CLASSIFICATION SPECIFICATION
CITY OF MARYSVILLE, CA Date: January 2024
CLASS TITLE: Public Works Manager FLSA STATUS: Exempt
REPORTS TO: Public Works Director HIRING STATUS: At Will
JOB SUMMARY
Under general direction, the Public Works Manager plans, directs, assigns, supervises, reviews and participates in the work of personnel engaged in a variety of field maintenance services and activities, including street maintenance, parks maintenance, lighting maintenance and upkeep of public buildings and grounds, and wastewater system appurtenances.
General direction is provided by the department head or designee. This position supervises subordinate personnel as assigned.
DISTINGUISHING CHARACTERISTICS
The Public Works Manager performs the full range of first-line supervisory duties to keep the City’s streets and sidewalks, traffic signs and signals, parks and open space, wastewater facilities and public buildings and grounds well maintained, properly repaired and operational at all times. Subordinate personnel perform a wide variety of unskilled and semi-skilled maintenance tasks using power tools and hand tools, operate various light- and heavy-duty vehicles and equipment, and employ hazardous chemicals and fertilizers in the normal course of business. The incumbent in this class is required to exercise sound judgment to ensure safety of operations, to schedule and coordinate the work of subordinate personnel and independent contractors, as assigned, and to train subordinates in the safe and proper operation of assigned duties.
EXAMPLES OF WORK
Examples of Work are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Provides continuous support in carrying out the mission of the department, as amended from time to time, including:
• Develop and implement policies and procedures for efficient and effective operation of the City's maintenance program.
• Prepare routine, recurring and preventative maintenance schedules for parks, public buildings and grounds, streets and sidewalks, stormwater and wastewater facilities. • Determine appropriate maintenance/construction methods. • Estimate labor and material costs for work to be performed and oversee the acquisition and purchase of supplies and materials for satisfactory, on-time job completion. • Oversee the requisition and purchase of materials and supplies in compliance with City procurement policies.
• Make recommendations/develop justifications for the purchase of equipment and supplies. • Develop specifications for acquisition of equipment needed for maintenance and repair work. • Manage work orders and assign personnel for various maintenance and construction jobs.
Review employee timecards for accuracy and completeness and prepare appropriate records for payroll and grant reporting.
• Maintain records of work performed and supplies. Utilize computerized Maintenance Management Systems (CMMS) as required.
• Maintain work times, equipment records and material supplies; make reports of work performed.
• Evaluate street conditions for the computerized pavement management system. • Directly supervise the activities of personnel and operation of associated equipment. • Establish standards and expectations for employee performance, assure performance in accordance with those standards and coach/counsel/discipline/mentor subordinates as needed. • Regularly meet with employees to discuss work planning, scheduling and progress. • Assist crews in the resolution of work problems. Instruct subordinates in proper work techniques, use of equipment. Personally participate in complex maintenance and repair work as needed.
• Direct operators of heavy mechanical equipment in street and other public facility excavation and pavement repair work.
• Inspect work in progress and upon completion performed by both City personnel and independent contractors to ensure quality control and contract conformity. • Complete annual personnel performance evaluations as required. • Recommend personnel appointments, promotions and disciplinary actions. • Respond to public inquiries, requests for services and complaints. • Provide technical guidance and recommendations for structural maintenance, repair and alteration of City-owned and leased facilities, including carpentry, roof repair, cabinet work, painting and finishing, lock and door maintenance, glass repair, HVAC and mechanical systems, lighting and general building upkeep.
• Coordinate maintenance activities and construction projects with other City departments/outside agencies.
• Participate in budget preparation and administration. Working with the Finance Department, Public Works Director and subordinate staff, assist in the preparation and administration of the department budget.
• Assist in preparation of staff reports and present both written and oral reports to the Public Works Director and City Manager.
• Maintain compliance with and report to regulatory agencies as required. • Implement and maintain a department safety and health program and train staff in safety and health practices per Occupational Safety and Health (OSHA) requirements/guidelines. • Serve as Public Works Director in his/her absence as assigned. • Perform related duties as assigned.
QUALIFICATION REQUIREMENTS
To be successful in these positions, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EMPLOYMENT STANDARDS (position requirements at entry)
Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the job is qualifying. These employment standards would typically be achieved by possession of a high school diploma, or equivalent, and five years of increasingly responsible experience performing duties expected of incumbents in this class, including at least two years directly supervising others engaged in such duties. Preference given for college or technical institute coursework in building supervision, project management, construction management, park maintenance, landscape architecture, turf management, business administration or related fields. Associates degree preferred.
SPECIAL QUALIFICATIONS
Driver License: Possession of a valid California Driver License at the time of appointment. Loss of the required license is cause for discipline, up to and including termination. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
Pre-Employment Processes: Employees are required to undergo an extensive pre-employment medical exam(s), reference check and background check.
KNOWLEDGE, SKILLS, AND ABILITIES (position requirements at entry) Knowledge:
Position Knowledge Requirements at entry:
• General methods, practices, tools, materials, and equipment used in maintenance and construction work, especially associated with streets, parking lots, rights-of-way, municipal parks, wastewater underground and pumping facilities, stormwater drainage systems, and public buildings and grounds.
• Contemporary principles and practices of supervision, training, performance evaluation, disciplinary action, and employer-employee relations.
• Preventive maintenance principles and systems
• Principles of construction/maintenance safety/health practices, occupational hazards of the workplace and OSHA requirements.
• Effective project management practices and techniques. • Record keeping and regulatory reporting procedures.
Preferred knowledge in the following areas:
• Federal, State, and local laws and regulations pertaining to Public Works, e.g. California Prevailing Wages, Workers Compensation and ADA Laws as they relate to City projects. • Landscape management, soil conditioning, plant growth and pruning patterns of shrubs and trees, pest management.
• Building trades, including Electrical, HVAC, Plumbing, Carpentry, Concrete/Masonry • Shop operations, including welding, metal fabrication, machining, mechanical assembly painting/coating and small equipment repairs.
Ability to:
• Listen effectively.
• Organize and supervise a citywide program of public works activities, parks and building maintenance activities.
• Understand and carry out oral and written directions. • Communicate clearly, logically, concisely, and persuasively, both in writing and orally. • Complete assigned tasks relying on broad descriptions of objectives and established schedules, rather than on extensive, separate instructions requiring frequent supervision. • Establish and maintain cooperative relationships with those contacted in the course of work. • Learn, understand, and accurately interpret applicable codes, site plans/blueprints and departmental procedures and practices.
• Plan and supervise the work of construction and maintenance personnel. • Establish and maintain operational record keeping systems. • Establish and maintain effective relations with other city officials, contractors, subordinates, peers, and the general public, and maintain high employee morale and standards conducive to proper performance.
• Supervise, train, and evaluate employee performance.
• Train staff in safety and health practices and guidelines. • Prepare technical reports.
• Use modern office equipment including personal computers and be proficient with productivity suites software such as spreadsheets and email.
Language Skills:
• Well-developed listening, writing, and verbal communication skills, including the proper use of legal, financial, and subject matter concepts and terminology, conveyed with the intended audience in mind.
Reasoning Skills:
• Well-developed ability to define technical subject matter problems succinctly, to draw reasonable conclusions therefrom, to conceptualize solutions effectively, and to effectively relate those matters to others. The issues involved will regularly require incumbents to interpret a variety of technical instructions, possibly given in mathematical, diagrammatic, schematic, or statutory forms.
PHYSICAL DEMANDS
The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, walk, stand, stoop, climb, dig, lift up to 50 pounds and push motorized equipment.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The noise level in the work environment is usually moderately quiet indoors and varying outdoors. • Work is performed in all sorts of weather, including inclement weather and temperatures above 100 degrees Fahrenheit.
• The employee frequently works near moving mechanical parts and vehicles and is frequently exposed to wet and/or humid conditions and vibration. • The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. • The employee may be required to work night, early morning, or weekend hours, depending on workload factors, in addition to normally scheduled work hours. • In addition, when working with wastewater collections, may have contact with sewage, hazardous traffic situations, high-pressure water, and hazardous chemicals.