ACTION MINUTES
ABBREVIATION KEY Page 1 of 5
CMR – City Council Member | VM – Vice Mayor | CT – City Treasurer | CM – City Manager | ACM – Assistant City Manager | CA – City Attorney | ACC – Assistant City Clerk | CE – City Engineer | CED – Community Economic Director | FD – Finance Director Mayor Brianne Zorn
Vice Mayor Debbie McKillop
Councilmember Jay Howard
Councilmember Mark Ross
Councilmember Satinder S. Malhi
DATE: Wednesday, May 15, 2024
TIME: 7:00PM
PLACE: Council Chamber, 525 Henrietta Street, Martinez, CA 94553; and via Zoom
Full details are available via audio/video recording on the City website . Additional documents pertaining
to City Council meetings (i.e. written public comment, presentations) can be found on the City website.
CALL TO ORDER
• Mayor Zorn calls the meeting to order at 7:28 PM.
ROLL CALL
• Councilmember Jay Howard is absent, all other Councilmembers in attendance.
CIVILITY STATEMENT
PRESENTATIONS (00:04:31)
1. Proclamation - National Police Week and Peace Officers Memorial Day • CMR Ross reads proclamation; Chief White accepts the proclamation with an acceptance speech.
2. Proclamation - National Public Works Week
• VM McKillop reads proclamation; CE Enke and Assistant Engineer Ali Hatefi accept the proclamation with an acceptance speech.
3. Proclamation - 150th Anniversary of The First Congregational Church • Mayor Zorn reads proclamation; Pastor Lori Ortiz and Carol Patridge accept the proclamation with an acceptance speech.
4. Proclamation - Asian American and Pacific Islander Heritage Month • CMR Malhi reads proclamation; Sonnara Sen, Contra Costa Asian American Pacific Islander Coalition accepts the proclamation with an acceptance speech.
5. Chamber of Commerce Business of the Month
• May 2024 - Zandonella Catering
• Presentation of award by Chamber President Lisa Bonnington; Award accepted by owners Louis and Jennifer Zandonella.
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES (00:27:40)
6. Adopt a resolution approving the appointments of Rial Patel and Yasmin Zand to the Civil Service Commission and direct the Assistant City Clerk to conduct the Oath of Office. • Presentation by: ACC Galileo.
• Public Comment: None.
• Closing Council Comments: None.
• Motion by CMR Malhi, seconded by VM McKillop to adopt the resolutions as written, and direct the ACC to conduct the Oath of Office. Motion carried; Four Ayes (Ross, Malhi,
CITY COUNCIL ACTION MINUTES
ABBREVIATION KEY Page 2 of 5
CMR – City Council Member | VM – Vice Mayor | CT – City Treasurer | CM – City Manager | ACM – Assistant City Manager | CA – City Attorney | ACC – Assistant City Clerk | CE – City Engineer | CED – Community Economic Director | FD – Finance Director McKillop, Zorn) and 1 Absent (Howard).
7. Adopt a resolution of the City Council of the City of Martinez approving the formation of the Old Train Depot Development Ad-hoc Subcommittee and appointments of Councilmembers Mark Ross and Satinder Malhi to serve as Subcommittee members.
• Presentation by: CED Bergman.
• Public Comment: None.
• Closing Council Comments: CM Ross requested correction to April 31 date in paragraph 3 of the Resolution.
• Motion by VM McKillop, seconded by CMR Ross, to adopt the resolution with amended date. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
PUBLIC COMMENT (00:38:46)
• Public Comment was made by Marta Van Loan, Max Godino, and Michael.
CONSENT CALENDAR (00:48:51)
• Mayor Zorn pulled #9
o Public Comment: None.
o Closing Council Comments: Mayor Zorn requested the Adjournment to be corrected to reflect VM McKillop’s adjournment of the meeting in honor of her mother. o Motion by VM McKillop, seconded by CMR Ross, to approve #9 with the addition of the “In Memoriam” adjournment made by VM McKillop. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
• CMR Ross pulled #13
o Public comment: None.
o Closing Council Comments: None.
o Motion by CMR Ross, seconded by CMR Malhi, to adopt all resolutions as written, and approve Engineer’s Report for each listed Assessment District. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
• CMR Malhi pulled #14
o Public Comment: None.
o Closing Council Comments: None.
o Motion by CMR Ross, seconded by CMR Malhi, to adopt all resolutions as written, and approve Engineer’s Report for each listed Assessment District. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
• Public Comment: None.
• Closing Council Comments: None.
• Motion by CMR Ross, seconded by VM McKillop, to approve Consent Calendar items #8, 10-12, and 15-21. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
8. Motion waiving reading text of all Resolutions and Ordinances.
9. Motion to approve Action Minutes for May 1, 2024.
10. Motion approving the Check Reconciliation Register, dated April 25, 2024
11. Motion approving the Check Reconciliation Register, dated May 2, 2024
12. Waive the reading and adopt the Ordinance, approving a Zoning Map and Zoning Text Amendment to amend the Martinez Municipal Code by: 1) comprehensively updating the permitted and conditionally permitted uses for the Commercial, Industrial, Research and Development, and
CITY COUNCIL ACTION MINUTES
ABBREVIATION KEY Page 3 of 5
CMR – City Council Member | VM – Vice Mayor | CT – City Treasurer | CM – City Manager | ACM – Assistant City Manager | CA – City Attorney | ACC – Assistant City Clerk | CE – City Engineer | CED – Community Economic Director | FD – Finance Director Professional and Administrative zoning districts; 2) amending Chapter 22.04 (Definitions) to remove the individual numbering and add definitions consistent with the updated uses; 3) amending Chapters 22.14 (PA Professional and Administrative Office Districts), 22.15 (C Commercial Districts), and 22.18 (I Industrial Districts) by revising setback and building separation standards to be consistent with other zoning districts; 4) amending Chapters 22.15 (RD Research and Development Districts) and 22.18 (I Industrial Districts) by modifying development standards to incentivize industrial development and establishing performance standards; 5) repealing Chapter
22.30 (U Undesignated Districts); 6) adding Chapter 22.31 (Temporary Use Permits) to regulate temporary uses, such as mobile vendors; 7) Revising Section 22.36.060 (Parking – Industrial Uses) to reduce industrial parking requirements; 8) revising Chapter 22.43 (Accessory Dwelling Units and Junior Accessory Dwelling Units) to comply with State law and clarify existing regulations; 9) revising Chapter 22.08 (District Designations) to be consistent with the elimination of the TC Thoroughfare Commercial, CR Commercial Recreation, CI Controlled Industrial, and U Undesignated zoning districts; 10) approving a Zoning Map Amendment: for 45 parcels zoned TC/NC Thoroughfare Commercial/Neighborhood Commercial to NC Neighborhood Commercial; for six parcels zoned TC Thoroughfare Commercial to NC Neighborhood Commercial; for four parcels zoned CR Commercial Recreation to NC Neighborhood Commercial; for 11 parcels zoned M-29 Multifamily to R-1.5 Residential; for 12 parcels zoned PA/CI Professional and Administrative/Controlled Industrial to PA/RD Professional and Administrative/ Research and Development; for 14 parcels zoned RB Retail Business to NC Neighborhood Commercial; and for one parcel zoned ECD/CI Environmental Conservation District/Controlled Industrial to ECD/SC Environmental Conservation District/Service Commercial; 11) approving a Zoning Map Amendment to rezone all parcels zoned U Undesignated to appropriate zoning designations consistent with the General Plan; and 12) other minor revisions.
13. Adopt a resolution rejecting bid submitted by Pavement Coatings Co. for the FY 2023/24 Surface Seal Project No. C1076-1 and directing staff to re-advertise the project.
14. Adopt a resolution:
1. Accepting the bid of Buhler Commercial as the lowest responsive and responsible bidder and authorizing the City Manager to execute a contract and any change orders until completion of the Pine Meadow Park Project No. C5048 in accordance with the approved plans and specifications, in an amount not to exceed of $2,710,000, which includes a 5% contingency of $130,104.
2. Approving the transfer of $151,122 from fund 3432, $23,831 from fund 3437, $26,197 from C5002, $26,197 from C5017, $21,027 from C5027, $35,000 from C5035, $8,372 from C5037, $300,000 from FY24/25 Citywide Drainage Study, $100,000 from C5049, and $40,928 from C3014 totaling $720,000 to fully fund Project C5048.
15. Adopt a resolution establishing the list of streets designated to receive Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account funding.
16. Adopt a resolution approving the revised Investment Policy.
17. Adopt a resolution authorizing the City Manager to execute a First Amendment to the Consultant Services Agreement with Maze & Associates (Maze), for audit services for the fiscal years ending June 30, 2024, and June 30, 2025.
18. Receive and file Quarterly Investment Report for the Month Ended September 30, 2022.
19. Receive and file Quarterly Investment Report for the Month Ended December 31, 2022.
20. Receive and file Quarterly Investment Report for the Month Ended March 31, 2023.
CITY COUNCIL ACTION MINUTES
ABBREVIATION KEY Page 4 of 5
CMR – City Council Member | VM – Vice Mayor | CT – City Treasurer | CM – City Manager | ACM – Assistant City Manager | CA – City Attorney | ACC – Assistant City Clerk | CE – City Engineer | CED – Community Economic Director | FD – Finance Director
21. Receive and file Quarterly Investment Report for the Month Ended June 30, 2023.
GENERAL BUSINESS ITEMS (01:10:20)
22. Receive and file the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023.
• Presentation by: FD Du and Whitney Crockett, Maze & Associates Consultant. • Public Comment: None.
• In depth discussion was held between FD Du, Consultant Crockett and City Council.
23. Consider the following actions necessary for the levy of annual assessments within existing Landscaping and Lighting Assessment Districts for fiscal year 2024-25:
a. Adopt Resolutions describing improvements and changes for Fiscal Year 2024-25. b. Adopt Resolutions declaring the City’s intent to levy and collect assessments for Fiscal Year 2024-25 and setting the date for public hearings on June 5, 2024, and directing the City Clerk to publish required notices.
c. Motion to approve Engineer’s Reports for the following Landscaping and Lighting Assessment Districts:
o 1979-3 LL-2 Village Oaks Terrace
o 1981-3 Muir Station Park
o 1983-3 Vista Oaks
o 1988-1 Center Martinez
o 1994-1 Creekside
o 1997-1 Brittany Hills
o 72000-2 Terra Vista
o 2001-1 Alhambra Estates
• Presentation by: CE Enke.
• Public Comment: None.
• Closing Council Comments: None.
• Motion by CMR Ross, seconded by VM McKillop, to adopt all intention to levy resolutions as written for all Landscaping and Lighting Assessment Districts. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
• Motion by CMR Ross, seconded by CMR McKillop, to adopt all improvements resolutions as written for all Landscaping and Lighting Assessment Districts. Motion carried; Four Ayes (Ross, Malhi, McKillop, Zorn) and 1 Absent (Howard).
24. Hold discussion and provide direction to staff regarding critical infrastructure encampment and transit regulation ordinance.
• Presentation by: Chief White.
• Public Comment: None
• In depth discussion was held between Chief White and Council. City Council provided necessary direction to staff.
PUBLIC HEARING ITEMS
CHIEF OF POLICE (02:39:08)
25. Comments/Updates
• Chief White shares gold award for excellence in Law Enforcement policy management and provides reminder for Local Hazard Mitigation Program.
CITY COUNCIL ACTION MINUTES
ABBREVIATION KEY Page 5 of 5
CMR – City Council Member | VM – Vice Mayor | CT – City Treasurer | CM – City Manager | ACM – Assistant City Manager | CA – City Attorney | ACC – Assistant City Clerk | CE – City Engineer | CED – Community Economic Director | FD – Finance Director
26. Receive and file report regarding extension of public comment period for the 2024 Local Hazard Mitigation Plan.
• Chief White provides verbal report.
CITY MANAGER (02:40:28)
27. Comments/Updates
• CM Chandler promotes Bike to Work Day and Compost Workshop; and provides update on the Marina bait store.
• ACM Sugayan provides update regarding Memorial Day events.
SUBCOMMITTEE REPORTS (02:58:40)
28. Budget & Finance Subcommittee Report Out for May 6, 2024. • Mayor Zorn provides report out.
CITY COUNCIL (03:00:12)
29. Comments/Updates
• CMR Ross wishes Mayor a happy birthday; reminds opportunity for public comment period on root cause analysis report; and comments on traffic safety. • CMR Malhi comments on participation in the County’s AAPI Heritage Month; thanks Council for recognizing May as AAPI; expresses concerns over traffic safety; wishes the Mayor a happy birthday.
• VM McKillop expresses gratitude for Downtown Dining Program and traffic control concerns.
• Mayor Zorn echoes other’s concerns regarding traffic safety; announces first Sturgeon’s ball game, Memorial Day Ceremony event, Budget Workshop, and Pride Flag Raising event; requests update on short-term “wins” list from Council retreat.
ADJOURNMENT
• Mayor Zorn adjourned the meeting at 10:36pm.
* * * * *
Prepared by: Approved by:
Kat Galileo, Assistant City Clerk
May 15, 2024
____________________________
Brianne Zorn
Mayor of the City of Martinez