CITY COUNCIL MEETING
AGENDA
Updated 12/8/2024
Mayor Brianne Zorn
Vice Mayor Debbie McKillop
Councilmember Jay Howard
Councilmember Mark Ross
Councilmember Satinder S. Malhi
DATE: Wednesday, December 11, 2024
TIME:
6:00 PM – Special Meeting: Farewell Celebration & Oath of Office Ceremony 7:00 PM – Adjourned Regular Session
PLACE: COUNCIL CHAMBER - 525 Henrietta Street, Martinez, CA 94553; and via Zoom
INFORMATION FOR THE PUBLIC
Information regarding meetings, including agenda materials, schedules and more, please visit the City’s Meetings & Agendas webpage: https://www.cityofmartinez.org/government/meetings-and- agendas.
REMOTE PARTICIPATION
This meeting will be conducted in-person in the City Hall Council Chamber and shall be aired in real time via Zoom. The City cannot guarantee the public’s access to teleconferencing technology, nor guarantee uninterrupted access as technical difficulties may occur from time to time. To attend the meeting via Zoom, you must be logged into a registered Zoom account. Click “Join Meeting” and enter the following details:
Webinar Link
Webinar ID: 962 5554 8549
Passcode: 101010
PUBLIC COMMENTS
Public comments can be made in person at the meeting or submitted in writing. Written comments must be received by 12pm the day of the meeting. For information on how to submit written comments, please visit the City’s Meetings & Agendas webpage linked above.
ADA ACCOMODATIONS
In accordance with the Americans with Disabilities Act and California law, the Council Chamber is wheelchair accessible and disabled parking is available at City Hall. If you are a person with a disability and require modifications or accommodation to attend and/or participate in this meeting, please contact the City Clerk’s Office at (925) 372-3512. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.
AGENDA CONTINUED TO PAGE 2
SPECIAL MEETING
FAREWELL CELEBRATION & OATH OF OFFICE CEREMONY
CALL TO ORDER - Pledge of Allegiance
ROLL CALL - Councilmembers Jay Howard, Mark Ross, Satinder S. Malhi, Vice Mayor Debbie McKillop and Mayor Brianne Zorn
CIVILITY STATEMENT - As your elected Governing Board, we will treat each other and the public with patience, civility, and courtesy as a model of the same behavior we wish to reflect in Martinez for the conduct of all City business and community participation. This includes respect for everyone's First Amendment Right to voice their opinion on matters within the City's subject matter jurisdiction, even if that opinion is different from our own. The decisions made tonight will be for the benefit of the Martinez community and not for personal gain.
PUBLIC COMMENT - Agenda Items Only.
SPECIAL MEETING ITEMS
1. Move to adopt a resolution approving the results of the General Municipal Election held November 5, 2024.
Staff Report - Certified Election Results 2024
Attachment A - Certified Election Results 2024
Resolution - Certified Election Results 2024
2. Comments from the City Manager's Office
City Clerk Transition
City Treasurer Appointment In Lieu of Election
3. Departing Elected Officials
Richard G. Hernandez, City Clerk
Presentation of Proclamations, Gifts, etc...
Remarks by Council
Departing Remarks
Mark Ross, City Councilmember (District 2)
Presentation of Proclamations, Gifts, etc...
Remarks by Council
Departing Remarks
4. Swearing-In of Newly Appointed and Elected Officials • Carolyn L. Robinson, City Treasurer
• Greg Young, City Councilmember District 2
• Satinder S. Malhi, City Councilmember District 3
ADJOURNMENT - Adjourn to an Adjourned Regular City Council meeting on December 11, 2024, at 7 PM.
AGENDA CONTINUED TO PAGE 3
ADJOURNED REGULAR SESSION
CALL TO ORDER
ROLL CALL - Councilmembers Jay Howard, Greg Young, Satinder S. Malhi, Vice Mayor Debbie McKillop and Mayor Brianne Zorn
CIVILITY STATEMENT - As your elected Governing Board, we will treat each other and the public with patience, civility, and courtesy as a model of the same behavior we wish to reflect in Martinez for the conduct of all City business and community participation. This includes respect for everyone's First Amendment Right to voice their opinion on matters within the City's subject matter jurisdiction, even if that opinion is different from our own. The decisions made tonight will be for the benefit of the Martinez community and not for personal gain.
PRESENTATIONS
1. New Staff Introductions and Internal Promotions
PUBLIC COMMENT - Presentations and Non-Agendized Items Only. Non-agenda public comment is (1) limited to matters which are not action items listed elsewhere on the agenda, and (2) are within the subject matter jurisdiction of the City Council. Public comments are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda.
Comments related to items appearing in the following sections of the Agenda will be heard prior to the City Council taking action on each item: Consent Calendar, General Business, Public Hearing and Appointments to Commissions and/or Agencies.
CONSENT CALENDAR
1. Motion waiving reading text of all Resolutions and Ordinances.
2. Motion to approve City Council Action Minutes for November 20, 2024.
Action Minutes 11-20-2024
3. Motion approving the Check Reconciliation Registers, dated November 14, November 21 and November 27, 2024.
Check Reconciliation Register 11-14-2024
Check Reconciliation Register 11-21-2024
Check Reconciliation Register 11-27-2024
4. Adopt a resolution authorizing the City Manager to execute an agreement in a form acceptable to the City Attorney with ECS Imaging, Inc. in an amount not to exceed $147,137.87 to provide full-service implementation of Laserfiche Cloud System for the management and retention of City Records, utilizing American Rescue Plan Act (ARPA) funding from Project M3235. (Documents uploaded 12/8/24)
Staff Report - Agreement with ECS Imaging for Laserfiche Resolution - Agreement with ECS Imaging for Laserfiche
Exhibit A - ECS Imaging Inc. Proposal (11-26-2024)
5. By motion, waive parking meter fees in the Downtown, as depicted on the map attached to the staff report, during the upcoming holiday beginning at 12:01 am on December 13, 2024, and ending 12:01 am on January 4, 2025.
Staff Report - Free Holiday Parking 2024
Attachment A - Parking Meter Map
6. Make a motion to authorize the addition of two “over-hire” police officer trainee positions in the Fiscal Year 2024-25 budget to strengthen staffing levels, enhance community service delivery, and address ongoing challenges in retention, recruitment, and training.
Staff Report - Police Officer Trainee Over-hires
GENERAL BUSINESS ITEMS
1. Receive report, hold discussion, and adopt a resolution approving amendments to the Community Groups Funding Policy and authorizing the City Manager to execute an agreement with the Martinez Community Foundation in a form approved by the City Attorney for a Community Groups Funding Program (“CGFP”) pilot partnership for Fiscal Year (“FY”) 2025-26.
Staff Report - Community Groups Funding Program Pilot Partnership Attachment A - Strikethrough and Underlined Version of the Community Groups Funding Policy Resolution - Community Groups Funding Policy
Exhibit A - Proposed Updated Community Groups Funding Policy
2. Adopt a resolution authorizing the City Manager to reallocate an estimated $236,000 in remaining unobligated American Rescue Plan Act funding among previously established projects and establishing that any available funds after projects are closed out beyond the December 31, 2024 U.S. Treasury obligation deadline will be spent toward previously approved ARPA-funded positions.
Staff Report - ARPA Update and Reallocation
Resolution - Reallocation of ARPA Funds
Attachment A - ARPA Update December 2024
PUBLIC HEARING ITEMS
CHIEF OF POLICE
1. Comments/Updates
CITY MANAGER
1. Comments/Updates
APPOINTMENTS TO COMMISSIONS AND/OR AGENCIES
1. Adopt a resolution appointing Councilmember Jay Howard as Vice Mayor from December 11, 2024 through December 3, 2025.
Staff Report - Vice Mayor Appointment 2025
Resolution - Vice Mayor Appointment 2025
2. Verbal Announcement from Mayor Zorn regarding Re-Organization of City Council Subcommittees and Outside Agency Appointments.
SUBCOMMITTEE AND OUTSIDE AGENCY REPORTS
1. Comments/Updates
CITY COUNCIL
1. Comments/Updates
ADJOURNMENT - Adjourn to a City Council Study Session on December 18, 2024, at 5:30 PM.
On December 6, 2024, a true and correct copy of this agenda was posted on the City Hall Kiosk, located at 525 Henrietta Street, Martinez, CA 94553, and on the City website at www.cityofmartinez.org.
/s/ Kat Galileo, Assistant City Clerk