LEAGUE OF OREGON CITIES
PARK, PLAYGROUND, AND RECREATION EQUIPMENT
Solicitation Synopsis
Solicitation No. 2060
Intent
The League of Oregon Cities (LOC), in conjunction with National Purchasing Partners, LLC (NPP) dba NPPGov, dba Public Safety GPO, served as Lead Agency to solicit proposals to service the LOC and NPP membership. The published Request for Proposal (RFP) contained provisions that permitted all members of LOC and NPP throughout the nation to “piggy-back” off the resulting Master Price Agreement.
Determination for issuing RFP vs. Sealed Bid
LOC has determined that it is advantageous for LOC to procure PARK, PLAYGROUND, AND RECREATION EQUIPMENT using the competitive RFP process rather than sealed bidding. Sealed bidding limits evaluation of offers solely to compliance with the requirements, provides no opportunity to compare the product and service offerings among the vendors, prohibits revision of the offers, and uses price as the predominate deciding factor. Such limitations prevent LOC from awarding the most advantageous contract(s) for LOC and its members.
Procedure
LOC issued an RFP (2060) on October 14, 2020.
The RFP was published in the Daily Journal of Commerce on October 14, 2020.
The RFP was published in the USA Today on October 14, 2020.
The RFP Close Date was extended to due to COVID-19 on November 20, 2020.
The RFP closed on January 15, 2021.
The RFP was awarded on March 15, 2021.
The RFP was posted to the following web sites: www.nppgov.com, www.orcities.org and www.findrfp.com.
The text of the published notice of solicitation is as follows:
LOC received a proposal (s) from the following vendor (s):
1. Berliner Seilfabrik Play Equipment Corporation
2. Buell Recreation, LLC
3. Northwest Playground
4. Park Associates DBA Park Planet
5. Pet and Playground
6. Playcraft Systems
7. Playwell
8. Playworks
9. Ross Recreation Equipment Company, Inc.
10. Vortex Aquatics Structures
A copy of the log for proposals received is attached hereto.
Proposals were evaluated by LOC based on the criteria contained in the RFP and selected the following successful proposer(s):
1. Berliner Seilfabrik Play Equipment Corporation
2. Buell Recreation, LLC
3. Northwest Playground Equipment, Inc.
4. Park Associates DBA Park Planet
5. Pet and Playground Products
6. Playcraft Systems LLC
7. Ross Recreation Equipment Company, Inc.
8. Vortex Aquatic Structures International
Evaluation
The evaluation was based on the following criteria as described in the RFP (weighted):
Component Evaluated Weight
Pricing: Product price and discounts proposed included
favorable pricing for cooperative purchasing.
Shipping conditions.
PPW Section 7.0 and Pricing structure.
25 Product Line (Score only categories proposed): Breadth, variety, quality of product line and innovation of products.
Warranty availability.
PPW Section 9.0.
15 Marketing: Marketing plan to promote the resulting
contractual agreement and ability to incorporate use of agreement in their sales system throughout indicated
coverage region. Willingness to allow training of salesforce.
PPW Section 4.0.
15 Customer Service: Support dedicated to Participating Agencies. Ability to meet promised delivery timelines.
Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4 and Section 6.0.
15 Proven Experience: Success in providing products and services in a timely manner. Years in business, references and reputation. Experience with cooperative purchasing.
PPW Sub-Section 1.2.
15 Coverage: Ability to provide products and services for indicated coverage region including distribution, retail & service facilities, coordination of manufacturer and
distribution, and staff availability. Clearly states distribution model and provides dealer list if applicable.
PPW Section 3.0 and Exhibit 1.
10 Conformance: Completeness of proposal and the degree to which the Proposer responded to the terms and all
requirements and specifications of the RFP. Followed the response format and content, was clear and easily
understood. Provided Term’s and Condition’s, if applicable.
PPW Section 8.0 and 4.5 of RFP.
5 TOTAL 100
Pricing Structure
Berliner Seilfabrik Play Equipment Corporation: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Buell Recreation, LLC: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Northwest Playground Equipment, Inc.: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Park Associates DBA Park Planet: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Pet and Playground Products: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Playcraft Systems LLC: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Ross Recreation Equipment Company, Inc.: Proposer provided a discount off list price.
See Price List Attachment in the resulting Master Price Agreement.
Vortex Aquatic Structures International: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Additional Information
National Purchasing Partners Bill DeMars, Vice President SeaTac Office Center, North Tower [email protected] 17930 International Boulevard (612) 325.2537
Suite 900 www.nppgov.com
Seattle, WA 98188
RFP PROPOSAL RECEIPT LOG
RFP: 2060
Solicitation Park, Playground, and Recreation
Equipment
Due Date 01/15/2021 Time 5:00 PM Pacific Time
League of Oregon Cities (LOC) has received the following responses to the solicitation listed above.
Name Shipping
Carrier
Date & Time Notes
Pet and Playground FedEx 12/1/20 5:00pm
Playwell USPS 12/1/20 5:00pm
Playworks USPS 12/1/20 5:00pm
Park Planet FedEx 12/1/20 5:00pm
Playcraft Systems FedEx 12/1/20 5:00pm
Ross Recreations Equipment Walk in 1/15/2021 4:30pm
Vortex Aquatics Structures DHL 1/15/2021 5:00pm
Berliner Seilfabrik Play Equipment Corp UPS 1/15/2021 5:00pm Buel Recreation FedEx 1/14/2021 5:00pm
Northwest Playground FedEx 1/14/2021 5:00pm
RFP PROPOSAL RECEIPT LOG
RFP: 2060
I hereby certify that the above proposals were received prior to the due date and time listed:
Signed Witnessed by
Printed Printed
Date Date
Note: LOC Staff will initial each entry and note the last response received, lining out the remaining spaces.