ACTION MINUTES
ABBREVIATION KEY Page 1 of 3
Motion: Ayes – Noes – Abstains – Absents
CMR – City Council Member | CM – City Manager | ACM – Assistant City Manager ACM – Assistant City Manager ACC – Assistant City Clerk | FD – Finance Director | CE – City Engineer | CA – City Attorney Mayor Brianne Zorn
Vice Mayor Mark Ross
Councilmember Jay Howard
Councilmember Satinder S. Malhi
Councilmember Debbie McKillop
DATE: Wednesday, November 15, 2023
TIME: 7:00 PM
PLACE: Council Chamber, 525 Henrietta Street, Martinez, CA 94553; and via Zoom Councilmember Satinder Malhi – 9 Model Town Hoshiarpur, Punjab, India (via Zoom) Councilmember Jay Howard – 2 Belevadere Place, MillValley, CA 94941 (via Zoom)
Full details are available via audio/video recording on the City website. Additional documents pertaining to City Council meetings (i.e. written public comment, presentations) can be found on the City website.
REGULAR MEETING
CALL TO ORDER
• Mayor Zorn called the meeting to order at 7:22pm.
ROLL CALL (00:00:43)
• Councilmembers Satinder Malhi and Debbie McKillop, Vice Mayor Mark Ross and Mayor Brianne Zorn were in attendance. Councilmember Jay Howard was absent.
CIVILITY STATEMENT
PRESENTATIONS (00:01:03)
1. Proclamation – Transgender Day of Remembrance
• VM Ross read proclamation; presented to Cathy Cellini on behalf of the Rainbow Community Center.
2. Chamber of Commerce Business of the Month
• November 2023: UPS Store, 6680 Alhambra Ave, Dinesh & Amanda Kaushik • Presentation of Award made by Chambers President Lisa Bonnington
PUBLIC COMMENT (00:07:20)
• No comment was received from the Public.
CONSENT CALENDAR (00:08:50)
• Public comment was received from Stan Armstrong.
• No closing Council comments.
• Motion by VM Ross, seconded by CMR McKillop, to approve consent calendar items #3 through #10. Motion carried 4-0-1-0 (CMR Howard Absent).
3. Motion waiving reading text of all Resolutions and Ordinances.
4. Motion to Approve City Council Action Minutes for November 1, 2023.
5. Motion to Reject Claim - Patricia Fitzgerald
6. Motion to Reject Claim - Michael and Cindy George
ACTION MINUTES 11-15-2023
ABBREVIATION KEY Page 2 of 3
Motion: Ayes – Noes – Abstains – Absents
CMR – City Council Member | CM – City Manager | ACM – Assistant City Manager ACM – Assistant City Manager ACC – Assistant City Clerk | FD – Finance Director | CE – City Engineer | CA – City Attorney
7. Motion to Approve October Check Register and Wire Register
8. Adopt a resolution authorizing the City Manager to execute an amendment to the Consultant Services Agreement with RHAA in an amount not to exceed $7,200, for a total Agreement cost of $196,146, to provide design services for the Hidden Valley Pickleball Project (C5047).
9. Adopt a resolution approving an adjustment to the Fiscal Year 2023-24 budget appropriating unspent fund balance in the Supplemental Law Enforcement Services Fund (SLESF) for police technology projects.
10. Adopt a resolution reclassifying one Maintenance Worker II position and incumbent to Instrument Technician.
GENERAL BUSINESS ITEMS (00:14:11)
11. Receive informational report regarding proposed restructuring of the City Clerk’s Office with an Appointed City Clerk staff position; consider a ballot measure converting the City Clerk to an appointed staff position; adopt a resolution calling for and giving notice of the submission to the voters of an ordinance to convert the elective office of the City Clerk to an appointive office to be placed on the ballot at the March 5, 2024 Special Municipal Election and consolidation of that election with the Statewide Primary Election.
• PowerPoint presentation by CM Chandler and ACC Galileo. • Public comment was received from Stan Armstrong.
• No closing Council comments.
• Motion by VM Ross, seconded by CMR McKillop, to approve ballot measure as written and adopt resolution as written. Motion carried 4-0-1-0 (CMR Howard Absent).
12. Receive report, hold discussion, and make a motion to direct staff to update the City’s organization chart to reclassify the Finance Division as a Department and to reclassify the Senior Accountant to a management position to be determined through a classification study. • Verbal report by ACM Sugayan.
• Public comment was received from Tom Lewis.
• No closing Council comments.
• Motion by CMR McKillop, seconded by VM Ross, directing staff to update the City’s organization chart to reclassify the Finance Division and Senior Accountant. Motion carried 4-0-1-0 (CMR Howard Absent).
13. Receive Report on Urban Greening Program Grant Proposal for Lower Alhambra Creek • PowerPoint presentation by David Marquez, Senior Project Manager with California Consulting, Inc..
• Public comment was received from Bernadette Fernandes. • Council, Staff and Consultants had in depth conversation regarding current plans and future opportunities.
• No closing Council comments.
PUBLIC HEARING ITEMS
CHIEF OF POLICE (01:10:05)
ACTION MINUTES 11-15-2023
ABBREVIATION KEY Page 3 of 3
Motion: Ayes – Noes – Abstains – Absents
CMR – City Council Member | CM – City Manager | ACM – Assistant City Manager ACM – Assistant City Manager ACC – Assistant City Clerk | FD – Finance Director | CE – City Engineer | CA – City Attorney
14. Comments and Updates
• Chief White provided a verbal update on community evacuation drill; efforts to increase community engagement and delivery of services; police technology projects.
CITY MANAGER (01:23:40)
15. Comments and Updates
• CM Chandler provided verbal update on a potential MRC-sponsored downtown clean up event.
16. Verbal update regarding proposed Martinez Municipal Code revisions pertaining to chickens, bees, and trees regulations.
• CED Bergman provided verbal update.
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
SUBCOMMITTEE REPORTS
CITY COUNCIL (01:33:42)
17. Comments and Updates
• CMR McKillop makes closing remarks on upcoming events and holiday; congratulates Chief White on re-appointment to the state 911 Advisory Board. • VM Ross makes closing remarks on upcoming holiday; staff work and efforts. • CMR Malhi makes closing remarks on upcoming holiday; congratulates Chief White; and community engagement.
• Mayor Zorn thanks Chief White on emergency preparedness and requests future report on pedestrian bridge.
ADJOURNMENT
• Mayor Zorn adjourned the meeting at 9:00 pm.
* * * * *
Prepared by: Approved by:
Kat Galileo, Assistant City Clerk
11/15/2023
____________________________
Brianne Zorn
Mayor of the City of Martinez