Action Minutes
City Council Regular Meeting
Wednesday, June 15, 2022 at 7:00 p.m.
Council Chamber – 525 Henrietta Street, Martinez, CA 94553
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Elected Officials City Staff on the Dais
Mayor Rob Schroder
Vice Mayor Lara DeLaney
Councilmember Debbie McKillop
Councilmember Mark Ross
Councilmember Brianne Zorn
Present
Present
Present
Present
Present
Eric Figueroa, City Manager
Jeff Walter, City Attorney
Lauren Sugayan, Deputy City Manager
Nick Villanueva, IT Administrator
Call to Order – Pledge of Allegiance
Mayor Rob Schroder called the Regular Meeting order at 7:04 PM Public Comment (1:06 in video)
• Jeff Sherwin – Supports the Public Art project and expresses multiple values in having a mural from a local artist at Alhambra Way.
• Michael – Alhambra Way resident, expresses his and his neighbors support for the Public Art project.
• Marta Van Loan – Regarding the Green Street Evacuation Route, thanks Public Works for clearing out the area. Requests it to be grated down and for drainage to be added. • Tim – Supports the mural for Alhambra Way; part of the artist group called the Illuminaries who have designed and will install the mural. Thanks Jeff Sherwin for his work and support of the project.
Presentations
None
Consent Calendar (9:30 in video)
1. Waive reading of and introduce and/or adopt all Ordinances by title only.
2. Motion approving City Council Action Minutes, dated June 1, 2022.
3. Motion approving the Check Reconciliation Register, dated June 2, 2022.
4. Adopt motion authorizing Deputy Public Works Director to execute Contract Change Order No. 14 providing for installation of protective safety mesh in elevator shaft at Intermodal Station Pedestrian Bridge over Union Pacific Railroad (C6012).
5. Adopt a resolution authorizing the City Manager to execute a Second Amendment to the contract with Granicus, Inc., in a form approved by the City Attorney to provide closed captioning services and equipment and transferring $89,636 from General Fund Unassigned Reserves and $2,950 from Public, Educational, and Governmental (PEG) Funds for provision of the services thereto.
6. Adopt a resolution approving the job specification for the Assistant City Clerk position and amending the classification plan to add the Assistant City Clerk position as City Council Action Minutes
Wednesday, June 15, 2022
recommended by the Civil Service Commission, approving the associated salary range, and amending the FY 2021-22 Budget to add one Assistant City Clerk position and remove the Deputy City Clerk position from the list of budgeted positions.
7. Adopt resolution authorizing the City Manager to execute an Agreement for Consultant Services with Advanced Mobility Group to develop a Local Roadway Safety Plan in an amount of $101,737, plus a 10% contingency for any additional surveys, for a total not- toexceed amount of $122,100.
8. Adopt a resolution authorizing the City Manager to execute an Agreement for General Services with BrightView Landscape Services, Inc. for landscape services at eight (8) Lighting and Landscape Districts, City owned water facilities and Pacheco Transit Hub in an amount of $71,333.88 for the first year and increased by 3% annually for the next two years thereafter, with an option to extend for an additional two years.
9. Adopt a resolution appointing Randy W. Leptien, P.E. as City Engineer for the City of Martinez and authorizing the City Manager to execute a contract with LCC Engineering & Surveying, Inc., in an amount not to exceed $72,000.
10. Adopt resolution authorizing the City Manager to execute first amendments to agreements for consultant services with Tanaka Design Group and RHAA Landscape Architects + Planners for on-call landscape architectural services, each for an additional amount of $100,000 for a total not-to-exceed amount of $200,000 annually, contingent on available annual budget appropriations or developer deposit balance for a total contract period of three years with an option to extend the agreement(s) for an additional two years.
Speakers: • None
Public
Comment:
• None
Closing
Comment:
• None
Motion to: Approve staff recommendations on Consent Calendar items #1 through #10 Motion by: Lara DeLaney Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
General Business Items ( 12:05 in video)
11. Adopt a resolution approving a lot line adjustment exchanging less than 250 square feet of City real property with adjacent property Owner at the western corner of West Park and Park streets, contingent on: 1) the Planning Commission’s approval of the discretionary entitlements required for the Owner’s project; 2) prior issuance of grading and building permits by the City; and 3) the Owner paying all transaction and legal fees associated with the execution of lot line adjustment.
Speakers: • Staff Report by Randy Leptien, Engineering Consultant and Hector Rojas, Planning Manager.
City Council Action Minutes
Wednesday, June 15, 2022
Public
Comment:
• Scott O’Hara – Confirms all homes built in the area meet the Wildland Urban Interface code requirements which are similar to the Fire Safety codes.
Closing
Comment:
• VM Lara DeLaney confirms the design review is being done by Planning Commission and not the Design Review
Committee; Efforts should be made to fill the Design Review Committee; Inquires about whether or not the High Severity Hazard Zone map would be subject to these codes.
• CM Zorn appreciates the inclusion of staff recommendations, the added benefit for the City, and the applicant’s coverage of adjustment costs. Supports the staffing of the Design Review Committee.
Motion to: Adopt the Resolution as Written.
Motion by: Brianne Zorn Seconded By: Debbie
McKillop
Motion
passed
4 – 0,
1 Recused
Rob Schroder Recused Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
12. Receive report, hold discussion, and provide direction to staff regarding the FY 2022-23 Community Groups Funding Program.
Speakers: • Staff Report by Lauren Sugayan, Deputy City Manager Public
Comment:
• Noralea – Thanks Council for approving this program, as it supports the work she does in helping the homeless do
laundry.
Closing
Comment:
• CM Zorn appreciates the outreach and requests information on what has been done thus far.
• CM McKillop thanks staff for entertaining Council’s suggestion for conducting outreach work to local non-profit groups. Bring forth suggestion on increasing budget to allow additional funding for organizations.
• CM Ross suggests consideration of setting 1% of yearly budget for community groups.
• VM Lara states this should be discussed on Subcommittee level; not enough outreach has been conducted causing
various organizations to be left out.
• Mayor Schroder agrees this should involve ARDPIE, have policies reviewed, conduct a policy discussion, bring to Subcommittee and back to Council for consideration.
• CM Zorn supports idea of increasing amount to be given, but implement it in following year.
• CM McKillop hopes City can supply greater funding next year and that more organizations will apply.
Motion to: Approve Staff Recommendations and Bring to ARDPIE for Policy Review.
City Council Action Minutes
Wednesday, June 15, 2022
Motion by: Lara DeLaney Seconded By: Brianne Zorn
Motion
passed
5 - 0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Public Hearing Items (44:05 in video)
13. 1. Conduct public hearing continued from June 1, 2022, on proposed grant of easement for a non-exclusive utility and access easement to East Bay Regional Park District over City owned property identified as County Assessor’s Parcels No. 372-130-003 and 372- 140-006 to allow the construction of a water service to the Arabian Heights area of the Franklin Hills to support grazing and wildfire fuel load reduction.
2. Adopt Resolution approving grant of non-exclusive utility and access easement over city real properties (APNs 368-060-05 and 372-130-003) and authorizing City Manager to execute agreement with East Bay Regional Park District.
Speakers: • Staff Report by Randy Leptien, Engineering Consultant Public
Comment:
• Elijah Dominguez objects to the easement as it will put the City further in debt; need to look at finances and at all the non-registered businesses.
Closing
Comment:
• None
Motion to: Approve Resolution Approving Grant and Authorizing City Manager to Execute Agreement
Motion by: Lara DeLaney Seconded By: Debbie McKillop
Motion
passed
5 - 0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
14. Hold Public Hearing for Landscaping and Lighting Assessment Districts and approve the following:
A. Motion ordering any changes in improvements, report, diagram or assessments.
B. Resolution approving the Engineer’s Report and confirming the district diagram and assessments for the 2022-23 Fiscal Year.
C. Resolution overruling protests (if required, must be adopted by 4/5 vote).
Speakers: • Staff Report by Randy Leptien, Engineering Consultant Public
Comment:
• None
Closing
Comment:
• Mayor Schroder confirms with City Attorney there is to be 1 public hearing for all 8 districts, Council will adopt a separate resolution for each district, and each resolution confirms the assessment and overruling protests.
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Village Oaks Terrace.
Motion by: Lara DeLaney Seconded By: Mark Ross
Rob Schroder Aye Debbie McKillop Aye
City Council Action Minutes
Wednesday, June 15, 2022
Motion
passed
5-0
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Muir Station Park.
Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Center Martinez.
Motion by: Brianne Zorn Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Vista Oaks.
Motion by: Brianne Zorn Seconded By: Mark Ross
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Creekside.
Motion by: Mark Ross Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Brittany Hills.
Motion by: Mark Ross Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Terra Vista.
Motion by: Debbie McKillop Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
Motion to: Approve Resolution Approving Engineer’s Report, Confirming District Diagram and Assessments, and Resolution Overruling Protests for Alhambra Estates.
Motion by: Debbie McKillop Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
City Council Action Minutes
Wednesday, June 15, 2022
Chief of Police
None
City Manager
None
Appointments to Commissions and/or Agencies
None
Subcommittee Reports
None
City Council (1:10:22 in video)
15. Adopt a resolution approving Mid-Cycle Adjustments and Appropriations/Transfers to the Capital Improvement Program Budget for Fiscal Years 2021-22 through 2022-23 and authorizing staff to prepare construction plans, specifications and estimates for new projects approved under the Mid-Cycle.
Speakers: • Staff Report by Ali Hatefi, Senior Civil Engineer Public
Comment:
• None
Closing
Comment:
• CM McKillop requests clarification on “Right of Way Improvement”; Regarding the ozone building, inquires what the City will do to reinforce the Water treatment building, how to make it safe for current staff, and expected time frame.
• VM DeLaney requests clarification on a few items. Attachment A, “Project List”: (1.1) Number of open projects and the Sidewalk Replacement Program budget allotment; (1.9) Closing in on end of FY and 1 million remaining; (2.1) Remaining work on the Creek & Storm Drain project; (3.4) Remaining work on Susana Park Interpretive Designs; (4.2) Cultural Facilities Improvement needs to move forward and have it brough to Council; (7.1) Annual Green Infrastructure, inquires what improvements are being made on parking lot #4 that requires $500k; Requests incorporation of establishing a Quiet Zone; (6.3) inquires how the $1 million Marina Dredge was figured; ARPA allocations and when discussion will be had so Council knows how projects will be funded and what money is on the table to advance other projects.
• CM Ross enquires about the progress being made on the Ward Street Undergrounding; Addresses piece of land that will be purchased, funding egress/access/ADA needs and consider including costs in CIP; seconds VM DeLaney’s sentiments on the Quiet Zone.
• CM Zorn clarifies appropriation dates on Staff Report (pg2); inquires what improvements are left for Field 5; the process to include additional projects in CIP; (7.2) requests further information about the Parking Project; notes there is no indication of current General Fund balance, moving forward would like to have a better understanding about how much is being pulled from the General Fund at any given time.
City Council Action Minutes
Wednesday, June 15, 2022
Motion to: Adopt resolution approving Mid-Cycle Adjustments and Appropriations/Transfers and authorizing staff to prepare construction plans, specifications and estimates for new projects.
Motion by: Brianne Zorn Seconded By: Debbie McKillop
Motion
passed
5 - 0
Rob Schroder Aye Debbie McKillop Aye
Lara DeLaney Aye Mark Ross Aye
Brianne Zorn Aye
16. Review proposed amendments to the FY 2022-23 Budget and provide staff direction. (Documents uploaded on June 13, 2022)
Speakers: • Staff Report by David Glasser, Finance Director Public
Comment:
• None
Closing
Comment:
• VM DeLaney asks what enforcement efforts the City can undertake to ensure motels are remitting Transient Occupancy Tax; Query Projected Surplus and how it was derived; #8 and #9 on “Additional Funding Requests” can be funded by PEG; Regarding Special Revenues, enquires about what has happened to the money the City collected in lieu fees; Inquires how Council is to prioritize positions listed on “Other Potential Positions”; states reserves are a one-time use and the money can’t be spend on ongoing expenses such as positions, contracting for services is the route to take instead of dipping into Reserves.
• CM Zorn expresses the “Additional Funding Requests” don’t have a clear benefit to the public as the items are dependent on staff. Recommend a proposal for more positions and increase funding for labor. Clarifies definition of limited term positions; states a variety of reports are needing to be done but no one to do them, staff retention problems, and would be a worthwhile investment to fund the positions from Reserves. • CM McKillop requests to know what the benefits are for conducting an evidence room audit. Inquires about the process to getting a permanent employee added to personnel list. Wants to find a way to support the position requests.
• Mayor Schroder states Workers Comp is steady but inflation is affecting it, General Liability is expected to increase, and Property Insurance has gone through the roof; states using Reserve funds for positions rubs against the grain of normal/past practice, is agreeable to hire positions so long as there is a contingency plan in place.
• CM Ross states some reworking is required on the expenditures to make it a more realistic plan; suggests research is done to see what other funding can be used to cover some items; police department position requests are top priority and doesn’t want to stall the fulfillment; adjust the budget so there isn’t a million dollar one-time infusion without repetition every year.
City Council (3:27:11 in video)
Comments/U
pdates
• CM McKillop wishes everyone a happy Father’s Day, invites everyone to King of the County BBQ event and to a Sturgeon baseball game.
City Council Action Minutes
Wednesday, June 15, 2022
• CM Zorn wanted to echo the ARPA discussion is put back on the Agenda, planning opportunity for Council Retreat, Happy Father’s Day and Juneteenth, looks forward to the parade and Fireworks for 4th of July.
• CM Ross enquires about timeline regarding funding for Measure F; Happy Juneteenth and 4th of July.
• VM DeLaney echoes Happy Juneteenth, 4 of July, and Father’s Day; acknowledge Fitness to Martinez Program which provides the community with free fitness classes.
• 4th of July and Fireworks is on; will be judging BBQ at the King of the County event.
Adjournment
Mayor Schroder adjourned the meeting at 10:41 PM.
_______________________________
Rob Schroder, Mayor
Kat Galileo, Acting Deputy City Clerk
7/6/22