 32
Exhibit 2 - Proposed Guidelines for Action Minutes
Action minutes record what is done, not what is said. Detailed minutes of discussion can be subjective and aren’t necessary given meetings are recorded.
Public hearings, Council study sessions and committee meeting minutes may include more detail.
What to Include:
▪ Each main motion and its disposition (passed, failed, referred, postponed, etc.). ▪ Include all points of order, appeals, and the result. If a motion does not receive a second, it need not be noted.
▪ Reasons for the decision can be included in the “whereas” clauses of Resolutions and Ordinances rather than stated on the record.
▪ Amendments to a motion must be tracked but each amendment does not need to be included; rather the final text of the motion can provide, “After discussion and amendment, the following motion was approved . . .”
▪ The final vote must be recorded and indicate how each Council Member voted.
What Doesn’t Need to be Included:
▪ Minor procedural motions such as approving the agenda or calling the question ▪ Withdrawn motions
▪ Written summaries of oral reports.
▪ Detailed public comment. It is sufficient to say that “public comment was provided.” Notes:
A person does not have to have been present at a meeting in participate in approval of the minutes
Minutes should not be approved at a special meeting but held until the next regular meeting.
Approved minutes may be changed at any time using the motion “to amend something previously adopted.” The changes are noted on the minutes being changed, and signed. 16 33
November 9, 2022 Item No. 11b
Honorable Mayor and Members City Council Meeting
of the Marina City Council of November 15, 2022
CITY COUNCIL CONSIDER ADOPTING RESOLUTION 2022-, WHICH
REPEALS AND REPLACES RESOLUTION NO. 80-71, AS AMENDED,
REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND
MEETING EFFICIENCY
REQUEST:
It is requested the City Council consider:
1. Adopting Resolution No. 2022-, which appeals and replaces Resolution No. 80-71, as amended, Establishing the Rules and Procedures for the Conduct of Meetings (Exhibit 1); and
2. Approving an Agenda format in substantially the same form as Exhibit 2.
BACKGROUND:
On December 12, 1980, the City Council adopted Resolution No. 80-71, “Establishing the Rules and Procedures for the Conduct of Meetings of the City Council” (“Rules and Procedures”). The Rules and Procedures have been amended over the years,1 and govern Council conduct, and include provisions for setting meetings, order of the agendas, Council debate, and conflicts of interest. Council recently directed staff to bring forward proposals regarding the Rules and Procedures to increase public engagement and improve meeting efficiency.
At its meeting on November 1, 2022, Council approved revisions to the Rules and Procedures and the meeting agenda template, as detailed below, and directed staff to prepare an integrated resolution and agenda template. A link to the November 1, 2022 staff report can be found at:
https://www.cityofmarina.org/AgendaCenter/ViewFile/Agenda/_11012022-374.
DISCUSSION:
Changes to the Rules and Procedures
A. Paragraph 8 - Order of Business and Consideration and Sequence of Agenda Items Council approved changes to the Rules and Procedures, Paragraph 8 a) pertaining to the order of business. “Council and Staff Announcements” have been separated from “Public Comment.” Changes were also made to adjust the numbering, and update the provisions with gender-neutral language (8 b)).
Council also approved changes to 8 c) regarding the sequence of an agenda item. Once the agenda item is presented by staff and the applicant/proponent, if any, the matter should be referred to the public for comment. The only questions posed by Council at this time should be “technical questions” that are imperative to understanding of the presentation and matter before Council, e.g., “Is the contract for two or three years?” or “Is the not-to-exceed amount of $50,000 correct?” All other questions (and discussion) by Council should be deferred until after the public has had the opportunity to provide input.
1 See Resolutions 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011-65, and 2019-107 (collectively, “Amendments”).
1 EXHIBIT C
34 Once public comment is closed, Council will have “2 bites of the apple” during the “Council Discussion” and “Council Motion and Brief Comment” periods. Council approved a five-minute limitation during the initial round of discussion, which is addressed in Rule 13g). Council also approved a one-minute limitation on a Councilmember’s comment after a motion is made, which is addressed in the Agenda. Modifications are set forth in italicized font; deletions are noted in strikeout font:
8. Order of Business and Consideration and Sequence of Agenda Items.
a) The business of the City Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations - no action; no public comment
7. Special Council and Staff Announcements and Communications from the Floor
8. Public Comment – Up to a maximum of three (3) minutes per person
9. Consent Agenda
10. Public Hearings
11. Other Council Action Items
12. Council & Staff Informational Reports – no action taken, no public comment
13. Adjournment
b) The Mayor, at their his/her discretion and subject to majority vote overruling them him/her, may re-arrange agenda items, provided that any items ‘pulled’ from Item 98, ‘Consent Agenda’ shall be considered following the last item of ltem 1110, “Other Council Action Items.”
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
5. Brief Council Comments and Motion Public Comments – up to a maximum of four three (43) minutes per person
6. Mayor Closes Public Hearing/Public Comments
7. Council Discussion
8. Council Motion and Brief Comment (1 minute each)
9. Council Vote
2 35
B. Paragraph 9 - Preparation of the Minutes:
Council approved “action” minutes, which is the guideline of Robert’s Rules of Order.
This will reduce staff time and effort required to prepare detailed minutes, which are no longer needed given current Council meetings are recorded and available through AMP and YouTube.
The proposed modification to the Rules is set forth below (additions shown in italicized font; deletions in strikeout font):
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
Council directed staff to come back with guidelines and samples for action minutes.
C. Paragraphs 13 and 15 - Debate:
To enhance equitable debate, and manage time more efficiently, Council approved a modification to limit the initial comment period by Councilmembers to five (5) minutes. Additions are shown in italicized font:
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. During the initial round of discussion, each Council Member shall be allowed to speak for up to five (5) minutes.
Council also recommended that after a vote and majority approval on an agenda item, there shall not be continued comment or debate by Council.
15. Voting. Three affirmative votes are required to enact an ordinance or to adopt a resolution or motion granting a franchise or authorizing the payment or expenditure of money or incurring of a debt. The majority of a quorum is required to adopt other resolutions or motions. A “majority” refers to a majority of the quorum present.
Every ordinance shall be adopted by a roll call vote. All other matters may be referred to a vote unless a roll call is requested by any Council Member. On all matters for which a voice vote is authorized, the Presiding Officer may ask for, “objections to the question?” If no objection is expressed, the Presiding Officer shall, “so order,” and the minutes shall record a unanimous vote in favor. If any Council Member objects to the procedure, a roll call vote shall be call in the normal manner.
After a vote has been announced, and except for comments pursuant to Rule 22, no Council member shall comment or continue to debate the vote.
D. Paragraph 27 - Manner of Addressing Council
Paragraph 27 sets forth the allotted time for public comments. Council approved modifications to eliminate the requirement that members of the public provide their names as prerequisite to speaking, and limit public comment to up to three (3) minutes, at the discretion of the Mayor.
Proposed additions are shown in italicized font; deletions are in strikeout font:
3 36
27. Addressing the Council
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is otherwise specifically provided for in these rules or is granted by majority vote of the Council, shall limit his remarks may comment for up to four three (43) minutes, which may be limited at the discretion of the Mayor depending on time available and the number of speakers. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council Member or a member of the City staff without the permission of the Presiding Officer.
Further, as Council re-ordered consideration of agenda items to entertain public comment prior to Council discussion and a motion, the following subsection has also been modified (additions shown in italicized text):
c) After Motion or Close of Public Hearing. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
The Rules and Procedures contain additional non-substantive revisions regarding incorporation of gender neutral language and correction of typographical errors.
Changes to the Agenda
A. Public Comment
Council approved proposed amendments to the current Agenda template in terms of public comments. While public comment is an essential part of local government meetings, the purpose of public comment is to inform the Council of the public’s views, and not to enter into debate or dialogue with Council, or to have general public comment take precedence over items scheduled for action on the agenda. Council approved the following modifications to the Agenda template as shown in Exhibit 2:
▪ Language added to encourage written communications from the public.
▪ Limitation of general public comment at the meeting’s outset to thirty (30) minutes. The Mayor can assess the number of speakers and may continue additional public comment to the end of the meeting.
▪ Limitation of public comment to up to three (3) minutes, at the Mayor’s discretion.
▪ Public comment on the Consent Agenda will be heard under general public comment. In this way, the Consent Agenda may be called, and if no items are pulled by Council, adopted in one motion without additional public comment. Because of the 30-minute limitation, however, members of the public wishing to comment on the Consent Agenda must be given priority during general public comment as their input must be heard prior to Council action on the Consent Agenda items.
▪ The Agenda has been clarified to specify that only Council has discretion to pull a Consent agenda item for discussion.
4 37
B. Other Changes
▪ Added Land Acknowledgement (from Proclamation).
▪ Added notation that Council Member comments after a motion shall be limited to one (1) minute.
▪ Public hearing section clarified to specify a ten (10) minute speaking period for applicants/proponents, if any, and a three (3) minute public comment period.
▪ Clarification of Council Informational Reports to specify reports of attendance at meetings and conferences at City expense, as required by the Brown Act.
FUTURE ITEMS:
Council directed staff to return with a policy for agenda-setting, guidance and samples for Action Minutes, and additional efficiencies for utilization of the Consent Agenda.
CEQA:
Adoption of Resolution 2022- , which repeals and replaces Resolution 80-71 and its Amendments, is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
FISCAL IMPACT:
None identified.
CONCLUSION:
This request is submitted for City Council consideration and potential action.
Respectfully submitted,
Heidi A. Quinn
___________________________
Heidi Quinn
Interim City Attorney
City of Marina
5 38
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA REPEALING AND REPLACING RESOLUTION 80-71, AS AMENDED, REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND MEETING EFFICIENCY.
WHEREAS, at the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80-71 Establishing the Rules and Procedures for the Conduct of Meetings of the City Council (“Rules and Procedures”); and
WHEREAS, the City Council previously amended the Rules and Procedures by adopting Resolution Nos. 85-1, 90- 09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011-65, and 2019-107 (collectively, “Amendments”); and
WHEREAS, after discussion, the City Council directed staff to place on a future agenda a resolution to make proposed changes to the Rules and Procedures regarding public engagement and meeting efficiency; and
WHEREAS, staff proposes modifications to Rules and Procedures Paragraph 8 regarding Order of Business and Consideration and Sequence of Agenda Items, Paragraph 9 regarding Preparation of Minutes, Paragraph 13 and 15 regarding Debate, and Paragraph 27 regarding Manner of Addressing Council; and amendment of the Agenda format; and
WHEREAS, the prior resolution of this Council relating to Council meeting procedures, being Resolution No. 80-71, and its Amendments, are hereby repealed and replaced; and
WHEREAS, amendment of Resolution 80-71 and its Amendments, are not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Rules and Procedures. The Rules and Procedures shall be modified as set forth in Exhibit 1, RULES
AND PROCEDURES FOR THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL AND AMENDMENTS, attached hereto and incorporated by reference.
Section 3. Agenda Template. The Agenda format shall be in substantially the same form as Exhibit 2 attached hereto and incorporated by reference.
Section 4. Effective Date of Resolution. This Resolution shall take effect on immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held this 15th day of November 2022, by the following vote:
AYES, COUNCIL MEMBERS:
NOES, COUNCIL MEMBERS:
ABSENT, COUNCIL MEMBERS:
ABSTAIN, COUNCIL MEMBERS:
Bruce C. Delgado, Mayor
ATTEST:
_____________________
Anita Sharp, Deputy City Clerk
6 39
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 1 ~
RULES AND PROCEDURES FOR
THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL
AND AMENDMENTS
1. Purpose. The purpose of this resolutionthese Rules is to establish the procedure for the presentation and determination of matters coming before the Marina City Council, to provide for the fair and efficient consideration of said matters, and to insure that the public is fully informed of the matters coming before the City Council and has an opportunity to witness the deliberations of the members thereof in the conduct of public business, and that proper public involvement in the deliberations of the council be encouraged.
2. Regular Meetings. The City Council shall hold regular meetings on the first and third Tuesday of each month convening at the hour of 5:00 p.m. if there is to be a closed session and convening in open session at the hour of 6:30 p.m. in the Council Chambers of City Hall, 211 Hillcrest Avenue in the City, or such other place within the City limits to which said meeting may be adjourned. If by reason of fire, flood or other emergency it shall be unsafe to meet in City Hall, the meetings may be held for the duration of the emergency at such other place and at such hour as is designated by the Mayor or, if he should fail to act, by three members of the City Council. When the day for any regular meeting falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the following business day.
3. Study Sessions. The City Council shall meet in a study session on the first and third Tuesdays of each month at the hour of 7:00 o’clock p.m. in the Council Chamber of the City Hall, or at such other place as may be determined by the Council, for the purpose of hearing reports from the staff and reviewing, discussing and debating matters of interest to the City. Such sessions shall be open to the public and press. No official action shall be taken at a study session; provided, however, that nothing herein shall be deemed to prevent the taking of an informal vote on any matter under discussion. The participation of the public in such sessions shall be subject to the discretion of the presiding officer.
4. Special Meetings. Special meetings may be called at any time by the mayor, or by three members of the City Council, by delivering personally or by mail written notice to each Council Member and to each local newspaper of general circulation, radio or television station requesting notice in writing. Such notice must be delivered personally or by mail at least twenty-four hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings. Such written notice may be dispensed with as to any Council Member who at or prior to the time the meeting convenes files with the City Clerk a written waiver of notice. Such waiver may be given by telegram. Such written notice may also be dispensed with as to any Council Member who is actually present at the meeting at the time it convenes.
5. Meetings to be Public - Exception for Executive Sessions. All regular and special meetings of the City Council shall be public; provided, however, the City Council may hold executive sessions during a regular or special meeting, from which the public may be excluded, 7 40
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 2 ~
for the purpose of considering the matters referred to in §§54957-54957.6 of the Government Code of the State of California, as may be amended.
No member of the City Council, employee of the City, or any other person present during an executive session of the Council shall disclose to any person the content or substance of any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by majority vote.
6. Agenda. All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 12:00 o’clock noon on the Wednesday preceding the meeting. The City Clerk shall prepare an agenda of all such matters according to the order of business (paragraph 8 hereinbelowherein below). The agenda shall be delivered or otherwise made available to the Council Members on the Friday preceding the Tuesday Council meeting to which it pertains, and shall be made available to the public no later than 10:00 o’clock a.m. on the Monday preceding the meeting. All matters shall be considered by the Council in the order listed on the agenda, to the extent of time available; provided, however, that the order of the agenda may be changed at any time by the unanimous consent of all Council Members then present at a meeting. Agenda items not considered or completed for lack of time shall become agenda items at the following meeting in accordance with the foregoing policies. No matters other than those on the agenda shall be finally acted upon by the Council; provided, however, that a matter deemed to be an emergency by any Council Member, the City Manager or the City Attorney, or a matter which would become moot if not acted upon at the council meeting at which it is brought up, with an explanation of the emergency or other necessity for bringing it up stated in open council meeting, may be placed upon the agenda by a motion, seconded and carried, and then may be considered and acted upon by the Council.
7. Council Correspondence.
a) Availability to the Public. Correspondence addressed to the City Council which is received by the City Clerk or any other officer or employee of the City becomes a disclosable public record, unless subject to an exemptions under the California Public Records Act, as soon as it is received. Correspondence received in the City Clerk’s office or other offices after 12:00 o’clock noon on the Wednesday preceding a regular meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next regular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council.
b) Authority of City Manager. The City Manager is authorized to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring Council action may be acted upon between Council meetings.
8. Order of Business and Consideration and Sequence of Agenda Items.
8 41
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 3 ~
a) The business of the Council shall be taken up for consideration and disposition in the following order (Resolution Nos. 94-15, 99-01, 2011-65 and 2019-107):
1. Call to Order 5:00 p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations
7. Special Council and Staff Announcements
7.8.and Communications from the Floor -4 Minutes Each Person pursuant to Paragraph 27 a)Public Comment – up to a maximum of three (3) minutes
8.9.Consent Agenda
9.10. Public Hearings
10.11. Other Council Action Items
11.12. Council & Staff Informational Reports
12.13. Adjournment
b) The Mayor, at his/hertheir discretion and subject to majority vote overruling him/herthem, may re-arrange agenda items, provided that any items `pulled’ from Item 89, `Consent Agenda’ shall be considered following the last item of Item 1011, `Other Council Action Items’.
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to 10 minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Questions of Staff and Applicant/Proponent*
5. Brief Council Comments and Motion
6.5.Public Comments —4 Minutes Each Person pursuant to Paragraph 27 a)
7.6.Mayor Closes Public Hearing/Public Comments
7. Council Discussion
8. Council Motion and Brief Comment (1 minute each)
8. 9. Council Vote
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
9 42
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 4 ~
10. Reading of Minutes. Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Council Member with a copy.
11. Presiding Officer. The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and Mayor Pro Tempore, the City Clerk shall call the Council to order, whereupon a temporary Presiding Officer shall be elected by the Council Members present to serve until the arrival of the Mayor or Mayor Pro Tempore or until adjournment. Wherever in this resolutionthese Rules the term Mayor is used, it shall apply equally to the Presiding Officer as defined in this section.
12. Powers and Duties of Presiding Officer.
a) Participation. The Presiding Officer may move, second, debate and vote from the Chair.
b) Question to be Stated. The Presiding Officer or such member of the City staff as he they may designate shall verbally restate each question immediately prior to calling for the vote. Following the vote the City Clerk shall announce whether the question carried or was defeated. The Presiding Officer in his their discretion may publicly explain the effect of a vote for the audience, or he may direct a member of the City staff to do so, before proceeding to the next item of business.
c) Signing of Documents. The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating his their signature which were adopted in his their presence, unless he isthey are unavailable, in which case the signature of an alternate Presiding Officer may be used.
d) Sworn Testimony. The Presiding Officer may require any person addressing the City Council to be sworn as a witness and to testify under oath, and the Presiding Officer shall so require if directed to do so by a majority vote of the Council.
13. Rules of Debate.
a) Getting the Floor. Every Council Member desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine himself themselves to the question under debate, avoiding personalities and indecorous language.
b) Questions to Staff. Every Council Member desiring to question the City staff shall, after recognition by the Presiding Officer, address his their questions to the City Manager, the City Attorney, or to such other department head or member of the City staff as may be appropriate.
c) Interruptions. A Council Member, once recognized, shall not be interrupted when speaking unless called to order by the Presiding Officer, unless a point of order or personal privilege is raised by another Council Member, or unless the speaker chooses to yield to a 10 43
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 5 ~
question by another Council Member. If a Council Member while speaking is called to order, he they shall cease speaking until the question of order is determined and, if determined to be in order, may then proceed. Members of the City staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.
d) Points of Order. The Presiding Officer shall determine all points of order subject to the right of any Councilman Council Member to appeal to the Council. The Presiding Officer may consult with the City Manager or the City Attorney in connection with determining a point of order, or may refer the question involved to either one for determination. If an appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” A majority vote shall conclusively determine such question of order.
e) Point of Personal Privilege. The right of a Council Member to address the Council on a question of personal privilege shall be limited to cases in which his their integrity, character or motives are questioned or where the welfare of the Council is concerned. A Council Member raising a point of personal privilege may interrupt another Council Member who has the floor only if the Presiding Officer recognizes the privilege.
f) Privilege of Closing Debate. The Council Member moving the adoption of an ordinance, resolution or motion shall have the privilege of closing debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. During the initial round of discussion, each Council Member shall be allowed to speak for up to five (5) minutes.
14. Ordinances, Resolution and Motions--Precedents. When an ordinance, resolution or motion is properly brought before the Council and seconded by another Council Member, no other action shall be considered except a point of order, or a motion to adjourn to table, to table to a certain time, to close debate, to refer or to amend. Such items shall have precedence in the order stated in the preceding sentence. Points of order shall be ruled upon by the Presiding Officer, provided that such ruling may be overridden by a majority of the Council. All of such motions, except motions to amend, shall be put to a vote without debate and decided by a majority.
Any of the foregoing motions shall be in order at any time the speaker is duly recognized, except when repeated without intervening business or discussion, or if made when the motion to close debate has been adopted or while a vote is being taken.
a) Motion to Table. If a motion to table (without time certain) passes, consideration of the matter may be resumed only upon the motion of a member voting with the majority on the motion to table.
b) Motion to Close Debate. When a motion to close debate is duly made and seconded, there shall be no further debate. If the question carries, the Presiding Officer shall put 11 44
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 6 ~
pending amendment to a vote, without debate, in the inverse order of their introduction before putting the main question. If the question is decided negatively, the main question and its amendments remain before the council
c) Reconsideration. Providing that no intervening rights will be prejudiced, any Council Member who voted with the majority on a question may move the reconsideration of that question at the same meeting in which the original decision was made or at the next following meeting. After a motion for reconsideration has been acted upon, no other similar motion shall be made without unanimous consent.
15. Voting. Three affirmative votes are required to enact an ordinance or to adopt a resolution or motion granting a franchise or authorizing the payment or expenditure of money or incurring of a debt. The majority of a quorum is required to adopt other resolutions or motions.
A “majority” refers to a majority of the quorum present.
Every ordinance shall be adopted by a roll call vote. All other matters may be referred to a vote unless a roll call is requested by any Council Member. On all matters for which a voice vote is authorized, the Presiding Officer may ask for, “objections to the question?”. If no objection is expressed, the Presiding Officer shall, “so order,” and the minutes shall record a unanimous vote in favor. If any Council Member objects to the procedure, a roll call vote shall be call in the normal manner.
After a vote has been announced, and except for comments pursuant to Rule 22, no Council member shall comment or continue to debate the vote.
16. Failure to Vote. Every Council Member should vote unless disqualified by reason of a conflict of interest. A Council Member who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon.
17. Silence Constitutes Affirmative Vote. Unless a member of the Council states that he they is are not voting, his their silence shall be recorded as an affirmative vote.
18. Tie Vote. Tie votes shall be lost motions and may be reconsidered.
19. Changing Vote. A member may change his their vote only if he they makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Council Member who publicly announces that he they are is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his their abstention.
20. Disqualification for Conflict of Interest. Any Council Member who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Council Member affected, be decided by the other Council Members or the City Attorney. A Council Member who is disqualified by reason of a conflict in interest in any matter shall not 12 45
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 7 ~
remain in his their seat during the debate and vote on such matter, but shall request and be given the permission of the Presiding Officer to step down from the Council table. The Council Member stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.
21. Remarks of Council Member and Synopsis of Debate. A Council Member may request through the Presiding Officer the privilege of having an abstract of his their statement on any subject under consideration by the Council entered in the minutes. If the Council consents thereto, such statement shall be entered in the minutes.
22. Protest against Council Action. Any Council Member shall have the right to have the reasons for his their dissent from, or protest against, any action of the Council entered in the minutes. Such dissent or protest to be entered in the minutes shall be made in the following manner: “I would like the minutes to show that I am opposed to this action for the following reasons...”.
23. Rules of Order. Except as otherwise provided in this resolutionthese Rules, other rules adopted by the City Council or applicable provisions of State law, the procedures of the Council shall be governed, to the extent applicable, by the latest revised edition of Robert’s Rules of Order.
24. Failure to Observe Rules of Order. Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law.
25. Ordinances, Resolutions and Contracts.
a) All ordinances Shall be Prepared by the City Attorney. No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council, or requested by the Mayor, or City Manager, or prepared by the City Attorney on his their own initiative.
b) Prior Approval by Administrative Staff. All ordinances, resolutions and contract documents shall, before presentation to the Council, have been approved as to form and legality by the City Attorney and shall have been examined and approved for administration by the City Manager or his their authorized representative.
26. Reading of Ordinances and Resolutions. At the time of adoption of an ordinance or a resolution, it shall be read in full unless, after the reading of the title thereof, the further reading thereof is waived by unanimous consent of the Council Members present. Such consent may be expressed by a statement by the Presiding Officer that “if there is no objection, the further reading of the ordinance or resolution shall be waived.” If any Council Member so requests, the ordinance or resolution shall be read in full.
13 46
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 8 ~
27. Addressing the Council.
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is limited or otherwise specifically provided for in these rules or is granted by majority vote of the Council, shall limit his their remarks to four three (43) minutes, which may be limited at the discretion of the Mayor depending on time available and the number of speakers. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council Member or a member of the city staff without the permission of the Presiding Officer.
b) Spokesman for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Presiding Officer to request that a spokesman spokesperson be chosen by the group to address the Council and, in case additional information or matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council.
c) After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
28. Rules of Decorum.
a) Council Members. While the Council is in session, the members Members must preserve order and decorum, and a member Member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any member Member while speaking or refuse to obey the orders of the Presiding Officer.
b) Employees. Members of the City staff and employees shall observe the same rules of order and decorum as are applicable to the City Council.
c) Persons Addressing the Council. Any person making impertinent, slanderous or profane remarks, or who becomes boisterous while addressing the Council, shall be called to order by the Presiding Officer and, if such conduct continues, may at the discretion of the Presiding Officer be barred from further audience before the Council during that meeting, unless permission to continue be granted by a majority of the Council.
d) Members of the Audience. Any person in the audience who engages in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the Presiding Officer, shall be guilty of an infraction, and upon instructions from the Presiding Officer, it shall be the duty of the Sergeant at Arms to remove any such person from the Council Chamber and to place him under arrest or otherwise cause him to be prosecute under the law.
14 47
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 9 ~
29. Enforcement of Decorum. The Director of Public Safety or such member or members of the Public Safety Department as he they may designate, shall be Sergeant at Arms of the City Council and shall carry out all orders given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meetings. Any Council Member may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Council shall require him to do so.
30. Public Hearings. The following rules shall apply to all public hearings, except when proceedings are held under general laws of the State of California which require different procedures
a) The Mayor shall state the subject matter of the hearing and declare the public hearing open. Before doing so, he they may determine whether or not there are proponents or opponents who wish to make presentations, how many persons wish to be heard or other matters which may affect the conduct of the proceedings. He The Mayor may impose and announce reasonable time limits on presentations or oral arguments by the public.
b) The City Manager or appropriate staff member shall give a factual summary of the matter.
c) The proponents shall be heard. (Written correspondence shall be summarized by the Clerk.)
d) The opponents shall be heard. (Written correspondence shall be summarized by the Clerk.
e) Each side shall be given a reasonable time for rebuttal. Additional speakers must limit their remarks to providing new information that was not already covered by other speakers.
f) Prior to the close of the public hearing, the Mayor shall give those persons wishing to place their names on the record as being for or against, without presenting an oral argument, an opportunity to do so.
g) The public hearing shall be declared closed.
h) The Council shall discuss and determine the matter.
i) After the public hearing is closed, the public shall not be recognized to speak except to answer any question not covered in the public hearing, and provided that whenever any such answer is given, the opposing side shall be given an opportunity to present facts in rebuttal of the answer given.
31. Policy on Public Input. It is the declared policy of the City Council that any member of the public wishing to be heard on a matter under consideration by the City Council shall be given a reasonable opportunity to do so. Prior to the vote on any issue, the Mayor shall determine 15 48
Exhibit 1 to Resolution 2022-
30919\001\1677134.1:11922 ~ 10 ~
whether or not anyone present wishes to be heard. The Mayor may establish reasonable time limits for oral presentations and shall limit the presentation to the matter before the City Council at that time.
32. Absences from Council Meetings. Pursuant to Government Code §36513, if a City Council Member is absent without permission from all regular Council meetings for 60 days consecutively from the last regular meeting he attended, his their office becomes vacant and shall be filled by the Council as any other vacancy. In addition, should any Council Member be absent from two (2) consecutive regular Council meetings, or from three (3) regular Council meetings in any six-month period, without permission from (i.e., not excused for good cause by) the Council, the Council may determine that the best interests of the City would be served by said Council Member’s resignation, and may request such resignation in a letter authorized by vote of the Council.
33. Automatic Adjournment. Unless otherwise adjourned, all meetings of the City Council shall automatically be adjourned at 10:00 o’clock p.m., except that a majority may by one or more motions act to extend the automatic adjournment to not later than a specified time, or for completion of a particular item or items, as specified in the motion to extend the time of adjournment.”
34. Amendment of Rules. These rules may be amended by an affirmative vote of a majority of a quorum; provided, however, that except as to rules relating to adjournment, where a provision of these rules requires action by a specific affirmative vote which is greater than a majority of a quorum, then amendment to that rule requires the same vote required for the rule proposed to be amended.”
35. Prior Resolution Repealed. The prior resolution of this Council relating to Council meeting procedures, being Resolution No. 76-1, is hereby repealed.
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AGENDA TEMPLATE
DATE 5:00 P.M. Closed Session
6:30 P.M. Open Session
REGULAR MEETING
CITY COUNCIL, AIRPORT COMMISSION,
MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK SUSTAINABLE
COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR AGENCY OF THE FORMER
MARINA REDEVELOPMENT AGENCY AND MARINA GROUNDWATER
SUSTAINABILITY AGENCY
Council Chambers
211 Hillcrest Avenue
Marina, California
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556 In accordance with California Government Code §54953(e)(1)(A) and (C) and the Proclamation of a State of Emergency issued by Governor Newsom on March 4, 2020, under the provisions of Government Code §8625 related to the COVID -19 (coronavirus) pandemic, consistent with recommendations by State and local health officials regarding social distancing and in order to prevent an imminent risk to the health and safety of attendees as determined in Resolution 2022-78, public participation in City of Marina City Council public meetings shall be electronic only and without a physical location for public participation until the earlier of May 31, 2022, or such time as the City Council may adopt a resolution in a ccordance with Government Code §54953(e)(3). This meeting is being broadcast “live” on Access Media Productions (AMP) Community Television Cable 25 and on the City of Marina Channel and on the internet at https://accessmediaproductions.org/
PARTICIPATION
You may participate in the City Council meeting in real-time by calling Zoom Meeting via the weblink and phone number provided at the top of this agenda. Instructions on how to access, view and participate in remote meetings are provided by visiting the City’s home page at https://cityofmarina.org/. Attendees can make oral comments during the meeting by using the “Raise Your Hand” feature in the webinar or by pr essing *9 on your telephone keypad if joining by phone only.
The most effective method of communication with the City Council is by sending an email to If you are unable to participate in real -time, you may email to [email protected] with the subject line “Public Comment Item#__ ” (insert the item number relevant to your comment) or “Public Comment – Non Agenda Item.” Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting. All comments received will become part of the record. Council will have the option to modify their action on items based on comments received.
EXHIBIT 2
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Agenda for City Council Meeting of DATE Page 2
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AGENDA MATERIALS
Agenda materials, staff reports and background information r elated to regular agenda items are available on the City of Marina’s website www.cityofmarina.org. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet wil l be made available on the City of Marina website www.cityofmarina.org subject to City staff’s ability to post the documents before the meeting
VISION STATEMENT
Marina will grow and mature from a small town bedro om community to a small city which is diversified, vibrant and through positive relationships with regional agencies, self -sufficient. The City will develop in a way that insulates it from the negative impacts of urban sprawl to become a desirable residential and business community in a natural setting. (Resolution No. 2006-112 - May 2, 2006)
MISSION STATEMENT
The City Council will provide the leadership in protecting Marina’s natural setting while developing the City in a way that provides a balance of housing, jobs and business opportunities that will result in a community characterized by a desirable quality of life, including recreation and cultural opportunities, a safe environment and an economic viability that supports a high level of municipal services and infrastructure. (Resolution No. 2006-112 - May 2, 2006)
LAND ACKNOWLEDGEMENT
The City recognizes that it was founded and is built upon the traditional homelands and villages first inhabited by the Indigenous Peoples of this region - the Esselen and Ohlone/Costanoan, their ancestors and allies - and honors these members of the community, both past and present.
1. CALL TO ORDER
2. ROLL CALL & ESTABLISHMENT OF QUORUM: (City Council, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Pr eston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency)
Cristina Medina Dirksen, David Burnett, Lisa Berkley, Mayor Pro -Tem/Vice Chair Kathy Biala, Mayor/Chair Bruce C. Delgado
3. PUBLIC COMMENT:
4. CLOSED SESSION: As permitted by Government Code Section 54956 et seq. , the (City Council, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Preston Park Sustainable Communities Nonprofit C orporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency) may adjourn to a Closed or Executive Session to consider specific matters dealing with litigation, certain personnel matters, property neg otiations or to confer with the City’s Meyers -Milias- Brown Act representative.
a. Conference with Legal Counsel, Item #1
6:30 PM - RECONVENE OPEN SESSION AND REPORT ON ANY ACTIONS TAKEN IN
CLOSED SESSION
5. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand) EXHIBIT 2
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Agenda for City Council Meeting of DATE Page 3
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6. SPECIAL PRESENTATIONS:
a. Presentation #1
7. SPECIAL COUNCIL AND STAFF ANNOUNCEMENTS AND
8. COMMUNICATIONS FROM THE FLOORPUBLIC COMMENT: Any member of the Public or the City Council may make an announcement of special events or meetings of interest as information to Council and Public. Any member of the public may comment on any matter within the City Council’s jurisdiction which that is not on the agenda. Please state your name for the record. This is the appropriate place to comment on items on the Consent Age nda. Action will not be taken on an items that is not on the agenda. If it requires action, it will be referred to staff and/or placed on a future agenda. City Council members or City staff may briefly respond to statements made or questions posed as perm itted by Government Code Section 54954.2. In order that all interested parties have an opportunity to speak, please limit comments to a Comments are limited to a maximum of four three (43) minutes. General public comment may be limited to thirty (30) minutes and/or continued to the end of the agenda. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the City Council .
Whenever possible, written correspondence should be submitted to the Coun cil in advance of the meeting, to provide adequate time for its consideration.
9. CONSENT AGENDA FOR THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Background information has been provided to the Successor Agency of the former Redevelopment Agency on all matters listed under the Consent Agenda, and these items are considered to be routine and non-controversial. All items under the Consent Agenda are normally approved by one motion. Prior to such a motion being made, any member of the public or the City Council may ask a question or make a comment about an agenda item and staff will may provide a response. If discussion or a lengthy explanation is required, the Council may that item will be removed from the Consent Agenda for Successor Agency to the former Marina Redevelopment Agencyremove an item from the Consent Agenda for individual consideration. If an item is pulled for discussion, it and will be placed at the end of Other Action Items Successor Agency to the former Marina Redevelopment Agency.
10. CONSENT AGENDA: Background information has been provided to the City Council, Airport Commission, Marina Abrams B Non-Profit Corporation, and Redevelopment Agency on all matters listed under the Consent Agenda, and these These items are considered t o be routine and non - controversial. All items under the Consent Agenda are normallymay be approved by one motion.
Prior to such a motion being made, any member of the public or the City Council may ask a question or make a comment about an agenda item and staff will may provide a response. If discussion or a lengthy explanation is required, Council may that item will be remove the item d from the Consent Agenda and it will be placed at the end of Other Action Items. a. ACCOUNTS PAYABLE:
(1) Accounts Payable Check Numbers XXX– ______, totaling $ b. MINUTES:
(1) DATE, Regular City Council Meeting
c. CLAIMS AGAINST THE CITY: None
d. AWARD OF BID: None
e. CALL FOR BIDS: None
f. ADOPTION OF RESOLUTIONS:
(1) City Council consider adopting Resolution No. 2022-, regarding . . .
EXHIBIT 2
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Agenda for City Council Meeting of DATE Page 4
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g. APPROVAL OF AGREEMENTS:
(1) City Council consider adopting Resolution No. 2022-, approving . . . h. ACCEPTANCE OF PUBLIC IMPROVEMENTS: None
i. MAPS:
j. REPORTS: (RECEIVE AND FILE): None
k. FUNDING & BUDGET MATTERS: None
l. APPROVE ORDINANCES (WAIVE SECOND READING):
(1) City Council consider adopting Ordinance No. 2022-, approving . . . m. APPROVE APPOINTMENTS: None
11. PUBLIC HEARINGS: In the Council’s discretion, the applicant/proponent of an item may be given up to ten (10) minutes to speak. All other persons may be given up to three (3) minutes t o speak on the matter.
a. City Council open a public hearing and consider adopting Resolution No, 2022 -, approving . . .
12. OTHER ACTIONS ITEMS OF THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Action listed for each Agenda item is that whic h is requested by staff. The Successor Agency may, at its discretion, take action on any items. The public is invited to approach the podium to provide up to four Members of the public may be give n up to three (43) minutes of public commentto speak.
13. OTHER ACTION ITEMS: Action listed for each Agenda item is that which is requested by staff.
The City Council may, at its discretion, take action on any items. The public is invited to approach the podium to provide up to four (4) minutes of public comment.Members of the public may be given up to three (3) minutes to speak.
Note: No additional major projects or programs should be undertaken without review of the impacts on existing priorities (Resolution No. 2006-79 – April 4, 2006). a. City Council consider . . .
14. COUNCIL & STAFF INFORMATIONAL REPORTS:
a. Monterey County Mayor’s Association [Mayor Bruce Delgado] b. Council and staff opportunity to ask a question for clarification or make a brief report on his or her own Council reports on meetings and conferences attended ( activities as permitted by Government Gov’t Code Section 54954.253232).
ADJOURNMENT:
CERTIFICATION
I, Anita Sharp, Deputy City Clerk, of the City of Marina, do hereby certify that a copy of the foregoing agenda was posted at City Hall and Council Cha mbers Bulletin Board at 211 Hillcrest Avenue, Monterey County Library Marina Branch at 190 Seaside Circle, City Bulletin Board at the corner of Reservation Road and Del Monte Boulevard on or before 6:30 p.m., Friday, July 15, 2022.
___________________________________
EXHIBIT 2
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Agenda for City Council Meeting of DATE Page 5
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ANITA SHARP, DEPUTY CITY CLERK
City Council, Airport Commission and Redevelopment Agency meetings are recorded on tape and available for public review and listening at the Office of the City Clerk and kept for a period of 90 days after the fo rmal approval of MINUTES.
City Council meetings may be viewed live on the meeting night and at 12:30 p.m. and 3:00 p.m. on Cable Channel 25 on the Sunday following the Regular City Council meeting date. In addition, Council meetings can be viewed at 6:30 p.m. every Monday, Tuesday and Wednesday. For more information about viewing the Council Meetings on Channel 25, you may contact Access Monterey Peninsula directly at 831-333-1267.
Agenda items and staff reports are public record and are available for pub lic review on the City's website (www.ciytofmarina.org), at the Monterey County Marina Library Branch at 190 Seaside Circle and at the Office of the City Clerk at 211 Hillcrest Avenue, Marina between the hours of 10:00 a.m. 5:00 p.m., on the Monday preceding the meeting.
Supplemental materials received after the close of the final agenda and through noon on the day of the scheduled meeting will be available for public review at the City Clerk’s Office during reg ular office hours and in a ‘Supplemental Binder’ at the meeting.
Members of the public may receive the City Council, Airport Commission and Successor Agency of the Former Redevelopment Agency Agenda at a cost of $55 per year or by providing a self -addressed, stamped envelope to the City Clerk. The Agenda is also available at no cost via email by notifying the City Clerk at [email protected]
ALL MEETINGS ARE OPEN TO THE PUBLIC. THE CITY OF MARINA DOES N OT DISCRIMINATE AGAINST PERSONS WITH DISABILITIES. Council Chambers are wheelchair accessible. Mmeetings are broadcast on cable channel 25 and recordings of meetings can be provided upon request. Tto request assistive listening devices, sign language interpreters, readers, large print agendas or other accommodations, please call (831) 884-1278 or e-mail: [email protected]. Rrequests must be made at least 48 hours in advance of the meeting.
EXHIBIT 2
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November 1, 2022 Item No. 11b
Honorable Mayor and Members City Council Meeting
of the Marina City Council of November 1, 2022
CITY COUNCIL CONSIDER ADOPTING RESOLUTION 2022-, AMENDING RESOLUTION NO. 80-71, AS AMENDED, PARAGRAPHS 8, 9, 13, AND 27
REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND
MEETING EFFICIENCY
REQUEST:
It is requested that the City Council consider:
1. Adopting Resolution No. 2022-, amending Resolution No. 80-71, as amended, Establishing the Rules and Procedures for the Conduct of Meetings (Exhibit A);
2. Amending Paragraph 8 regarding Order of Business and Consideration and Sequence of Agenda Items;
3. Amending Paragraph 9 regarding Preparation of the Minutes;
4. Amending Paragraph 13 regarding Debate;
5. Amending Paragraph 27 regarding Manner of Addressing Council; and
6. Approving a new Agenda format in substantially the same form as Exhibit B.
BACKGROUND:
At the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80-71, “Establishing the Rules and Procedures for the Conduct of Meetings of the City Council” (“Rules and Procedures”). The Rules and Procedures govern Council conduct, and include provisions for the setting meetings, order of the agendas, Council debate, and conflicts of interest.
The Rules and Procedures have been amended multiple times over the years – primarily in regard to the order of the agenda and meeting times.1 (Exhibit C.) More recently, the City Council directed staff to bring forward proposals regarding the Rules and Procedures to increase public engagement and improve meeting efficiency. While this is the present direction, a more comprehensive update can be brought forward to align the Rules and Procedures with the Marina Municipal Code, and incorporate all amendments into one document.
This agenda item was brought to Council for consideration in early August, and continued several times due to more pressing matters. Since August, members of the public and Council have suggested additional areas of potential revision to streamline public meetings.
ANALYSIS:
Elected officials have a large body of work to get through, and it must be accomplished in a reasonable amount of time. A well-organized agenda, appropriate opportunities for public comment and following protocol are all essential to running an effective meeting. 1 See Resolutions 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011-65, and 2019-107.
1 EXHIIBIT D
55 Public Engagement
Public comment is an essential part of local government meetings. Hearing from the public is a critical part of the Council’s role. Council members need to be in touch with the public and be responsive. That said, the purpose of public comment is to inform the Council of the public’s views, and not to enter into debate or dialogue with Council, or to have general public comment take precedence over items scheduled for action on the agenda.
Time limits on public comment are an important tool for running a meeting of reasonable length, and prioritizing the important discourse while participants are available. General public comment at the meeting’s outset provides an opportunity for members of the public to share their viewpoints with Council on matters of concern. However, extensive general comment, prior to the Council’s deliberation of the agendized action items, can fatigue all participants and diminish the quality of the discourse and decision-making.
It is recommended that the Mayor and Council provide brief factual information to public comment, if necessary and appropriate, but should not enter into a back and forth exchange or call on staff to provide answers on the spot. As a caution, once a third comment or participant is involved, the question/answer can quickly turn into an unagendized discussion. A best practice is for staff to note input or questions and provide responses at a later date, or to place the item on a future agenda.
The City may adopt reasonable regulations for public comment, including time limits. Many public agencies allow up to three minutes, which can be limited if there are many participants or to accommodate a lengthy agenda. The public does not need to be given an opportunity to speak on an item that has already been considered by a committee made up exclusively of members of the Council at a public meeting, if all interested members of the public had the opportunity to speak on the item before or during its consideration, and if the item has not been substantially changed. In addition, the City may provide multiple ways for residents to express their views, which can further reduce pressure on meeting time, i.e., by encouraging letters and other written communication.
Staff proposes amendments to the current Agenda template in terms of public comments. (Exhibit B.) It is recommended that public input on the Consent Agenda be heard under general Public Comment. In this way, the Consent Agenda may be called, and if no items are pulled, adopted in one motion. The agenda, in its current form, provides
“. . . any member of the public or the City Council may ask a question or make a comment about an agenda item and staff will provide a response. If discussion or a lengthy explanation is required, that item will be removed from the Consent Agenda and placed at the end of Other Action Items.”
The Agenda can be clarified to specify that while members of the public may comment on Consent items before action is taken, it remains within the Council’s discretion as to whether to pull an item. Further, it is also within Council’s discretion as to whether the public comment or question is to be answered by staff or referred to a later date. Additionally, staff proposes to make the Agenda more user-friendly by including only those items brought forward for Council action.
Staff recommends changes to the Rules and Procedures, Paragraph 8 a), to separate Council and Staff Announcements from Public Comment. Subsection b) modifications reflect the new numbering, and update the Rules with gender-neutral language. Proposed additions are set forth in italicized font; deletions are noted in strikeout font:
2 56
8. Order of Business and Consideration and Sequence of Agenda Items.
a) The business of the City Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations - no action; no public comment
7. Special Council and Staff Announcements and Communications from the Floor
8. Public Comment – Up to a maximum of 3 minutes per person
9. Consent Agenda
10. Public Hearings
11. Other Council Action Items
12. Council & Staff Informational Reports – no action taken, no public comment
13. Adjournment
b) The Mayor, at their his/her discretion and subject to majority vote overruling them him/her, may re-arrange agenda items, provided that any items ‘pulled’ from Item 98, ‘Consent Agenda’ shall be considered following the last item of ltem 1110, “Other Council Action Items.”
Paragraph 27 a) of the Rules and Procedures, entitled “Manner of Addressing Council,” sets forth the allotted time for public comments. Proposed modifications consider that members of the public cannot be required to provide their names or other information as prerequisite to speaking, and that the Council has the ability to limit public comment where necessary for meeting efficiency.
Proposed additions are shown in italicized font; deletions are in strikeout font:
27. Addressing the Council
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is otherwise specifically provided for in these rules or is granted by majority vote of the Council, shall limit his remarks may comment for up to four three (43) minutes, which may be limited at the discretion of the Mayor depending on time available and the number of speakers. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council Member or a member of the City staff without the permission of the Presiding Officer.
c) After Motion Close of Public Hearing. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
3 57
Structured Discussion
Motion after public comment and prior to Council discussion can help focus Council discourse by identifying the issue to be decided, and make it easier for members of the public to follow the discussion. Accordingly, staff recommends the Council first solicit public input, and then make a motion, followed by Council discussion and a vote. This is the recommended process set forth in Rosenberg’s Rules of Order, which is a simplified version of Robert’s Rules of Order. Not only does this help identify the issue before the Council, but it ensures compliance with the Brown Act, which requires the public be provided an opportunity to speak prior to action being taken.
Paragraph 8 c) of the Rules and Procedures sets forth the procedure for consideration of Agenda Items. The proposed modifications are set forth below (additions shown in italicized font; deletions in strikeout font):
8. Order of Business and Consideration and Sequence of Agenda Items.
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
5. Brief Council Comments and Motion Public Comments – up to a maximum of four three (43) minutes per person
6. Mayor Closes Public Hearing/Public Comments
7. Council Motion and Discussion
8. Council Vote
Paragraph 30 also sets forth rules that apply to Public Hearings, which should be eventually be aligned or consolidated with Paragraph 8. A summary of the public hearing process is included on the draft Agenda.
Paragraph 13 g), “Limitation of Debate” provides, “No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken.” To enhance debate, and manage time more efficiently, some councils have adopted the rule that each person may speak twice on a given subject. This proposed modification is set forth below (additions shown in italicized font):
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. Council Members may speak twice on a given subject.
Meeting Preparation
To aid in meeting efficiency, questions of staff should be asked in advance. This saves Council time during the meeting, and for those questions that Council would like to be addressed at the meeting, enables staff to prepare to answer the questions accurately and succinctly. As a result, meetings run more smoothly, Council is provided the information needed for decision-making, and the need to continue items to the next agenda is minimized. 4 58
Minutes
Many public agencies have adopted action minutes, which record what is done at a meeting and not what is said. This is also the guideline of Robert’s Rules of Order, which governs Council conduct. The time and effort required to prepare detailed minutes summarizing what was said, and their subjective nature, are time-consuming and resource intensive and the effort often exceeds the value to the City and to the public. This is not necessary given that Council meetings are recorded and available through AMP and YouTube. The proposed modification to the Rules is set forth below (additions shown in italicized font; deletions in strikeout font):
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
Future Topics
Future topics to improve meeting efficiency may include additional training on Council, Commission and staff roles and responsibilities, Robert’s and Rosenberg’s Rules of Order, the Brown Act, and consideration of a Code of Conduct.
CEQA:
Amendment of Resolution 80-71 is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
FISCAL IMPACT:
None identified.
CONCLUSION:
This request is submitted for City Council consideration and potential action.
Respectfully submitted,
___________________________
Heidi Quinn
Interim City Attorney
City of Marina
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
AMENDING RESOLUTION 80-71, AS AMENDED, PARAGRAPHS 8, 9, 13, AND 27, REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND
MEETING EFFICIENCY.
WHEREAS, at the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80-71 Establishing the Rules and Procedures for the Conduct of Meetings of the City Council (“Rules and Procedures”); and
WHEREAS, the City Council previously amended the Rules and Procedures by adopting Resolution Nos. 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011- 65, and 2019-107; and
WHEREAS, after discussion, the City Council directed staff to place on a future agenda a resolution to make proposed c hanges to the Rules and Procedures regarding public engagement and meeting efficiency; and
WHEREAS, staff proposes modifications to Paragraph 8 regarding Order of Business and Consideration and Sequence of Agenda Items, Paragraph 9 regarding Preparation o f Minutes, Paragraph 13 regarding Debate, and Paragraph 27 regarding Manner of Addressing Council; and amendment of the Agenda format; and
WHEREAS, amendment of Resolution 80 -71, as amended, is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Rules and Procedures. The Rules and Procedures shall be modified as follows (new language in italics and deleted language in strike-out text):
1. Paragraph 8 of the Rules and Regulations shall be modified as follows:
8. Order of Business and Consideration and Sequence of Agenda Items. a) The business of the City Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Closed Session (if any)
4. Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations - no action; no public comment
EXHIBIT A
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7. Special Council and Staff Announcements and Communications from the Floor
8. Public Comment – Up to a maximum of 3 minutes per person
9. Consent Agenda
10. Public Hearings
11. Other Council Action Items
12. Council & Staff Informational Reports – no action taken, no public comment
13. Adjournment
b) The Mayor, at their his/her discretion and subject to majority vote overruling them him/her, may re-arrange agenda items, provided that any items ‘pulled’ from Item 98, “Consent Agenda” shall be considered following the last item of Item 1110, “Other Council Action Items.”
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
5. Brief Council Comments and Motion Public Comments – up to a maximum of four three (43) minutes per person
6. Mayor Closes Public Hearing/Public Comments
7. Council Motion and Discussion
8. Council Vote
2. Paragraph 9 of the Rules and Regulations shall be modified as follows:
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
3. Paragraph 13 of the Rules and Regulations shall be modified as follows:
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. Council Members may speak twice on a given subject.
4. Paragraph 27 of the Rules and Regulations shall be modified as follows:
27. Addressing the Council
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is otherwise specifically
EXHIBIT A
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provided for in these rules or is granted by majority vote of the Council, shall limit his remarks may comment for up to four three (43) minutes, which may be limited at the discretion of the Mayor depending on time available and the number of speakers. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council Member or a member of the City staff without the permission of the Presiding Officer.
c) After Motion Close of Public Hearing. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
5. The Agenda format shall be in substantially the same form as Attachment 1 hereto.
Section 3. Effective Date of Resolution. This Resolution shall take effect on immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held this ____day of ____________ 2022, by the following vote:
AYES, COUNCIL MEMBERS:
NOES, COUNCIL MEMBERS:
ABSENT, COUNCIL MEMBERS:
ABSTAIN, COUNCIL MEMBERS:
___________________________
Bruce C. Delgado, Mayor
ATTEST:
_____________________
Anita Sharp, Deputy City Clerk
EXHIBIT A
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AGENDA TEMPLATE
DATE 5:00
P.M. Closed Session
6:30 P.M. Open Session
REGULAR MEETING
CITY COUNCIL, AIRPORT COMMISSION,
MARINA ABRAMS B NON-PROFIT CORPORATION, PRESTON PARK SUSTAINABLE
COMMUNITY NON-PROFIT CORPORATION, SUCCESSOR AGENCY OF THE FORMER
MARINA REDEVELOPMENT AGENCY AND MARINA GROUNDWATER
SUSTAINABILITY AGENCY
Counci
l Chambers
211 Hillcrest Avenue
Marina, California
Zoom Meeting URL: https://zoom.us/j/730251556
Zoom Meeting Telephone Only Participation: 1-669-900-9128 - Webinar ID: 730 251 556 In accordance with California Government Code §54953(e)(1)(A) and (C) and the Proclamation of a State of Emergency issued by Governor Newsom on March 4, 2020, under the provisions of Government Code §8625 related to the COVID -19 (coronavirus) pandemic, consistent with recommendations by State and local health officials regarding social distancing and in order to prevent an imminent risk to the health and safety of attendees as determined in Resolution 2022-78, public participation in City of Marina City Council public meetings shall be electronic only and without a physical location for public participation until the earlier of May 31, 2022, or such time as the City Council may adopt a resolution in accordance with Government Code §54953(e)(3). This meeting is being broadcast “live” on Access Media Productions (AMP) Community Television Cable 25 and on the City of Marina Channel and on the internet at https://accessmediaproductions.org/
PARTICIPATION
You may participate in the City Council meeting in real-time by calling Zoom Meeting via the weblink and phone number provided at the top of this agenda. Instructions on how to access, view and participate in remote meetings are provided by visiting the City’s home page at https://cityofmarina.org/. Attendees can make oral comments during the meeting by using the “Raise Your Hand” feature in the webinar or by pressing *9 on your telephone keypad if joining by phone only. If you are unable to participate in real-time, you may email to [email protected] with the subject line “Public Comment Item#__ ” (insert the item number relevant to your comment) or “Public Comment – Non Agenda Item.” Comments will be reviewed and distributed before the meeting if received by 5:00 p.m. on the day of the meeting. All comments received will become part of the record. Council will have the option to modify their action on items based on comments received.
AGENDA MATERIALS
Agenda materials, staff reports and background information related to regular agenda items are available on the City of Marina’s website www.cityofmarina.org. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet will be made available on the
EXHIBIT B
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Agenda for City Council Meeting of DATE Page 2
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City of Marina website www.cityofmarina.org subject to City staff’s ability to post the documents before the meeting
VISION STATEMENT
Marina will grow and mature from a small town bedroom community to a small city which is diversified, vibrant and through positive relationships with regional agencies, self-sufficient. The City will develop in a way that insulates it from the negative impacts of urban sprawl to become a desirable residential and business community in a natural setting. (Resolution No. 2006-112 - May 2, 2006)
MISSION STATEMENT
The City Council will provide the leadership in protecting Marina’s natural setting while developing the City in a way that provides a balance of housing, jobs and business opportunities that will result in a community characterized by a desirable qu ality of life, including recreation and cultural opportunities, a safe environment and an economic viability that supports a high level of municipal services and infrastructure. (Resolution No. 2006-112 - May 2, 2006)
1. CALL TO ORDER
2. ROLL CALL & ESTAB LISHMENT OF QUORUM: (City Council, Airport Commissioners, Marina Abrams B Non -Profit Corporation, Preston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency)
Cristina Medina Dirksen, David Burnett, Lisa Berkley, Mayor Pro- Tem/Vice Chair Kathy Biala, Mayor/Chair Bruce C. Delgado
3. PUBLIC COMMENT:
4. CLOSED SESSION: As permitted by Government Code Section 54956 et seq. , the (City Council, Airport Com missioners, Marina Abrams B Non-Profit Corporation, Preston Park Sustainable Communities Nonprofit Corporation, Successor Agency of the Former Redevelopment Agency Members and Marina Groundwater Sustainability Agency) may adjourn to a Closed or Executive Session to consider specific matters dealing with litigation, certain personnel matters, property negotiations or to confer with the City’s Meyers -Milias- Brown Act representative.
a. Conference with Legal Counsel, Item #1
6:30 PM - RECONVENE OPEN SESSION AND REPORT ON ANY ACTIONS TAKEN IN
CLOSED SESSION
5. MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE (Please stand)
6. SPECIAL PRESENTATIONS:
a. Presentation #1
7. SPECIAL COUNCIL AND STAFF ANNOUNCEMENTS AND
8. COMMUNICATIONS FROM THE FLOORPUBLIC COMMENT: Any member of the Public or the City Council may make an announcement of special events or meetings of interest as information to Council and Public. Any member of the public may comment on any matter within the City Council’s jurisdiction which that is not on the agenda. Please state your name for the record. Action will not be taken on an items that is not on the agenda. If it requires action, it will be referred to staff and/or placed on a future agenda. City Council members or City staff may briefly respond to statements made or questions posed as permitted by Government Code Section 54954.2.
In order that all interested parties have an opportunity to speak, please limit comments to
EXHIBIT B
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Agenda for City Council Meeting of DATE Page 3
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aComments are limited to a maximum of four three (43) minutes. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the City Council. Whenever possible, written correspondence should be submitted to the Council in advance of the meeting, to provide adequate time for its consideration.
9. CONSENT AGENDA FOR THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Background information has been provided to the Successor Agency of the former Redevelopment Agency on all matters listed under the Consent Agenda, and these items are considered to be routine and non-controversial. All items under the Consent Agenda are normally approved by one motion. Prior to such a motion being made, any member of the public or the City Council may ask a question or make a comment about an agenda item and staff will may provide a response. If discussion or a lengthy explanation is required, the Council may that item will be removed from the Consent Agenda for Successor Agency to the former Marina Redevelopment Agencyremove an item from the Consent Agend a for individual consideration. If an item is pulled for discussion , it and will be placed at the end of Other Action Items Successor Agency to the former Marina Redevelopment Agency.
10. CONSENT AGENDA: Background information has been provided to the City Council, Airport Commission, Marina Abrams B Non-Profit Corporation, and Redevelopment Agency on all matters listed under the Consent Agenda, and these These items are considered to be routine and non- controversial. All items under the Consent Agenda are normallymay be approved by one motion.
Prior to such a motion being made, any member of the public or the City Council may ask a question or make a comment about an agenda item and staff will may provide a response. If discussion or a lengthy explanation is required, Council may that item will be remove the itemd from the Consent Agenda and it will be placed at the end of Other Action Items. a. ACCOUNTS PAYABLE:
(1) Accounts Payable Check Numbers XXX– ______, totaling $ b. MINUTES:
(1) DATE, Regular City Council Meeting
c. CLAIMS AGAINST THE CITY: None
d. AWARD OF BID: None
e. CALL FOR BIDS: None
f. ADOPTION OF RESOLUTIONS:
(1) City Council consider adopting Resolution No. 2022-, regarding . . . g. APPROVAL OF AGREEMENTS:
(1) City Council consider adopting Resolution No. 2022-, approving . . . h. ACCEPTANCE OF PUBLIC IMPROVEMENTS: None
i. MAPS:
j. REPORTS: (RECEIVE AND FILE): None
k. FUNDING & BUDGET MATTERS: None
l. APPROVE ORDINANCES (WAIVE SECOND READING):
(1) City Council consider adopting Ordinance No. 2022-, approving . . . m. APPROVE APPOINTMENTS: None
EXHIBIT B
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11. PUBLIC HEARINGS: For public hearings involving a quasi -judicial determination by the Council, in the Council’s discretion, the applicant/proponent of an item may be given up to ten (10) minutes to speak. All other persons may be given up to three (3) minutes to speak. In public hearings not involving a quasi -judicial determination by the Council, all persons may be given up to three (3) minutes to speak on the matter.
a. City Council open a public hearing and consider adopting Resolution No, 2022-, approving . . .
12. OTHER ACTIONS ITEMS OF THE SUCCESSOR AGENCY TO THE FORMER MARINA REDEVELOPMENT AGENCY: Action listed for each Agenda item is that which is requested by staff. The Successor Agency may, at its discretion, take action on any items. The public is invited to approach the podium to provide up to fourMembers of the public may be give n up to three (43) minutes of public commentto speak.
13. OTHER ACTION ITEMS: Action listed for each Agenda item is that which is requested by staff.
The City Council may, at its discretion, take action on any items. The public is invited to approach the podium to provide up to four (4) minutes of public comment.Members of the public may be given up to three (3) minutes to speak.
Note: No additional major projects or programs should be undertaken without review of the impacts on existing priorities (Resolution No. 2006-79 – April 4, 2006). a. City Council consider . . .
14. COUNCIL & STAFF INFORMATIONAL REPORTS:
a. Monterey County Mayor’s Association [Mayor Bruce Delgado] b. AB1234 Reports Council and staff opportunity to ask a question for clarification or make a brief report on his or her own activities as permitted by Government Code Section 54954.2.
ADJOURNMENT:
CERTIFICATION
I, Anita Sharp, Deputy City Clerk, of the City of Marina, do hereby certify that a copy of the foregoing agenda was posted at City Hall and Council Chambers Bulletin Board at 211 Hillcrest Avenue, Monterey County Library Marina Branch at 190 Seaside Circle, City Bulletin Board at the corner of Reservation Road and Del Monte Boulevard on or before 6:30 p.m., Friday, July 15, 2022.
___________________________________
ANITA SHARP, DEPUTY CITY CLERK
City Council, Airport Commission and Redevelopment Agency meetings are recorded on tape and available for public review and listening at the Office of the City Clerk and kept for a period of 90 days after the formal approval of MINUTES.
City Council meetings may be viewed live on the meeting night and at 12:30 p.m. and 3:00 p.m. on Cable Channel 25 on the Sunday following the Regular City Council meeting date. In addition, Council meetings can be viewed at 6:30 p.m. every Monday, Tuesday and Wednesday. For more information about viewing the Council Meetings on Channel 25, you may contact Access Monterey Peninsula directly at 831-333-1267.
Agenda items and staff reports are public record and are available for public review on the City's website (www.ciytofmarina.org), at the Monterey County Marina Library Branch at 190 Seaside Circle and at the Office
EXHIBIT B
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of the City Clerk at 211 Hillcrest Avenue, Marina between the hours of 10:00 a.m. 5:00 p.m., on the Monday preceding the meeting.
Supplemental materials received after the close of the final agenda and through noon on the day of the scheduled meeting will be available for public review at the City Clerk’s Office during regular office hours and in a ‘Supplemental Binder’ at the meeting.
Members of the public may receive the City Council, Airport Commission and Successor Agency of the Former Redevelopment Agency Agenda at a cost of $55 per year or by providing a self -addressed, stamped envelope to the City Clerk. The Agenda is also available at no cost via email by notifying the City Clerk at [email protected]
ALL MEETINGS ARE OPEN TO THE PUBLIC. THE CITY OF MARINA DOES NOT DISCRIMINATE AGAINST PERSONS WITH DISABILITIES. Council Chambers are wheelchair accessible. Mmeetings are broadcast on cable channel 25 and recordings of meetings can be provided upon request. Tto request assistive listening devices, sign language interpreters, readers, large print agendas or other accommodations, please call (831) 884-1278 or e-mail:
[email protected]. Rrequests must be made at least 48 hours in advance of the meeting.
EXHIBIT B
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August 12, 2022 Item No. 11d
Honorable Mayor and Members City Council Meeting
of the Marina City Council of August 16, 2022
CITY COUNCIL CONSIDER ADOPTING RESOLUTION 2022-, AMENDING RESOLUTION NO. 80 -71, AS AMENDED, PARAGRAPHS 8, 9, 13, AND 27 ,
REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND
MEETING EFFICIENCY
REQUEST:
It is requested that the City Council consider:
1. Adopting Resolution No. 202 2-, amending Resolution No. 80 -71, as amended, Establishing the Rules and Procedures for the Conduct of Meetings;
2. Amending Paragraph 8 regarding Order of Business and Consideration and Sequence of Agenda Items;
3. Amending Paragraph 9 regarding Preparation of the Minutes;
4. Amending Paragraph 13 regarding Debate;
5. Amending Paragraph 27 regarding Manner of Addressing Council; and
6. Approving a new Agenda format in substantially the same form as Exhibit B.
BACKGROUND:
At the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80 -71, “Establishing the Rules and Procedures for the Conduct of Meetings of the City Council” (“Rules and Procedures”). The Rules and Procedures govern Council conduct, and include provisions for the setting meetings, order of the agendas, Council debate, and conflicts of interest.
The Rules and Procedures have been amended multiple times over the years – primarily in regard to the order of the agenda and meeting times .1 (EXHIBIT A.) More recently, the City Council directed staff to bring forward proposals regarding the Rules and Procedures to increase public engagement and improve meeting efficiency. While this is the present direction, a more comprehensive update can be brought forward to align the Rules and Procedures with the Marina Municipal Code, and incorporate all amendments into one document.
ANALYSIS:
Elected officials have a large body of work to get through, and it must be accomplished in a reasonable amount of time. A well -organized agenda, appropriate opportunities for public comment and following protocol are all essential to running an effective meeting.
Public Engagement
Public comment is an essential part of local government meetings. Hearing from the public is a critical part o f the Council’s role. Council members need to be in touch with t he public and be responsive. That said, the p urpose of public comment is to inform the Council of the public’s views, and not to enter into debate or dialogue with Council. 1 See Resolutions 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011-65, and 2019-107.
1 EXHIBIT E
68 Time limits on public comment are an important tool for running a meeting of reasonable length, and prioritizing the important discourse while participants are available. General public comment at the meeting’s outset must be balanced against those members of the public that have come to speak on particular agenda items. Extensive general comment, prior to the Council’s deliberation of agendized action items, can fatigue all participants and diminish the quality of the discourse and decision-making.
It is recommended that the Mayor and Council do not respond to general public comments. The Mayor may provide brief factual information, if appropriate, but should not enter into a back and forth exchange or call on staff to provide answers on the spot. A best practice is for staff to note input or questions and provide responses at a later date, or to place the item on a future agenda.
The City may adopt reasonable regulations for public comment, including time limits. Many public agencies allow up to three minutes, which can be limited if there are many participants or to accommodate a lengthy agenda. The public does not need to be given an opportunity to speak on an item that has alrea dy been considered by a committee made up exclusively of members of the Council at a public meeting, if all interested members of the public had the opportunity to speak on the item before or during its consideration, and if the item has not been substanti ally changed. In addition, the City may provide multiple ways for residents to express their views, which can further reduce pressure on meeting time , i.e., by encouraging letters and other written communication.
Staff proposes amendments to the current Agenda template in terms of public comments. (EXHIBIT B.) It is recommended that public input on the Consent Agenda be heard under general Public Comment. In this way, the Consent Agenda may be called, and if no items are pulled, adopted in one motion. Additionally, staff proposes to make the Agenda more user -friendly by including only those items brought forward for Council action.
Staff recommends changes to the Rules and Procedures, Paragraph 8 a), to separate Council and Staff Announcements from Public Comment . Subsection b) modifications reflect the new numbering, and update the Rules with gender -neutral language. Proposed additions are set forth in italicized font; deletions are noted in strikeout font:
8. Order of Business and Consideration and Sequence of Agenda Items.
a) The business of the City Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Public Comments
4. Closed Session (if any)
Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations - no action; no public comment
7. Special Council and Staff Announcements and Communications from the Floor
8. Public Comment – Up to a maximum of 3 minutes per person
9. Consent Agenda for Successor Agency (If any)
10. Consent Agenda
11. Public Hearings
12. Other Council Action Items of the Successor Agency
13. Other Action Items:
14. Council & Staff Informational Reports – no action taken, no public comment
15. Adjournment
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b) The Mayor, at their his/her discretion and subject to majority vote overruling them him/her, may re-arrange agenda items, provided that any items ‘pulled’ from Item 98, ‘Consent Agenda’ shall be considered following the last item of ltem 1110, “Other Council Action Items.”
Paragraph 27 a) of the Rules and Procedures, entitled “Manner of Addressing Council,” sets forth the allotted time for public comments. Proposed modifications consider that members of the public cannot be required to provide their names or other information as prerequisite to speaking, and that the Council has the ability to limit public comment where necessary for meeting efficiency.
Proposed additions are shown in italicized font; deletions are in strikeout font:
27. Addressing the Council
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organizat ion or other persons, and, unless further time is otherwise specifically provided for in these rules or is granted by majority vote of the Council, shall limit his remarks may comment for up to four three (43) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Council Member or a member of the City staff without the permission of the Presiding Officer.
c) After Motion Close of Public Hearing . After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by the City Council.
Structured Discussion
Motion after public comment and prior to Council discussion can help focus Council discourse by identifying the issue to be decided. Accordingly, staff recommends the Council first solicit public input, and then make a motion , followed by Council discussion and a vote . This is the recommended process set forth in Rosenberg’s Rules of Order, which is a simplified version of Robert’s Rules of Order. Not only does this help identify the issue before the Council, but it ensures compliance with the Brown Act, which requires the public be provided an opportunity to speak prior to action being taken.
Paragraph 8 c) of the Rules and Procedures sets forth the procedure for consideration of Agenda Items. The proposed modifications are set forth below ( additions shown in italicized font; deletions in strikeout font):
8. Order of Business and Consideration and Sequence of Agenda Items.
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
5. Brief Council Comments and Motion Public Comments – up to a maximum of four three (43) minutes per person
6. Mayor Closes Public Hearing/Public Comments
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7. Council Motion and Discussion
8. Council Vote
A summary of the public hearing process is also included on the draft Agenda.
Paragraph 13 g), “Limitation of Debate” provides, “No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken.” To enhance debate, and manage time more efficiently, some councils have adopted the rule that each person may speak twice on a given subject. This proposed modification is set forth below (additions shown in italicized font):
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. Council Members may speak twice on a given subject.
Meeting Preparation
To aid in meeting efficiency, questions of staff should be asked in advance. This saves Council time during the meeting, and for those questions that must be addressed at the meeting, enables staff to prepare to answer the questions accurately and succinctly. As a result, meetings run more smoothly, Council is p rovided the information needed for decision -making, and the need to continue items to the next agenda is minimized.
Minutes
Many public agencies have adopted action minutes, which record what is done at a meeting and not what is said. This is also the g uideline of Robert’s Rules of Order, which governs Council conduct. The time and effort required to prepare detailed minutes summarizing what was said , and their subjective nature, are time-consuming and the effort often exceeds the value to the City and to the public. This is not necessary given that Council meetings are recorded and available through AMP and YouTube. The proposed modification to the Rules is set forth below (additions shown in italicized font; deletions in strikeout font):
9. Preparation of Minutes . The City Cl erk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
CEQA:
Amendment of Resolution 80-71 is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
FISCAL IMPACT:
None identified.
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CONCLUSION:
This request is submitted for City Council consideration and potential action.
Respectfully submitted,
___________________________
Heidi Quinn
Interim City Attorney
City of Marina
Attachments:
Exhibit A: Rules and Procedures, and Amendments
Exhibit B: Redlined and Integrated draft Agendas
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA AMENDING RESOLUTION 80-71, AS AMENDED, PARAGRAPHS 8, 9, 13, AND 27, REGARDING BEST PRACTICES FOR PUBLIC ENGAGEMENT AND MEETING EFFICIENCY.
WHEREAS, at the regular meeting of December 12, 1980, the City Council adopted Resolution No. 80-71 Establishing the Rules and Procedures for the Conduct of Meetings of the City Council (“Rules and Procedures”); and
WHEREAS, the City Council previously amended the Rules and Procedures by adopting Resolution Nos. 85-1, 90-09, 91-17, 92-30, 94-15, 98-03, 99-01, 2001-106, 2009-41, 2011-32, 2011-33, 2011- 65, and 2019-107; and
WHEREAS, after discussion, the City Council directed staff to place on a future agenda a resolution to make proposed c hanges to the Rules and Procedures regarding public engagement and meeting efficiency; and
WHEREAS, staff proposes modifications to Paragraph 8 regarding Order of Business and Consideration and Sequence of Agenda Items, Paragraph 9 regarding Preparation o f Minutes, Paragraph 13 regarding Debate, and Paragraph 27 regarding Manner of Addressing Council; and amendment of the Agenda format; and
WHEREAS, amendment of Resolution 80-71, as amended, is not subject to California Environmental Quality Act (CEQA) as it is not a “project” pursuant to Section 15378 of the CEQA Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MARINA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Rules and Procedures. The Rules and Procedures shall be modified as follows (new language in italics and deleted language in strike-out text):
1. Paragraph 8 of the Rules and Regulations shall be modified as follows:
8. Order of Business and Consideration and Sequence of Agenda Items.
a) The business of the City Council shall be taken up for consideration and disposition in the following order:
1. Call to Order 5:00p.m. (if there is to be a Closed Session)
2. Roll Call and Establishment of Quorum
3. Public Comments
4. Closed Session (if any)
Open Regular Session (6:30 p.m.) - Report Any Action taken in Closed Session
5. Moment of Silence & Pledge of Allegiance
6. Special Presentations - no action; no public comment
7. Special Council and Staff Announcements and Communications from the Floor
8. Public Comment – Up to a maximum of 3 minutes per person
9. Consent Agenda for Successor Agency (If any)
10. Consent Agenda
11. Public Hearings
12. Other Council Action Items of the Successor Agency
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Resolution No. 2022-
Page Two
13. Other Action Items:
14. Council & Staff Informational Reports – no action taken, no public comment
15. Adjournment
b) The Mayor, at their his/her discretion and subject to majority vote overruling them him/her, may re-arrange agenda items, provided that any items ‘pulled’ from Item 98, “Consent Agenda” shall be considered following the last item of Item 1110, “Other Council Action Items.”
c) The following shall be the procedure for consideration and sequence of each Agenda Item, including Public Hearings:
1. Mayor Introduces the Agenda Item
2. City Manager/Executive Director (or designee/Council Member) Presents Staff Report
3. Applicant/proponent, when appropriate, up to ten (10) minutes (at Presiding Officer’s discretion)
4. City Council Clarifying Technical Questions of Staff and Applicant/Proponent
5. Brief Council Comments and Motion Public Comments – up to a maximum of four three (43) minutes per person
6. Mayor Closes Public Hearing/Public Comments
7. Council Motion and Discussion
8. Council Vote
2. Paragraph 9 of the Rules and Regulations shall be modified as follows:
9. Preparation of Minutes. The City Clerk shall have exclusive responsibility for preparation of the action minutes, and any directions for changes in the minutes shall be made only by majority action of the City Council.
3. Paragraph 13 of the Rules and Regulations shall be modified as follows:
13. Rules of Debate.
g) Limitation of Debate. No Council Member shall be allowed to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. Council Members may speak twice on a given subject.
4. Paragraph 27 of the Rules and Regulations shall be modified as follows:
27. Addressing the Council
a) Manner of Addressing Council. Each person desiring to address the Council shall step up to the speaker’s rostrum, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is otherwise specifically p rovided for in these rules or is granted by majority vote of the Council, shall limit his remarks may comment for up to four three (43) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No question shall be a sked a Council Member or a member of the City staff without the permission of the Presiding Officer.
7 74
Resolution No. 2022-
Page Three
c) After Motion Close of Public Hearing . After a motion has been made or a public hearing has been closed, no member of the public shall address the Counc il from the audience on the matter under consideration without first securing permission to do so by the City Council.
5. The Agenda format shall be in substantially the same form as Attachment 1 hereto.
Section 3. Effective Date of Resolution. This Resolution shall take effect on immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Marina at a regular meeting held this 16th day of August 2022, by the following vote:
AYES, COUNCIL MEMBERS:
NOES, COUNCIL MEMBERS:
ABSENT, COUNCIL MEMBERS:
ABSTAIN, COUNCIL MEMBERS:
___________________________
Bruce C. Delgado, Mayor
ATTEST:
_____________________
Anita Sharp, Deputy City Clerk
8 75
1 RESOLUTION NO. 80- 71
A 'RESOLUTION ESTABLISHING RULES AND PROCEDURES FOR2
3 THE CONDUCT OF THE MEETINGS OF THE MARINA CITY COUNCIL 4 -oOo-
5 WHEREAS, in order to provide for continuity of responsibility 6 and to provide sufficient time and opportunity for full cons id er a" 7 8
orderly and expeditious conduct of council meetings, it is necessary9 10 and appropriate to adopt the following rules and procedures relat- 11 ing to the conduct of such meetings.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 13 of Marina, as follows:
The purpose of this resolution is to establish14 1. Purpose. s
the procedure for the presentation and determination of matters15 16 coming before the Marina City Council, to provide for the fair and efficient consideration of said matters, and to insure that the17 public is fully informed of the matters coming before the City18 - Council and has an opportunity to witness the deliberations of the19 members thereof in the conduct of public business, and that proper20 public involvement in the deliberations of -the council be encourage!.21 The City Council shall hold regular22 2.
23 of 7:30 o’clock p.m. in the Council Chamber of the City Hall, 21124 Hillcrest Avenue in the City, or in such other place within the25 city limits to which said meeting may be adjourned.26 If by reason flood or other emergency it shall be unsafe to meet inxthe27 of fire, City Hall, the meetings may be held for the duration of the emer-28 tion and public discussion of important issues which the City Council must review and decide, and in order to provide for the I
I
1 Regular Meetings .
meetings on the first and third Tuesdays of each month at the hour
EXHIBIT A
9 76
1 2
When the3
4 5 at the same hour on the following business day.
6 3. Study Sessions.
7 8 of 7:00 -o’clock p.m. in the Council Chamber of the City Hall, or at 9 such other place as may be determined by the Council , for the pur- 10 pose of hearing reports from the staff and reviewing, discussing 11 Such sessions shall
12 be
13 14 shall be deemed to prevent the taking of an informal vote on any 15 matter under discussion. The participation of the public in such i
16 sessions shall be subject to the discretion of the presiding office 17 Special Meetings.4.
18 19 delivering personally or by mail written notice to each Council 20 Member and to each local newspaper of general circulation, radio or 21 television station requesting notice in writing. Such notice must 22 be delivered personally or by mail at least twenty -four hours before 23 specified in the notice. The call and
24 notice shall specify the time and place of the speical meeting and 25 the business to be transacted. No other business shall be consider 26 ed at such meetings. Such written notice may be dispensed with as 27 28
Such
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to any Council Member who at or prior to the time the meeting con venes files with the City Clerk a written waiver of notice. gency at such other place as is designated by the Mayor should fail to act, by three members of the City Council, day for any regular meeting falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held Special, meetings may be called at any
time by the Mayor, or by three members of the City Council, by open to the public and press.
taken at a. study session; provided, however, that nothing herein and debating matters of interest to the City.
No official action shall be
the time of such meeting as
The City Council shall meet in a study
session on the first and. third Tuesdays, of each month at the hour or, if he
EXHIBIT A
10 77
waiver may be given by telegram.1
2 the meeting at the time it convenes.3
5. Meetings to be Public - Exception for Executive Sessions.4 All regular and special meetings of the City Council shall be public5 6 7
8 9
10 11
12 cussion which took place during said executive session unless the i 13 City Council shall authorize the disclosure of such information by14 majority vote.15
All reports, communications, ordinances, resolu-Agenda.16 6. tions, contract documents or other matters to be submitted to the 17 Council at a regular meeting shall be delivered to the City Clerk18 19 not later than 12:00 o'clock noon on the Wednesday preceding the meeting . The City Clerk shall prepare an agenda of all such20 matters according to the order of business (paragraph 8 hereinbelow) . 21 The agenda shall be delivered or otherwise made available to the22 Council Members on the Friday preceding the Tuesday Council meeting 23 24
later than 10:00 o'clock a.m. on the Monday preceding the meeting.25 All matters shall be considered by the Council in the order listed 26 on the agenda, to the extent of time available; provided, however,27 that the order of the agenda may be changed at -any time by the28 -3-
I
Such written notice may also be
dispensed with as to any Council Member who is actually present at provided, however, the City Council may hold executive sessions during a regular or special meeting, from which the public may be excluded, for the purpose of considering the matters referred to in §§54 957-54957.6 of the Government Code of the State of California.
No member of the City Council, employee of the City, or any to which it pertains, and shall be made available to the public no other person present during an executive session of the Council shall disclose to any person the content or substance of any dis-
EXHIBIT A
11 78
unanimous consent of all Council Members -then present at 1 2
3 foregoing policies. No matters other than those on the agenda 4 shall be finally acted upon by the Council; provided, however, that 5 6
7 if not acted upon at the Council meeting at which it is brought up, 8 with an explanation of the emergency other necessity for bring - 9 or
ing it up stated In open council meeting, may be placed upon the 10 agenda by a motion, seconded and carried, and then may be considered 11 and acted upon by the Council.12
Council Correspondence.7.13
Correspondence addressed to
Availability to the Public.a)14
the City Council which is received by the City Clerk or any other 15 officer or employee of the City shall not become a public record 16 until received and filed by the Council at regular, special or 17 a
adjourned meeting of the Council. Correspondence received in the 18 City Clerk's office or other offices after 12:00 o'clock noon on 19 the Wednesday preceding a regular Council meeting shall not be 20 placed on the agenda unless it concerns a matter to be considered 21 by the Council at the next regular meeting or is determined by the 22 Mayor or the City Manager to be an urgent matter which should be 23 Correspondence
24 25
majority vote of the Council.26
Authority of City Manager. The City Manager is authorized b}27
to open and examine all mail or other written communications 28 -4-
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t
brought to the immediate attention of the Council.
shall not be read aloud at a Council meeting unless requested by a a matter deemed to be an emergency by any Council Member, the City a matter which would become moot
a meeting,
completed for lack of time shall
become agenda items at the following meeting in accordance with the Agenda ’ items not considered or
Manager or the City Attorney, or
EXHIBIT A
12 79
addressed to the city Council and to give it immediate attention1 to the end that all administrative business referred to in said2 communications and not necessarily requiring Council action may3 be acted upon between Council meetings.4
8. order of Business The business of the Council shall5 0 be taken up for consideration and disposition in the following6 order s7
8 9
10 11
12 13
14 The order of business shall not be changed except by majority15 vote of the City Council .16
The City Clerk shall havePreparation of Minutes.9.17
exclusive responsibility for preparation of the minutes, and any18 directions for changes in the minutes shall be made only by19 majority action of the City Council.20
21 Reading of Minutes. Unless the reading of the minutes10. 22 of a Council meeting is ordered by a majority vote of the Council, such minutes may be approved without reading if the City Clerk has23 24 previously furnished each Council Member with a copy.
The Mayor shall be the PresidingPresiding Officer.25 11. 26 Officer at all meetings of the City Council. In the absence of 27 In the absencethe Mayor, the Mayor Pro Tempore shall preside. 28 of both the Mayor and Mayor Pro Tempore, the City Clerk shall call -5-
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1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
Call to Order
Pledge of Allegiance and Invocation.
Roll Call.
Approval of the Minutes.
Communications from Floor Not on Agenda.
Special Presentations (if any) .
Consent Calendar Items „
Public Hearings.
Other Agenda Items - Consideration of
Ordinances and Resolutions
Council and Staff Reports.
Executive Sessions (if any) .
Adj ournment .
EXHIBIT A
13 80
1 2
3 4
5 6 12.
7 Participation-.a)
second (
8 debate and vote from the Chair.
Question to be Stated.b)9 The Presiding Officer or such 10 Follow-
11 12
carried or was defeated.13
may publicly explain the effect of a vote for the audience, or he 14 may direct a member of the City staff to do so, before. proceeding 15 16 to the next item of business
The Presiding Officer shall signS igning of Documents17 c) all ordinances, resolutions, contracts, and other documents neces- 18 sitating his signature which were adopted in his presence, unless 19 he is unavailable, in which case the signature of an alternate 20 Presiding Officer may be used.21
The Presiding Officer may require anySworn Testimony.22 d) person addressing the City Council to be sworn as a witness and to 23 testify under oath, and the Presiding Officer shall so require if 24 directed to do so by a majority vote of the Council.25 Rules’ of Debate.26 13.
a) Every Council Member desiring to
27 28
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the Council to order, whereupon a temporary Presiding Officer shall be elected by the Council Members present to serve until the Powers and Duties of Presiding Officer.
The Presiding Officer may move,
arrival of the Mayor or Mayor Pro Tempore or until adjournment.
Wherever in this resolution the term Mayor is used, it shall apply equally to the Presiding Officer as defined in this section. member of the City staff as he may designate shall verbally restate each question immediately prior to calling for the vote. ing the vote the City Clerk shall announce whether the question The Presiding Officer in his discretion
Getting' the Floor.
speak shall first address the Chair, gain recognition by the
EXHIBIT A
14 81
*• . »**£» w* 4%
Presiding Officer, and shall confine himself to the question under1 debate, avoiding personalities and indecorous language.2 b) Questions to staff Every council Member de siring', to3 question the City staff shall f after recognition by the Presiding4 5 6 Attorney, or to such other department head or member 7 Interruptions > A Council Member, once recognized, shall8 not be interrupted when speaking unless called to order by the9 Presiding Officer, unless a point of order or personal privilege10 is raised by another Council Member, or unless the speaker chooses11 If a Council12
13 until the question of order is determined and, if determined to14 Members of the City staff, after15 be in order, may then proceed. recognition by the Presiding Officer, shall hold the floor until16 completion of their remarks or until recognition is withdrawn by17 18 the Presiding Officer.
19 The Presiding Officer shall determined) Points of Order. 20 all points of order subject to the right of any Councilman to 21 The Presiding Officer may consult withappeal to the Council. 22 the City Manager or the City Attorney in connection with deter - 23 24
25 26 sustained? ° A majority vote shall conclusively determine such 27 question of order.
28 Point of Personal Privilege. The right of a Councile) -7-
If an appeal is taken, the ques
tion shall be, "Shall the decision of the Presiding Officer be to yield to a question by another Council Member.
Member while speaking, is called to order, he shall cease speaking staff as may be appropriate,
c)
mining a point of order, or may refer the question involved to either one for determination.
Officer, address his questions to the City Manager, the City of the City
EXHIBIT A
15 82
1 2
motives are questioned or where the welfare of the Council is con- 3 corned. A Council Member raising a point of personal privilege 4 may interrupt another Council Member who has the floor only if the 5 Presiding Officer recognizes the privilege.6
f) Privilege of Closing Debate . The Council Member moving 7 the adoption of an ordinance, resolution or motion shall have the 8 privilege of closing debate.9
Limitation of Debate. Mo Council Member shall be allowedg)10 11 to speak more than once upon any particular subject until every other Council Member desiring to do so shall have spoken. 12 Ordinances, Resolution and Motions — Precedents ,
14.13 When any
ordinance, resolution or motion is properly brought before the 14 Council and seconded by another Council Member, no other action 15 shall be considered except a point of order, or a motion to adjourn 16 to table,17
Such items shall have precedence in the order stated in to amend.18
Points of order shall be ruled upon by the
the preceding sentence.19
Presiding Officer, provided that such ruling may be overridden by 20 a majority of the Council. All of such motions, except motions to 21 amend,22
majority.23
Any of the foregoing motions shall be in order at any time the 24 speaker is duly recognized, except when repeated without interven - 25 ing business or discussion, or if made when the motion to close 26 debate has been adopted or while a vote is being taken.27 If a motion to table (without timeMotion to Table »28 a) -8-
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to table to a certain time, to close debate, to refer or Member to address the Council on a question of personal privilege shall be limited to cases in which his integrity, character or shall be put to a vote without debate and decided by a
EXHIBIT A
16 83
1 certain) passes, consideration of the matter may be resumed only upon the motion of a member voting with the majority on the motion2 3 to table.
Motion to Close Debate.b)4 When a motion to close debate is duly made and seconded, there shall be no further debate.5 If the 6 question carries, the Presiding Officer shall put pending amendments 7 to a vote, without debate, in the inverse order of their introduce 8 tion before putting the main, question. If the question is decided 9 negatively, the main question and its amendments remain before the 10 council .
11 Providing that no intervening rightsc) Reconsideration . 12 will be prejudiced, any council Member who voted with the majority 13 on a question may move the reconsideration of that question at the 14 same meeting in which the original decision was made or at the next following meeting. After a motion for reconsideration has been actc d15 16 upon, no other similar motion shall be made without unanimous consert. 17 15 . Voting .
18 ordinance or to adopt a resolution or motion granting a franchise oi authorizing the payment or expenditure of money or incurring of a19 i
debt. The majority of a quorum is required to adopt other resolu-20 21 tions or motions . A "majority” refers to a majority of the quorum 22 present.
23 Every ordinance shall be adopted by a roll call vote. All 24 other matters may be referred to a vote unless a roll call is On all matters for which a voice25 requested by any Council Member. ! 26 Objectionsvote is authorized, the Presiding Officer may ask for. 27 to the question?” . If no objection is expressed, the Presiding 28 Officer shall.
i
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Three affirmative votes are required to enact an
"so order," and the minutes shall record a unanimous
EXHIBIT A
17 84
vote in favor.1
roll call vote shall be called in the normal manner.2
16. Failure to Vote. Every Council Member should vote unless3 disqualified by reason of a conflict of interest. A Council Mem-4 ber who abstains from voting in effect consents that a majority of5 the quorum may decide the question voted upon.6
17. Silerice Constitutes Af f irnlative Vo t e . Unless a member7 of the Council states that he is not voting r his silence shall be8 recorded as an affirmative vote.9
Tie Vote.18. Tie votes shall be lost motions and may be10 5reconsidered.11
i
Changing Vote.19. A member may change his vote only if he12 makes a timely request to do so immediately following the announce-13 ment of the vote by the City Clerk and prior to the time that the14 A Council Membernext item in the order of business is taken up-15 16 i
particular matter shall not subsequently be allowed to withdraw17 his abstention.18
Disqualification for Conflict of Interest.20. Any Council19 20 21 reason
Presiding Officer state the nature of such disqualification in22 Where no clearly disqualifying conflict of interestopen meeting.23 • appears, the matter of disqualification may, at the request of the24 Council Member affected, be decided by the other Council Members25 A Council Member who is disqualified byor the City Attorney.36 reason of a conflict in interest in any matter shall not remain in27 his seat during the debate and vote on such matter, but shall28 -10-
Member who is disqualified from voting on a particular matter by of a conflict of interest shall publicly state or have the who publicly announces that he is abstaining from voting on a Xf any Council Member objects to the procedure, a
EXHIBIT A
18 85
* . WTe. K V.*.. -A J ,,.«i.n„‘A*K>V<
1 request and be given the permission of the Presiding Officer to i
2 step down from the Council table. A Council Member stating such 3 disqualification shall not be counted as a part of a quorum and 4 shall be considered absent for the purpose of determining the 5 outcome of any vote on such matter.
6 21. Remarks of Council Member and Synopsis of Debate. A 7 Council Member may request through the Presiding Officer the privilege of having an abstract of his statement on any subject8 under consideration by the Council entered in the minutes.9 If the 10 11 minutes .
12 Any Council Member shall22. Protest Against Cou n c i 1 Action . 13 have the right to have the reasons for his dissent from, or protesi 14 against, any action of the Council entered in the minutes. Such 15 dissent or protest to be entered in the minutes shall be made in 16 the following manner: "I would like the minutes to show that I am 17 Except as otherwise provided in this18 Rules of Order.23. 19 resolution, other rules adopted by the City Council or applicable 20 provisions of State law, the procedures of the Council shall be 21 governed, to the extent applicable, by the latest revised edition 22 of Robert 1s Rules of Order .
23 24. Failure to Observe Rules of Order. Rules adopted to ‘ expedite the transaction of the business of the Council in an24 25 orderly fashion are deemed to be procedural only and the failure 26 to strictly observe 'such rules shall not affect the jurisdiction 27 28 otherwise held in conformity with law.
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ot the Council or invalidate any action taken at a meeting that is Council consents thereto, such statement shall be entered in the opposed to this action, for the following reasons..."
EXHIBIT A
19 86
»w.
25. Ordinances/ Resolutions and Contracts .1
All ordinances shall be prepared by the City Attorney.a)2 i
No ordinance shall be prepared for presentation to the Council3 unless ordered by4
the Mayor T or city Manager, or prepared by the city Attorney on5 his own initiative. •6
b) All ordinances.7
8 Council, have been approved as to form and legality by the City9 Attorney and shall have been examined and approved for administrate tion by the City Manager or his authorized representative.11 Reading of Ordinances and Resolutions. At the time of26.12 13 t
unless, after the reading of the title thereof, the further reading14 thereof is waived by unanimous consent of the Council Members15 16 present . statement by the
Presiding Officer that "if there is no objection, the further17 reading of the ordinance or resolution shall be waived".18 If any Council Member so requests. the ordinance ox resolution shall be19 read in full.• 20
27. Addressing' the Council.21
a) Manner of Addressing Council. Rach person desiring to22 address the Council shall step up to the speaker’s rostrum, state23 his name and address for the record, state the subject he wishes to24 discuss, state whom he is representing if he represents an organize- -25 26 tion or other persons, and, unless further time is otherwise speci fically provided for in these rules or is granted by majority vote27 of the Council, shall limit his remarks to three (3) minutes.28 All -12-
A
Prior Approval by Administrative Staff.
resolutions and contract documents shall, before presentation to thk a majority vote of the Council, or requested by
Such consent may be expressed by a
adoption of an ordinance or a resolution, it shall be read in full
EXHIBIT A
20 87
1 remarks shall be addressed to the Council as a whole and not to 2 No question shall be asked a Council Memberany member thereof. 3 member of the City staff without the permission of the Presid- 4 ing Officer.
In order to expedite5 Spokesman for Group of persons-b) matters and to avoid repetitious presentations, whenever any group6 7 of persons wishes to address the Council on the same subject 8 Presiding Officer to requestmatter, -it shall be proper for the that a spokesman be chosen by the group to address the Council and,9 in case additional information or matters are to be presented by10 the number of suchany other member of said group, to limit11 12 persons addressing the Council.
After a motion has been made or a publicAfter Motion.13 c} 14 15
out first securing permission to do so by the City Council :16 17 Rules of Decorum.28.
While the Council is in session, the18 a) Council Members. members must preserve order and decorum, and a member shall neithea19 20 21
refuse to obey the orders of the Presiding Officer.22 or Members of the City staff and employees23 Employees .b) shall observe the same rules of order and decorum as are applicable24 25 to the City Council.
Any person making irnper -26 Persons Addressing the Council.c) tinent, slanderous or profane remarks, or who becomes boisterous27 while addressing the Council, shall be called to order by the28 -13-
f
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by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any member while speaking or a
hearing has been closed,
Council from the audience on the matter under consideration with- no member of the public shall address the
EXHIBIT A
21 88
Presiding Officer and, if such conduct continues, may at the dis-1 cretion of the Presiding Officer be barred from further audience2 before the Council during that meeting, unless permission to con-3 4 tinue be granted by
Any person in the audience whod) Members of the Audience.5 engages in disorderly conduct such as hand clapping, stamping of6 feet, whistling, using profane language, yelling, and similar7 demonstrations, which conduct disturbs the peace and good order of8 the meeting, or who refuses to comply with the lawful orders of the9 Presiding Officer, shall be guilty of an infraction, and upon10 instructions from the Presiding Officer, it shall be the duty of the11 Sergeant at Arms to remove any -such person from the Council Chamber12 and to place him under arrest or otherwise cause him to be prosecuted13 under the law.14
The Director of Public Safety29. Enforcement of Decorum.15 16 or such member or members of the Public Safety Department as he may designate, shall be Sergeant at Arms of the City Council and17 I shall carry out all orders given by the Presiding Officer for the18 purpose of maintaining order and decorum at the Council meetings.19 Any Council Member may. move to require the Presiding Officer to20 enforce the rules, and the affirmative vote of a majority of the21 22 Public Hearings. The following rules shall apply to all30.23 •public hearings, except when proceedings are held under general24 laws of the State of California which require different procedures.25 26 a) The Mayor shall state the subject matter of the hearing 27 Before doing so, he mayand declare the public hearing open. 28 determine whether or not there are proponents or opponents who wish -14-
a majority of the Council.
Council shall require him to do so.
EXHIBIT A
22 89
to make presentations, how many persons wish to be heard, or other1 matters which may affect the conduct of the proceedings.2 He may impose and announce reasonable time limits on presentations or oral3 arguments by the public -4
b) The City Manager or appropriate5 staff member shall give a factual summary of the matter.6
c) The proponents shall be heard. (Written correspondence7 shall be summarized by the Clerk. )8
d) The (Written correspondenceopponents shall be heard.9 shall be summarized by the Clerk.)10
reasonable time for rebuttal.e) Each side shall be given11 a Additional speakers must limit their remarks to providing new infox12 mation that was not already covered by other speakers.13 f) Prior to the close of the public heaaring, the Mayor shall14 give those persons wishing to place their names on the record as15 i being for or against, without presenting an oral argument,16 an opportunity to do so.17
g) The public hearing shall be declared closed -18
The Council shall discuss and determine the matter.h)19 After the public hearing is closed, the public shall noti)20 be recognized to speak except to answer any question not covered21 in the public hearing, and provided that whenever any such answer22 is given, the opposing side shall be given23
24 31.25
the 'City Council that any member of the public wishing to be heard26 matter under consideration by the City Council shall be given27 on a Prior to the vote on any issue28
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a reasonable opportunity to do so.
an opportunity to
- present facts in rebuttal of the answer given.
Policy on Public Input. It is the declared policy of
EXHIBIT A
23 90
I
1 the Mayor shall determine whether or not anyone present wishes to 2 be heard. The Mayor may establish reasonable time limits for oral 3 presentations and shall limit the presentation to the matter before 4 the City Council at that time.
5 32. Absences from Council Meetings. Pursuant to Government 6 Code §36513, if a City Council Member is absent without permission 7 from all regular Council meetings for 60 days consecutively from 8 the last regular meeting he attended, his office becomes vacant anc shall be filled by the Council as any other vacancy. In addition,9 should any Council Member be absent from two (2)10 consecutive 11 regular Council meetings, or from three (3) regular Council meetinc s 12 in any six -mon th period, without permission from (i.e., not excusec the Council, the Council may determine that the13 for good cause by) 14 15
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16 zed by vote of the Council.
Unless otherwise adjourned, all17 Automatic Ad j ournmen t .33. meetings of the City Council shall automatically be adjourned at18 10:00 o’clock p.m. , except that a majority may extend the automa-19 tic adjournment to 10:30 o'clock p.m., and adjournment may be20 further postponed only by unanimous consent to adjourn not later21 than a specified time.22
These rules may be amended by theAmendment of Rules.34.23 • Council by an affirmative vote of a majority of a quorum; provided24 however , that where a provision of these rules require action by25 26 quorum, then an amendment to that rule requires the same vote re-27 quired for the rule proposed, to be amended.28
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resignation, and may request such resignation in a
a specific affirmative vote which is greater than a majority of a best interests of the City would be served by said Council Member's letter author i-
EXHIBIT A
24 91
1 The prior resolution ofPrior Resolution Repealed.35.
2 this Council relating to Council meeting procedures,, being Resolu tion No. 76-1, is hereby repealed.3
4 PASSED AND ADOPTED by the City Council of the City of Marina 5 at a regular council meeting duly held on December 2r 1980, by 6 the following vote:
7 AYES; COUNCIL MEMBERS:
8 9 NOES: COUNCIL MEMBERS: None
10 11 NoneABSENT : COUNCIL MEMBERS:
12 13
Robert T. Ouye, Mayor
14 15
16 17 . Flautt, City Clerk
18 19
20 21
22 23
24 25
26 27
28 -17-
Davis, Bird, Laden, Takahashi and
Mayor Ouye
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4/
ATTEST :/)
EXHIBIT A
25 92
RESOLUTION NO. 85-1
1 2 -oOo-
3 4
5 i
6 December ’2, 1980, is hereby amended as follows:
i7 8.
8 9
10 11
12 13
14 ! O .• ••li&r-
15 16
17 18
Counci Imembers :AYES,
19 20 Councilmembers: NoneNOES,
21 i
Councilmembers : NoneABSENT,
22 23
/ / /MAYOR
24 25
26 27
28 i
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BE IT RESOLVED by the City. Council of the City of Marina, as follows:
A RESOLUTION AMENDING RESOLUTION 80-71 ESTABLISHING RULES
AND PROCEDURES FOR THE CONDUCT OF THE MEETING OF THE
MARINA CITY COUNCIL
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. 12.
13. i o
Call to Order
Pledge of Allegiance and Invocation
Roll Call
Approval of the Minutes
Presentations
Communications from the Floor (Not on the Agenda)
Council and Staff Reports
Correspondence
Consent Calendar
Publid Hearings
Other Agenda Items
Executive Session
Adjournment
Ayers , Blake , Ouye , Kosorek
and Mayor Takahashi
ORDER OF BUSINESS
The business of the Council shall be taken up for
consideration and dispostion in the following order:
ATTEST:
^CITY CLE^K/
1. That Resolution No. .80-71 entitled "A Resolution
Establishing Rules and Procedures for the Conduct of the Meetings of the Marina City. Council",’ passed and adopted on PASSED AND ADOPTED at a. regular meeting of the City Council of the City of Marina duly held on January 8, 1985, by the following vote:
EXHIBIT A
26 93
RESOLUTION NO. 91-09
RESOLVED by the City Council of the City of Marina,IT as That Resolution No.
is hereby amended as
8. ORDER OF BUSINESS
for
J
Perrine andCOUNCIL MEMBERS:AYES,
COUNCIL MEMBERS: NoneNOES,
COUNCIL MEMBERS: NoneABSENT,
EDITH JOHNSEN, Mayor
ATTEST ;
(Merk
BE
follows :
5. 6.
7. 8.
9. 10.
11. 12.
1. 2.
3. 4.
A RESOLUTION AMENDING RESOLUTION 85-1 ESTABLISHING RULES AND
PROCEDURES FOR THE CONDUCT OF THE MEETING OF THE
MARINA CITY COUNCIL
Takali, Yates, Horning,
Mayor Johnsen
Call to order
Roll Call & Establishment of Quorum
Closed Session
Pledge of Allegiance & Words of Inspiration/Moments of
Silence
Communications From The Floor
Special Presentations
Consent Agenda (includes Approval of Minutes)
Public Hearings
Other Council Action Items
Council & Staff Informational Reports
Correspondence
Adjournment
1. That Resolution No. 85-1 entitled "A Resolution Establishing Rules and Procedures for the Conduct of the Meetings of the Marina City Council:, passed and adopted on January 8, 1985,
follows:
The business of the Council shall be taken up
consideration and disposition in the following order:
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Marina duly held on the 5th day of February, 1991, by the following vote:
EXHIBIT A
27 94
RESOLUTION NO. 91-17
1 v.-’J 2
3 as4
5 6
7 8. ORDER OF BUSINESS8
9 10
11 12
!13
14 15
ft
*
16 17
18 19 AYES,
20 NOES, NoneCOUNCIL MEMBERS:21
ABSENT , COUNCIL MEMBERS: None22
23 EDITH JOHNSEN, Mayor24 ATTEST :
25 UNSg£/ City OlerkJ P,26
27 28
COUNCIL MEMBERS:
and Mayor Johnsen
i
1. 2.
3. 4.
Cl-
7. 8.
.— 9.
10. 11.
12. Call to order
Roll Call & Establishment of Quorum
Closed Session
Pledge of Allegiance & Words of Inspiration/Moments
of Silence
Special Presentations
Communications From The Floor
Public Hearings
Other Council Action Items
Consent Agenda (includes Approval of Minutes)
Council & Staff Informational Reports
Correspondence
Adjournment
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Marina duly held on the 19th day of March, 1991, by the following vote:
A RESOLUTION AMENDING RESOLUTION 91-09 ESTABLISHING RULES AND
PROCEDURES FOR THE CONDUCT OF THE MEETING OF THE
>'• MARINA CITY COUNCIL
BE IT RESOLVED by the City Council of the City of Marina, follows :
The business of the Council shall be taken up for
consideration and disposition in the following order:
1. That Resolution No. 91-09 entitled "A Resolution
Establishing Rules and Procedures for the Conduct of the Meetings of the Marina City Council:, passed and adopted on February 5, 1991, is hereby amended as follows:
Takali, Yates, Horning, Perrine
EXHIBIT A
28 95
1 2
RESOLUTION NO. 92-30
3 4
5 6
7 That Resolution No. 91-17 entitled ”A Resolution Amending 8 9
ORDER OF BUSINESS8.
10 f
11 12
13 14
15 16
17 18
19 20
1992, by the
21 AYES, COUNCIL MEMBERS:22
23 24
25 EDITH JOI
ATTEST :26
27 28
I1.
2. 3.
4. i
>
JUNSAY^/city (fclerk
NOES,
ABSENT,
Call to order
Roll Call & Establishment of Quorum
Closed Session
Pledge of Allegiance & Words of Inspiration/Moments
of Silence
Special Presentations
Communications From The Floor
Special Announcements
Public Hearings
Other Council Action Items
Consent Agenda (includes Approval of Minutes)
Council & Staff Informational Reports
Correspondence
Adj ournment
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Takali, Yates, Horning, Perrine
and Mayor Johnsen.
None
None
I
5. 6.
7. 8.
9. 10.
11. 12.
13. IN, Mayor
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Marina duly held on the 3rd day of June,
following vote:
A RESOLUTION AMENDING RESOLUTION 91-17 ESTABLISHING RULES AND
PROCEDURES FOR THE CONDUCT OF THE MEETING OF THE
MARINA CITY COUNCIL
1. Resolution 91-09 Establishing Rules and Procedures for the Conduct of the Meetings of the Marina City Council”, passed and adopted on March 19, 1991, is hereby amended as follows:
The business of the Council shall be taken up for
consideration and disposition in the following order:
Q
BE IT RESOLVED by the City Council of the City of Marina, as follows :
EXHIBIT A
29 96
RESOLUTION NO. 94-15
1980,
2. shall
each month at the hour of
i
8. ORDER OF BUSINESS.
REPORT ON ANY ACTION
5. 6.
7. 8.
9. 10.
11. 12.
13. 14.
1. 2.
3. 4.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARINA
AMENDING RESOLUTION NO. 80-71 AND 92-30
RELATING TO THE HOURS OF REGULAR MEETINGS AND
THE ORDER OF BUSINESS
on
on
emergency at such other place as is
the Mayor or,
members of the City Council,
regular meeting falls
meeting shall be held
regular meeting shall be held at the same hour
the following business day.
Section 2, entitled “Regular
2, 1980, is hereby
BE IT RESOLVED by the City Council of the city of Marina, as follows :
The business of the council shall be taken up for
consideration and disposition in the following
order :
CALL TO ORDER 6:00 P.M.
ROLL CALL & ESTABLISHMENT OF QUORUM
CLOSED SESSION
OPEN REGULAR SESSION -
TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE
SPECIAL PRESENTATIONS
SPECIAL ANNOUNCEMENTS
COMMUNICATIONS FROM THE FLOOR
CONSENT AGENDA
PUBLIC HEARINGS
OTHER COUNCIL ACTIONS ITEMS
COUNCIL & STAFF INFORMATIONAL REPORTS
CORRESPONDENCE
ADJOURNMENT
Regular Meeting The City Council shall hold
regular meetings on the first and third Tuesday of
6:30 p.m. in the Council
Chambers of the City Hall, 211 Hillcrest Avenue in
the City, or in such other place within the city
limits to which said meeting may be adjourned. If
by reason of fire, flood or other emergency it
shall be unsafe to meet in the City Hall, the
meetings may be held for the duration of the
designated by
if he should fail to act, by three
When the day for any
a legal holiday, no
such holiday, but a
on
1. That Resolution No. 80-71,
Meetings” passed and adopted on December
amended as follows:
2. That Resolution No. 92-30 amending the Order of Business passed and adopted June 3, 1992, is hereby amended as follows:
EXHIBIT A
30 97
94-15
AYES, COUNCIL MEMBERS:
o
ATTEST :
I
!
i
NOES,
ABSENT,
Resolution No.
April 7, 1994