ALTRONIES
BUSINESS SYSTEMS
A FLEX TECHNOLOGY GROUP Company ONet New Current Customer Order Form
Customer Ship To: Customer Bill To:
Name See Addendum Name City of Marysville
Address Address 526 (St.
City City Marysville
State Zip State CA Zip 95901
Contact Information
Name Phone Email Address
Primary Nicole Moe (530) 749-3947 [email protected] IT Kelly Mincer (530) 749-3964 [email protected]
Delivery
Meter Kelly Mincer (530) 749-3964 [email protected] EFM Audit Kelly Mincer (530) 749-3964
Equipment Ordered
Qty Make Model New Remfg Preconfig Description
V See Schedule A for Additional Equipment
lotes: Public Finance Municipal Agreement provides the City with property tax exemption as well as non-appropriations clause. All delivery, install, and trainin cluded at no cost. All existing leased equipment will be removed and returned to leasing company at no cost to the City. Once final buyout amount i confirmediatrand a til role th prity with heck for crede source 0819152051820. Agreement non-binding until tinat aproval gived.
Sales Rep: Phone: Email:
Delivery Details
Date Required: : RAMP
Delivery Location: Stairs Elevator Requires Certificate of Insurance for Delivery/Training Service: Yes O No Equipment Pick Up: Г. Trade In Storage / Disposal Other • Lease Return Lease Company see addendum (Lease #
Make Model Serial # iГ. See Schedule B for Additional Equipment Payment Terms
Purchase
Price Sales Tax Total Due $ 0.00 PO# OcOD O Credit Card OTerm Other Lease $ 2181.59 incl. tax
Payment Amouss $2,577-10. (plustax) Frea. Mthly OQtrlyOOther /Term: 60 T Buy Out: OFMV $1 V Email Invoice [email protected]
luthorization To Release Credit: The undersigned authorizes and instructs any person, consumer reporting agency or banking institution to compile and furnish thi above named business, credit grantor and/or supplier and/or their respective designee with any information it may have in response to an inquiry from the above nami business, credit grantor and/or supplier and/or their respective designees. The undersigned further states that all of the above statements are true and complete and are made to the above name business, credit grantor and/or supplier and/or their respective designees to obtain a contract. All information is confidential.
Authorization/Acceptance
Customer Authorization Federal Tax ID# (Required) 24-6000 36B Social Security Number Signature
Print NamedLE MOE THIN CLERK pate 3/10\22
Accepted by Caltronics
Signature Print Name Title Date
Customer has read, understands and agrees to the Terms and Conditions as stated. This agreement is non-cancelable. rev.12/13/21
Schedule A
Location Unit Capability Install Location
PD Interview Office HP E57540 Color Desktop MFP 316 6th St. 95901 SSM's Office HP E57540 Color Desktop MFP 316 6th St. 95901 Detectives HP E55040 Color Printer 316 6th St. 95901
Police Chief Assistant HP E57540 Color Desktop MFP 316 6th St. 95901 Dispatch HP E57540 Color Desktop MFP 316 6th St. 95901
Records Desk HP E55040 Color Printer 316 6th St. 95901
Report Writers HP E57540 Color Desktop MFP / 316 6th St. 95901 SGT Office HP E55040 Color Printer 316 6th St. 95901
LT Office HP E57540 Color Desktop MFP 316 6th St. 95901 City Manager HP E55040 Color Printer 526 C St . 95901
Clerk's Office HP E55040 Color Printer 526 C St. 95901
Finance Director HP E55040 Color Printer 526 C St. 95901 Accountant Desk HP E55040 Color Printer 526 C St. 95901 Sr. Accountant Office HP E55040 Color Printer 526 C St. 95901 Building Inspector HP E55040 Color Printer 526 C St. 95901 Community Dev. Dir. HP E57540 Color Desktop MFP 526 C St. 95901 Asst. Community Dev. Dir. HP E57540 Color Desktop MFP 526 C St. 95901 Fire Captain HP E57540 Color Desktop MFP 107 9th St. 95901 Fire Chief HP E57540 Color Desktop MFP 107 9th St. 95901 Fire Lt. HP E57540| Color Desktop MFP 107 9th St. 95901 Fire Back Area HP E57540 Color Desktop MFP 107 9th St. 95901 PD-Records C450i ColorMFPw/Fax 316 6th St. 95901
PD - Detectives C450i ColorMFPw/Fax 316 6th St. 95901
Qty Hall - Plannln1 C450i Color MFPw/Fax |526 C St. 95901 Oty Hall- Front Desk C450i ColorMFPw/Fax • 526 C St. 95901 Fire Dept - Front Desk C4501 ColorMFPw/Fax 107 9th St. 95901 SSM's Office ZC300 Card Printer 316 6th St. 95901
Planning T2600SR Color MFP Plotter 526 C St. 95901
CATRONICE
BUSINESS
A FLEC TECHNOLOGY GROUP Company
Prestige Maintenance Agreement
Installed Location: Customer Bill To:
Name See Addendum Name City of Marysville
Address Address
City City Marysville
State Zip State CA Zip 95901
Primary Contact Meter Contact
Name: Nicole Moe Name: Kelly Mincer
Phone: (530) 749-3947 Phone: (530) 749-3964
Email: [email protected] Email: [email protected] Start Date: to Billing Cycle Base Allowance
Quarterly © Monthly Annual
Billing Cycle Usage
Quarterly Monthly Annual
Per Copy Rate Contracted Usage Base
ID # Model Serial Number Color B/W Color B/W Charge
C4SOi all ,05 .0073
E57540dn all .059 .0147
E55040dn 0 °
.059 .0147
Rates are locked for term per
PE 08191620R111820.
Staples included.
All-inclusive freight billed at
$22.50/mo for all supplies.
Caltronics Guarantee
• This agreement assures that the equipment will be serviced by factory trained field technicians and includes all service, parts and supplies. • Parts and Supplies - Caltronics uses only OEM and top quality supplies to service and supply your system.
• Free Loaner - Caltronics will provide a free loaner of equal or greater capability in the event that it cannot be repaired onsite. • Call Ahead Program - A technician will call you within two business hours of receiving your service request. If the issue cannot be resolved by phone, you will be given an estimated time of arrival.
Pricing does not include paper, staples, applicable taxes and freight charges.
Power requirements may include a dedicated line and receptacle as described on the Site Requirements Form.
Authorization / Acceptance
Customer Authorization
Signature / Y VIU Print Name NICOLE MOE THe CITy CLERK Date 3/10/22 Accepted by Caltronics
Signature Print Name Title
nate
rev.12/13/21
Customer Bill To: City of Marysville
ALTRONICS Address
BUSINESS SYSTEME
City Marysville
A FLEX TECHNOLOGY GROUP Company State CA Zip 95901
Prestige Maintenance Agreement - Terms and Conditions
1. Description: This managed service contract will cover all unscheduled repairs upon request by customer during the hours of 8:00 AM to 5:00 PM., Monday thru Friday, on the equipment listed herein. Service outside of Caltronics normal working hours shall be provided on an "if available" basis and customer shall pay Caltronics it's "after hours rate" then in effect.
2. Commencement: This is an annual contract, billed monthly, quarterly or annually in advance. The contract will commence upon delivery to customer. This contract qualifies for automatic renewal after 12 months from the contract start date, unless written notification of intent to cancel is received 30 days prior to the renewal date. See section 9 for cancellation details.
Charges: The minimum monthly payment and all other sums are due and payable to Caltronics. In return for payment, customer is entitled to produce copies and prints up to the allowance listed on the contract. Any copies or prints produced in excess of the allowance will be billed at the rate listed on the contract. The minimum monthly payment and excess copy rates are subject to an automatic annual increase. Supplies will be allocated based on manufacturer's specified yields. We reserve the right to charge customers for excess supply usage. Loaner machines will be charged at the customer's current per copy rate. Per copy charges based on single sided sheet of paper up to 8 1/2 x 14. Per copy/print charges for all Wide Format devices are based on a per square foot measurement on single sided sheet of paper.
4. The sales tax included on your contract invoice corresponds to the use of tangible personal property which includes toner usage.
Customer agrees to pay sales tax as required by the California Department of Fee and Tax Administration.
5. Meters: Customer is responsible for providing Caltronics a meter reading on all equipment under contract on the billing date. If customer fails to provide an accurate meter reading, customer agrees to accept estimated meters based on service history for billing purposes. Caltronics may enable machines to automatically report meters and machine related information to better service our customers. It is the responsibility of the customer to ensure that the correct settings and/or defaults are set in the machine, print driver or applications when it relates to color copies/prints. Customers will be responsible for copies/prints produced based solely on the color (if applicable) and b/w meter readings as indicated by the machine.
6. Relocation: It is strongly recommended that our personnel prepare equipment prior to a move and reinstall equipment immediately following a move. Labor will be charged at our current hourly rates. If relocation is effected by the customer, Caltronics reserves the right to examine the machine at the new site. If repairs are required Caltronics will submit a quote for the repairs. If charges are approved by the customer, Service Contract will resume at the new site (after repairs). If not accepted by the customer, the Service Contract will be canceled effective immediately with not further obligation to either party.
7. Assignment: This agreement is non-transferable, non-assignable, non-refundable, and becomes void upon sale or transfer of the equipment. Caltronics may apply any unused portion of maintenance charges towards future purchases with Caltronics at its sole discretion.
8. Breach or Default: Caltronics may withhold service or terminate this agreement if the Customer fails to comply with any of the items and conditions of this agreement, or acquires a past due balance for services rendered and/or products sold of more than 30 days from date of invoice. Customer agrees to pay reasonable attorney fees and legal expenses incurred in exercising any of its rights and remedies upon breach of agreement. Caltronics reserves the right to terminate this agreement if the machine becomes obsolete and parts and/or supplies become unavailable. Service by anyone other than Caltronics, or use of parts or supplies from anyone other than Caltronics will void this agreement.
9. Cancellation: In the event of cancellation by the customer prior to the expiration date, Caltronics will bill and customer will be obligated to pay early termination charges equaling at least 50% of the remaining contract term based on the average dollar amount of the last 6 months of billing.
10. Items not included: A)Freight charges on toner B) relocation of equipment, C) coverage for non-OEM peripherals, D) 3rd party "compliance" firms hired by customer, E) damage caused by misuse or neglect, theft, vandalism, environmental conditions beyond manufacturers recommendation, power related issues, fire, water. Caltronics will not be responsible for direct, incidental, or consequential damages, including but not limited to damages arising out of the use of or performance of software, equipment, or any economic loss. Free loaner program does not apply to wide format products.
11. Issues caused by customers computer hardware/software, including applications, are not covered under this agreement. Any changes, modifications, or upgrades to customers network, including applications and operating systems necessitating a call from a technician are not covered by this agreement and will be billed at our current hourly rate.
12. The terms of this agreement may not be altered or amended unless authorized in writing by an officer of Caltronics. All other agreements or commitments for service and supplies are rendered invalid with the approval of this agreement. This agreement shall be governed by the laws of the state of California.
Authorization / Acceptance
Customer Authorization
Signature Print Name [Title
NICOLE MOE CITICLERK 1310/22
Accepted by Caltronics Business Systems
Signature Print Name Title Date
rev.12/13/21