REQUEST FOR QUALIFICATIONS
FOR
CITY ENGINEERING SERVICES
Agreement #23-02
Date Released: September 12, 2023
City of Marysville
Department of Public Works
526 C Street
Marysville, CA 95901
Proposals are due prior to
Bid Opening at 2:00 P.M. on 10/27/2023
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
TABLE OF CONTENTS
Request for Qualifications
Engineering Services
TABLE OF CONTENTS:
Introduction................................................................................................................................. 3 General Information ................................................................................................................... 3 Description and Background...................................................................................................... 5 Scope of Work............................................................................................................................ 6 Compensation ..........................................................................................................................12 Confidentiality...........................................................................................................................13 Federal and State Requirements .............................................................................................14 Appendix A – Submittal Requirements ....................................................................................16 Appendix B – Proposal Evaluation...........................................................................................20 Attachment 1 – Sample Contract Agreement ..........................................................................24 Attachment 2 – Conflict of Interest Form .................................................................................25 Attachment 3 – LAPM Exhibit 10-H2 Cost Proposal for Specific Rate of Compensation........26 Attachment 4 – LAPM Exhibit 10-Q Disclosure of Lobbying Activities ....................................29 Attachment 5 – Federal Title VI Assurances – Appendices A and E.......................................31 City of Marysville Request for Qualifications
Department of Public Works Engineering Services
REQUEST FOR QUALIFICATIONS
City Engineering Services
I. INTRODUCTION
1. This Request for Qualifications (RFQ) is intended to select a qualified firm or individual to provide City Engineering Services to the City of Marysville, California. The City is seeking the services of a firm or qualified individual to provide City Engineering Services with knowledge and experience in a variety of basic City Engineering services and City programs, such as:
• Capital improvement management and development.
• Facility and engineering record maintenance.
• Technical evaluation of projects and programs.
• Evaluation, programming, design, management, and inspection construction of capital projects. • Interpreting and applying policy, practices, and standards relating to construction of public infrastructure.
• Providing oversight of the following: Consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluation of proposals and recommendation for project award; negotiation and administration of contracts for construction projects.
• Securing and managing grants for specially funded projects (such as through Community Development Block Grant or Sacramento Area Council Of Governments). • Performing other duties as assigned.
II. GENERAL INFORMATION
2. 2.1. Total amount payable to the Consultant shall not exceed $800,000.00, with an initial performance period of three (3) years. The agreement may be extended by the CITY for two (2) one-year terms, not to exceed a total contract period of five (5) years.
2.2. All qualified firms or individuals interested in providing these services are invited to submit their Statement of Qualifications (SOQs). The Consultant’s SOQs will be evaluated and ranked according to the criteria provided in the “Proposal Evaluation” section of this RFQ. The City will select a firm or individual based on ranking and then negotiate with that firm or individual based on their established rates for the scope and cost of the project.
2.3. Addenda to this RFQ, if issued, will be posted on the City of Marysville website at:
https://www.marysville.ca.us/bids-rfps
2.4. The Consultant’s attention is directed to Appendix A, “Submittal Requirements.”
2.5. Submit five (5) hard copies and one (1) electronic copy in Portable Document Format (PDF) (labeled, USB flash memory device) of the Consultant’s statement of qualifications. A proposed fee schedule following the format of Caltrans Local Assistant Procedures Manual (LAPM) form 10-H2, valid for the Agreement years 2023/2024, 2024/2025, and 2025/2026 shall be submitted in a separate envelope City of Marysville Request for Qualifications
Department of Public Works Engineering Services
from the Qualification Statement. The hard copies shall be mailed or submitted to 526 C Street, Marysville, CA 95901 prior to and be received by 2:00 P.M. on October 27, 2023. SOQs shall be submitted in a sealed package clearly marked “City Engineering Services” and addressed as follows:
City of Marysville
City Clerk
526 C Street
Marysville, CA 95901
Attention: Nicole Moe
2.6. Submittals received after the time and date specified above will be considered nonresponsive.
Nonresponsive submittals may be picked up at the delivery location within fourteen (14) calendar days of contract award and/or the completion of the competitive process.
2.7. Any submittals received prior to the time and date specified above may be withdrawn or modified by written request of the Consultant to the City Clerk. To be considered, however, the modified submittal must be received prior to 2:00 P.M. on October 27, 2023.
2.8. Unsigned submittals or submittals signed by an individual not authorized to bind the prospective Consultant will be considered nonresponsive and rejected.
2.9. This RFQ does not commit the City of Marysville to award an Agreement, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The City of Marysville reserves the right to accept or reject any or all SOQs received as a result of this request, to negotiate with any qualified Consultant, or to modify or cancel in part or in its entirety the RFQ if it is in the best interests of the City of Marysville to do so. Furthermore, an Agreement award will not be made based solely on price.
2.10. The prospective Consultant is advised that should this RFQ result in recommendation for award of an agreement, the Agreement will not be in force until it is approved and fully executed by the City of Marysville.
2.11. All products used or developed in the execution of any Agreement resulting from this RFQ will remain in the public domain at the completion of the Agreement.
2.12. The anticipated Consultant selection schedule is as follows:
• SOQ review and evaluation: October – November 2023
• Interview and selection: November 2023
• Award: November - December 2023
2.13. Any questions related to this RFQ shall be submitted in writing to the attention of Vincenzo S.
Corazza, Public Works Director via email at [email protected]. Questions shall be submitted before 1:00 PM , one week prior to the due date.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
III. DESCRIPTION AND BACKGROUND
3. The City of Marysville is the county seat of Yuba County, California, located in the Gold Country region of northern California with a total area of 3.6 square miles. The City is bordered on the south and east by the Yuba River and the west by the Feather River, with the two rivers converging just southwest of the City.
The City is bisected north to south by State Route 20 (SR20) and east to west by State Route 70 (SR70). (see Figure 1 below). The City is also served by two (2) rail lines and protected by a system of levies which limit growth. With most land built out, development opportunities are limited to infill.
The City of Marysville desires to hire a consulting firm or individual to provide engineering services and serve as the City Engineer/Project Manager. The City Engineer/Project Manager will become adjunct to staff, working with the City Manager, Public Works Director, and various other City Departments to develop and deliver various programs and projects associated with private development projects, capital improvement projects for wastewater, non-potable water, streets, drainage, traffic engineering, parks, and public facilities. The City is looking for Consultants that:
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
• Coordinate the City’s engineering functions.
• Understand City facilities and operations.
• Efficiently develop and deliver programs and projects. • Work with staff, City Council, and private developers in the development and implementation of projects.
• Have a variety of professional staff available with reasonable notice. • Keep and maintain the City’s Engineering records and archives.
This solicitation is not for specific projects, but for specific services. The services are to be rendered for the duration of the Agreement term. Task Orders may be issued for specific projects. The City does not guarantee that a specific number or dollar amount of projects will be contracted under the Agreement.
Projects and programs may be funded by a combination of grants (regional, State and Federal), development fees, gas taxes, assessments, and utility rates. Consultants must be experienced with Caltrans Local Assistance Procedures Manual and the administration of a full variety of State, Federal and local funding sources.
IV. SCOPE OF WORK
4. 4.1. PURPOSE OF WORK
Under the direction of the City’s assigned Contract Administrator (City Manager or designee) and on an as-needed basis, services performed shall include, but not be limited to:
4.1.1. Providing general municipal engineering services and management as an extension to City staff.
4.1.2. Attending City Council, Planning Commission, staff, and public meetings as necessary.
4.1.3. Collaborating as a team member of staff and assist the Public Works Director, Community Development Director, Finance Director, the designated City Contract Administrator, and others in developing and administering engineering regulations, planning, and grant programs, and other programs that provide services to the public regarding City engineering services.
4.1.4. Providing engineering support to the Public Works Director, Community Development Director, Building Inspector / Official, Fire Department staff, and others in reviewing development projects and preparing related planning policies and program that support the City’s General Plan, Zoning Code, Subdivision Ordinance and Design Review Manual.
4.1.5. Coordinating with other agencies, public, and utility companies and others on engineering matters.
4.1.6. Advising the City as to funding availabilities and, when directed, initiate, and prepare funding (grant) applications.
4.1.7. Performing additional functions, including, but not limited to, the preparation of general correspondence and staff reports.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
4.1.8. Providing additional engineering support services, as requested. These support services may include, but may not be limited to, Computer Aided Design (CAD) drafting, design support, preparation of exhibits, and research for technical specifications, office engineering, and engineering support during construction.
The City Engineer/Project Manager Consultant is expected to:
4.1.9. Support Capital Improvement Projects and Program (CIP), including defining the project scope, determining project budget and financial resource.
4.1.10. Represent the Community Development and Public Works Departments to other City departments, elected officials, and outside agencies; explain and interpret departmental programs, policies, and activities.
4.1.11. Be responsible for City compliance with all Federal, State, County, and local laws, and regulations, including funding obligations.
4.1.12. Monitor changes in laws, regulations, and technology that may affect City operations; implement policy and procedural changes as required.
4.1.13. Prepare reviews and present staff reports, various management and information updates, and reports on special projects as assigned by the Director.
4.1.14. Understand all provisions of the General Plan, Zoning Code, Subdivision Ordinance, City Design Standards and Specifications, and Design Review Manual.
4.1.15. Respond to complicated and sensitive public inquiries and complaints and assist with resolutions and alternative recommendations in a timely manner.
4.1.16. Maintain and update the City’s Engineering Construction Standards, Specifications, and Details.
4.2. LOCATION OF WORK
Although it is anticipated that all projects will be within the City of Marysville city limits and sphere of influence, the City Engineer/Project Manager may be asked to be involved in region wide projects that occur outside the city limits or sphere of influence.
4.3. REQUIRED SERVICES
4.3.1. For all general engineering services as listed in this RFQ, City shall pay the Consultant a fee based on the Consultant’s actual time and material necessarily and actually expended on the Work in accordance with a negotiated fee schedule.
4.3.2. All project specific services performed under an awarded Agreement will require approval by the City’s Contract Administrator and be issued through a Task Order. A cost proposal breakdown shall be requested from the Consultant to identify and refine the Scope of Work prior to issuing the authorized Task Order. The cost breakdown shall detail the negotiated scope, schedule, and projected costs. The costs will be based on the specified rates of City of Marysville Request for Qualifications
Department of Public Works Engineering Services
compensation in the Agreement. The City’s Contract Administrator shall confer with the Consultant to establish the maximum fee, including expenses, for the specific project and to establish the completion date. The Consultant shall maintain records and segregate billings and support documents from general engineering services. The type of project work anticipated includes:
a) Projects to be completed with project-specific funding either from public or private sources. b) Any other projects the City’s Contract Administrator determines should require a Task Order.
4.3.3. Consultant rates, overhead, profit, and mark-ups for project specific services may be subject to State or Federal-aid contract limitations and provisions, procedures, and reporting. Unless otherwise limited by State or federal funding requirements, the Consultant shall provide project specific services in accordance with the fee schedule negotiated for general engineering services.
4.3.4. Pursuant to an authorized Task Order, the Consultant shall provide Engineering Services within the geographical jurisdiction set forth in this RFQ, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant’s services and work product. The Consultant is responsible for supplying and providing all necessary equipment and protective clothing in accordance with City standards.
4.3.5. The Consultant shall only perform work that is assigned in an authorized Task Order, and an award of an Agreement does not guarantee any Task Orders will be issued. Work shall not begin until the Task Order has been approved by the City’s Contract Administrator.
4.3.6. The Consultant shall prepare the required calculations and reports according to City standards and applicable City, State, and Federal requirements for roadway and storm drainage design.
4.3.7. The Consultant shall have the ability to respond in a timely and cost-efficient manner to City requests for additional information or clarification during the bidding and construction process.
4.3.8. The Consultant may perform some of the work pursuant to funding provided to the City by various Federal and/or State grant and/or loan agreement(s) that impose certain funding conditions on the City and its sub-recipients. For any such work, if the City informs the Consultant about the funding conditions, then the Consultant agrees to determine, comply with and be subject to the funding conditions that apply to the City’s Consultants and subconsultants performing the work, including, but not limited to, provisions concerning record keeping, retention and inspection, audits, State or Federal Government’s right to inspect Consultant’s work, nondiscrimination, Workers’ Compensation Insurance, drug-free workplace certification, Disadvantaged Business Enterprises (DBE) and the Americans with Disabilities Act and related Federal and State laws.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
4.3.9. If a Task Order is to be funded by Federal or State funds the Consultant may be required to comply with all applicable requirements within Chapter 10 of the Caltrans Local Assistance Procedures Manual (LAPM).
4.4. SCHEDULE FOR PERFORMANCE
4.4.1. For general engineering services the Consultant shall perform the services as listed in this RFQ as expeditiously as is consistent with generally accepted standards of professional skill and care and the orderly progress of work.
4.4.2. All project specific services performed under an awarded Agreement will require the Consultant to develop a project schedule as part of the Consultant’s proposal and authorized Task Order.
4.5. CONSULTANT PROJECT MANAGER
4.5.1. The Consultant’s Project Manager shall serve as the City Engineer and be a Registered Professional Civil Engineer licensed in the State of California in good standing with the California State Board for Professional Engineers, Land Surveyors, and Geologists at all times during the Agreement period, to perform the tasks described in this RFQ, and shall be currently employed by the Consultant. The Consultant’s Project Manager shall have a documented minimum ten (10) years of demonstrated design experience, including review, and signing analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, other documents, other items, and deliverables under the Agreement.
4.5.2. The Consultant’s Project Manager shall maintain their primary office location in the Yuba/Sutter County area.
4.5.3. In addition to other specified responsibilities, the Consultant’s Project Manager shall be responsible for all matters related to the Consultant’s personnel, subconsultants, and the Consultant’s and subconsultants’ operations including, but not limited to, the following:
a) Ensuring that deliverables are clearly defined, measurable, attainable, realistic, and timebound; and that the deliverables satisfy the design criteria. b) Supervising, reviewing, monitoring, training, and directing the Consultant’s and SubConsultants’ personnel. c) Assigning qualified personnel to complete the required Task Order work as specified on an “as-needed” basis in coordination with the City’s identified Contract Administrator. d) Administering personnel actions for the Consultant’s personnel and ensuring appropriate actions taken for Subconsultant personnel.
e) Maintaining and submitting organized project files for record tracking and auditing. f) Developing, organizing, facilitating, and attending scheduled coordination meetings, and preparation and distribution of meeting minutes.
g) Implementing and maintaining quality control procedures to manage conflicts, ensure product accuracy, and identify critical reviews and milestones. h) Assuring that all applicable safety measures are in place. i) Providing invoices in a timely manner and providing monthly expenditures. j) Reviewing invoices for accuracy and completion before billing to the City. k) Managing Subconsultants.
l) Managing overall budget for the Agreement and provide report to the City’s Contract Administrator.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
m) Monitoring and maintaining required DBE involvement. n) Ensuring compliance with the provisions in the Agreement and all specific Task Order requirements.
o) Monitoring the health and safety of personnel working in a hazardous environment in accordance with all applicable Federal, State, and local regulations. p) Possessing knowledge, experience, and familiarity with prevailing wage issues and requirements in the State of California.
4.5.4. The Consultant is required to submit a written request and obtain the City’s Contract Administrator’s prior written approval for any substitutions of the Consultant Project Manager/City Engineer. The substitute Consultant Project Manager/City Engineer shall have the same job classification, as set forth herein or in the Consultant’s Cost Proposal, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned Consultant Project Manager/City Engineer, at no additional cost to the City.
4.6. GENERAL PERSONNEL REQUIREMENTS
4.6.1. The Consultant’s personnel shall be capable, competent, and experienced in efficiently performing the types of work in the Agreement with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the Consultant’s Cost Proposal and task complexity. The Consultant’s personnel shall be knowledgeable about, and comply with, all applicable Federal, State, and local laws and regulations. The substitute personnel shall have significant experience in the work involving a similar project for at a minimum two (2) previous projects, unless otherwise approved by the City’s Contract Administrator.
4.6.2. The Consultant’s personnel may be asked to attend certain special training if recommended by the City’s Contract Administrator. On such occasions, with the approval of the City’s Contract Administrator, the City shall compensate the Consultant for the Consultant’s actual cost for time spent in training only. All other costs, fees, and expenses associated with the training, including any transportation costs and training fees, shall be the Consultant’s responsibility. In addition, services to train City personnel shall not be provided by the Consultant under the Agreement.
4.6.3. The Consultant’s personnel shall typically be assigned to and remain on specific City projects/deliverables until completion and acceptance of the project/deliverables by the City.
Personnel assigned by the Consultant shall be available at the start of a Task Order and after acceptance of the project/deliverable by the City.
4.6.4. In responding to a City Task Order, and in consultation with the City’s Contract Administrator, the City Engineer/Project Manager shall identify the specific individuals proposed for the task and their job assignments. The Consultant shall provide documentation that proposed personnel meet the appropriate minimum qualifications as required by the Agreement.
4.6.5. After the City’s Contract Administrator’s approval of the Consultant’s personnel proposal and finalization of the Agreement or Task Order, the Consultant may not add or substitute personnel without the City’s Contract Administrator’s prior written approval. The removal or replacement of personnel or subcontractors without the written approval from the City’s Contract Administrator shall be violation of the Agreement and may result in termination of the Agreement.
4.6.6. The Consultant is required to submit a written request and obtain the City’s Contract Administrator’s prior written approval for any substitutions, additions, alterations, or modifications to the Consultant’s originally proposed personnel and project organization, as City of Marysville Request for Qualifications
Department of Public Works Engineering Services
depicted on the proposed Consultant’s Organization Chart or the Consultant’s cost proposals.
The substitute personnel shall have the same job classification, as set forth herein or in the Consultant’s Cost Proposal, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to the City.
The substitute personnel shall have significant experience in the work involving a similar project for at a minimum two (2) previous projects, unless otherwise approved by the City Contract Administrator.
4.6.7. Resumes containing the qualifications and experience of the Consultant’s and Subconsultant’s personnel, which include existing, additional, and substitute personnel, and copies of their minimum required certifications, shall be provided by the Consultant upon request.
4.6.8. The City’s Contract Administrator may interview the Consultant’s personnel for qualifications and experience. The City’s Contract Administrator’s decision to select the Consultant’s personnel shall be binding to the Consultant and its Subconsultants. The Consultant shall provide adequate qualified personnel to be interviewed by the City’s Contract Administrator within one (1) week of receiving the request.
4.6.9. The City’s Contract Administrator shall evaluate the adequacy (quality and quantity) of the work performed by the Consultant’s personnel, and determining whether the deliverables satisfy the agencies’ specified design criteria. The City’s Contract Administrator may reject any Consultant personnel determined by the City’s Contract Administrator to lack the minimum qualifications. If at any time the level of performance is below expectations, the City’s Contract Administrator may direct the Consultant to immediately remove the Consultant’s personnel from the project specified in a Task Order and request another qualified person be assigned as needed. The substitute personnel shall meet the qualifications required by the Agreement for performance of the work as demonstrated by a resume and copies of current certifications submitted by the Consultant. Substitute personnel shall receive prior written approval from the City Contract Administrator. Invoices with charges for personnel not pre-approved by the City’s Contract Administrator for work on the Agreement and for each Task Order shall not be reimbursed.
4.6.10. If key Consultant personnel are expected in the Yuba/Sutter area to work for extended period(s) of time, the Consultant shall either relocate the personnel or make every effort to hire local persons.
4.6.11. The City shall not reimburse the Consultant for costs to relocate its personnel to the service area of the Agreement. The City shall not reimburse the Consultant for per diem costs, unless preapproved by the City Contract Administrator. The City shall not reimburse the Consultant for out-of-State travel without prior written approval from the City Contract Administrator.
4.7. DELIVERABLES
4.7.1. As agreed, upon by the City and the Consultant in this Scope of Work section and specified on any project specific Task Order.
4.8. SCHEDULE
4.8.1. General Engineering work will be performed in a timely manner. Project specific work will be per a schedule agreed upon the City and Consultant in the Task Order for the project. The work shall not be performed when conditions prevent a safe and efficient operation.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
4.8.2. The Consultant shall begin the required work within two (2) working days after receiving a fully executed Task Order from the City’s Contract Administrator to the City Engineer/Project Manager or on the date specified in the Task Order. Some work, however, may require the Consultant’s personnel to mobilize within twenty-four (24) hours of notifications. Once the work begins, the work shall be performed diligently until all required work has been completed to the satisfaction of the City Contract Administrator.
4.8.3. If the City determines that the work cannot be performed during normal business hours or the work is necessary at off hours to avoid danger to life or property, the Consultant's operations may be restricted to specific hours during the week. Night work may be required on projects involving high traffic areas. The City construction contractor’s operations may be restricted to specific hours during the week, which shall become the normal workday for Consultant’s personnel. Changes in hours or schedules shall be documented by amendment of Task Orders. Any shift differential rate pay shall be reimbursed in accordance with the applicable Department of Industrial Relations (DIR) determination.
V. COMPENSATION
5. 5.1. The basis of compensation shall be as follows:
5.1.1. Detailed cost breakdown of billing rates (direct labor, overhead). For specific projects, the City will require a separate Task Order with a specified total not to be exceeded. The Consultant shall submit monthly invoices, and no cost overruns will be authorized without an executed amendment to the Agreement.
5.1.2. The costs for direct expenses will be made based on the Consultant’s negotiated Agreement/Task Order. No other out-of-pocket expenses will be reimbursed. The amount requested by the Consultant shall not exceed the amount paid. Project-specific expenses, such as printing, reproduction, mileage, computer services, photography, subsistence, lodging, and express mail, will not be approved and should not be contained in the Consultant’s Task Order proposal.
5.1.3. The City shall not incur costs beyond the funding commitments in the Agreement and each Task Order. If the Consultant anticipates that funding for work will be insufficient to complete work, the Consultant shall promptly notify the City Contract Administrator.
5.1.4. The City shall not pay the Consultant for the Consultant’s work under an approved Agreement and the charges incurred by the Consultant that do not conform to the requirements specified in the Agreement or any approved Task Order, and such work shall be corrected at the Consultant’s sole expense at no additional cost to the City.
5.1.5. If the Consultant fails to submit the required analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by the Agreement or any approved Task Order, the City shall have the right to withhold payment and/or terminate the Agreement in accordance with the termination provisions of the Agreement. If the Agreement is terminated, the Consultant shall, at the City’s request, return all materials recovered or developed by the Consultant under the Agreement including, but not limited to, photos, field notes, computer data files, maps, artifact collections, catalogs, analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, City of Marysville Request for Qualifications
Department of Public Works Engineering Services
manuals, details, deliverables, backup documents, other documents, and other items required by the Agreement.
5.1.6. The Consultant may direct the Consultant’s employees to work overtime to meet Task Order schedules at the request of the City Contract Administrator. All overtime shall be pre-approved by the City Contract Administrator. Overtime shall be worked only when directed in writing by the City’s Contract Administrator and specifically required by the Task Order and shall only be paid to persons covered by the Fair Labor Standards Act.
5.1.7. The Consultant may claim reimbursement for providing equipment or supplies. However, such claimed costs shall be in compliance with 48 Code of Federal Regulation (CFR), Chapter 1, Part 31 (Federal Acquisition Regulation – FAR cost principles) and 2 CFR, Part 200, and be consistent with the Consultant’s company-wide allocation policies and charging practices with all CITYs including Federal Government, State Governments, local agencies, and private agencies.
5.1.8. The Consultant shall have and provide adequate office equipment and supplies to complete the work required by the Agreement. Such equipment and supplies shall include, but not be limited to, the following:
a) Office Supplies.
b) Computers with appropriate software, printers, plotters, fax machines, calculators, data collectors and their necessary attachments and accessories. c) Data processing systems, software packages, reference materials, or other tools, including hardware and software, used in providing transportation engineering deliverables. This includes, but not be limited to, the following:
i) Microsoft Office Suite productivity software or City-approved equivalent that includes word processing, spreadsheet, and presentation (e.g., Word, Excel, PowerPoint) ii) Adobe Acrobat Professional document editor and viewer software, (version 9 or later) or City-approved equivalent.
iii) Autodesk AutoCAD 3D (version 2019 or later) Computer Aided Design (CAD) software or City-approved equivalent.
5.1.9. The Consultant shall provide all necessary tools, instruments, equipment, materials, supplies, and safety equipment required to perform the work identified in the Agreement and in each Task Order accurately, efficiently, and safely. The Consultant’s personnel shall be fully trained in the use of such necessary tools, instruments, equipment, materials, supplies, and safety equipment. The Consultant shall not be reimbursed separately for tools of the trade, which may include, but not be limited to, the above-mentioned equipment. The City may provide the Consultant with a CAD file of the topographic survey of the project area and notes from the survey and any inspections and maps by the City of the existing utilities in the project area.
5.1.10. Unless otherwise specified in the Agreement, the Consultant shall provide all materials to complete the required work in accordance with the delivery schedule and cost estimate outlined in each Task Order.
VI. CONFIDENTIALITY
6. 6.1. Consultant will be required to keep in strict confidence all confidential, privileged, trade secret, and proprietary information, data and other materials in any format generated, used, or obtained by the City or created by the Consultant in connection with the performance of the work under this Agreement (the “Confidential Material”). The Consultant shall not use any Confidential Material for any purpose other than the performance of the work under this Agreement, unless otherwise authorized in writing by the City Manager. The Consultant also shall not disclose any Confidential City of Marysville Request for Qualifications
Department of Public Works Engineering Services
Material to any person or entity not connected with the performance of the work under this Agreement, unless otherwise authorized in advance in writing by the City Manager. If there is a question if Confidential Material is protected from disclosure or is a public record or in the public domain, the party considering disclosure of such materials shall consult with the other party concerning the proposed disclosure.
6.2. The Consultant, and its officers, employees, agents, and subcontractors, shall at all times take all steps that are necessary to protect and preserve all Confidential Material. At no time shall the Consultant, or its officers, employees, agents, or subcontractors in any manner, either directly or indirectly, use for personal benefit or divulge, disclose, or communicate in any manner, any Confidential Material to any person or entity unless specifically authorized in writing by the City or by order of a court or regulatory entity with jurisdiction over the matter. The Consultant, and its officers, employees, agents, and subcontractors shall protect the Confidential Material and treat it as strictly confidential in accordance with applicable law, City policies and directives, and best industry security practices and standards.
6.3. The Consultant’s personnel may be required to sign a confidentiality and nondisclosure agreement.
VII. FEDERAL AND STATE REQUIREMENTS:
7. 7.1. GENERAL REQUIREMENTS
7.1.1. Proposing Consultants must comply with Federal title VI requirements (Reference Attachment 5) and other applicable Federal Non-Discrimination Requirements.
7.1.2. The successful proposing Consultant’s services may be wholly or partially funded by the Federal Highway Administration (FHWA) which may necessitate the Consultant to comply with additional requirements. Special attention is directed to Caltrans Local Assistance Procedures Manual (LAPM) Chapters 9 and 10, Exhibit 10-I (Notice to Proposers DBE Information).
Additional information on the Caltrans LAPM and exhibits can be found on the Caltrans website at:
https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistanceprocedures-manual-lapm
7.1.3. The proposing Consultant must complete and submit the following LAPM forms with the proposal to be considered responsive:
• Exhibit 10-H2 (Cost Proposal for Specific Rate of Compensation) in a separate, sealed envelope.
• Exhibit 10-Q (Disclosure of Lobbying Activities)
These forms and instructions are attached to this RFQ for the proposer (Attachments 3 and 4).
Prior to award of the Agreement/Task Order the successful proposing Consultant may be required to follow applicable Federal-aid requirements and complete and submit, if requested, the following forms:
• Exhibit 10-K (Consultant Annual Certification of Indirect Costs and Financial Management System).
• Any other relevant forms required prior to award.
7.2. DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS
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Department of Public Works Engineering Services
The successful proposing Consultant’s services may also be subject to Title 49, Code of Federal Regulations, Part 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”. To ensure equal participation for Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, a DBE participation may be required.
Only participation by certified DBEs will count toward the applicable contract goal. In order to count toward a contract goal, a firm must be certified by the California Unified Certification Program (CUCP) and possess the work codes applicable to the type of work the firm will perform on the Agreement.
It is the Consultant’s responsibility to verify that the DBE firm is certified as a DBE by the specified SOQ submittal due date and time. For a list of DBEs certified by the CUCP and associated work codes, go to:
http://www.dot.ca.gov/hq/bep/find_certified.htm.
Prior to award of the Agreement/Task Order the successful proposing Consultant may be required to follow applicable Federal-aid requirements and complete and submit, if requested, the following LAPM forms:
• Exhibit 10-O2 (Local Agency Consultant Contract DBE Commitment). • Exhibit 15-H (Proposer/Contractor Good Faith Efforts – required if DBE goal is not achieved). • Any other relevant forms required prior to award.
Upon award and through completion of the contract/Task Order, the successful proposing Consultant may be required to follow applicable Federal-aid requirements and complete and submit with the Agreement the following LAPM forms:
• Exhibit 10-O2 (Local Agency Consultant Contract DBE Commitment). • Exhibit 15-H (Proposer/Contractor Good Faith Efforts - required if DBE goal is not achieved). • Exhibit 10-G (Individual A&E Task Order DBE Tracking Sheet). • Exhibit 9-F (Disadvantaged Business Enterprise (DBE) Running Tally of Payments). • Any other relevant forms required during the contract.
Reference Submittal Requirements for detailed information and references to the required forms.
Required forms will be made part of the Agreement.
7.3. PREVAILING WAGE REQUIREMENTS
Federal and/or State prevailing wage rates may apply. All Consultants and subconsultants with applicable prevailing wage positions who bid or work on public works projects must register with the Department of Industrial Relations (DIR). It is the proposing Consultant’s responsibility to verify if Federal or State prevailing wages apply.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
APPENDIX A – SUBMITTAL REQUIREMENTS
The proposing Consultant’s Statement of Qualifications (SOQ) should be concise and shall not exceed twenty-five (25) pages. (Note: required exhibits and signed addenda do not count toward the maximum page count).
SOQ’s shall contain the following information in the order listed:
1. Introductory Letter
a) Submit an introductory (or transmittal) letter addressed to:
City of Marysville
Department of Public Works
Attn: Vincenzo S. Corazza
526 C Street
Marysville, CA 95901
The letter shall be on the Consultant’s letterhead and include the Consultant’s contact name, mailing address, telephone number, facsimile number, and email address. The letter shall address the Consultant’s understanding of the services being requested and any other pertinent information the Consultant believes should be included.
The letter must be wet signed in blue ink by the individual authorized to bind the Consultant to the proposal.
2. Executive Summary
a) Include a brief executive summary for the proposal.
3. Consultant Information, Qualifications & Experience
a) Submit a detailed description of a minimum of three (3) projects/consulting service agreements within the past five (5) years which include the following information:
• Contracting agency
• Contracting agency contact information
• Contract amount
• Funding source
• Date of contract start / completion
• Consultant’s Contract/Project Manager and contact information • Type of contract (General engineering services or Project Specific) • Consulting Services/Project Description
• Project outcome (If Project Specific)
The City of Marysville will only consider submittals from Consultants that demonstrate they have successfully provided/completed comparable services/projects. The proposals must illustrate the quality, type, and past performance of the Consultant’s team.
4. Organization and Approach
a) Describe the roles and organization of your proposed team for the services to be provided.
Indicate the composition of subconsultants/subcontractors and number of staff, facilities available and experience of your team as it relates to services to be provided.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
b) Describe your general management/project management approach. Provide a detailed description of how the team and scope of services will be managed. c) Describe the roles of key individuals on the team. Provide resumes and references for all key team members. Resumes shall show relevant experience, for the services to be provided, as well as the length of employment with the proposing Consultant. Key members, especially the Project Manager, shall have significant demonstrated experience with this type of project, and should be committed to stay with the project for the duration of the project. d) Describe the firm’s historical and permanent local presence or commitment to establish an office within the City, County or surrounding area and familiarity with the City’s processes, Municipal Code, and design standards. Include staffing/resources/disciplines that would be available at the local office and their response times/ability for on-site meetings.
5. Proposed Scope of Services
a) Include a detailed Scope of Services Statement describing services to be provided and methodology for delivery.
b) Describe your cost control and budgeting methodology for general engineering services to be provided.
c) Describe your methodology used for planning/scheduling project specific work under separate Task Orders.
d) Describe your cost control and budgeting methodology for project specific work.
6. Conflict of Interest Statement
a) Complete the Disclosure of Conflict of Interest form (Attachment 2). The Consultant may be required to complete and comply with LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement during the course of the Agreement. b) Provide any mitigation efforts used to eliminate or avoid any actual or perceived conflicts of interest.
The successful proposing Consultant shall ensure that there is no conflict before providing services to any construction contractor on any of the City’s projects listed in the Scope of Work.
The submitted documentation will be used for determining potential conflicts of interest. The City will use this documentation to determine whether the Consultant may work on specific projects.
Throughout the term of the awarded Agreement, any person, firm, or subsidiary thereof who may provide, has provided or is currently providing Design Engineering Services and/or Construction Engineering Services under a contractual relationship with a construction contractor(s) on any City project listed in this Scope of Work or individual Task Orders must disclose the contractual relationship, the dates, and the nature of the services. The prime Consultant and its subcontractors shall also disclose any financial or business relationship with the construction contractor(s) who are working on the projects.
Similar to the disclosures regarding contractors, the selected Consultant will be required to disclose throughout the term of the awarded Agreement, any Design Engineering services including claim services, Lead Project Management services and Construction Engineering Services provided to all other consultants/agencies on any City project listed in this Scope of Work.
If a Consultant discovers a conflict during the term of the awarded Agreement/execution of an assigned Task Order, the Consultant must immediately notify the City’s Contract Administrator regarding the conflicts of interest. The City’s Contract Administrator may terminate the Task City of Marysville Request for Qualifications
Department of Public Works Engineering Services
Order involving the conflict of interest and the City may obtain the conflicted services in any way allowed by law. Failure by the Consultant to notify the City’s Contract Administrator may be grounds for termination of the contract.
7. Litigation
a) Provide a list of any legal judgments against the Consultant, subconsultants, or any project team members associated with project performance or professional liability that have occurred within the past five (5) years. Upon request of the City, additional information may be requested regarding legal judgments.
8. Contract Agreement
a) Indicate if the submitting Consultant has any issues or needed changes to the sample contract Agreement included as Attachment 1. If no exceptions are noted within the SOQ it will be assumed that the Consultant is willing to enter into the Agreement as it is written. b) Submit a brief statement affirming that the proposal terms shall remain in effect for ninety (90) days following the date proposal submittals are due.
9. Federal, State and Local Provisions
a) Provide information that the submitting Consultant has a sound understanding of and wiliness to provide services for Federally funded projects and has clear understanding of requirements/needs to facilitate the project while adhering to Federal requirements and the Caltrans Local Assistance Procedures Manual (LAPM).
The successful proposing Consultant may perform some of the work pursuant to funding provided to the City by various Federal, State and/or local agency grant and/or loan agreement(s) that impose certain funding conditions on the City and its sub-recipients.
For any such work, the Consultant may be required to determine, comply with and be subject to the funding conditions that apply to the City’s contractors and Consultants performing the work, including, but not limited to, provisions concerning record keeping, retention and inspection, audits, the State or Federal Government’s right to inspect the Consultant’s work, nondiscrimination, Workers’ Compensation Insurance, drug-free workplace certification, and, compliance with the Americans with Disabilities Act (ADA), Disadvantaged Business Enterprises (DBE), and related State or Federal laws. Compliance with Caltrans’ Local Assistance Procedures Manual (LAPM) and submission of additional related forms may also be required during the course of the Agreement. An Agreement will not be awarded to a Consultant without an adequate financial management and accounting system as required by 49 CFR Part 18, 48 CFR Part 31, and 2 CFR Part 200.
Federal and/or State prevailing wage rates may apply. This requirement, if applicable, shall be specified in the draft Agreement and/or Task Order. The submitting Consultant shall therefore demonstrate a sound understanding of prevailing wage requirements for public works projects. b) Provide information of the proposing Consultant’s experience with other agencies specific to the area, including but not limited to Yuba County, the Feather River Air Quality Management District (FRAQMD), the Regional Water Quality Control Board, the Marysville Levee Commission, the US Army Corps of Engineers (USACE), the Department of Water Resources (DWR), the California Department of Transportation (Caltrans) and the Yuba Water Agency.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
10. References
a) Provide as reference the name of at least three (3) agencies you currently or have previously consulted for in the past three (3) years and the nature of services provided.
11. Availability
a) State the earliest date the Consultant is available to provide services under the Agreement and demonstrate the depth necessary to provide required services in a timely manner.
12. Required Forms
a) Submit the following forms:
• Completed Disclosure of Lobbying Activities (LAPM Exhibit 10-Q). • Completed Disclosure of Conflict of Interest Form.
13. Addenda
a) Submit copies of all addenda, signed by the individual authorized to bind the Consultant to the proposal.
14. Cost Proposal
a) Submit in a separate, sealed envelope from the SOQ a proposed fee schedule utilizing the format provided in CalTrans LAPM, Exhibit 10-H2 (Cost proposal Specific Rate of Compensation). The Consultant’s proposed fee schedule is confidential and will be unsealed after all SOQ have been reviewed, and the most qualified Consultant(s) have been selected.
The selected Consultant will perform the general on-call services and/or specific items of work for services stated in the project-specific Task Orders. The method of payment is specific rates of compensation.
In order to assure that the City of Marysville is able to acquire professional services based on the criteria set forth in the Brooks Act and Government Code 4526, the proposal shall include an hourly rate for each service of the proposal to be used for the final negotiated rate cost proposal. The Consultant shall be paid at an agreed and supported specific fixed hourly rates for each class of employee engaged directly in the work. Such rates of pay include the Consultant’s estimated costs and net fee (profit). Federal regulations require that profit be separately negotiated from contract costs. The specific rates of compensation, except for an individual acting as a sole proprietor, are to include an hourly breakdown, direct salary costs, fringe benefits, indirect costs, and net fee. Other direct costs may be included, such as travel and equipment rentals, if not already captured in the indirect cost rate.
Note that the selected Consultant shall comply with Chapter 10.1.3 of the Local Assistance Procedures Manual regarding the A&E Consultant Contract Audit and Review process. A preaward or post-award audit may be performed on any Agreement issued as a result of this RFQ.
The selected Consultant may be required to pay prevailing wage and/or submit certified payroll records, as required by State and/or Federal regulations. It is the proposing Consultant’s responsibility to verify if Federal or State prevailing wages apply.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
APPENDIX B – PROPOSAL EVALUATION
Evaluation Process
All proposal submittals will be evaluated by the City of Marysville’s Selection Committee. The Committee may be composed of City of Marysville staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposers. The evaluation of the submittals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the City of Marysville Contract Administrator only. Proposers shall neither contact nor lobby evaluators during the evaluation process. Attempts by Proposer to contact members of the Committee may jeopardize the integrity of the evaluation and selection process and risk possible disqualification of Proposing Consultant.
The Committee will evaluate each proposal meeting the qualification requirements set forth in this RFQ.
Proposers should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the City of Marysville’s requirements as set forth in this RFQ.
The selection process will include oral interviews. The Consultant will be notified of the time and place of oral interviews and of any additional information that may be required to be submitted.
Consultants invited to interviews will be required to submit cost proposals in sealed envelopes during the interview. Upon completion of the evaluation and selection process, only the cost proposal from the most qualified Consultant will be opened to begin cost negotiations. Upon acceptance of a cost proposal and successful contract negotiations, staff will recommend to the Marysville City Council that an Agreement be awarded. All unopened cost proposals may be picked up at the delivery location within fourteen (14) calendar days of contract award and/or the completion of the competitive process.
Evaluation Criteria
Proposals will be evaluated according to each Evaluation Criteria and scored on a zero (0) to five (5) point rating. The scores for all the Evaluation Criteria will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A proposal submittal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project is five hundred (500) points.
Rating Scale
0 Not
Acceptable
Non-responsive, fails to meet RFQ specifications. The approach has no probability of success. For mandatory requirement this score will result in disqualification of submittal.
1 Poor
Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving project objectives per RFQ.
2 Fair Has a reasonable probability of success, however, some objectives may not be met.
3 Average
Acceptable, achieves all objectives in a reasonable fashion per RFQ specification.
This will be the baseline score for each item with adjustments based on interpretation of submittal by Evaluation Committee members. 4 Above
Average/Good
Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per RFQ requirements and expectations.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
5 Excellent/
Exceptional
Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFQ specification.
The Evaluation Criteria and their respective weights are as follows:
No. Evaluation Criteria Rating
(0-5) Weight
Score
(Rating *
Weight)
1 Completeness of Response N/A Pass/Fail Pass/Fail
2 Conflict of Interest Disclosure Pass/Fail Pass/Fail
3 Qualifications & Experience 15
4 Scope and Breadth of Engineering Services to be Provided 15 5 Organization & Approach to Providing Services 15
6 Familiarity with City Policies, Processes and Regulations 10 7 Experience with Federal, State, Yuba County and Regional Agencies and Funding Sources
10 8 Local Presence 5
9 References 10
10 Presentation by Team 5
11 Q&A Response to Panel Questions 15
Total: 100
Detailed descriptions of evaluation criteria are listed below:
1. Completeness of Response (Pass/Fail)
a. Responses to this RFQ must be complete. Responses that do not include the proposal content requirements identified within this RFQ and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria, and will receive no further consideration. Responses that are rated a Fail and are not considered may be picked up at the delivery location within fourteen (14) calendar days of contract award and/or the completion of the competitive process.
2. Conflict of Interest Disclosure (Pass/Fail)
a. Discloses any financial, business, or other relationship with the City of Marysville that may have an impact upon the outcome of the Agreement or the construction project. b. Lists current clients who may have a financial interest in the outcome of this Agreement or the construction project that will follow.
c. Discloses any financial interest or relationship with any construction company that might submit a bid on the construction project.
3. Qualifications & Experience (15 points)
a. Relevant experience, specific qualifications, and technical expertise of the Consultant and subconsultants to provide the required engineering design services on Federal, State and locally funded projects.
4. Scope and Breadth of Services to be Provided (15 points) City of Marysville Request for Qualifications
Department of Public Works Engineering Services
a. Detailed Scope of Services
i. Proposed scope of services is appropriate for all aspects/disciplines of the required services to be provided.
ii. Scope addresses all ongoing, routine services and project specific needs and appears achievable by the Consultant in a timely manner. b. Deliverables
i. Deliverables are appropriate to scope set forth in above requirements. c. Cost Control and Budgeting Methodology
i. Proposer has a demonstrable system or process for managing costs and budgets. ii. Proposer provides evidence of successful budget management for similar routine activities and projects.
5. Organization & Approach (15 points)
a. Describes familiarity of scope of services and demonstrates understanding of work to be completed as it relates to the City of Marysville needs. b. Roles and Organization of Proposed Team
i. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their roles.
ii. Key positions required to execute the team’s responsibilities are appropriately staffed.
iii. Some or all of team members have previously worked together on similar project(s).
iv. Overall organization of the team is relevant to City of Marysville’s needs. c. Project and Management Approach
i. The Consultant’s team is managed by an individual with appropriate experience in providing similar design, review, and project management services. This person’s time is appropriately committed to the project.
ii. The Consultant’s team and management approach responds to City needs and issues.
iii. The Consultant’s team structure provides adequate capability to perform both volume and quality of needed work for both ongoing, routine services and project related activities.
iv. The Consultant provides a process/methodology to complete routine services in a timely manner.
v. The Consultant provides a methodology for managing time, cost, scope on project specific Task Orders and demonstrates understanding of required submittals for project management and Federal-Aid compliance.
vi. The Consultant demonstrates knowledge of typical phases of a public works project, in accordance with the general requirements of this RFQ. d. Working Relationship with City of Marysville
i. The Consultant’s team and its leaders have experience working in the public sector and knowledge of public sector procurement process, including Federal and State programs.
ii. The Consultant’s leadership understands the nature of public sector work and its decision-making process.
iii. The proposal responds to specific needs of the City of Marysville. e. Adequate financial management and accounting system as required by 49 CFR Part 18, 48 CFR Part 31, and 2 CFR Part 200.
6. Experience with City Policies, Processes and Regulations (10 points) a. Demonstrates experience with the City’s form of government and staffing levels.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
b. Demonstrates experience with the City’s Municipal Code, ordinances, zoning, building codes, design standards, project approval and design review processes. c. Demonstrates experience with the City’s infrastructure and amenities (Streets, water, sewer, storm drains, flood control, parks, etc.).
7. Experience with Federal, State, Yuba County and Other Regional Agencies. a. Design, construction, project/construction management regulations and guidelines. b. Permitting and environmental compliance.
c. Grant funding sources and associated guidelines and requirements.
8. Local Presence (5 points)
a. A statement stating the Consultant’s permanent local presence or commitment to establish an office within the City, County, or surrounding area. Include staffing/resources/disciplines that would be available at the local office and their response times/ability for on-site meetings.
9. References (10 points)
a. Applicability of and feedback from References least three (3) agencies you currently or have previously consulted for in the past three (3) years and the nature of services provided.
10. Presentation by Team (10 points)
a. Team presentation conveying project understanding of the scope of services desired, communication skills, innovative ideas, critical issues, and solutions.
11. Q&A Response to Panel Questions (10 points)
a. Proposer provides adequate, logical, practical, and creative responses to various interview panel questions.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
ATTACHMENT 1
SAMPLE CONTRACT AGREEMENT
This is an electronic attachment, please see the City’s website for this attachment at:
https://www.marysville.ca.us/bids-rfps for details.
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
ATTACHMENT 2
DISCLOSURE OF CONFLICT OF INTEREST
YES* NO
1 Are you currently in litigation with the City of Marysville or any of its agents? □ □
2 Do you represent any firm, organization or person who is in litigation with the City of Marysville? □ □
3 Do you currently represent or perform work for any clients who do business with the City of Marysville? □ □
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Marysville, or in a business which is in litigation with the City of Marysville?
□ □
5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Marysville employee who has any significant role in the subject matter of this service? □ □ 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project? □ □ * If the answer to any question is yes, please explain in full below. ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ______________________________
Signature Date
_________________________________
(Name)
_________________________________
(Company)
_________________________________
(Address)
_________________________________
(City, State, Zip)
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
ATTACHMENT 3
LAPM Exhibit 10-H2
Cost Proposal for Specific Rate of Compensation
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
ATTACHMENT 4
LAPM EXHIBIT 10-Q
DISCLOSURE OF LOBBYING ACTIVITIES
City of Marysville Request for Qualifications
Department of Public Works Engineering Services
INSTRUCTIONS FOR COMPLETING EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES City of Marysville Request for Qualifications
Department of Public Works Engineering Services
ATTACHMENT 5
(Federal Title VI Assurances – Appendices A and E)
Appendix A:
During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
(1) Compliance with Regulations: The Contractor (hereinafter includes Consultants) will comply with the Acts and the Regulations relative to Non- discrimination in Federally assisted programs of the U.S.
Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. (2) Non-discrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, age, sex, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
(3) Solicitation for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, national origin, age, sex, or disability.
(4) Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the Nondiscrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
1. withholding payments to the Contractor under the contract until the Contractor complies; and/or
2. cancelling, terminating, or suspending a contract, in whole or in part. (6) Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the Contractor may request the United States to enter into the litigation to City of Marysville Request for Qualifications
Department of Public Works Engineering Services
protect the interests of the United States.
Appendix E:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities, including, but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).