Item #06
Date: February 7, 2023
To: Mayor and City Council
From: Jim Schaad, City Manager
Subject: Feather River Air Quality Management District Grant (FRAQMD) Community Air Protection (CAP) Funds Grant
Recommendation:
Pass a Motion to 1) approve Resolution 2023-XX authorizing the City Manager, to accept a grant from the Feather River Air Quality Management District (FRAQMD) for the replacement of three stormwater pump engines in the amount of $234,600, 2) authorize the Finance Director to make a supplemental appropriation of $317,400 (85% in FRAQMD funding of $234,600, 15% match of $41,400, and a 15% contingency of $41,400) to 21-210-5401 (Vehicles & Heavy Equipment), and 3) award a contract to furnish and install 3 engines in the amount of $165,000.
Rationale for Recommendation:
The Public Works Department has the need to replace aging stormwater pump engines at two locations within the City. These diesel-fueled engines pump storm water collected in storm water basins over the levees to prevent localized flooding during heavy rains. The engines current engines are older tier “0” units with minimal emissions control technology. The City has the opportunity to replace these engines with new, tier “4” diesel engines that represent the currently best available emissions technology (BACT) utilizing (FRAQMD) Community Air Protection (CAP) Funds (attachment 2).
Replacement of the engines provides a benefit to the District in reduction of emissions. The project benefits the City and constituents by providing clean, reliable and efficient units that will mitigate flooding with minimal emissions.
The cost for replacement is estimated at $276,000. FRAQMD will fund 85% of the actual project cost up to $234,600. The City’s match is 15% or $41,400. The engineer’s estimate (attachment 3) includes a 15% contingency ($41,400), bringing total project cost with contingency to $317,400. If the project contingency is not used it will be returned to the Street Fund. If the project cost is less than $276,000 the actual cost of the project will be shared by FRAQMD and City at 85% and 15% respectively.
The City is required to provide the specific engine models and engine family numbers to the FRAQMD in order to ensure eligibility. City staff reached out to both CAT and John Deere for quotations. CAT declined to quote the projects. John Deere provided a proposal to install the engines (attachment 4) with a quoted cost of $165,000. The quote includes removal of old engines, installation of new engines and integration with the City’s SCADA system. It did not include permitting, any additional cooling and exhaust venting or sourcing of electrical power beyond that which already exists at the sites. These costs are included in the engineers estimate and will be contracted separately.
Item #06
Background:
The City has three storm water lift stations within the levee system to pump water collected in storm water basins over the levees to prevent localized flooding during heavy rains. The stations have utilized older diesel engines to drive the pumps, with some installed as early as the 1970’s. The City has been systematically replacing the engines with new, more reliable cleaner and more fuel efficient models that generate far less emissions. The replaced units have also been updated to allow remote monitoring and control via the City’s Supervisory Control and Data Acquisition (SCADA) system.
The replacement of the units being proposed in this recommendation represent the last three stormwater pump units to be updated. The replacement of the units will provide reliable removal of stormwater from our basins for the next 10-20 years and will meet all current California Air Resource Board (CARB) regulations for emissions related to stationary engines.
The utilization of funding through the district’s Community Air Protection Funds Program will reduce the cost of the replacements by 85%, significantly reducing the burden on the Street Fund.
Alignment with City Council Goal(s):
This project aligns with City Council Goals #1 (Increase Fiscal Sustainability), #3: (Improve Infrastructure) and #4 (Enhance Public Safety).
Fiscal Analysis:
The fiscal impact to the Street Fund based on the City match and contingency will not exceed $82,800.
The balance of the funding ($234,600) will be funded through the FRAQMD.
Attachments:
1) Resolution 2023-XX
2) Agreement CAP2-10
3) Engineer’s Estimate
4) John Deere Quotation