CITY COUNCIL AGENDA
ADJOURNED REGULAR MEETING
Mayor Brianne Zorn
Vice Mayor Debbie McKillop
Councilmember Jay Howard
Councilmember Mark Ross
Councilmember Satinder S. Malhi
DATE: Wednesday, July 31, 2024
TIME: 7:00 PM
PLACE: COUNCIL CHAMBER - 525 Henrietta Street, Martinez, CA 94553; and via Zoom
INFORMATION FOR THE PUBLIC
Information regarding meetings, including agenda materials, schedules and more, please visit the City’s Meetings & Agendas webpage: https://www.cityofmartinez.org/government/meetings-and-agendas.
REMOTE PARTICIPATION
This meeting will be conducted in -person in the City Hall Council Chamber and shall be aired in real time via Zoom. The City cannot guarantee the public’s access to teleconferencing technology, nor guarantee uninterrupted access as technical difficulties may occur from time to time. To attend the meeting via Zoom, you must be logged into a registered Zoom account. Click “Join Meeting” and enter the following details:
1. Zoom Invite Link
2. Webinar ID: 962 5554 8549
3. Passcode: 101010
PUBLIC COMMENTS
Public comments can be made in person at the meeting or submitted in writing. Written comments must be received by 12pm the day of the meeting. For information on how to submit written comments, please visit the City’s Meetings & Agendas webpage linked above.
ADA ACCOMODATIONS
In accordance with the Americans with Disabilities Act and California law, the Council Chamber is wheelchair accessible and disabled parking is available at City Hall. If you are a person with a disability and require modifications or a ccommodation to attend and/or participate in this meeting, please contact the City Clerk’s Office at (925) 372 -3512. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
AGENDA CONTINUED TO PAGE 2
CALL TO ORDER - Pledge of Allegiance
ROLL CALL - Councilmembers Jay Howard, Satinder S. Malhi, Mark Ross, Vice Mayor Debbie McKillop and Mayor Brianne Zorn
CIVILITY STATEMENT - As your elected Governing Board, we will treat each other and the public with patience, civility, and courtesy as a model of the same behavior we wish to reflect in Martinez for the conduct of all City business and community participation. This includes respect for everyone's First Amendment Right to voice their opinion on matters within the City's subject matter jurisdiction, even if that opinion is different from our own. The decisions made tonight will be for the benefit of the Martinez community and not for personal gain.
PRESENTATIONS
1. Proclamation - Retirement of Laura Austin
Proclamation - Retirement of Laura Austin
2. Proclamation - National Night Out 2024
Proclamation - National Night Out 2024
3. Chamber of Commerce Business of the Month - July 2024 Blue Bare Made
4. Chamber of Commerce Annual Report Out
5. Downtown Martinez & Co Annual Report Out
PUBLIC COMMENT - Presentations and Non -Agendized Items Only. Non -agenda public comment is limited to matters which are not action items listed elsewhere on the agenda and are within the subject matter jurisdiction of the City Council. Public comments are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the to tal time for public comment to facilitate the completion of business on the agenda. Comments related to items appearing on the following portions of the Agenda will be heard prior to the City Council taking action on each item:
Consent Calendar, General Business, Public Hearing, and Appointments to Commissions and/or Agencies.
CONSENT CALENDAR
1. Motion waiving reading text of all Resolutions and Ordinances.
2. Motion to approve City Council Action Minutes for July 17, 2024.
Action Minutes 7-17-24
3. Motion approving the Check Reconciliation Register, dated July 18, 2024.
Check Reconciliation Register 7-18-2024
4. Motion approving the Check Reconciliation Register, dated July 25, 2024 Check Reconciliation Register 7-25-2024
5. Motion approving the Check Reconciliation Register dated July 26, 2024.
Check Reconciliation Register 7-26-2024
6. Adopt Resolution authorizing the City Manager to execute agreements with the Martinez Chamber of Commerce and Downtown Martinez & Co. for their budgeted annual allocations of $45,000.
Staff Report - FY 24-25 Funding Requests
Resolution - FY 24-25 Funding Requests
Attachment A - Chamber of Commerce Scope of Services for Annual Funding Attachment B - Downtown Martinez & Co. Scope of Services for Annual Funding
7. Waive the reading, and adopt the Ordinance approving Amendments to Title 15 (Buildings and Construction) of the Martinez Municipal Code (“MMC”) by amending: 1) Section 15.04.035A to revise the standard for accessory structures to be exempt from a building permit, 2) Section 15.11.010 to adopt the 2022 California Energy Code, 3) Section 15.30.050A.3.a.i to identify the floodplain requirements for residential construction, and 4) Section 15.44.080M to allow flexibility for exterior lighting requirements for security purposes for commercial buildings.
Staff Report - Amend MMC 2nd Reading
Ordinance - Amendments to Buildings and Construction Municipal Code Sections
8. Waive the reading and adopt the Ordinance establishing a Diversity and Cultural Commission by adding Chapter 2.42 (Diversity and Cultural Commission).
Staff Report - Establishment of a Diversity and Cultural Commission Ordinance - Diversity and Cultural Commission, Chapter 2.42
9. Receive and File Fiscal Year 2022-23 Measure F Report.
Staff Report - Measure F
Attachment A - Detailed Revenue and Expenditures Report Attachment B - Fiscal Year 2023-2024 Final Levy Summary Report
10. Quarterly Investment Report for month ended June 30, 2024.
Staff Report - Quarterly Investment Report 06-30-2024
Attachment A - Quarterly Investment Report 06-30-2024
11. Adopt a resolution levying special taxes within the Community Facilities District 2021-01 (Public Services).
Staff Report - Community Facilities District 2101-01
Resolution - Levying Special Taxes CFD NO. 2021-01
Attachment A - Description of Services CFD NO. 2021-01
Attachment B - Boundary Map CFD NO. 2021-01
Attachment C - RMA CFD NO. 2021-01
Exhibit A - Parcel List CFD NO. 2021-01
Exhibit B - Tax Map 162580013
12. Adopt Motion approving the plans and specifications, and authorizing staff to advertise for bids for the City Hall Roof Replacement, Project No. C4019.
Staff Report - City Hall Roof Replacement Motion to Advertise Attachment A - City Hall Roof Replacement Plan Details Specs
13. By motion, accept donation from anonymous donor pursuant to the City’s Donation and Sponsorship Policy.
Staff Report - Donation
Attachment A - Resolution No. 118-23 with Policy for Receiving Donations and Sponsorships Attachment B - Donation Letter (redacted)
14. Adopt a resolution authorizing the City Manager to execute an amendment to a contract with CrisisMC911 and clarify the not to exceed amount is per fiscal year.
Staff Report - CrisisMC911 Contract Amendment
Resolution - CrisisMC911 Contract Amendment
Exhibit A - Contract
Exhibit B - First Amendment
15. By motion, authorize the City Manager to execute a Consultant Services Agreement with TRB+ Associates for FY 2025 services in a not exceed contract amount of $124,000.00.
Staff Report - TRB Contract
Attachment A - TRB Standard Consultant Contract FY 2025 with Scope of Services
GENERAL BUSINESS ITEMS
1. Adopt a Resolution approving the public art application for a proposed mural on the southern wall of the Universal Sports Academy complex, located at 330 Ferry Street, and authorizing the City Manager to execute an agreement with the Joe DiMaggio Hometown Hero Project and the artist, in a form approved by the City Attorney.
Staff Report - Public Art Proposal Mural at 330 Ferry Street Resolution - Approving the Public Art Application for the Mural Proposed at 330 Ferry Street Attachment A - Public Art Policy
Attachment B - Redacted Public Art Application
Attachment C - Proposed Mural Design, Site Photos, and Aerial View of Building
2. Adopt a resolution approving the public art application for a proposed Martinez Art Pianos temporary installation, with an initial pilot for one piano at Main Street Plaza, authorizing the City Manager to execute an agreement with the Martinez Arts Association and artist(s), in a form approved by the City Attorney, and authorizing any future pianos to be reviewed and approved by the Public Art Review Committee.
Staff Report - Public Art Proposal Martinez Art Pianos
Resolution - Approving the Proposed Martinez Art Pianos Temporary Installation Attachment A - Public Art Policy
Attachment B - Redacted Public Art Application
Attachment C - Proposed Piano Designs and Recent Artist Example
3. Receive report, hold discussion, and by motion, approve the Fiscal Year (“FY”) 2024-25 Community Groups Funding Program (“CGFP”) awards.
Staff Report - Community Groups Funding Program FY 2024-25 Attachment A - Community Groups Funding Policy 2024
Attachment B - FY 2024-25 Community Groups Funding Program Applications Overview
4. Adopt a motion approving the plans and specifications, and authorizing staff to advertise for construction and material bids for the Municipal Fishing Pier Renovation, Project C8017, upon approval of the Authorization to Use Grant Funds from Housing and Urban Development for Community Project Funding Grant B-23-CP-CA-023.
Staff Report - Municipal Fishing Pier Bid Authorization C8017 Attachment A - Project C8017 Plans
Attachment B - Site Furnishings
Attachment C - Site Furnishing Layout Plans
5. Receive a presentation regarding Coordinated Outreach Referral and Engagement (CORE) services in 4th quarter of Fiscal Year 2024, discuss and provide direction.
Staff Report - CORE 4th Quarter Update
Attachment A - FY24 4th Quarter Report
Attachment B - CORE FY24 4th Quarter Data
6. Adopt a resolution approving the Mid-Cycle Adjustments and Appropriations/Transfers to the Capital Improvement Program Budget for Fiscal Years 2023-24 through 2024-25.
Staff Report - CIP Mid Cycle July 2024
Resolution - CIP Mid Cycle July 2024
Attachment A - CIP Mid Cycle Updates 2024
Attachment B - CIP Mid Cycle Funding Adjustment 2024
PUBLIC HEARING ITEMS
1. Conduct a Public Hearing considering adoption of a Resolution approving new maximum solid waste collection rates and approving an amendment to the Allied Waste Systems, Inc., d.b.a. Allied Waste Services of Contra Costa County and d.b.a. Republic Services of Contra Costa County franchise agreements for solid waste and recycling services, pursuant to a third-party conducted rate review utilizing the 2011 “Rate Setting Process and Methodology Manual for Solid Waste Charges” and increasing maximum residential, commercial, industrial, and multi-family solid waste collection rates by 22.26%, excepting an 18.32% increase in the 32-gallon residential service levels, effective September 1, 2024, as set forth in Exhibit C to the franchise agreements.
Staff Report - Republic 2025 Base Year Rates
Resolution - New Solid Waste Collection Maximum Rates
Attachment A - Crowe LLP Republic Services 2025 Base Year Rate Application Analysis Attachment B - Proposed Updated Rate Schedule Exhibit C to Franchise Attachment C - Republic Services Acceptance Letter of Rate Analysis Findings Attachment D - Republic Services Missed Pickup Data
CHIEF OF POLICE
1. Comments & Updates
CITY MANAGER
1. Comments & Updates
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
1. Adopt a resolution designating Mayor Brianne Zorn as the Voting Delegate, Vice Mayor Debbie McKillop as First Alternate and Councilmember Jay Howard as Second Alternate to the League of California Cities 2024 Annual Conference.
Staff Report - LCC Annual Conference Voting Delegates 2024 Resolution - LCC Annual Conference Voting Delegates 2024 Attachment A - LCC Delegate Information Packet
2. Adopt a resolution ratifying the Mayor’s appointment of Councilmember Jay Howard to the County Connection Board of Directors.
Staff Report - City Council Appointment to County Connection Board Resolution - City Council Appointment to County Connection Board Attachment A - Resolution 136-23 City Council Outside Advisory Appointments
3. Adopt a resolution approving appointments to multiple Advisory Bodies.
Staff Report - Appointments to Advisory Bodies
Resolution - Appointments to Advisory Bodies
Attachment A - Marcos Barajas Application (redacted)
Attachment B - Peggy Huston Application (redacted)
Attachment C - Kathryn Monroy-Dexter Application (redacted)
SUBCOMMITTEE REPORTS
1. Economic Development Subcommittee Report Out for July 24, 2024.
CITY COUNCIL
1. Comments & Updates
ADJOURNMENT - Adjourn to a Special City Council meeting on August 1, 2024 at 6:00PM.
On July 26, 2024, a true and correct copy of this agenda was posted on the City Hall Kiosk, located at 525 Henrietta Street, Martinez, CA 94553, and on the City website at www.cityofmartinez.org.
/s/ Kat Galileo, Assistant City Clerk