Item #08
Date: March 21, 2023
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Performance Update and Closeout Documentation for the 2020 Community Development Block Grant (CDBG) Funding for the Wildland Fire Truck Project Recommendation:
Pass a Motion to 1) have Council conduct a public hearing and accept public comment on the final expenditures and program performance for the 2020 Community Development Block Grant totaling $599,204 for a Wildland Fire Truck Project and 2) direct the City Manager to submit the proper documentation to the Department of Housing and Community Development (HCD) and to disencumber any remaining grant dollars.
Rationale for Recommendation:
As required by the Department of Housing and Community Development, the City must conduct a Public Hearing notifying the governing board and the public of project and program accomplishments and outcomes as a result of the awarded grant funds.
Background:
The City of Marysville applied for and submitted to received $599,204 from CDBG and was awarded by the State of California on August 8, 2021. Of the total amount, $438,312 was awarded under contract 20-CDBG-12085 with Department of Housing and Community Development (HCD).
Additionally, the City had identified Program Income on hand in the amount of $160,892 that could be used for eligible CDBG programs. The combination of these two funding sources were awarded to fund the purchase of a new Type 3 wildland fire truck.
As a condition of closing out the CDBG grant funding, the City of Marysville is required to hold a Public Hearing to receive comment on the final expenditures and accomplishments for the subject grant and to disencumber any grant dollars that were not used in the project.
Discussion and Anaylsis:
The activities under this agreement were as follows:
Item #08
With the sucessful purchase of the wildland fire engine, the remaining funds of $37,012.73 not expended for the project will be disencumbered back to the State per CDBG regulations.
This new engine replaced a 1983 engine that was still in active service and parts for continual repairs had become difficult to obtain and expensive. The new engine provides for enhanced safety measures such as back up cameras, enhanced lighting, and rollover protection whereas the 1983 fire engine still had lap belts. The new engines is also four-wheel drive equipped for servicing the offroad portions of the City, carries almost twice as much compartment space to allow the City to deploy more readily to incidents, and carry additional equipment which enhances the capabilities and services provided.
There is also the benefit of additional compartment space to allow for future growth.
Fiscal Impact:
None as this project is complete and all costs were covered by CDBG funding and Program Income.
Attachments:
1) Completion Report
2) CDBG Combined Closeout Package
Activity Grant Award Expended
General Administration $ 39,200.00 $ 15,387.50
Wildland Fire Truck $ 560,004.00 $ 546,803.77
Total $ 599,204.00 $ 562,191.27