CITY COUNCIL
STUDY SESSION & REGULAR
MEETING AGENDA
Mayor Brianne Zorn
Vice Mayor Debbie McKillop
Councilmember Jay Howard
Councilmember Mark Ross
Councilmember Satinder S. Malhi
DATE: October 2, 2024
TIME: 5:30 PM – Study Session
7:00 PM – Regular Session
PLACE: Council Chamber, 525 Henrietta Street, Martinez, CA 94553; and via Zoom
INFORMATION FOR THE PUBLIC
Information regarding meetings, including agenda materials, schedules and more, please visit the City’s Meetings & Agendas webpage: https://www.cityofmartinez.org/government/meetings-and-agendas.
REMOTE PARTICIPATION
This meeting will be conducted in-person in the City Hall Council Chamber and shall be aired in real time via Zoom. The City cannot guarantee the public’s access to teleconferencing technology, nor guarantee uninterrupted access as technical difficulties may occur from time to time. To attend the meeting via Zoom, you must be logged into a registered Zoom account. Click “Join Meeting” and enter the following details:
1. Link:
https://cityofmartinez-org.zoom.us/j/96255548549?pwd=KzdzMzFoZDQrenI2OXlsNWtlTkp6UT09
2. Webinar ID: 962 5554 8549
3. Passcode: 101010
PUBLIC COMMENTS
Public comments can be made in person at the meeting or submitted in writing. Written comments must be received by 12pm the day of the meeting. For information on how to submit written comments, please visit the City’s Meetings & Agendas webpage linked above.
ADA ACCOMODATIONS
In accordance with the Americans with Disabilities Act and California law, the Council Chamber is wheelchair accessible and disabled parking is available at City Hall. If you are a person with a disability and require modifications or accommodation to attend and/or participate in this meeting, please contact the City Clerk’s Office at (925) 372-3512. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
AGENDA CONTINUED TO PAGE 2
City Council Agenda
10-2-2024
STUDY SESSION
CALL TO ORDER
ROLL CALL - Councilmembers Jay Howard, Mark Ross, Satinder S. Malhi, Vice Mayor Debbie McKillop, Mayor Brianne Zorn
SPECIAL MEETING ITEMS
1. Receive informational report on implementation of the Downtown Parking Study and provide preliminary direction to staff on goal prioritization and additional research on potential updates to parking infrastructure and rates in the downtown area.
Staff Report - City Council Workshop Parking Study
Attachment A - Downtown Parking Study
PUBLIC COMMENT - Agenda Items Only
ADJOURNMENT - Adjourn to a Regular City Council Meeting on October 2, 2024, at 7:00 PM
REGULAR SESSION
CALL TO ORDER - Pledge of Allegiance
ROLL CALL - Councilmembers Jay Howard, Mark Ross, Satinder S. Malhi, Vice Mayor Debbie McKillop, Mayor Brianne Zorn
CIVILITY STATEMENT - As your elected Governing Board, we will treat each other and the public with patience, civility, and courtesy as a model of the same behavior we wish to reflect in Martinez for the conduct of all City business and community participation. This includes respect for everyone's First Amendment Right to voice their opinion on matters within the City's subject matter jurisdiction, even if that opinion is different from our own. The decisions made tonight will be for the benefit of the Martinez community and not for personal gain.
PRESENTATIONS
1. Proclamation - Community Planning Month
Proclamation - Community Planning Month
2. Proclamation - Indigenous Peoples' Day
Proclamation - Indigenous Peoples' Day
3. New Staff Introductions and Internal Promotions
PUBLIC COMMENT - Presentations and Non-Agendized Items Only. Non-agenda public comment is (1) limited to matters which are not action items listed elsewhere on the agenda, and (2) are within the subject matter jurisdiction of the City Council. Public comments are typically limited to 3 minutes per City Council Agenda
10-2-2024
person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda.
Comments related to items appearing in the following sections of the Agenda will be heard prior to the City Council taking action on each item: Consent Calendar, General Business, Public Hearing, and Appointments to Commissions and/or Agencies.
CONSENT CALENDAR
1. Motion waiving reading text of all Resolutions and Ordinances.
2. Motion to approve City Council Action Minutes for September 18, 2024.
Action Minutes 9-18-24
3. Motion approving Check Reconciliation Registers dated September 5, 2024, and September 12, 2024.
Check Reconciliation Register 9-5-2024
Check Reconciliation Register 9-12-2024
4. Motion approving the Check Reconciliation Register, dated September 19, 2024.
Check Reconciliation Register 9-19-2024
5. Adopt a resolution noticing the intent to amend the City’s Conflict of Interest Code and setting a public hearing; direct the City Clerk to post a copy of this resolution and the proposed code as noted in the attached resolution.
Staff Report - Intent to Amend Conflict of Interest
Resolution - Intent to Amend Conflict of Interest
Attachment A - Conflict of Interest Code 2023
Attachment B - Amended Conflict of Interest Code 2025 (draft)
6. Adopt a resolution accepting the bid of Rapid Grading Services as the lowest responsive and responsible bidder and authorizing the City Manager to execute a contract and any change orders until completion of the 2024 Accessibility Project No. C1040 in accordance with the approved plans and specifications, in an amount not to exceed of $203,761, which includes a 25% contingency of $40,750.
Staff Report - Award Construction Contract 2024 Accessibility Project No. C1040
Resolution - Award Construction Contract 2024 Accessibility Project No. C1040
7. Adopt a resolution authorizing the City Manager to execute an agreement with Sanbell in an amount not to exceed $225,000, for the design of the 2025 Water Main Replacement Project C7065.
Staff Report - Sanbell Design Agreement C7065
Resolution - Sanbell Design Agreement C7065
Attachment A - Sanbell Proposal for 2025 Waterline Replacement Project
8. Adopt a resolution authorizing the City Manager to execute an amendment to the Consultant Services Agreement with RHAA in an amount not to exceed $26,775, for a total Agreement cost City Council Agenda
10-2-2024
of $222,921, to provide additional design and construction support services for the Hidden Valley Park Sportcourts Project C5047.
Staff Report - RHAA Agreement Amendment
Resolution - RHAA Agreement Amendment
Attachment A - RHAA Additional Services Request
9. Approve Letter of Agreement amending Article 6 Benefits and Compensation, Section 2 Compensation and Allowances, Section 2.21 Prescheduled Construction Inspection Overtime, of the Local 324 Memorandum of Understanding (MOU).
Staff Report - Side Letter Local 324 Prescheduled Construction Inspection Overtime
Resolution - Amendment to the L324 MOU regarding Inspection Prescheduled Construction Inspection Overtime
Attachment A - Local 324 Side Letter Agreement Regarding Prescheduled Construction Inspection Overtime (Draft)
10. Adopt a resolution approving a Letter of Agreement Amending Article VI, Benefits and Compensation, Shift Differential, of the Memorandum of Understanding with the Martinez Police Officers’ Association (MPOA).
Staff Report - Side Letter MPOA Shift Differential
Resolution - Martinez Police Officers' Association Letter of Agreement on Shift Differential Attachment A - Letter of Agreement
11. Adopt a resolution accepting the bid of Rapid Grading Services as the lowest responsive and responsible bidder and authorizing the City Manager to execute a contract and any change orders until completion of the Alhambra Avenue Downtown Paving Project C1074 (Federal Project No.
STPL-5024(028)) in accordance with the approved plans and specifications, in an amount not to exceed of $1,081,450, which includes a 15% contingency of $141,059, and rejecting the bid protest submitted by McGuire and Hester.
Staff Report - Award Construction Contract Alhambra Avenue Downtown Paving Project C1074
Resolution - Award Construction Contract Alhambra Avenue Downtown Paving Project C1074
12. Adopt a resolution authorizing the City Manager to execute a second amendment to the consulting services agreement with MV Cheng & Associates to provide budgeting and accounting services until June 30, 2025, with a new total contract amount not to exceed $115,000.
Staff Report - MV Cheng Contract Amendment No. 2
Resolution - MV Cheng & Associates Contract Amendment No. 2 Attachment A - MV Cheng & Associates Contract November 2023 Attachment B - Contract Amendment No. 1
Attachment C - Contract Amendment No. 2
13. Adopt a resolution authorizing the Public Works Director to execute Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto with the California Department of Transportation.
Staff Report - Program Supplemental Agreement
Resolution - Authorizing Agreements with California Department of Transportation City Council Agenda
10-2-2024
Attachment A - 5024 028 Program Supplemental Agreement
Attachment B - 5024 030 Program Supplemental Agreement
GENERAL BUSINESS ITEMS
PUBLIC HEARING ITEMS
1. Conduct a public hearing, waive the reading, and: 1) approve a General Plan Amendment to amend the General Plan 2035 to relocate the Floor Area Ratio standards from the General Plan to the Zoning Ordinance and 2) introduce an Ordinance approving a Zoning Text Amendment to amend the Martinez Municipal Code (“MMC”) by establishing new and amending existing regulations by a) adding Chapter 22.45 (Exceptions); b) adding Chapter 22.81 (Development Incentives and Community Benefits Program); and c) amending Chapters 22.04 (Definitions),
22.10 (Agricultural Districts), 22.12 (Residential Districts), 22.14 (PA Professional and Administrative Districts); 22.15 (Site Development Regulations), 22.16 (Commercial Districts),
22.17 (Affordable Housing Overlay District), 22.18 (Industrial Districts), 22.19 (Civic District),
22.20 (GF Government Facilities Districts), 22.22 (RI Recreational Facilities Districts), 22.23 (Downtown Shoreline District), 22.29 (Alhambra Valley District), 22.36 (Off-Street Parking and Loading Facilities), and 22.43 (Accessory Dwelling Units and Junior Accessory Dwelling Units) by adding definitions for “Community Benefit,” “Development Incentive”, and “Flexible Community Benefit”, and amending the definitions of “State Licensed Transitional Housing” and “Supportive Housing;” updating the development standards (such as density, height and stories, setbacks, floor area ratio, lot coverage, and private outdoor space) to comply with the aforementioned new Chapters; updating the permitted height to comply with the 2023-2031 Housing Element; adding Floor Area Ratio requirements; clarifying the ADU Bonus Program; permitting Accessory Dwelling Units on properties with religious institutions; and other minor amendments.
Staff Report - General Plan Amendment and Zoning Text Amendment
Ordinance - Zoning Text Amendments
Resolution - General Plan Amendments
Attachment A - Strikethrough and Underline Version of Proposed General Plan Amendments Attachment B - Strikethrough and Underlined Version of Proposed Zoning Text Amendments
2. Conduct a public hearing, waive the reading, and introduce an Ordinance approving a Zoning Text Amendment to amend the Martinez Municipal Code (“MMC”) by: 1) adding Chapters
22.58 (Lot Consolidation Incentives) and 22.59 (Project Phasing Facilitation Measures); 2) amending Chapter 22.36 (Off-Street Parking and Loading Facilities) to comply with Assembly Bill (“AB”) 894 regarding shared parking, to comply with AB 2097 regarding minimum parking requirements within one-half mile of public transit, and to update restaurant parking requirements; and 3) amending the definition of “Home Occupation” in Chapter 22.04 (Definitions).
Staff Report - Lot Consolidation Incentives and Project Phasing Facilitation Measures
Ordinance - Lot Consolidation Incentives and Project Phasing Facilitation Measures Attachment A - Strikethrough and Underline Version of Proposed Code Amendments
CHIEF OF POLICE
1. Comments and Updates
City Council Agenda
10-2-2024
CITY MANAGER
1. Comments and Updates
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
SUBCOMMITTEE REPORTS
CITY COUNCIL
1. Comments and Updates
ADJOURNMENT - Adjourn to a Special City Council Meeting on October 9, 2024, at 6:00 PM
On September 27, 2024, a true and correct copy of this agenda was posted on the City Hall Kiosk, located at 525 Henrietta Street, Martinez, CA 94553, and on the City website at www.cityofmartinez.org.
/s/ Kat Galileo, Assistant City Clerk