CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
THE CITY OF MARYSVILLE
MARYSVILLE, CA
ADDENDUM NO. 1
5TH STREET REHABILITATION
CONTRACT NO. 21-01
FEDERAL PROJECT NO. 5009(030)
The purpose of this Addendum No. 1 is to notify Bidders of clarifications to the Project Plans for the above project. This Addendum shall be attached to and become a part of said Contract Documents. THIS
ADDENDUM SHALL BE SIGNED BY THE BIDDER, DATED AND SUBMITTED WITH THE PROPOSAL FOR THE PROJECT.
Bidder Questions / Clarifications:
1. Question: Proposal form: Section 2.2 in the Contract Specifications states “All proposal forms shall be directly purchased from the City of Marysville… Copies of proposal forms obtained from a source other than the City will not be allowed.” Please confirm that the proposal form within the project specifications (which can be downloaded from the City’s website free of charge) is okay to use.
Response: All proposals must be submitted on the forms provided in the project specifications. These forms can be purchased or downloaded from the City website. 2. Question: Working days: The Notice to Contractors states “Completed the work within 100 working days” and then section 6.3 says “All work under this contract shall be completed within a maximum of ninety (90) working days”. Please clarify this project is 90 or 100 working days.
Response: The Notice to Contractors mentioned the contract would be completed within 100 working days because the requirements for the appetence program change with projects longer than 100 working days. The time of complete for the project shall be 90 working days. As stated at the Pre-Bid meeting, the City may award the project and not issue the Notice to Proceed until the weather is conducive to begin the working days. 3. Question: Working hours: The specifications do not include allowable hours of work. Plan sheet 2 includes “…all working involving traffic control and staged construction of the project to occur during the hours of 9AM and 3PM.” Sheets 16 and 17 (Traffic Handling) has “…all working involving traffic control and staged construction of the project to occur during the night from 7PM to 7AM.” Please clarify the daily working hours for the project.
Response: As discussed at the Pre-Bid meeting, the hours of work are not directed to be at night and are 7am to 7pm. Due to the large amount of commuter traffic on 5th Street, traffic control involving temporary restriction of lanes and / or flagging to be restricted to 9 am to 3pm. This restriction would not apply to lanes that are closed for an extended duration during construction.
4. Question: Concrete testing: The specifications do not address concrete quality control testing.
Plan sheet 2 includes “The Contractor shall be solely responsible for all quality control CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
associated with the project. The quality control shall include but is not limited to the following:
…all geotechnical testing and reporting, concrete testing, asphalt testing…” Please include requirements for concrete testing – type of testing and frequency.
Response: A slump test, air entrainment, and strength cylinders shall be performed for each pour on the street light and signal foundations. For the nonstructural concrete on the sidewalks, curbs, gutters, ramps, and driveways these tests shall be performed per each mix design used.
5. Question: Exhibit 15-H DBE Information – Good Faith Efforts includes (at the top of the page) “This list must be submitted with bid proposal”. However, section 2.13 of the specification states “If good faith efforts documentation is not submitted with the bid, it must be received by the Agency no later than 3:00 p.m. on the 5th calendar day after bid opening. Please confirm the GFE does not need to be submitted with the bid.
Response: All proposals shall be submitted with the form 15-H Good Faith Effort Information. Federal bidding procedure does not allow a bid to be considered incomplete if the form 15-H information is submitted no later than 3:00 p.m. on the 5th calendar day after bid opening.
6. Question: The Notice to Contractors DBE goal was stated to be 23%; however, in the DBE Information- Good Faith Efforts form 15-H in the bid package it says the goal is 17%. I just wanted to clarify which one it is.
Response: The 23% goal is correct. Attached is the corrected for 15-H.
7. Question: Is the good faith effort due 3 working days after the bid per section 2.14 or 5 calendar days after the bid per the Notice and form 15-H? Response: 5 calendar days, the section 2.14 3 calendar days only applies to CDBG funding which this project does not have.
8. Question: There is no subcontractor listing form included in the bid proposal other than Exhibit 12-B part 1 and part 2. Please include subcontractor listing form and also verify when 12-B part 1 and part 2 are due (typically part 2 is to be included with the remaining DBE information - no later than 5 calendar days after bid opening).
Response: The form 12-B part 1 shall be used for listing all subcontractors used in the project bid submitted for the project. It is preferred that 12-B part 2 is submitted with the bid proposal. Federal bidding procedure does not allow a bid to be considered incomplete if the form 12-B information is submitted no later than 3:00 p.m. on the 5th calendar day after bid opening.
9. Question: Aggregate base under concrete: typical cross sections on the plan sheets show 4” AB, the bid item is Class 2 Aggregate Base (0.50 – feet) (under sidewalk), and the City Standard Detail shows 6” minimum AB bedding for sidewalk, curb and gutter. Please confirm 4” or 6” AB under the sidewalk, curb and gutter.
Response: The aggregate base shall be 6” AB under the sidewalk, curb and gutter.
CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
10. Question: Median planter curb: please confirm the median planter curb should be the 6” P.C.C. curb type A from standard detail 101A. How much AB does the curb sit on? Response: Them median curb shall be per detail 101A on a minimum of 6” of Aggregate Base.
11. Question: Can the curb and gutter be poured at the same time as the sidewalk monolithically? Response: The City details and standards require the curb and sidewalk to be poured separately. An exception to this could be made for the accessible ramps and the alley driveways.
12. Question: The driveways on the plans are different sizes, but the bid item is Each. Please clarify?
Response: The square footage for the driveway concrete is accounted for in bid item 9 and each price in Bid Item 12 is for the extra cost for forming up the heavy-duty driveways and including the rebar in the aprons.
13. Question: The accessible ramps on the plans are different sizes, but the bid item is Each.
Please clarify?
Response: The square footage for the ramp concrete is accounted for in bid item 9 and each price in Bid Item 10 is for the extra cost for forming up the ramps and including the truncated domes at the bottom of the ramps.
14. Question: Storm Drain: The plan and profile sheets have the storm drain sizes listed in feet rather than inches, and there are two locations listed for 6’ (assuming 6”) but no bid item for 6” storm drain. Please clarify storm drain sizes, quantities and pipe.
Response: The pipe sizes are all inches and should have been designated as (“) see attached corrected sheets. The 6” pipe was the size of the existing pipe and has been revised to 8” on the attached revised plan sheets P-1, P-2, P-3, & P-4. The quantity of 8” and 10” pipe has been corrected in the attached bid schedule. 15. Question: Bid item #33 - 10” Class 4 reinforced concrete pipe and bid item #34 - 8” reinforced concrete pipe: RCP is no longer made in those sizes, please provide an alternate pipe type.
Response: SDR-26 PVC may also be used for these bid items and the bid schedule has been revised to reflect this.
CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
16. Question: Existing storm drain: In the locations where we are to relocate the drain inlets, what are we to do with the existing pipe leads? Please confirm – remove or abandon in place, and related specification.
Response: The existing leads would be abandoned in place in accordance with Caltrans Standard Specification Section 71-6. This work would be covered in Bid item
36. 17. Question: Bid item #36 Connect to Existing Storm Drain: the plans don’t specify the depths of the existing manholes at the tie-in point. Please provide more detail on tie-in locations.
Response: The intent was to tie into the existing manholes at the same location / invert as the existing pipes and then abandon the existing leads not used in place.
18. Question: Bid Item 6, Pavement Repair Sections: Please confirm the Aggregate Base and HMA to restore the Pavement Repair Sections are included in bid item 6.
Response: The Aggregate Base and HMA to restore the Pavement Repair Sections are included in bid item 6.
19. Question: Tree removal: On plan sheet 4 (DP-1) calls out three trees to be removed. There are quite a few other trees (within the sidewalk) that are not marked on the demo plan to be removed. On the demo plan sheet “Contractor is to coordinate removal of any trees, shrubs, vegetation, and clearing and grubbing as necessary to facilitate construction.” Specification section 9.1 states “Trees and shrubbery that are not to be removed, shall be protected from injury or damage.” Please confirm there are only three trees to be removed, the remaining trees within the concrete sidewalk will remain. Specification section 11.1 includes “…when no bid item is provided for tree removal, the cost therefor shall be included in the price bid for clearing and grubbing.” Please add bid item for tree removal or clear and grub.
Response: All of the existing trees in the sidewalk will be removed. The plans had only called out the tress larger than 12” diameter in the existing planter. This item should be included in Bid Item 5 “Remove Concrete Sidewalk, Curb, & Gutter” which is the equivalent to clear and grub for this project.
20. Question: Is Bid Item 26 6” C900 PVC irrigation sleeves in roadway only for the 11/2” mainline crossing the roads and not the lateral lines? Nor any sleeves under the sidewalks? Will all other sleeving for the rest of the mainline and lateral lines be paid under item 27? Please advise.
Response: The bid item 26 sleeves are only for the road crossings and intended to be used for running the main line and lateral within. Any other required sleeving under sidewalks, ramps, and driveways would be in bid item 27.
CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
21. Question: There are two trenching details on L-3.3 irrigation details plan sheet. Detail 7 shows the direct burial wire without any sleeve nor conduit, but detail 8 shows the wire inside a conduit that is inside a sleeve? Please advise what detail we are to reference.
Response: Both details are applicable based on location of sleeve. Delete inner sleeve, detail 8, L-3.3.
22. Question: Plan sheet L-3.2 states city to provide manufacturer and model of the irrigation controller? The specs don’t provide a model and manufacturer for the controller? Will the city supply the controller? Or please provide a model number and manufacturer of the type of controller for this project. Please advise.
Response: The City uses Rainbird ESP-LXME Controllers.
23. Question: Irrigation specs on plan sheet L-4.1 say to use two wire cable and the remote-control valves to have 2 wire decoders. Detail 6 electric box on sheet L-3.3 show to use 14-1 conventional wire? And detail 4 remote control drip valve doesn’t show any decoders? Please advise if the irrigation system is two wire or conventional not clear.
Response: The system will be 2-wire pre the specs on sheet L-4.1
24. Question: Please advise what details are to be used to install the new 11/2” water meter? Specs section 21 irrigation system section 21.11 states to use City of Yuba City detail 401 and 405 for water service connection, but those details are for the county of yuba not the city? Detail 401 is Inlet Transitions and detail 405 is for Large Manhole Assembly? Details 401 and 405 are the wrong details to reference, please provide correct details to bid water meter installation.
Response: The City will have California Water Service install the new 1 ½” water meter.
The contractor point for connection would be the new 1 ½” back flow preventor at the back of the meter.
25. Question: Are there any fees the contractor should be aware of in regards to water service and water meter installation? Who will perform the hot tap? Response: The City will pay the connection fees and have California Water Service install the new 1 ½” water meter. The contractor point for connection would be the new 1 ½” back flow preventor at the back of the meter.
26. Question: Plan sheet L-4.1 specification E. Main Line Joint Restraints, are we to use joint restraints and fittings for the mainline? Does the mainline get thrust blocks not clear? Please advise if we are to use thrust blocks or joint restraints.
Response: City Joint restraints not required on irrigation mainline 3” size or smaller.
CITY OF MARYSVILLE November 22, 2021
5TH STREET REHABILITATION - CONTRACT NO. 21-01 Addendum No. 1 FEDERAL PROJECT NO. 5009(030)
27. Question: For the decorative fluted signal poles, you have shown on sheet SP-3, the Union Metal Corporation is no longer manufacturing fluted signal standards, please let me know how we need to quote this?
Response: The Visco poles to match those installed at 5th & J Street with the smooth tapered poles and decorative base or equal are acceptable. Attached is the submittal with the luminaire information from that project.
28. Question: For the seven each single and seven each twin arm decorative street lights there is no specification for the pole or luminaire, can you please provide this information? Response: The Visco poles to match those installed at 5th & J Street. Attached is the submittal with the luminaire information from that project.
29. Question: For the street light system there is not a circuited set of plans, can you please provide this plan including a service point if required? Response: The point of service from the existing street lights at the nearby PG&E secondary box will be used to service the new lights including the locations that are moving to the median from the sides of the street.
30. Question: For bid item #13 temporary signal modifications and signal detection on “H” Street, there are no electrical plans to bid this work, can you provide plans or outline what you are requiring for this work?
Response: Th is bid items shall cover items of work to either modify the existing signal or install a temporary signal to maintain the signalized intersection during installation of the intersection improvements and new signal.
BIDDER: PREPARED BY:
NAME CITY OF MARYSVILLE
DATED: November 22, 2021
ADDRESS
SIGNATURE
Bid opening date and time are not changed
DATE: by this Addendum No. 1
PROPOSAL TO THE PUBLIC WORKS DEPARTMENT
CITY OF MARYSVILLE
NAME OF BIDDER:
TITLE:
SIGNATURE OF BIDDER:
COMPANY NAME:
CONTRACTOR LICENSE NO. CLASSIFICATION
BUSINESS ADDRESS:
TELEPHONE NO.: AREA CODE ( )
PLACE OF RESIDENCE:
The work to be done and referred to herein is in Marysville, State of California, and shall be constructed in accordance with the Special Provisions (including the payment of not less than the minimum wage rates set forth therein) and the contract annexed hereto and also in accordance with the Standard Plans dated May 2018, the Standard Specifications dated May 2018, the wage rates of the General Prevailing Wage Rates of the Department of Transportation, and the equipment rental rate and labor surcharge portions of the publication entitled “Labor Surcharges and Equipment Rental Rates.” The work to be done in accordance with the Special Provisions entitled:
5TH STREET REHABILITATION
CONTRACT NO. 21-01
FEDERAL PROJECT NO. 5009(030)
Bids are submitted for the entire work. The amount of the bid, for comparison purposes, will be the total of all items. The total of unit basis items will be determined by extension of the item price on the basis of the estimated quantity set forth for the item.
The bidder shall set for each item of work, in clearly legible figures, an item price and a total for the item in the respective spaces provided for this purpose. In the case of unit basis items, the amount set forth under the “Total” column shall be the extension of the item price bid on the basis of the estimated quantity for the item.
In case of discrepancy between the item price and the total set forth for the item, the item price shall prevail; provided, however, if the amount set forth as an item price is ambiguous, unintelligible or uncertain for any cause or is omitted, or in the case of unit basis items is the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
City of Marysville Proposal 5TH STREET REHABILITATION
1. As to lump sum items, the amount set forth in the “Total” column shall be the item price.
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the item price.
If this proposal shall be accepted and the undersigned shall fail to enter into the contract and to furnish the two bonds in the sums to be determined as aforesaid with surety satisfaction to the City of Marysville, within fifteen (15) days, not including Sundays and legal holidays, after the bidder has received notice from the Director of Public Works that the contract has been awarded, the City of Marysville may, at its option, determine that the bidder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall be null and void and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City of Marysville.
The undersigned, as bidder, declares that he/she has received Addendum Nos. ____, ____, ____, ____, ____, ____, ____. The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein, that this proposal is made without collusion with any other person, firm, or corporation, and in submitting this proposal the undersigned bidder agrees that if it is determined that he is the successful bidder, he will execute the attached non-collusion affidavit, that he has carefully examined the location of the proposed work, the annexed proposed form of contract, and the plans therein referred to, and he proposes and agrees, if this proposal is accepted, that he will contract with the City of Marysville in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefor the following item prices, to wit:
5TH STREET REHABILITATION
PROJECT NO. 5009(030)
Item
No.
Item Description Estimated
Quantity
Unit Unit Price
($/Unit)
Amount
($)
1 Mobilization/Demobilization 1 LS
2 Traffic Control 1 LS
3 Construction Area Signs 1 LS
4 Profile / Taper Grind Existing Roadway Section 117,200 SF 5 Remove Concrete Sidewalk, Curb, & Gutter 31,300 SF
6 Pavement Repair Sections 27,000 SF
7 Asphalt Concrete (3/4" HMA Type A) 2,870 TON
8 Minor Concrete (6"Barrier Curb and Gutter) 3,800 LF
9 Minor Concrete (Sidewalk- City Detail 103) 26,000 SF
10 Accessible Ramps / Truncated Domes within
sidewalk area
41 EA
City of Marysville Proposal 5TH STREET REHABILITATION
11 Class 2 Aggregate Base (0.50 - feet) (under
Sidewalk)
970 TON
12 Minor Concrete (Heavy Duty Driveway City
Detail 105)
18 EA
13 Traffic Signal Work (Temporary signal
modifications and signal detection at H Street)
1 LS
14 Traffic Signal Work (Relocate/Replace Poles &
Mast Arms)
4 EA
15 Traffic Signal Work (Relocate/Replace Signal
Controls)
1 LS
16 RRFB Pedestrian crossing at F Street 1 LS
17 Adjust Existing Sewer Manhole Cover to Grade 6 EA
18 Adjust AT&T Manhole Cover to Grade 7 EA
19 Adjust Water Valve Cover to Grade 17 EA
20 Roadside Sign - One Post 24 EA
21 Adjust Survey Monument Cover to Grade 4 EA
22 Pavement Delineation 1 LS
23 Single Head Decorative Street Lights (includes
all work from point of connection to street light,
includes installation of banner brackets)
7 EA
24 Double Head Decorative Street Lights (includes
all work from point of connection to street light,
includes installation of banner brackets)
7 EA
25 Planter Excavate, Scarify & Backfill with Top
Soil (Select material generated from
excavation)
5,715 SF
26 6" C900 PVC Irrigation Sleeves in Roadway 630 LF
27 Landscape Irrigation System per Irrigation
Plans including sleeves
1 LS
28 Landscape Planting per Landscape Plans 1 LS
29 Landscape Planter Decomposed Granite 210 TON
30 6" Cobble Set in Concrete 1,100 SF
31 Class 2 Aggregate Base Under Concrete and
Cobble
27 TON
32 6" Median Planter Curb 1,875 LF
33 10 Inch Class 4 Reinforced Concrete or SDR26 PVC Pipe 220 LF 34 8 Inch Class 4 Reinforced Concrete or SDR-26
PVC Pipe
115 LF
35 Remove Existing Storm Drain Inlet 9 EA
36 Connect to Existing Storm Drain 7 EA
37 City - Storm Drain Drop Inlet 9 EA
38 Adjust Existing Storm Drain Manhole Cover to
Grade
9 EA
39 Prepare SWPPP, File NOI, File NOT, and
SMARTS database reporting for the project
1 LS
40 SWPPP implementation including installation
and maintenance of all required BMPs during
construction
1 LS
Total Bid =
THIS LIST MUST BE SUBMITTED WITH BID PROPOSAL.
EXHIBIT 15-H DBE INFORMATION —GOOD FAITH EFFORTS
DBE INFORMATION - GOOD FAITH EFFORTS
Federal-aid Project No. ____________________________ Bid Opening Date ___________________ The City of Marysville established a Disadvantaged Business Enterprise (DBE) goal of 23.0% for this project. The information provided herein shows that a good faith effort was made.
Lowest, second lowest and third lowest bidders shall submit the following information to document adequate good faith efforts. Bidders should submit the following information even if the “Local Agency Bidder DBE Commitment” form indicates that the bidder has met the DBE goal. This will protect the bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.
Submittal of only the “Local Agency Bidder DBE Commitment” form may not provide sufficient documentation to demonstrate that adequate good faith efforts were made.
The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions:
A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisement _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):
Names of DBEs Solicited Date of Initial
Solicitation
Follow Up Methods and Dates ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ C. The items of work which the bidder made available to DBE firms including, where appropriate, any breaking down of the contract work items (including those items normally performed by the bidder with its own forces) into economically feasible units to facilitate DBE participation. It is the bidder's responsibility to demonstrate that sufficient work to facilitate DBE participation was made available to DBE firms.
Items of Work Bidder Normally
Performs Item
(Y/N)
Breakdown of
Items
Amount
($)
Percentage
Of
Contract ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the firms involved), and the price difference for each DBE if the selected firm is not a DBE:
Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection of the DBEs: _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ Names, addresses and phone numbers of firms selected for the work above: _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ E. Efforts made to assist interested DBEs in obtaining bonding, lines of credit or insurance, and any technical assistance or information related to the plans, specifications and requirements for the work which was provided to DBEs: _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ F. Efforts made to assist interested DBEs in obtaining necessary equipment, supplies, materials or related assistance or services, excluding supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its affiliate: _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ G. The names of agencies, organizations or groups contacted to provide assistance in contacting, recruiting and using DBE firms (please attach copies of requests to agencies and any responses received, i.e., lists, Internet page download, etc.):
Name of Agency/Organization Method/Date of Contact Results _____________________________________________________________________________ _____________________________________________________________________________ H. Any additional data to support a demonstration of good faith efforts (use additional sheets if necessary): _____________________________________________________________________________ _____________________________________________________________________________ NOTE: USE ADDITIONAL SHEETS OF PAPER IF NECESSARY.