CITY COUNCIL REGULAR MEETING AGENDA
Wednesday, June 15, 2022
7:00 PM - COUNCIL CHAMBERS
AND VIA ZOOM VIDEO/TELECONFERENCE
CORONAVIRUS DISEASE (COVID-19) ADVISORY NOTICE - The City of Martinez has set up a page on our website for the latest updates and helpful resources to help slow the spread of COVID-19 at: https://martinezcityofca.prod.govaccess.org/government/coronavirus-covid-19.
This meeting will be conducted in-person in the City Hall Council Chamber and shall be broadcasted in real time via Zoom Video/Teleconference for the viewing and participation of the public. Public seating in the Council Chamber will be at limited capacity to maintain reasonable social distancing.
Printed handouts of the agenda, and any documents that are updated or added to Items less than 72 hours before the meeting, will be made available for viewing in the Council Chamber at the time of the meeting. Hard copies of documents relating to any of the specific items listed on the meeting agenda are available upon request to the City Clerk’s office.
Please visit https://martinezcityofca.prod.govaccess.org/government/meetings-and-agendas for specific instructions and proper protocol during the virtual meeting. If attending the Zoom meeting, please join us by choosing any of the following options:
1. Via Mobile Phone or Desktop, using the Zoom App direct link:
https://cityofmartinez-
org.zoom.us/j/99607605712?pwd=VlM1M3BzeG1uZkZZQi9vK0IxbnJyUT09
2. Via Web Browser, from https://zoom.us/join
Webinar ID: 996 0760 5712
Passcode: 359208
3. Via Phone by calling (669)900-6833 and enter the provided meeting details above.
* * * * * *
The City Council may discuss and/or take action on any or all of the items listed on the Agenda, irrespective of how the items are described.
CALL TO ORDER - PLEDGE OF ALLEGIANCE
ROLL CALL - Councilmembers Debbie McKillop, Mark Ross, Brianne Zorn; Vice Mayor Lara DeLaney, Mayor Rob Schroder
PUBLIC COMMENT - on Items not on the Agenda
PRESENTATIONS
CONSENT CALENDAR
1. Waive reading of and introduce and/or adopt all Ordinances by title only.
2. Motion approving City Council Action Minutes, dated June 1, 2022.
Action_Minutes_June_1.docx
3. Motion approving the Check Reconciliation Register, dated June 2, 2022 Check Register 2022-06-02.pdf
4. Adopt motion authorizing Deputy Public Works Director to execute Contract Change Order No. 14 providing for installation of protective safety mesh in elevator shaft at Intermodal Station Pedestrian Bridge over Union Pacific Railroad (C6012).
CC 2022-06-15 Staff Report Intermodal CCO#14 Safety Mesh.docx Attach 1_ Plans for Safety Mesh Screens.pdf
Attach 2_Intermodal CCO#14.pdf
5. Adopt a resolution authorizing the City Manager to execute a Second Amendment to the contract with Granicus, Inc., in a form approved by the City Attorney to provide closed captioning services and equipment and transferring $89,636 from General Fund Unassigned Reserves and $2,950 from Public, Educational, and Governmental (PEG) Funds for provision of the services thereto.
CC Staff Report Granicus contract amendment 6.15.22.docx CC Reso Granicus Contract Amendment 6.15.22.docx
Original ServiceAgreement_Martinez_042406.pdf
First_Amendment_Martinez_CA_061317_2017JUNE13.pdf
Second_Amendment CA_Martinez CA_Q-190221_2022MAY25.pdf
6. Adopt a resolution approving the job specification for the Assistant City Clerk position and amending the classification plan to add the Assistant City Clerk position as recommended by the Civil Service Commission, approving the associated salary range, and amending the FY 2021-22 Budget to add one Assistant City Clerk position and remove the Deputy City Clerk position from the list of budgeted positions.
CC_Staff_Report_Reclass_Amend_Budgeted_Positions Assistant City Clerk 6.15.22.docx CC_Reso_-_Assistant City Clerk_Job_Specs_and_Salary 6.15.22.docx Deputy City Clerk Job Specification (current).pdf
Assistant City Clerk Job Specification (proposed).pdf
7. Adopt resolution authorizing the City Manager to execute an Agreement for Consultant Services with Advanced Mobility Group to develop a Local Roadway Safety Plan in an amount of $101,737, plus a 10% contingency for any additional surveys, for a total not-to- exceed amount of $122,100.
Staff_Report_-_Local_Roadway_Safety_Plan.docx
Resolution - Local Roadway Safety Plan.docx
Attachment A - LRSP RFP.pdf
Attachment B - AMG Proposal.pdf
8. Adopt a resolution authorizing the City Manager to execute an Agreement for General Services with BrightView Landscape Services, Inc. for landscape services at eight (8) Lighting and Landscape Districts, City owned water facilities and Pacheco Transit Hub in an amount of $71,333.88 for the first year and increased by 3% annually for the next two years thereafter, with an option to extend for an additional two years.
CC_Staff_Report_-_BrightView_Landscape_Maintenance_Services.docx CC_Reso_-_BrightView_Landscape_Maintenance_Services.docx Attachment A - Request for Proposal.pdf
Attachment B - BrightView Proposal.pdf
9. Adopt a resolution appointing Randy W. Leptien, P.E. as City Engineer for the City of Martinez and authorizing the City Manager to execute a contract with LCC Engineering & Surveying, Inc., in an amount not to exceed $72,000.
CC_Staff_Report_City_Engineer_Appointment 6.15.22.docx
Reso_City_Engineer_Appointment 6.15.22.docx
Attachment A - LCC_Proposal_Acting_City_Engineer_City_of_Martinez.pdf
10. Adopt resolution authorizing the City Manager to execute first amendments to agreements for consultant services with Tanaka Design Group and RHAA Landscape Architects + Planners for on-call landscape architectural services, each for an additional amount of $100,000 for a total not-to-exceed amount of $200,000 annually, contingent on available annual budget appropriations or developer deposit balance for a total contract period of three years with an option to extend the agreement(s) for an additional two years.
CC Staff_Report_-_Amend_On-Call_Landscape_Architectural_Services_Contracts 6.15.22.docx CC Reso On Call 6.15.22.docx
Exhibit A Tanaka Design Group Consultant Contract FINAL.pdf Exhibit A.1 Tanaka Design Group First Amendment 6.15.22 (Martinez).pdf Exhibit B RHAA_Landscape_Architects_Planning___Consulting_Agreement-FINAL.pdf Exhibit B.1 RHAA Landscape Architecture First Amendment 6.15.22 (Martinez).pdf Attachment A - Tanaka Work Examples.pdf
Attachment B - RHAA Work Examples.pdf
GENERAL BUSINESS ITEMS
11. Adopt a resolution approving a lot line adjustment exchanging less than 250 square feet of City real property with adjacent property Owner at the western corner of West Park and Park streets, contingent on: 1) the Planning Commission’s approval of the discretionary entitlements required for the Owner’s project; 2) prior issuance of grading and building permits by the City; and 3) the Owner paying all transaction and legal fees associated with the execution of lot line adjustment.
CC_Staff_Report_6.15.22_123 West Park.docx
Resolution 6.15.22 123 West Park.docx
Exhibit A - Proposed Lot Line Adjustment.pdf
Attach A_Aerial Map with Parcel Boundaries.pdf
Attach B_Initial Site Plan.pdf
Attach C_Revised Project Plans.pdf
12. Receive report, hold discussion, and provide direction to staff regarding the FY 2022-23 Community Groups Funding Program.
CC Staff Report -Community Groups Funding Program__6.15.22.docx 304 - Community Groups Funding Policy Mar2007.pdf
2022-23 Community Groups Funding Program Applications (3).pdf
PUBLIC HEARING ITEMS
13. 1. Conduct public hearing continued from June 1, 2022, on proposed grant of easement for a non-exclusive utility and access easement to East Bay Regional Park District over City- owned property identified as County Assessor’s Parcels No. 372-130-003 and 372-140-006 to allow the construction of a water service to the Arabian Heights area of the Franklin Hills to support grazing and wildfire fuel load reduction.
2. Adopt Resolution approving grant of non-exclusive utility and access easement over city real properties (APNs 368-060-05 and 372-130-003) and authorizing City Manager to execute agreement with East Bay Regional Park District.
CC_SR_2022-06-01_EBRPD_Stockwater_Easement.docx
CC-Reso_EBRPD_Stockwater_Easement 6.15.22.docx
Att_1_Aerial_Vicinity_Map.pdf
Att_2_Location_Map.pdf
Att_3_Stockwater_Facilities_Map.pdf
Att_4_LAFCO_Resolution_No._19-06.pdf
Att_5_Aerial_Photo_of_Roadway_and_Path.pdf
Att_6_Notice_of_City_Council_Public_Hearing.pdf
Att_7_PC_Resolution_No._22-03_GP_Conformance.pdf
Att_8_Fire_Hazard_Map.pdf
Att_9_Utiltiy and Access Easement Agmt-with Ex. A & B.pdf
14. Hold Public Hearing for Landscaping and Lighting Assessment Districts and approve the following:
A. Motion ordering any changes in improvements, report, diagram or assessments.
B. Resolution approving the Engineer’s Report and confirming the district diagram and assessments for the 2022-23 Fiscal Year.
C. Resolution overruling protests (if required, must be adopted by 4/5 vote). _CC_Staff_Report_2022-06-15_LLAD_Public_Hearings.docx
LLAD_PH_Presentation.pdf
LLAD Location Map_2022-23.pdf
LLAD_1979-3_VillageOaksTerrace_CC_Reso_Confirming_Assessments.docx LLAD_1979-3_VillageOaksTerrace_CC_Reso_Overruling_Protests.docx LLAD_1981-3_MuirStationPark_CC_Reso_Confirming_Assessments.docx LLAD_1981-3_MuirStationPark_CC_Reso_Overruling_Protests.docx LLAD_1983-3_VistaOaks_CC_Reso_Confirming_Assessments.docx LLAD_1983-3_VistaOaks_CC_Reso__Overruling_Protests.docx LLAD_1988-1_CenterMartinez_CC_Reso_Confirming_Assesments.doc LLAD_1988-1_CenterMartinez_CC_Reso_Overrulling_Protests.doc LLAD_1994-1_Creekside_CC_Reso_Confirming_Assessments.doc LLAD_1994-1_Creekside_CC_Reso_Overuling_Protests.doc
LLAD_1997-1_BrittanyHills_CC_Reso_Confirming_Assessments.doc
LLAD_1997-1_BrittanyHills_CC_Reso_Overruling_Protests.doc LLAD_2000-2_TerraVista_CC_Reso_Confirming_Assessments.doc LLAD_2000-2_TerraVista_CC_Reso_Overruling_Protests.doc
LLAD_2001-1_AlhambraEstates_CC_Reso_Confirming_Assessments.doc LLAD_2001-1_AlhambraEstates_CC_Reso_Overruling_Protests.doc
CHIEF OF POLICE
CITY MANAGER
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
SUBCOMMITTEE REPORTS
CITY COUNCIL
15. Adopt a resolution approving Mid-Cycle Adjustments and Appropriations/Transfers to the Capital Improvement Program Budget for Fiscal Years 2021-22 through 2022-23 and authorizing staff to prepare construction plans, specifications and estimates for new projects approved under the Mid-Cycle.
CC Staff Report - CIP Mid Cycle 6.15.22.docx
CC Reso - CIP Mid Cycle 6.15.22.docx
Attachment A.pdf
Attachment B.pdf
Attachment C.pdf
Attachment D.pdf
16. Review proposed amendments to the FY 2022-23 Budget and provide staff direction. (Documents uploaded on June 13, 2022)
CC Staff Report 2022-06-15 - FY2022-23 Mid-Cyle Budget Amendments Final.docx Attachment A- Revenues.pdf
Attachment B Expenditure by Program.pdf
ADJOURNMENT - Adjourn to a Regular City Council meeting on June 29, 2022 at 7:00 p.m. I hereby certify this City Council Regular Meeting Agenda was publicly notified by 7:00 p.m. on June 10, 2022.
Kat Galileo, Acting Deputy City Clerk
Information for the Public
Any public record concerning an agenda item that is distributed to all or a majority of the City Council less than 72 hours before the meeting at which the item will be discussed or considered shall be available for inspection during normal business hours at the City Clerk’s desk on the second floor of City Hall, 525 Henrietta Street, Martinez, California 94553, and in the public binder at the meeting.
All meetings are held in the Council Chambers, unless otherwise noted. Staff reports are available for review in the City Clerk’s Office prior to the City Council Meeting and/or at the City Council Meeting; staff reports are available on the City’s website at www.cityofmartinez.org.
The Mayor accepts Public Comment on Agenda Items as they are discussed. Public Comment on items
not on the Agenda can be addressed during the “Public Comment” portion of the meetings (kindly limit comments to 3 minutes on any one item). If you wish to be identified for the record, please state your name and present a Speaker Card to the Clerk.
The public is invited to attend Public Hearings and take the opportunity to speak. In accordance with Section 65009 of the California Government Code, anyone wishing to challenge action taken on any of these items in Court may be limited to raising only those issues he/she or someone else raised at the described Public Hearing or in written correspondence addressed and delivered to the City at or prior to the hearing.
"Motion for Reconsideration: A Councilmember voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions."
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (925) 372-3512. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements.
Note: Regular City Council Meetings are held on the first and third Wednesdays of every month at 7:00 pm in the City Hall Council Chambers. City Council normally adjourns for a Summer Recess during the month of August. Meetings are televised at 7:30pm on Friday following the Wednesday's meeting on:
Comcast channel 28, U-Verse channel 99, and Wave channel 29.