Action Minutes
City Council Special and Regular Meeting
Wednesday, November 16, 2022 at 6:00 p.m.
Council Chamber – 525 Henrietta Street, Martinez, CA 94553
* Action Minutes provide an executive overview of decisions within a meeting. Full details are available via audio/video recording on our website. Microsoft Internet Explorer browser is recommended for video-viewing compatibility, or enable Adobe Flash on your default browser.
ELECTED OFFICIALS CITY STAFF ON THE DAIS
Mayor Rob Schroder
Vice Mayor Lara DeLaney
Councilmember Brianne Zorn
Councilmember Debbie McKillop
Councilmember Mark Ross
Present
Present
Present
Present
Present
Mike Chandler, Acting City Manager
Lauren Sugayan, Acting Assistant City Mgr
Dan Pratt, Interim Police Chief
Terri Highsmith, City Attorney
CALL TO ORDER
Mayor Schroder called to order the special meeting at 6:00 p.m.
SPECIAL MEETING (00:01:46 in video)
No video recording available, only audio.
A. Swearing- In and Introductions for new members of the Martinez Police Department:
Police Officer Harley Valadez
Police Officer Alexander Tirona
Police Officer Cole Bennett
Police Officer Roy Gaines
Dispatcher Taylor Brazil
Dispatcher Desiree Coston
Records Clerk Dushyant Chanan
Comments • Interim Chief Pratt introduced new members.
• New Chief of Police Andrew White welcomed new members. • New members pinned/badged by family members.
• City Clerk Gary Hernandez swore in new members.
• Chief Pratt swore in kids as Junior Officers.
CALL TO ORDER
Mayor Schroder called to order the regular meeting at 7:03 p.m.
PRESENTATIONS (00:32:11 in video)
1. Proclamation - Suzanne Elizabeth Hatch Schroder Day
• Mayor Schroder read proclamation and presented it to his wife.
2. Proclamation - Family Court Awareness Month
• Mayor Schroder read proclamation
City Council Action Minutes
Wednesday, November 16, 2022
• Sandy Ross accepted proclamation virtually and made comments.
3. Proclamation - Native American Heritage Month
• Mayor Schroder read proclamation.
4. Proclamation - Retirement of Officer Michael Lincoln • Mayor Schroder read proclamation.
5. Receive and file the Measure X Citizens’ Oversight Committee Annual Report for FY20-21.
• Carolyn Robinson, City Treasurer provided report.
6. Work Plan Update from the Anti-Racism and Discrimination and Pro-Equity and Inclusion Task Force
• ARDPIE Chair Satinder Malhi provided update.
PUBLIC COMMENT – RESERVED FOR ITEMS NOT ON THE AGENDA
(00:57:30 in video)
Comments/
Updates
• Julian spoke on ARDPIE and the listening meetings conducted by the Task Force.
• Gretchen spoke on Alhambra Park.
• Craig provided comments on the election and campaign filings.
CONSENT CALENDAR (01:06:57 in video)
7. Motion waiving reading text of All Resolutions and Ordinances.
8. Motion approving the Check Reconciliation Register and AP Wire Transfers.
9. Motion to approve Action Minutes for the months of August, September and October 2022.
10. Adopt a resolution authorizing the Acting City Manager to execute Amendment No. 1 to Agreement for Consultant Services Agreement with BKF Engineering providing additional staff augmentation services and on-call civil engineering services in an amount not to exceed $183,000.
11. Adopt a resolution authorizing the Acting City Manager to execute Amendment No. 2 to Agreement for Consultant Services Agreement with AnchorCM providing additional staff augmentation services for a part-time Permit Engineer in an amount not to exceed $64,800.
12. Adopt a resolution approving Program Supplement A091 for Project LPPSB1L- 5024(029) Morello Avenue Sidewalk Gap Closure (C2014), authorizing the Acting City Manager to execute on behalf of the City, and finding that approval or allocation of grant funding is Exempt per CEQA Guidelines Section 15378(b) (accepting grant funding not a project under CEQA).
14. Approve a resolution authorizing the Acting City Manager to execute a Second Amendment to the Communications Site Lease Agreement with Vertical Bridge Towers (VBT) Sub 1, LLC, at 200 Wildcroft Drive, and finding project is categorically exempt under CEQA Section 15301 for minor modification to existing facility.
15. Adopt a resolution authorizing the Acting City Manager to execute a Third Amendment to the existing Consultant Services Agreement (CSA) with Moore Iacofano Goltsman, Inc. (MIG) in the amount of $124,800 for contract planning assistance for a total not-to exceed amount of $532,785.
City Council Action Minutes
Wednesday, November 16, 2022
16. Adopt a resolution authorizing the Acting City Manager to execute an Amendment to the existing Consultant Services Agreement (PSA) with Municipal Resources Group, LLC in the amount of $61,875 for additional professional consulting assistance, for a total not-to-exceed amount of $121,500.
Speakers: • None
Public
Comment:
• None
Closing
Comment:
• None
Motion to: Approve Consent Calendar Items #7-12 and #14 -16 Motion by: Mark Ross Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
13. Motion to Reject Claim - Franklin, Teresa
• Pulled by CM Ross
Speakers: • None
Public
Comment:
• None
Closing
Comment:
• CM Ross state this is an important claim and VM DeLaney echoed the statement.
• CM Zorn requested the CM to provide update on Sidewalk Grant Program.
Motion to: Rejection of Teresa Franklin’s claim
Motion by: Debbie McKillop Seconded By: Brianne Zorn
Motion
passed
5-0
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
GENERAL BUSINESS ITEMS (01:11:15 in video)
Mayor Schroder moved General Business and Public Hearing Items in non-sequential order
17. Approve an Employment Agreement for Andrew White, as Chief of Police, effective January 3, 2023 and authorize Acting City Manager to execute same, with actual appointment, subject to completion of satisfactory background and medical screening.
Speakers: • David Glasser, Finance Director
Public
Comment:
• Julian comments on Police Chief uniform and work on the streets. • Craig extends congratulations to new Police Chief, and comments on the transparency of the hiring process.
Closing
Comment:
• None
Motion to: Approve an Employment Agreement for Andrew White, as Chief of Police Motion by: Lara DeLaney Seconded By: Mark Ross
Rob Schroder Aye Brianne Zorn Aye
City Council Action Minutes
Wednesday, November 16, 2022
Motion
passed
5-0
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
20. Adopt a resolution to adopt the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Hidden Valley Pickleball Project (City Project No. C5047), provide direction to staff for renovation and/or expansion of tennis courts at Hidden Valley Park to accommodate pickleball, and find that the Project is subject to Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
Speakers: • Michael Chandler and Leo Mena, Rincon Contractor Public
Comment:
• Brenda, expressed support of this item.
• Rosemary spoke in support of pickleball but has concerns with the courts backed up to her property.
• Wilma spoke on the enhanced community with pickleball club/players. • Carolyn clarifies location of new courts.
• Brian comments on noise, hours, parking, and facility usage. • Unnamed, resident next to the courts, commented on the noise concerns. • Unnamed, pickleball player, comments on the noise concerns. • Craig commented on acoustic studies and sound barriers for the noise levels.
• Kirsten and Jackson express support for this item.
• Rob expresses support for option 3.
• Sherif expresses support for this item.
• Susan comments on sound barrier and other possible site locations. • Gretchen echoes Susan’s comments for other possible locations.
Closing
Comment:
• Mayor comments on noise levels and noted options in report. • CM Zorn asked for a correction on front page and asks noise mitigation efforts are considered.
• VM DeLaney expressed interest in looking at other sites in the future for additional courts and noise mitigation efforts.
• CM McKillop request evaluations or surveys regarding noise and mitigation efforts, and other locations for future courts.
• Councilmembers expressed interest in option 3.
Motion to: Adopt a resolution to adopt the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Hidden Valley Pickleball Project (Project C5047)
Motion by: Lara DeLaney Seconded By: Brianne Zorn
Motion
passed
4-0; 1
recused
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Recused
18. Adopt a resolution accepting bids, awarding a construction contract for Rankin Aquatic Center Improvements Project (C5044) to Waterworks Industries, Inc. of Windsor, CA, in the amount of $463,750, authorizing the City Manager to execute Contract Change Orders up to 10% of the contract amount, approving a transfer of $370,000 from Infrastructure Reserves City Council Action Minutes
Wednesday, November 16, 2022
(Fund 10) to Project C5044, and finding the project Categorically Exempt per CEQA Sections 15301 and 15302.
Speakers: • Lauren Sugayan
Public
Comment:
• None
Closing
Comment:
• CM Zorn inquires about the remaining reserves, potential projects requiring the reserves, management and revenues of the pool.
Motion to: Adopt a resolution accepting bids and awarding a construction contract for Rankin Aquatic Center Improvements Project (C5044)
Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
5-0
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
19. Adopt a resolution approving the allocation of $1,000,000 in American Rescue Plan Act (ARPA) funding to the Water Main Replacement Project (Project C7052), consistent with the City’s American Rescue Plan Act Spending Priority Plan, and finding that approval or allocation of grant funding is Not a Project/Exempt per CEQA Guidelines Section 15060(c)(2), and/or 15378, and that the Water Main Replacement Project is categorically exempt from CEQA per CEQA Guidelines Section 15301(b) (Class 1, “existing facilities of publicly-owned utilities”).
Speakers: • Randy Leptien, Acting City Engineer
Public
Comment:
• Julian comments on the chlorine in the water, and disruption of service when laying new lines.
Closing
Comment:
• VM DeLaney comments on locations and connection to paving projects.
Motion to: Adopt a resolution approving the allocation of $1,000,000 in ARPA funding to the Water Main Replacement Project #C7052.
Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
5-0
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
21. Adopt a resolution approving the allocation of $300,000 in American Rescue Plan Act (ARPA) funding towards the implementation of strategies that support the unhoused population in Martinez, consistent with the City’s American Rescue Plan Act Spending Priority Plan.
Speakers: • Lauren Sugayan
Public
Comment:
• Logan comments on working with non-profits and faith-based organizations, potential and long term goals, and funding.
• Michael comments on funding.
• Julian comments on location of services for the unhoused. • Noralea comments on CORE, transition housing program, and installing warming centers.
City Council Action Minutes
Wednesday, November 16, 2022
Closing
Comment:
• VM DeLaney comments on how the City will handle the few remaining people left at the site, and consideration of Grants to fund ongoing needs. • CM Ross comments on hospital and jail releases, working toward a solution with hospitals and the Sheriff.
• CM Zorn comments on relocation of the unhoused and funding. • CM McKillop comments on providing services to other sites outside of Camp Hope.
Motion to: Adopt a resolution approving the allocation of $300,000 in ARPA funding towards the Unhoused.
Motion by: Brianne Zorn Seconded By: Debbie McKillop
Motion
passed
5-0
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
PUBLIC HEARING ITEMS (02:34:19 and 05:12:50 in video)
Mayor Schroder moved and heard General Business and Public Hearing Items in non-sequential order
23. Open a public hearing on the appeal of the Planning Commission's approval of Design Review Application No. 20PLN-0001 to approve the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and design for construction of a single-family residence and associated structures at 370 Lindsey Drive, and find that the approved project (20PLN-0001) is subject to the California Environmental Quality Act (CEQA), and the State CEQA Guidelines (Public Resources Code Section 21080. This item was continued to November 16, 2022, at the October 19, 2022, City Council public hearing.
Speakers: • Victoria Walker, Contract Planner
• Robert Romero, Applicant
• Lynn Stevens, Appellant
Public
Comment:
• Jamie commented on reasons why he signed the appeal.
• Karen posed questions regarding road damage to construction trucks. • Mary comments on the applicant’s behavior and past interactions. • Jared echoes Lynn Stevens points made in her presentation.
Closing
Comment:
• CM Ross gives Applicant chance to respond to comments made by the public and the Appellant.
• VM DeLaney comments on the barn as additional structure, and staff liaison for communication between applicant and outside parties. • CM Zorn addresses the lack of action towards code enforcement and supervision of construction work.
Motion to: Uphold Planning Commission’s approval of the Design Review Application Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
4-0; 1
Recused
Rob Schroder Aye Brianne Zorn Aye
Lara DeLaney Aye Debbie McKillop Recused
Mark Ross Aye
City Council Action Minutes
Wednesday, November 16, 2022
22. Conduct a public hearing to adopt a resolution to approve new maximum rates and amend the solid waste and recycling franchise agreements between the City of Martinez and Allied Waste Systems, Inc., d.b.a. Allied Waste Services of Contra Costa County and d.b.a.
Republic Services of Contra Costa County, to reflect same, increasing maximum residential, commercial, industrial and multi-family solid waste collection rates by 4.0% effective January 1, 2023, as set forth in Exhibit C to the franchise agreements.
Speakers: • Michal Chandler
Public
Comment:
• Julian commented increase of rates.
Closing
Comment:
• None
Motion to: adopt a resolution to approve new maximum rates and amend the solid waste and recycling franchise agreements between the City of Martinez and Allied Waste Systems, Inc.
Motion by: Lara DeLaney Seconded By: Mark Ross
Motion
passed
4-1
Rob Schroder Aye Brianne Zorn No
Lara DeLaney Aye Debbie McKillop Aye
Mark Ross Aye
CHIEF OF POLICE
Comments/
Updates
• None
CITY MANAGER (05:24:58 in video)
Comments/
Updates
• Gift 4Martinez Digital Gift Card Program Update
• Holiday Frolic event information
• Alhambra Highlights update
• Sidewalk Repair and Grant Program
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
• None
SUBCOMMITTEE REPORTS
• None
CITY COUNCIL (05:30:43 in video)
Comments/
Updates
• Council wishes everyone a Happy Thanksgiving!
ADJOURNMENT
Mayor Rob Schroder adjourned the meeting at 12a.m.
City Council Action Minutes
Wednesday, November 16, 2022
_______________________________
Rob Schroder, Mayor
Kat Galileo, Assistant City Clerk
11/16/22