CITY COUNCIL SPECIAL & REGULAR MEETING AGENDA
Wednesday, November 16, 2022
6:00 PM – SPECIAL MEETING
7:00 PM – REGULAR MEETING
COUNCIL CHAMBERS
525 HENRIETTA STREET, MARTINEZ, CA 94553
AND VIA ZOOM TELECONFERENCE
COVID-19 ADVISORY NOTICE - The City of Martinez has set up a page on our website for the latest updates and helpful resources to help slow the spread of COVID-19 at:
https://martinezcityofca.prod.govaccess.org/government/coronavirus-covid-19
This meeting will be conducted in-person in the City Hall Council Chamber and shall be broadcasted in real time via Zoom Video/Teleconference for the viewing and participation of the public. Public seating in the Council Chamber will be at limited capacity to maintain reasonable social distancing.
Printed handouts of the agenda, and any documents that are updated or added to Items less than 72 hours before the meeting, will be made available for viewing in the Council Chamber at the time of the meeting. Hard copies of documents relating to any of the specific items listed on the meeting agenda are available upon request to the City Clerk’s office.
Please visit https://martinezcityofca.prod.govaccess.org/government/meetings-and-agendas for specific
instructions and proper protocol during the virtual meeting. If attending the Zoom meeting, please join us by choosing any of the following options:
1. Via Mobile Phone or Desktop, using the Zoom App direct link:https://cityofmartinez- org.zoom.us/j/98238642675?pwd=aTZRckd4cStYcU5WaG90UnpTWDQxZz09
2. Via Web Browser, from https://zoom.us/join
Webinar ID: 982 3864 2675
Passcode: 691897
3. Via Phone by calling (669)900-6833 and enter the provided meeting details above.
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The City Council may discuss and/or take action on any or all of the items listed on the Agenda, irrespective of how the items are described.
SPECIAL MEETING
A. Swearing-In and Introductions for new members of the Martinez Police Department:
Police Officer Harley Valadez
Police Officer Alexander Tirona
Police Officer Cole Bennett
Police Officer Roy Gaines (Added 11/15/22)
Dispatcher Taylor Brazil
Dispatcher Desiree Coston
Records Clerk Dushyant Chanan
CALL TO ORDER - PLEDGE OF ALLEGIANCE
ROLL CALL - Councilmembers Debbie McKillop, Mark Ross, Brianne Zorn; Vice Mayor Lara DeLaney, Mayor Rob Schroder
PRESENTATIONS
1. Proclamation - Suzanne Elizabeth Hatch Schroder Day
Proclamation - Suzanne Elizabeth Hatch Schroder Day
2. Proclamation - Family Court Awareness Month
Proclamation - Family Court Awareness Month
3. Proclamation - Native American Heritage Month
Proclamation - Native American Heritage Month
4. Proclamation - Retirement of Officer Michael Lincoln Proclamation - Officer Lincoln Retirement
5. Receive and file the Measure X Citizens’ Oversight Committee Annual Report for FY20-21.
SR - Measure X Oversight Committee FY 20/21
6. Work Plan Update from the Anti-Racism and Discrimination and Pro-Equity and Inclusion Task Force
PUBLIC COMMENT - on Items not on the Agenda
CONSENT CALENDAR
7. Motion waiving reading text of All Resolutions and Ordinances.
8. Motion approving the Check Reconciliation Register and AP Wire Transfers.
Check Register November 2022
AP Wire Transfer November 2022
9. Motion to approve Action Minutes for the months of August, September and October 2022.
Action Minutes 8-31-22
Action Minutes 9-14-22
Action Minutes 9-21-22
Action Minutes 10-5-22
10. Adopt a resolution authorizing the Acting City Manager to execute Amendment No. 1 to Agreement for Consultant Services Agreement with BKF Engineering providing additional staff augmentation services and on-call civil engineering services in an amount not to
exceed $183,000.
SR - BKF Amendment No.1 Civil Engineering Services
Resolution - BKF Amendment No.1
Attachment A – BKF Engineers Proposal for Staff Augmentation Services
11. Adopt a resolution authorizing the Acting City Manager to execute Amendment No. 2 to Agreement for Consultant Services Agreement with AnchorCM providing additional staff augmentation services for a part-time Permit Engineer in an amount not to exceed $64,800.
SR - AnchorCM Amendment No.2
Resolution - AnchorCM Amendment No.2
Attachment A – AnchorCMs Proposal for Staff Augmentation Services
12. Adopt a resolution approving Program Supplement A091 for Project LPPSB1L-5024(029) Morello Avenue Sidewalk Gap Closure (C2014), authorizing the Acting City Manager to execute on behalf of the City, and finding that approval or allocation of grant funding is Exempt per CEQA Guidelines Section 15378(b) (accepting grant funding not a project under CEQA).
SR - C2014 Program Supplement Agreement
Resolution - C2014 Program Supplement Agreement
Attachment A - Program Supplement Agreement No. A091
13. Motion to Reject Claim - Franklin, Teresa
Claim - Franklin, Teresa
14. Approve a resolution authorizing the Acting City Manager to execute a Second Amendment to the Communications Site Lease Agreement with Vertical Bridge Towers (VBT) Sub 1, LLC, at 200 Wildcroft Drive, and finding project is categorically exempt under CEQA Section 15301 for minor modification to existing facility.
SR - Vertical Bridge TMO 2nd Amendment
Resolution - Vertical Bridge TMO 2nd Amendment
Attachment A - Second Amendment Wildcroft Site Lease Agreement Attachment B - Exhibit B-1
Attachment C - Communications Site Lease Agreement (1996) + First Amendment (2016)
15. Adopt a resolution authorizing the Acting City Manager to execute a Third Amendment to the existing Consultant Services Agreement (CSA) with Moore Iacofano Goltsman, Inc. (MIG) in the amount of $124,800 for contract planning assistance for a total not-to exceed amount of $532,785.
SR - MIG 3rd Amendment
Resolution - Contract Planning Assistant
Attachment A - MIG Agreement Nov 2020.pdf
Attachment B - First Amendment MIG.pdf
Attachment C - Second_Amendment MIG.pdf
Attachment D - Third Amendment MIG_11.16.22.pdf
Exhibit A to Third Amend - MIG Proposal of 11.01.22.pdf
16. Adopt a resolution authorizing the Acting City Manager to execute an Amendment to the existing Consultant Services Agreement (PSA) with Municipal Resources Group, LLC in the amount of $61,875 for additional professional consulting assistance, for a total not-to- exceed amount of $121,500.
SR - MRG CSA Amendment
Resolution - MRG Amendment to CSA
Attachment A - Agreement for Consultant Services MRG
Attachment B - First Amendment MRG PSA Agreement
Exhibit A - MRG Consulting Services
GENERAL BUSINESS ITEMS
17. Approve an Employment Agreement for Andrew White, as Chief of Police, effective January 3, 2023 and authorize Acting City Manager to execute same, with actual appointment, subject to completion of satisfactory background and medical screening.
SR - Police Chief Employment Agreement
Attachment A - Chief of Police Employment Agreement
18. Adopt a resolution accepting bids, awarding a construction contract for Rankin Aquatic Center Improvements Project (C5044) to Waterworks Industries, Inc. of Windsor, CA, in the amount of $463,750, authorizing the City Manager to execute Contract Change Orders up to 10% of the contract amount, approving a transfer of $370,000 from Infrastructure Reserves (Fund 10) to Project C5044, and finding the project Categorically Exempt per CEQA Sections 15301 and 15302.
SR - Award Construction of Pool Heater Project C5044
Resolution - C5044 Award Construction
Attachment A – Summary of Bids
19. Adopt a resolution approving the allocation of $1,000,000 in American Rescue Plan Act (ARPA) funding to the Water Main Replacement Project (Project C7052), consistent with the City’s American Rescue Plan Act Spending Priority Plan, and finding that approval or allocation of grant funding is Not a Project/Exempt per CEQA Guidelines Section 15060(c)(2), and/or 15378, and that the Water Main Replacement Project is categorically exempt from CEQA per CEQA Guidelines Section 15301(b) (Class 1, “existing facilities of publicly-owned utilities”).
SR - ARPA Funds for Watermain Project
Resolution - ARPA Funds for Watermain Project
20. Adopt a resolution to adopt the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Hidden Valley Pickleball Project (City Project No.
C5047), provide direction to staff for renovation and/or expansion of tennis courts at Hidden Valley Park to accommodate pickleball, and find that the Project is subject to Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
SR - Adopt ISMND for Pickleball Project
Resolution - Adopt ISMND for Pickleball Project
Attachment A - RHAA Conceptual Designs
Attachment B - IS MND Rincon
Attachment C - Mitigation Monitoring and Reporting
Attachment D - Comments and Responses
21. Adopt a resolution approving the allocation of $300,000 in American Rescue Plan Act (ARPA) funding towards the implementation of strategies that support the unhoused population in Martinez, consistent with the City’s American Rescue Plan Act Spending Priority Plan.
SR - Strategy Funding Recommendations for Homeless
Resolution - ARPA Allocation Towards Serving the Unhoused
Attachment A - Resolution
Attachment B - Community Conditions Report
Attachment C - Homekey Recipients
Attachment D - Stakeholder Outreach List
Attachment E - Current Expenditures
Attachment F - Example of an Ideal Project Homekey Project
PUBLIC HEARING ITEMS
22. Conduct a public hearing to adopt a resolution to approve new maximum rates and amend the solid waste and recycling franchise agreements between the City of Martinez and Allied Waste Systems, Inc., d.b.a. Allied Waste Services of Contra Costa County and d.b.a.
Republic Services of Contra Costa County, to reflect same, increasing maximum residential, commercial, industrial and multi-family solid waste collection rates by 4.0% effective January 1, 2023, as set forth in Exhibit C to the franchise agreements.
SR - Interim Year Rate Adjustment
Resolution - Solid Waste Collection Rates w/ Allied Waste Exhibit C - 2023 Proposed Rates
23. Open a public hearing on the appeal of the Planning Commission's approval of Design Review Application No. 20PLN-0001 to approve the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and design for construction of a single-family residence and associated structures at 370 Lindsey Drive, and find that the approved project (20PLN-0001) is subject to the California Environmental Quality Act (CEQA), and the State CEQA Guidelines (Public Resources Code Section 21080. This item was continued to November 16, 2022, at the October 19, 2022, City Council public hearing. (UPDATED)
SR - 370 Lindsey Drive Appeal.docx (Added 11/15/22)
Attachment 1 - Assessor Parcel Map
Attachment 2 - Plat Map
Attachment 3 - Slope Analysis Map
Attachment 4 - Amended Judgement
Attachment 5 - Open Space and Scenic Easement
Attachment 6a - Overall and Enlarged Site Plan
Attachment 6b - Architectural Plans
Attachment 6c - Materials Samples Board
Attachment 6d - Improvement Plans
Attachment 6e - Landscape Plans
Attachment 7 - Applicable Development Standards
Attachment 8 - Hillside Development Standards
Attachment 9 - Public Hearing Notice
Attachment 9a - PC Resolution 22-08
Attachment 9b - Planning Commission SR (July 12, 2022)
Attachment 9c - PC Public Hearing Notice
Attachment 9d - PC Minutes (7.12.22)
Attachment 10 - Appeal Letter and Petition
Attachment 11 - PHN 20PLN-0001 Appeal 10-19-2022
Attachment 12 - Resolution (Revised 11/16/22)
Attachment 12a - Design Review Findings
Attachment 12b - Conditions of Approval Revised
Attachment 12c - Mitigated Negative Declaration
Attachment 12d - Response to Comments
Attachment 12e - MMRP
CHIEF OF POLICE
24. Comments/Updates
CITY MANAGER
25. Comments/Updates
A. Gift 4Martinez Digital Gift Card Program Update
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
SUBCOMMITTEE REPORTS
CITY COUNCIL
26. Comments/Updates
ADJOURNMENT - Adjourn to a Special City Council Meeting on December 7, 2022 at 7:00 p.m.
I hereby certify this City Council Special and Regular Meeting Agenda was publicly notified by 5:00 p.m. on November 10, 2022.
Kat Galileo, Assistant City Clerk
Information for the Public
Any public record concerning an agenda item that is distributed to all or a majority of the City Council less than 72 hours before the meeting at which the item will be discussed or considered shall be available for inspection during normal business hours at the City Clerk’s desk on the second floor of City Hall, 525 Henrietta Street, Martinez, California 94553, and in the public binder at the meeting.
All meetings are held in the Council Chambers, unless otherwise noted. Staff reports are available for review in the City Clerk’s Office prior to the City Council Meeting and/or at the City Council Meeting; staff reports are available on the City’s website at www.cityofmartinez.org.
The Mayor accepts Public Comment on Agenda Items as they are discussed. Public Comment on items not on the Agenda can be addressed during the “Public Comment” portion of the meetings (kindly limit comments to 3 minutes on any one item). If you wish to be identified for the record, please state your name and present a Speaker Card to the Clerk.
The public is invited to attend Public Hearings and take the opportunity to speak. In accordance with Section 65009 of the California Government Code, anyone wishing to challenge action taken on any of these items in Court may be limited to raising only those issues he/she or someone else raised at the described Public Hearing or in written correspondence addressed and delivered to the City at or prior to the hearing.
"Motion for Reconsideration: A Councilmember voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions."
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (925) 372-3512. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements.
Note: Regular City Council Meetings are held on the first and third Wednesdays of every month at 7:00 pm in the City Hall Council Chambers. City Council normally adjourns for a Summer Recess during the month of August. Meetings are televised at 7:30pm on Friday following the Wednesday's meeting on: Comcast channel 28, U-Verse channel 99, and Wave channel 29.