Action Minutes
City Council and as Board of Directors of Contra Costa SD-6 Regular Meeting – Wednesday, May 18, 2022 at 7:00 p.m.
Council Chamber – 525 Henrietta Street and Zoom Video/Teleconference
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Elected Officials City Staff on the Dais
Mayor Rob Schroder
Vice Mayor Lara DeLaney
Councilmember Debbie McKillop
Councilmember Mark Ross
Councilmember Brianne Zorn
Present
Present
Present
Present
Present
Eric Figueroa, City Manager
Jeff Walter, City Attorney
Michael Chandler, Assistant City Manager
Edgar Villanueva Jr., Deputy City Clerk
Call to Order – Pledge of Allegiance
City Council reconvened from the Special Meeting Workshop, which started at 6:00 pm in the Council Chamber. Mayor Rob Schroder called the Regular Meeting to order at 8:09 pm.
Public Comment (01:05 in video)
• Tim Platt announced last day for GPU comments is May 20; updated GPU Item concerns • Elijah Dominguez alleged fraudulent fiscal and police actions by City.
Presentations (8:00 in video)
Mayor Schroder read a proclamation about Asian American Pacific Islanders Heritage Month
A. Drought Program - Assistant General Manager Jeff Quimby, Contra Costa Water District
• PowerPoint presentation by Asst. General Manager Jeff Quimby, CCWD. • Councilmember (CMB) McKillop asked if Water Wise Home is a free service. • Vice Mayor (VM) DeLaney asked about customer base eligibility to services • Asst. GM Quimby answered Councilmember inquiries in detail.
General Business Items (21:52 in video)
(After a lengthy discussion between City Council, Engineering Consultant Randy Leptien, and City Attorney Jeff Walter regarding decision timeline of Item, Mayor Schroder moved the following Item up for discussion).
*** CONVENE AS THE BOARD OF DIRECTORS OF CONTRA COSTA COUNTY SANITATION DISTRICT NO. 6 ***
13. Adopt a resolution setting a public hearing on a proposed increase in the sewer service charge rate and the collection of sewer service charges on the County Tax City Council Action Minutes
Wednesday, May 18, 2022
Roll for the 2022-23 fiscal year and directing the Clerk of the Board to provide notice and instructions for submitting written protests.
Speakers: • Introduction and background provided by City Manager (CM) Eric Figueroa. • Staff Report/PowerPoint presentation by Eng. Consultant Randy Leptien. • Mayor Schroder asked about costs and logistics to connect to Central San; what consequences the City faces if deadlines are not met. • VM DeLaney asked why no progress made on agreed-upon updated Study from original Consultant, exploring additional/alternative solutions; when Council would have authority to adjust rate; timing of HoA meeting. • CMB McKillop asked what happens if residents protest in majority at July public hearing and the timing of a possible rate adjustment. • Mayor asked about upcoming initiating discussions at HoA meeting. • CMB Ross asked how process has been handled, calendar dates on possible rate adjustment, what consequences on calamity event that surpasses rate increase, any need to adjust rates further, possible protests. • Eng. Consultant Leptien, City Attorney Walter, CM Figueroa answered Councilmember inquiries in great detail.
Public
Comment:
• Scott Gordon upset at process handling so far, and City Attorney comments; hoped for improved discussions between City and residents moving forward.
Closing
Comment:
• CMB Ross agreed on additional public hearing on Item due to timing issues. • Mayor Schroder added clarifications to the public hearings timeline. • CMB McKillop commented on failure to meet residents’ expectations, and opportunity to make amends on a compromise on rate adjustment. • CMB Zorn recalled past SD-6 discussion on Agenda last year; assumed residents’ concerns on rate increase based on arbitrary numbers in study. • CM Figueroa clarified reasoning on original study was not updated, was due to Central San offer to provide no-cost study on connecting into their system. • VM DeLaney was concerned of rejection from residents due to lack of trust; asked alternative options to collections from homeowners. • CMB Ross asked the controlling agency on system permit, commented on patchwork solutions in the past several years; how to proceed long-term. • VM DeLaney considered lowering rate increase, due to failed commitments. • Council continued discussion and agreed to lowering rate increase to $500. • Eng. Consultant Leptien, CM Figueroa, City Attorney Walter answered all Councilmember inquiries in detail.
Motion to: Adopt Resolution [088-22], setting public hearing and adjusting proposed rate increase by a lowered amount to, $500 per year.
Motion by: Lara DeLaney Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
City Council Action Minutes
Wednesday, May 18, 2022
Consent Calendar (1:32:51 in video)
*** RECONVENE AS THE CITY COUNCIL OF THE CITY OF MARTINEZ ***
1. Waive reading of and introduce and/or adopt all Ordinances by title only.
2. Motion approving City Council Action Minutes, dated May 4, 2022.
3. Motion approving the Check Reconciliation Register and A/P Wire Transfers, dated May 5, 2022.
4. Adopt a resolution [063-22], authorizing the City Manager to execute an agreement for consultant services with NCE for on-call pavement management and design services in an amount not to exceed $500,000 annually, contingent on available annual budget appropriations for a total contract period of three years with an option to extend for an additional two years.
5. Adopt a resolution [064-22], accepting the final version of the Memorandum of Understanding (MOU) between the City of Martinez and the Martinez Police Officers Association (MPOA) covering the contract period of January 1, 2022, through December 31, 2025.
6. Adopt a resolution [065-22], approving the job specifications and associated salary range for the Human Resources Manager Position.
7. Adopt a resolution [066-22], approving a transfer of $88,860 from General Fund Unassigned Fund Balance to the Marina Enterprise Fund, consisting of $67,960 for additional engineering support services for the Martinez Municipal Fishing Pier, and $20,900 for the Martinez Municipal Fishing Pier Temporary Repairs construction project C8015, and authorizing the City Manager to execute a contract with COWI North America in an amount not to exceed $67,960.
8. Adopt a resolution [067-22], establishing the list of streets designated to receive Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account funding.
9. Adopt a resolution [068-22], adopting plans and specifications and authorizing bid advertisement for the 2022 Measure H Priority Park Improvements Project [Cappy Ricks Park (C5041), Waterfront Park Field 5 (C5042), and Hidden Lakes Park (C5043)].
10. Consider the following actions necessary for the levy of annual assessments within existing Landscaping and Lighting Assessment Districts for Fiscal Year (FY) 2022-23:
a) Adopt Resolutions [069-22 to 84-22], describing improvements and changes for FY 2022-23;
City Council Action Minutes
Wednesday, May 18, 2022
b) Adopt Resolutions [069-22 to 84-22], declaring the City’s intent to levy and collect assessments and setting the date for public hearings on June 15, 2022 and directing the City Clerk to publish required notices; and c) Motion to approve Engineer’s Reports
for the following Landscaping and Lighting Assessment Districts:
• 1979-3 (LL-2) (Village Oaks Terrace)
• 1981-3 (Muir Station Park)
• 1983-3 (Vista Oaks)
• 1988-1 (The Center Martinez)
• 1994-1 (Creekside)
• 1997-1 (Brittany Hills)
• 2000-2 (Terra Vista)
• 2001-1 (Alhambra Estates)
Speakers: None
Public
Comment:
None
Closing
Comment:
None
Motion to: Approve staff recommendations on Consent Calendar Items #1 to 10.
Motion by: Lara DeLaney Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
General Business Items (1:34:32 in video)
12. A. Declare the City's intent to implement a temporary drought surcharge pricing adjustment of up to $0.88 per unit (748 gallons) of treated water used, set the date for public hearing on July 6, 2022, direct staff to conduct a Proposition 218 notification, prepare the necessary resolutions and ordinances and direct the City Clerk to publish required notices.
B. Set a public hearing for July 6, 2022 to consider establishing a City 15% Drought Management Plan (Plan) consistent with Stage 2 of the Water Shortage Contingency Plan as directed by the Governor's Executive Order N-7-22, direct staff to prepare necessary resolutions and ordinances to implement the Plan and direct the City Clerk to publish required notices.
[Item moved up for discussion by Mayor Schroder]
Speakers: • Staff Report/Powerpoint presentation by City Engineer Edric Kwan. • VM DeLaney asked how prohibitions are enforced, any alternative reporting options; how residents in multi-unit residential units can comply. • CMB Ross asked how process of citation reporting and enforcement work. • CMB Zorn asked when the program takes effect.
• CMB McKillop hoped on success of program from experience and more rain. • City Engineer Kwan, Public Works Director Dave Scola answered Councilmember inquiries in detail.
City Council Action Minutes
Wednesday, May 18, 2022
Public
Comment:
None
Closing
Comment:
None
Motion to: A. Adopt Resolution [086-22], declaring intention to implement a temporary drought surcharge pricing adjustment of up to $0.88 per unit.
Motion by: Mark Ross Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: B. Adopt Resolution [087-22], seting a public hearing for July 6, 2022 to consider establishing a City 15% Drought Management Plan.
Motion by: Mark Ross Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
11. Adopt a resolution [085-22], adopting the new Records Management Program, updating records retention polices and schedules for each City department. [1:59:37 in video]
Speakers: • Staff Report by Deputy City Clerk, Edgar Villanueva Jr. • VM DeLaney asked how often is it prudent to review retention schedules; how to prevent staff from destroying records too early; asked about ‘holds’ within each schedule.
• CMB Zorn asked retention on City Council material like agendas/minutes. • CMB McKillop was impressed on the detail of retention schedules; asked about letter designations in legend.
• Deputy City Clerk Villanueva, City Attorney Walter answered each Councilmember inquiries in detail.
Public
Comment:
• Harlan Strickland asked about economic development retention; worried about losing historical documents due to short retentions.
Closing
Comment:
None
Motion to: Adopt Resolution [085-22], adopting new Records Management Program.
Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Public Hearing Items (2:15:49 in video)
13. Motion to Continue the Public Hearing to approve Grant of Utility and Access Easement over portions of Real Property (APNs 372-140-006, 372-130-003) to the East Bay Regional Park District, to a date certain of June 1, 2022.
Speakers: • Introduced and background provided by CM Figueroa.
Public
Comment:
None
City Council Action Minutes
Wednesday, May 18, 2022
Closing
Comment:
None
Motion to: Continue the public hearing Item to a date certain of June 1, 2022.
Motion by: Lara DeLaney Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Chief of Police (2:17:34 in video)
Comments/
Updates
• Interim Chief Pratt announced National Police Week from May 15-20; honored the memories of fallen officers; thanked support from Council.
City Manager (2:19:22 in video)
Comments/
Updates
• Deputy City Manager Lauren Sugayan updated on launch of Downtown Weekend Nights; announced all city efforts towards community outreach. • Asst. City Manager Michael Chandler updated on issue of amplified sound and details on how it is implemented within the Downtown Dining program; recalled the noise control ordinance and process of updating it.
Public Comments:
• Christine complained of loud music from Firehouse restaurant, past 9:30pm • Stephanie Dixon recalled old email to prove noise issue has been overdue.
Appointments to Commissions and/or Agencies
None
Subcommittee Reports
None
City Council (2:28:39 in video)
Comments/
Updates
• VM DeLaney urged to attend upcoming Martinez Sturgeon baseball games. • CMB Zorn mentioned recent TV episode featuring Roxx on Main; appreciated AAPI proclamation; reminded repainting share-the-road lanes on newly paved roads.
• Mayor Schroder reported meeting with CCTA, City Managers and Mayors of Antioch, Pittsburg, Hercules in regards to feasibility of ferry service.
Adjournment
Mayor Schroder adjourned the Regular Meeting at 10:40 p.m.
_______________________________
Rob Schroder, Mayor
Edgar Villanueva Jr., Deputy City Clerk 06/01/22